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SAN FRANCISCO PUBLIC LIBRARY 



3 1223 06447 4738 




San Francisco Public Library 



Government Information Center 
San Francisco Public Library 
100 Larkui Street, 5th Floor 
San Francisco, CA 94102 

REFERENCE BOOK 

Not to be taken from the Library 




AN FRANCISCO U RT COMMISSION 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

S Symphony Concerts 

Pumic Art Program 



Street Artists Licenses 
Suite 70 
415.252.2581 



U Commission Caiiiry O 
155 Grove Street 
415.554.9682 

3 



4 
5 



6. 

7. 

8. 
9. 

10 
11 



EXECUTIVE COMMITTEE MEETING 

JANUARY 18, 1994 

4:00 P.M. 

25 Van Ness, Suite 70 



AGENDA 



OOP' »M CMTq nppT 

SANFR ANC/SC0 
PUBLIC LIBRARY 




Review of Committee Responsibilities 

Cultural Equity Endowment Fund (CEEF) Status Report 

Discussion on Cultural Equity Endowment Fund (CEEF) 
Advisory Committee 

Status of POPS concert negotiations 

Approval of Public Art Fund allocations for 
memberships ($3,000), travel ($3,000) and video 
display terminal and work station compliance 
($7,500) 

Approval to contract Community Art and Education 
program assistant position for one year at $30,300 
from Public Art Funds 

Approval to enter into contract for Marketing 
Consultant for up to $45,000 for a minimum period 
of one year 

Real Estate Report on Cultural Centers 

Discussion on FY 94-95 General Fund Budget 

Discussion on agency fiscal agent 

Discussion on Presidio Planning process 




City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tei. 415.252.2590 fax 415.252.2595 



A CCESSIBILITY INFORM A TION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of -persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbs ide parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains --stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



3 1223 06447 4738 



S F 



A C 



?f 



PROGRAMS 



;ivic Art Collection 
Civic Design Review 
Communiiy Arts 
i* Education 
Symi'iioni Concerts 
Public Art Program 



reet Artists Licenses 
Suite 70 
415.252.2581 



Commission Gallery 
155 Grove Street 
415.554.9682 







City and County of 
San Francisco 



AN FRANCISCO/VRT COMMISSION 



DOC imfmts DEPT. 
FEB 2 1994 

SAN FRANCISCO 
PUBLIC LIBRARY 



SAN FRANCISCO ART COMMISSION 
EXECUTIVE COMMITTEE MEETING 
^ Tuesda y, Janu ary 18 ,^19^ 

4:00 PM 

25 VAN NESS AVENUE, SUITE 70 



MINUTES 



Present 



Commissi oners--Anne Healy (Chair), Terri Simon, 
Genny Lim, Steve Nakajo 

Staff — Joanne Chow Winship, Richard Newirth, 
Tonia Macneil 



Commissioners Excused: Aristides Demetrios, Willis Kirk 



Before the meeting was officially called 
Winship started to give the Commissioners 
about the Pops concerts presented with th 
Symphony and an update on the status of n 
most recent development was that Mayor Jo 
letter to the Symphony requesting them to 
flexibility in their negotiation position 
Commission. Director Winship subsequentl 
the Symphony outlining the Commission's c 
the negotiations. No response has yet be 
the Symphony to this most recent correspo 



to order, Director 

some background 
e San Francisco 
egotiations. The 
rdan had sent a 
show more 
with the Art 
y sent a letter to 
urrent position on 
en received from 
ndence . 



With the arrival of Commissioner Lim, the meeting was 
officially called to order by Commissioner Healy at 4:12 pm. 

Due to the fact that Commissioner Nakajo would need to leave 
by 4:45 (and, thus, a quorum would be lost), all actions 
items on the agenda were taken first. 

1. Motion to approve the following Public Art Fund 
Allocations : 

a) $3,000 for Art Commission memberships 

b) $3,000 for staff business-related travel 

c) $7,500 for video display terminal ( VDT ) ordinance 
compliance and workstation upgrades 

Director Winship explained that the last time Public Art 
Fund allocations were requested for memberships and travel 
was in 1992. Mr. Newirth explained that the Board of 
Supervisors had previously approved Art Commission 
memberships in nine organizations including NALAA, CALAA, 
NASAA , the Non-Profit Gallery Association, International 
Sculpture Center, and Western alliance of Arts 
Administrators. Regarding item c), Mr. Newirth explained 
that he had had a representative from the Health Department 
assess each of the agency's workstations to determine what 



25 Van Ness Ave. Suite 240. San Francisco. C A . 9 4 



o > 



I L I 



4 1 5 . 2 c 



90 



x 4 1 5 252.2595 



EXECUTIVE COMMITTEE MINUTES 1/18/94 PAGE 2 



changes need to be made to comply with the City's VDT 
ordinance. The allocation will be used in certain cases for 
ergonomical ly correct chairs, adjustable keyboard drawers, 
document holders, footrests, and other items. 

Moved by Commissioner Healy, seconded by Commission Lim. 
Unanimously adopted . 

2. Motion to approve contracting the Community Arts and 
Education program assistant position for one year at $30,300 
from Public Art Funds 

Director Winship explained that the amount of $30,300 shown 
in this resolution is the amount that was approved in the 
Community Arts and Education fiscal year 1993-1994 budget 
for this position. When Kathryn Bell, currently in the 
position, leaves to assume her new duties as program 
assistant in the Cultural Equity Endowment Fund program, the 
position will be vacant. This resolution allows the 
position to become a contractual one, budgeted at the same 
amount as done previously. 

Moved by Commissioner Lim, seconded by Commissioner Healy. 
Unanimously adopted . 

3. Motion to approve entering into contract for Marketing 
Consultant for up to $45,000 (from previously approved 
Public Art Funds) for a minimum period of one year 

Director Winship explained that the Commission had already 
approved funds for this contract. She has been interviewing 
and has narrowed down the candidates to three. The 
candidates are not listed in this resolution in order not to 
violate their privacy ( in that their employers may not know 
that they are interviewing). This resolution gives the 
Director permission to enter into contract with one of the 
candidates. When the actual candidate is selected, the 
individual's name will be inserted in the resolution when it 
appears on the full Commission agenda. 

Moved by Commissioner Lim, seconded by Commissioner Simon. 
Unanimousl y adopted . 

4. Cultural Equity Endowment Fund (CEEF) Status Report 

Director Winship explained that the supplemental 
appropriation for the Cultural Equity Endowment Fund was 
scheduled to be heard at the Budget Committee of the Board 
of Supervisors on Wednesday, January 26. She expressed that 
it was important that Commissioners and concerned members of 
the public be on hand to testify in support of the 
appropriation . 



EXECUTIVE COMMITTEE MINUTES 1/18/94 PAGE 3 



The development of the guidelines and application forms has 
been completed and the final product is due back from the 
printers the day following the Executive Committee meeting. 
It is important that the supplemental appropriation be 
approved promptly because the first deadline (for Cultural 
Equity Initiatives) is March 14 and it is critical that 
staff be on board. In addition, informational workshops for 
applicants will be held on February 10 and February 15. 

5. Discussion on agency fiscal agent 



Director Winship explained t 
as a fiscal agent for the Ar 
in its account some Commissi 
from sponsorships by El Paso 
Night events in 1991 and 199 
previously considered establ 
fiscal agent and fundraising 
alternative, the Commission 
the 501(c)3 status of an exi 
such as Chamberworks , rather 
organization . 



hat the Chamberworks has served 
t Commission and, as such, has 
on funds. These are primarily 

Natural Gas for Pops Opening 
2. The Commission had 
ishing its own 501(c)3 to act as 

arm for the agency. As an 
had also considered taking over 
sting non-profit fiscal agent, 

than starting an entirely new 



In the fall of last year, discussions about this issue were 
held in Finance Committee. The general consensus at the 
time was that the Commission should not establish its own 
501(c)3 or assume the 501(c)3 status of another fiscal 
agent. The Commissioners directed staff, however, to 
investigate the possibility of moving existing funds from 
Chamberworks to another fiscal agent. 



Mr. Newirth expla 
Intersection for 
designated fiscal 
Intersection norm 
from foundations 
receipt. Because 
agent, however, I 
fees at the time 
at the time funds 
that the funds be 
that Intersection 
earned . 



ined that, at first, 


the Arts because Inte 


agent for the Art Co 


ally charges a 20% fe 


and 5% on all other f 


funds were being mov 


ntersection tentative 


funds were moved and 


were expended. They 


put into an interest 


be allowed to keep t 



the focus was on 
rsection is already a 
mmission . 

e on funds received 
unds at the time of 
ed from another fiscal 
ly agreed to waiving 
then charging a 5% fee 
had also requested 
bearing account and 
he interest that was 



Director Winship had a discussion with John Kreidler of the 
San Francisco Foundation about whether they would be willing 
to serve as fiscal agent for the Commission. The Foundation 
would place Commission funds in an interest bearing account 
and the interest would accrue to the Commission. The fee 
would be 1%, but Mr. Kreidler indicated that they might be 
willing to waive the fee. 



EXECUTIVE COMMITTEE MINUTES 1/18/94 PAGE 4 



Commissioner Nakajo reiterated the concern about taking over 
another fiscal agent's status and inheriting any problems 
that might be associated with doing so. 

Commissioner Lim expressed that she felt that the money 
should be moved from Chamberworks and that the San Francisco 
Foundation, being a secure organization, seemed to be a 
reasonable choice. 

The Commissioners present directed the staff to pursue the 
item further and bring it back to committee when a decision 
was required. 

6. Discussion on Cultural Equity Endowment Fund (CEEF) 
Advisory Committee 

Director Winship informed the Commissioners that the 
language in the ordinance establishing the CEEF indicated 
that the Advisory Committee was to be established by the Art 
Commission and that its responsibility was to conduct an 
annual review of the program. 

She explained that members of the public have requested 
input into the composition of the Advisory Committee and 
that some seem to believe that the authority of the Advisory 
Committee is or should be broader than charged. 

Commissioners Lim and Healy stated that they believe the 
role of the Advisory Committee should be kept at what was 
expressly established in the legislation. Commissioner Lim 
said that she believed that the CEEF posed many dangers 
relating to conflict of interest and that by broadening the 
powers of the Committee, these dangers would be intensified. 
Commissioner Nakajo concurred. 

Commissioner Nakajo departed at 4:45, thus a quorum was 
lost. The remainder of the meeting was unofficial 
discussion. 

Commissioner Healy said that members of the public are 
welcome to give input and suggestions during public 
testimony at each month's Commission meeting. The Advisory 
Committee should be responsible for conducting the annual 
review but should not have broader oversight 
responsibil i ties . 

Director Winship explained that the frustration of members 
of the community comes from having been shut out of the 
process for a long time and from a desire to ensure that 
people of color (and other under-represented groups) are, in 
the future, equitably represented. 

Commissioner Healy noted that the Commission did not 
establish the role of the Advisory Committee; it was 



EXECUTIVE COMMITTEE MINUTES 1/18/94 PAGE 5 



established by the members of the Cultural Affairs Task 
Force Implementation Committee. 

It was decided that the item would be placed on the February 
Commission agenda for public testimony. 

7. Review of Committee Responsibilities 



Director Winship reviewed the 
Executive Committee as detaile 
"The Executive Committee shall 
reviewing and recommending ove 
range and strategic planning, 
budgeting and financing of pro 
shall review panel recommendat 
implementation, and issues and 
Advisory Committee of the Cult 



responsibilities of the 

d in the Commission by-laws: 

have the responsibility for 
rail. Commission policy, long 
program evaluation, general 
grams and facilities. It 
ions, program policy and 

recommendation from the 
ural Equity Endowment Fund." 



8. Real Estate Report on Cultural Centers 

Director Winship reviewed the report prepared by the Real 
Estate Department that showed ranges for the values of the 
four cultural centers. She noted that the two facilities 
with the highest estimated values, Bayview Opera House and 
South of Market Cultural Center, are in redevelopment 
corridors which increases the land value. The low end 
estimates are for land only, the high end estimates include 
some value for the usage of the existing buildings. 

9. Discussion on FY 94-95 General Fund Budget 



Mr. Newirth told 
preliminary news 
fiscal year 1994 
the Art Commissi 
dollars in 1994- 
items such as Ci 
costs), however, 
increases within 
employees may be 
union agreements 
etc. and no addi 
these increased 
some items will 
increased costs. 



the Commissione 

from the Mayor' 

-1995 General Fu 

on will receive 

1995 as in 1993- 

ty retirement co 

the agency will 

this allocation 

due to receive 

, step increases 

tional funds wil 

costs. Thus, th 

need to be cut i 



rs that ther 


s Office reg 


nd budget . 


an equivalen 


1994 (adjust 


ntribution a 


need to abs 


For examp 


salary incre 


, salary sta 


1 be allocat 


ere is , in e 


n order to c 



e was mixed 
arding the 
Provisionally, 
t amount of GF 
ed for certain 
nd other benefit 
orb all cost 
le, individual 
ases due to 
ndardizat ion , 
ed to cover 
f f ect , a cut ; 
over these 



In addition, this is the preliminary allocation from the 
Mayor's Office. It was noted that the earthquake that hit 
Southern California the day before the Executive Committee 
meeting could have a substantial impact on the State budget. 
If the projected impact of the State budget on the City 
changes, allocations to departments will change with the 
possibility that additional cuts will be imposed. 



EXECUTIVE COMMITTEE MINUTES 1/18/94 PAGE 6 



10. Discussion on Presidio Planning Process 

Director Winship told the Commissioners that there had been 
a discussion at that morning's staff meeting about possible 
Commission roles in the Presidio Planning Process. While 
various organizations such as California Lawyers for the 
Arts are developing specific proposals for projects such as 
live/work at. the Presidio, there was some feeling that the 
Commission's role might be more of a higher level effort to 
make sure that the arts and artists are included at all 
stages of the planning process. 

Ms. Macneil said that she would be working with other staff 
members to come up with a specific proposal for what role 
the Commission could play. She said that she felt that, as 
a first step, the Commission might lobby key (political) 
players to include specific language in several key places 
in the plan that would ensure inclusion of the arts and 
artists in the overall Presidio plan. It was decided that < 
proposal would be developed within the next few weeks and 
presented to the Commissioners for further discussion. 

The meeting concluded at 5:20 pm . 



Res 




tf ully r-submitted , 



iAn£L 




I 2*o 



'It 



iichard Newirth 
Assistant Director 



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SAN FRANCISCO Alii COMMISSION 



San Francisco Art Commission 
Executive Committee Meeting 
~ February~~22^ 1994^4:30 p.m. 
2 5 Van Ness, Suite 70 



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SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA 



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Discussion and approval of FY 94-94 General Fund, 
Cultural Equity Endowment Fund, and Street Artist 
Program Fund budget submittals. 

Discussion on POPS negotiations with San Francisco 
Symphony. 

Discussion and approval of recommendations for 
members for FY 94-95 cultural equity grants program 
panel pool. 

Discussion and approval of Francis Wong, Brian 
Freeman, Sylvia Mullally-Aguirre, Joan Holden and 
Jennifer Spengler to serve on the Cultural Equity 
Grants Program Advisory Committee to conduct an 
annual review of the implementation of the program. 

Motion to approve standardizing panel member 
honorariums in all program areas, except for street 
artists, to be $100/day and $50/half day. 

Approval to enter into contract with Maureen O'Rouke 
for marketing services. 

Discussion and approval to move all or partial funds 
from Chamberworks to the San Francisco Foundation to 
serve as fiscal agent. 

Discussion and motion to approve submittal of request 
of up to $1,000,000 toward Art Commission gallery, 
155 Grove Street for earthquake safety program, ESP- 
3, general obligation bond. 

Discussion and motion to approve contracting with 
Omawale Satterwhite of Community Development 
Institute for $10,500 for strategic planning services 
with the community cultural centers and the Art 
Commission. 




10. Motion to approve $2000 in public art funds for 
temporary office help. 



CllS AND CollN IS OI 

San Frani isco 



2 5 Van Nlss Avi. Shim 2-4 0. San huNCiuo 



02 



4 15 2 52 2 5 l H) i ax 4 I 5 . 2 5 2 .2 5 l >5 



ACCESSIBILITY INFORMATION 



Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and 
the 1990 Americans with Disabilities Act, all City agencies will make reasonable 
accommodations to the needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art 
Commission will be held at 25 Van Ness Avenue, San Francisco, located on the 
corner of Oak and Van Ness. All meetings are held in Suite 70, basement level, 
and can be accessed by the two main elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, 
will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness 
Avenue and Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains— stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market 

Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical 
sensitivity or related disabilities should call our accessibility hotline at (415) 554- 
8925 to discuss meeting accessibility. In order to assist the city's efforts to 
accommodate such people, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical based products. Please help the 
city to accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be 
available upon request at meetings. Please contact Sonia Gray in the Community 
Arts and Education Program at (415)252-2596 at least 72 hours prior to meeting. 
Late requests will be honored if possible. 



*1 



\°l4 



s 


*T^I 


A 


~C~ 



PROGRAMS 



Civic Am Coi i ection 

Civic Design Review 

Community Aim 

& Education 

PS Symphony CONCfRJS 

Piibik: Am Program 



Strut Am isis Licenses 

Suite 70 

415.252. 2581 



it Commission Gai i i ry 

155 CiRovi Son 1 1 

415 554 ^682 



tfAN FRANCIbLO iUT COMMISSION 



DOCi IMEMTS DEPT 

h:ar 



SAN FRANCISCO 
PUBLIC LIBRARY 



Present 



/SAN FRANCISCO ART COMMISSION 
//^EXECUTIVE COMMITTEE MEETING 
/ Tuesday, February 22, 1994 
4:30 PM 
25 VAN NESS AVENUE, SUITE 70 



MINUTES 



Commissioners — Anne Healy (Chair), Aristides 
Demetrios, Genny Lim, Steve Nakajo 
S taf f-- Joanne Chow Winship, Richard Newirth, 
Sonia Gray 




Commissioners Excused: Willis Kirk, Terri Simon 




City and County or 

San Francisco 



Commissioner Healy called the meeting to order at 4:40 pm . 

Due to the fact that Commissioners Lim and Nakajo would need 
to leave by 5:30 (and, thus, a quorum would be lost), all 
actions items on the agenda were taken first. 

1. Discussion and approval of FY 94-95 General Fund, 
Cultural Equity Endowment Fund, and Street Artist Program 
Fund budget submittals. 



Mr. Newir 
directed 
based on 
Commiss io 
City ' s re 
allocat io 
unavoidab 
increases 
Thus, cut 
achieve t 
meeting , 
increases 
and benef 



th explained th 
the Art Commiss 
a General Fund 
n's FY 93-94 al 
tirement contri 
n is the same , 
le cost increas 
, salary standa 
s would need to 
he departmental 
it was unknown 

would be; an e 
its was used. 



at the Mayor's budget office had 
ion to prepare a budget submittal 
allocation equal to the Art 
location (adjusted for a change in 
bution rate). Although the 
the department must absorb all 
es, such as those due to step 
rdization, union agreements, etc. 
be made in other line items to 
target. At the time of the 
how much these unavoidable cost 
stimate of 5% of current year salary 



Mr. Newirth explained that the budget was prepared cutting 
the light, heat and power line item with the additional cuts 
necessary to meet the target coming from the programmatic 
expense lines. This was done assuming that, at the 
Executive Committee, staff would ask the Commissioners to, 
at the same time, put on the full Commission agenda motions 
to pay for these expenses cut from the General Fund with 
allocations from the Public Art Fund. It was important to 
make it very clear to those concerned, including the 
cultural centers, that the Commission was committed to 
covering these expenses in the 1994-95 fiscal year. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



EXECUTIVE COMMITTEE MINUTES 2/22/94 PAGE 2 



Motion to approve FY 94-95 General Fund budget submittal and 
place a motion on the full Commission agenda (under the 
Executive Committee report) to approve Public Art Fund 
allocations to pay for the expenses cut from the General 
Fund budget. 

Moved by Commissioner Lim, seconded by Commissioner 
Demetrios . Unanimously adopted . 

Mr. Newirth then presented the proposed Street Artists 
budget. As with the General Fund, increases to salary and 
benefits were only estimates. The only significant changes 
to the previous year's budget were the request to spend an 
additional $5,000 for Police enforcement of the Street 
Artists ordinance, an additional $2,000 over the prior 
year's request for signage, and the rent increase of 6.8%. 

Motion to approve FY 94-95 Street Artists Program budget 
submittal . 

Moved by Commissioner Healy, seconded by Commissioner 
Demetrios . Unanimously adopted . 

Mr. Newirth then presented the Cultural Equity FY 94-95 
budget. For FY 93-94, the amount in the fund was to be 
1.25% of the portion of the Hotel Tax excluding the 4% 
surcharge. This percentage increases to 1.75% in the 94-95 
fiscal year. 

As with the General Fund and Street Artists, salary and 
benefits were estimates. All other line items, other than 
grants, were to remain constant or decrease. The projected 
administrative expenses for FY 94-95 are just over 11%. 

Motion to approve FY 94-95 Cultural Equity Program budget 
submittal . 

Moved by Commissioner Healy, seconded by Commissioner 
Demetrios . Unanimously adopted . 

2. Discussion and motion to approval submittal of request of 
up to $1,000,000 toward Art Commission Gallery, 155 Grove 
Street, for earthquake safety program, ESP-3, general 
obligation bond. 

Commissioner Healy noted that this was discussed at the 
Visual Arts Committee meeting. Director Winship noted that 
participating in the bond would involve a large commitment 
both in terms of campaigning for the bond's passage, as well 
as fundraising for the additional amount needed to complete 
the restoration of the building. 

Kola Thomas from the Center for African and African American 
Art and Culture expressed that the cultural centers were 
interested in being part of the bond. Director Winship 
responded that only a small percentage of the renovation 
costs for- the cultural centers was for- seismic work and that 



EXECUTIVE COMMITTEE MINUTES 2/22/94 PAGE 3 



it would be difficult to do just a portion of the necessary 
work on the buildings without access to additional funds to 
cover 1 the full renovation costs. In contrast, the Gallery 
will need to be torn down. The seismic costs associated 
with the Gallery are 76% of the total renovation costs. 

Commissioner Healy said that it was important to proceed 
with the strategic planning process with the cultural 
centers and Art Commission to determine what actions should 
be taken regarding the buildings. Ms. Gray said that it 
would not make sense for the centers to participate in this 
bond, but, rather, should wait to decide whether to go for a 
bond which would cover all of the renovation costs. She 
also noted that only the Gallery has a Class 4 rating (the 
worst seismic rating) whereas each of the centers was either 
a Class 3 or a Class 2. 

Moved by Commissioner Demetrios , seconded by Commissioner 
him. Unanimously adopted . 

3. Discussion and motion to approve contracting with Omawale 
Satterwhite of Community Development Institute for $10,500 
for strategic planning services with the community cultural 
centers and the Art Commission. 

Director Winship requested that the motion be amended to 
change the amount from $10,500 to $11,040. 

As amended , moved by Commissioner Nakajo, seconded by 
Commissioner Healy. Unanimously adopted . 

4. Motion to approve standardizing panel member honorariums 
in all program areas, except for street artists, to be 
$100/day and $50/half day. 

Moved by Commissioner Lim, seconded by Commissioner 
Demet. ri os . Unanimously adopted . 

5. Approval to enter into contract with Maureen O'Rorke for 
marketing services. 

Commissioner Healy requested that Ms. O'Rorke provide a 
presentation at. the full Commission meeting and that this 
item be moved to the Executive Committee report at that 
meeting . 

6. Motion to approve $2,000 in public art funds for 
temporary office help. 

Moved by Commissioner Lim, seconded by Commissioner 
Demetrios . Unanimously adopted . 



EXECUTIVE COMMITTEE MINUTES 2/22/94 PAGE 4 



7. Discussion and approval of recommendat ions for members 
fro FY 94-95 cultural equity grants program panel pool. 

8. Discussion and approval of Francis Wong, Hrian Freeman, 
Sylvia Mu 1 1 al ly-Agu i r re , Joan Holden, and Jennifer Spangler 
to serve on the Cultural Equity Grants Program Advisory 
Comniitl.ee to conduct an annual review of the implementation 
of the program. 

Items 7 and 8 were taken for consideral ion at l lit- same Lime. 
A List of several pages of potential panel ists was 
distributed to the Commissioner for item 7. 

Kola Thomas of CAAAAC questioned the Commissioners about how 
members of the advisory committee were chosen. Commissioner 
Lim explained that she had proposed the members of the 
advisory committee and noted the high quality and diversity 
of the group. Commissioner Healy explained that, the role of 
the advisory committee was purely to review the process, not 
to select grantees. 

Director Winship explained that this was an outside advisory 
group that was to take an annual look at the grant 
guidelines. Ms. Gray explained the distinction between the 
advisory committee and the panel pool and noted that there 
is wide and substantial representation of all groups within 
t he panel pool . 

Both items moved by Commissioner Healy, seconded b.\ 

Commissioner Derne trios . Unanimously adopted. 

9. Discussion and approval to move al 1 or- part ial funds from 
Chamberworks to the San Francisco Foundation to serve as 

f isca 1 agen t . 

Moved by Commissioner Lim, seconded by Commissioner Heals . 
Unanimously adopted . 

Commissioners him and Naka jo departed at 5:30 pin and, thus, 
a quorum was lost. The remainder of the meet i ng was 
unofficial discussion. 

10. Discussion on POPS negotiations with the San Francisco 
Symphony . 

Commissioner Demetrios expressed the desire to end 
negotiations soon so that the Commission can have some input 
into the programming for the free park concerts. 
Commissioner Healy stated that the Commission was seeking 
50% of the sponsorships for- the concerts. 

Peter Pastreich of the Symphony said that the Symphony was 
willing to discuss location and dates of the park concerts. 
Commissioner Healy said that the Commission was interested 



EXECUTIVE COMMITTEE MINUTES 2/22/9'l PAGE 5 



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as not in the Commission's best 
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ponsors away from the park 



Commissioner Healv suggested that the Commission hake the 
full pi ghl to sponsorships for- the park concerts only and 
fhereb> avoid cause for dispute • 

Director Winship noted that the Commission needs more funds 
to do new programming and restated the Commissioners' desire 
to have art ist . ic involvement with the free park concerts. 
She asked Mr. Pastreich if it was possible to involve new 
music in some way at the free park concerts. 

Mr. Pastreich said that he wanted to attract a large and 
diverse audience to the park concerts to bring serious music 
to new audiences. The advancement of new music is not 
compatible with the free concerts. Doing a series of new 
music instead of the park concerts would be a possibility. 
In addition, most contemporary music would not work well 
on t doo rs . 

Mr. Pastreich said that he is willing to discuss 
programming. Commissioner Demetrios said that it is 
important thai Art Commission's constituency have a say 
about what they would I ike to hear at a free concert. Mr. 
Pastreich said that t tie Symphony would Jisten to input from 
the Commission but does not want to open up the issue of 
art ist ic control again. 



The meeting concluded at. 6:45 pm 
Rcspe-rKf u 1 I . y submi t. tod , 





R i cha rd New i rth 
Assistant D i pec t o r 



\ 



CULTURAL EQUITY GRANTS PROGRAM *« / Pr - 

PANEL POOL LIST p^^ncZ 

LiC Una Co 

The following list of potential panelists for the 94-95 Cultural Equity Grants Program 
were approved by the Executive Committee at the meeting on February 22, 1994. 

1. Virginia Cerenio: Pilipino. Published writer/poet, formerly with California Poets 
in the Schools. Current Paratransit Broker for Cerenio Management Group. Board 
member of Kearny Street Workshop. Founding member of Bay Area Pilipino 
American Writers. Lectures locally in paratransit program development. 

2. Dr. Febe Portillo: Latina. Current Academic Director of the Learning Center, 
former professor at San Francisco and San Jose State Universities. Served as a 
panelist for the 1993-94 Literary Arts Pilot Grants. 

3. Sylvia Ramirez: Latina. Current Executive Director of the La Raza Information 
Center. Has been involved in cultural affairs of the Mission District. 

4. Dr. Nonsitzi Cayou: African American. Current Director of the Wajumbe 
Cultural Institution and Dance Professor at San Francisco State University. Organizes 
and instructs dance at many San Francisco and greater Bay Area Dance Festivals. 

5. Geoffrey Nwogu: African. Visual artist, exhibited in San Francisco since 1983, 
former Assistant Cultural Officer, Ministry of Information and Culture, Owerri Imo 
State, Nigeria. Artist in Residence at Wajumbe Cultural Institution 1983-86. 
Instructor, Academy of Art College in San Francisco. Knowledgeable of African art 
and carvings. 

6. Linda Lucero: Latina. Current Grants Director for the Vanguard Foundation, 
former Executive Director of La Raza Graphics. Panelist and Site Evaluator for the 
NEA since 1989 for the Expansion Arts Program. Panelist for the California Arts 
Council, 1990, for the Organizational Grants Program. Board member of Galeria de 
la Raza, 1988-91. 

7. Baraka Sele: African American. Current Performing Arts Director for Center for 
the Arts at Yerba Buena Gardens, former Vice President, Houston Arts Festival. Over 
ten years arts administration experience. Traveled nationally and internationally 
speaking on cultural equity to arts organizations. 

8. Diantha Spencer: African American. Assistant Professor, Music—San Francisco 
State University. Has performed locally for three years as a jazz musician, guest 
composer and lecturer. Performed extensively in the Boston area prior to relocating 
to San Francisco. Has extensive background in jazz music history and performance. 



9. Francisco Alarcon: Latino. Author/Poet, Professor-University of Calfornia at 
Davis and Santa Cruz. Guest lecturer at local universities. Has published extensively 
in professional journals and anthologies of poetry and short writings. Very active in 
the San Francisco arts community through the Mission Cultural Center and other 
community-based art organizations. 

10. Diane Sanchez: Latina. Owner of Sunset Associates, organizational and 
development training consultants serving local, national and international clientele. 
Board member of La Raza Graphics 1989-1993. Member of Northern California 
Grantmakers Diversity Committee, 1993. 

11. Kola Thomas: African. Current Director of the Center for African and African 
American Art and Culture, former General Manager for Wajumbe Cultural 
Institution. Performance artist/dancer. Knowlegeable of African sacred traditions 
and customs. 

12. Jose Antonio Burciaga: Latino. Published writer, journalist, mural artist/poet 
Resident Fellow at Stanford University. Co-Founder of the Chicano-Latino Comedy 
Troupe, "Culture Clash". Presents Chicano/Latino bicultural and bilingual 
workshops, teacher training and cultural presentations. Recipient 1989 California 
Arts Council Fellowship grant. 

13. Su-Chen Hung: Asian American. Visual artist, recipient of 1992 Market Street 
Art in Transit grant. Exhibited extensively in the San Francisco area for the past 
fifteen years, and has held residencies with The Lab, Exploratorium, Headlands, Film 
Arts Foundation and New Langton. Board member of Intersection for the Arts since 
1992. 

14. Karen Ransom: African American. Current Executive Director of Performing 
Arts Workshop, formerly the Development Director for the Oakland Museum. Site 
Evaluator for NEA since 1991. Has had 8 years experience in arts administration 
emphasizing community arts development. Performance artist/ dancer, performs and 
instructs Congolese, Afro-Brazilian and West African Dance. 

15. Pilar Olabarrio: Latina. Visual Artist, currently working with New Langton 
Arts on an exhibition through a project grant, and the San Francisco Art Commission 
on a residency project with youth in the Tenderloin. Recipient of Market Street Art 
in Transit grant for 1992. Works extensively in the Mission District through the 
Mission Cultural Center. 

16. Alleulia Panis: Filipino. Founder and Current Executive Director of Kulintang 
Arts. CAC, NEA panelist. Former board member of Dance Bay Area, Brava! for 
Women in the Arts. 



17. Isabel Yrigoyen: Latina. Current Artist Consultant for local artists and art 
organizations, specializing in dance and music festivals. Board member of Brava! for 
Women in the Arts. 

18. Connie Gray: African American. Currently the Cultural Funding Program 
Coordinator for the City of Oakland, Cultural Arts Division. California 
Confederation for the Arts Public Policy Committee Member since 1989. NALAA 
Cultural Diversity Interest Area Co-Chair 1992-93. NEA panel member for the 
Advancement Program in Arts Education and Expansion Arts Programs 1992-93. 

19. Duane BigEagle: Native American. Poet, founder and director of the Ten Mile 
River Poet's Cooperative, a northern California based writer's organizations 

Resumes not currently available 

20. Norman Jayo: Pilipino. Writer/director. NEA panelist. Knowledge of media 
arts. 

21. San San Wong: Asian American. Performing Arts/theater 

22. Lorraine Garcia Nakata: Latina. Current Educational Director at Center for the 
Arts at Yerba Buena. 

23. Dean Beck-Stewart: Caucasian. Performing Arts /theater 

24. Margaret Jenkins: Caucasian. Performinig Arts/dance 

25. Mythili Kumar: Indian. Performing Arts /dance 

26. Joe Rodriguez: Latino. Current community development officer for the San Jose 
Office of Cultural Affairs. 

27. Bruce Davis: Caucasian. Current Executive Director of the Santa Clara County 
Arts Council. 

28. Roy Hirabayashi: Asian American. Current Aristic director and founder of San 
Jose Taiko 



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ORORKE P.R. SCOPE OF SERVICES pfi* f* An 

FOR THE SAN FRANCISCO ART COMMISSION L/c Uq^O 

Develop and implement overall agency marketing strategy and 
strategies for each of the program areas with staff input including 
the Cultural Equity Endowment grants project and city 
accomplishments promotion. 

Implement and assure ongoing media coverage of agency and 
projects. 

Write and coordinate design and printing of two agency newsletters, 
develop new newsletter format. 

Develop, write, and coordinate design and printing of four program 
brochures and an annual report. 

Develop and coordinate marketing materials for four fundraising 
campaigns. 

Attend weekly staff meetings. 

Keep in ongoing contact with Director and with projects as 
appropriate. 

Carry ovit daily/weekly tasks/plans from strategy. 

Monitor media and respond to spontaneous opportunities 

Provide monthly progress reports 

Specific Public Relations Services 
Strategy Development 
Write and distribute Press Advisories 
Write and distribute Press Releases 
Develop Press Packets 
Organize press events 
Write and send Pitch letters 
Maintain phone contact with media 
Draft articles for newspapers, trade publications 
Draft opinion columns, letters 
Newsletter copywriting 
Promotional event planning 

Project Assistance 

Develop and implement promotional plans 
Coordinate design and printing 
Develop and place advertising as appropriate 
Oversee outreach booth development, if appropriate 



Maureen O'Rorke Public Relations 

Advertising & Puhlic Information 

512 Union St. San Francisco. CA 94133 

FAX (415) 986-1625 Ph. (415) 986-1213 





Master Plan Accomplishments for the Arts 

O'Rorke P.R. will review and categorize accomplishments of city 
departments as they relate to the arts element of the City's Master Plan. 
Some ideas likely to be included in our strategy are listed below: 



• Develop a brochure on San Francisco's 'Master Plan for the Arts.' 

• Pitch a story on Master Plan arts projects to the arcliitectural 
critics of the major newspapers. 

• Pitch a general interest or feature story to print and television 
media on how art has improved the city. For example, pitch a 

story to Channel 7's Sunday on 7 show on the 'Art of Government.' 

• Schedule speakers on arts and public affairs programs and radio 
talk shows. 

• Perhaps develop a slide show and schedule presentations at 
community organization meetings such as SPUR. 

• Pitch stories to ethnic and neighborhood papers on city agency 
projects in their community'. 

• Seek interesting angles to pitch to national cable or major 
networks, such as CNN on SF's Master Plan for Art. 

• Write articles for submission to Government magazine and 
other trade publications. 



•en 9'Porke Public Relations 
tising & Public Information 
Jnion St. San Francisco, CA 94133 
115) 986-1625 Ph. (415) 986-1213 





CURRENT CLIENT LIST 

California Integrated Waste Management Board 

• Develop and help implement strategy for source reduction public information campaign. 

• Conduct public/media relations for Business Awards Campaign 

City and County of San Francisco 

• Department of Public Health . Tobacco Free Project, Media Campaign 

• Water Pollution Prevention Program Public Education Campaign 

Los Angeles Department of Public Works 

• Selected public education efforts 

The City Tow, Official Garage/Tow Service, SF Department of Parking & Traffic 

• Develop public education campaign on abandoned cars and towed vehicles 

Monmouth County New Jersey, Solid Waste Management Program 

• Develop and implement comprehensive countywide media and advertising campaign 

Santa Cruz County Interagency Solid Waste Task Force 

• Develop a series of newspaper advertisements on waste issues. 

ADDITIONAL CLIENTS 

San Diego County Recycling Program 

Californians Against Waste, Buy Recycled Campaign 

Council for Solid Waste Solutions 

City of San Jose Office of Environmental Management 

Alameda County Recycling Program 

Fairfax County, Virginia Recycling Program 

Prince George's County, Maryland Office of Recycling 

South Valley Refuse Company's Gilroy Curbside Recycling Program 

Los Altos Garbage Company's Cupertino Curbside Recycling Program 

City of Berkeley Recycling Program 

Robin Bradford Personnel, Inc. 

Clement Street Merchants Association 

Polk Street Merchants Association 

Haight Fillmore Merchants Association 

Merriments 

Explorama Travel Documentary Films 

Front Room Restaurants 

Livermore Valley Vinter's Association 

South Valley Refuse Company's Gilroy Curbside Recycling Program 

Los Altos Garbage Company 



Maureen O'Rorke Public Relations 

Advertising & Public Information 

512 Union St. San Francisco. CA 94133 

FAX (415) 9861625 Ph. (415) 986-1213 





Responsibilities and References 

SF Department of Public Health, Tobacco Free Project 
Client Contact: Alyonik Hrushow 554-9155 

Account Tenure: November 1992 to present 

O'Rorke P.R. manages the media campaign on a daily basis for Tobacco Free Project and 
TFP's 20 local projects including SF General Hospital programs, Community Network, 
Community Clinic Consortium, Programs for Youth, Smokefree Theater Project with the 
Mime Troup, Ethnic and non-English outreach, and Gay, Lesbian and Bisexual Outreach. 

Coverage includes on going press events, media pitches to all broadcast and print media 
including all ethnic media, pitches to newspaper columnists, radio and television talk 
shows, opinion articles, letters to the editor, PSAs, and free speech messages. 

Advertising includes street signs, bus ads, newspaper ads in various foreign language and 
community papers. 

California Integrated Waste Management Board (C1WMB) 
Client Contact: Mindy Fox (916) 255-2445 

Account Tenure: January 1992 to present 

O'Rorke PR's manages the statewide media relations campaign on waste prevention 
issues for the C1WMB. Our media relations efforts have resulted in extensive national, 
statewide, regional, and local media coverage including CNN Earth Matters, National 
Noon News report by David Horowitz, SF Examiner Image Magazine three-page feature, 
numerous talk shows, news reports, and print media coverage. 

The CIWMB is oversees state mandates on waste issues for over 500 city and county 
government agencies. To assist these local agencies with their public education efforts, 
O'Rorke developed a comprehensive Public Education and Promotion Notebook 
containing six complete step-by-step campaigns, including media pitch letters, press 
releases and PSAs, and advertising slicks. 

City & County of San Francisco Household Hazardous Waste Program (I II 1WP) 
Client Contact: Maria Trapalis Baird 554-3400 

Account Tenure: 1984 to 1993 

O'Rorke PR & Advertising handled public education material development and media 
relations for both the Recycling and IIIIW Programs. Campaigns included bus 
advertising, transit shelter ads, newspaper ads, point-of-purchase and direct mail. During 
our tenure, these agencies won national, statewide, and regional awards for their public 
education programs. Additionally, based on tonnage accounting, San Francisco won the 
Best Recycling City in the US award from the National Recycling Coalition in 1990. 




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7\N IRANCI SCO /Will COMMISSION 



San Francisco Art Commisison 
ixecu tive Committee Meeting 
'cfT 22 J^STuesday 4:00 p.m. 







rr*< 



! 



25 Van Ness, Suite 70 
Agenda 

1. Cultural Equity Grants Program Update 

- Motion to approve additional panelist 

2. Discussion and motion to approve FY 94-95 Public Art 
Fund Budget. 

3. Discussion and motion to approve sponsoring Music Day 
June 21, 1994 Making Waves. 

- Presentation by Dr. Ulrich Sacher, Goethe Institut 



ACCESSIBILITY INFORMATION 

^Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
xvith Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 




City and Cousin oi 
San Francisco 



Accessible MUNI lines that serve this location are: 

.1, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



2 5 Van N r s s Ave. Sinn 2 4 0, San Francisco. CA. 04102 in. 415.252.2590 fax 415.252.2595 



SAN FRANCISCO A RT CO M M I S S I O N 



I 



I'ROCiRAMS. 



Civic Am Col i EC1 ion 

Civk: Design Review 

Communi iv Aim 

& Education 

•S Symphony Concerts 

I'uhiic Aur Pkoi.kam 



Srm II Auiisis I id nsis 

Sum 70 

415.252 2 SH I 



II C UMMISSION GaII.LKY 

155 Grove Street 
415.554.9682 




City and County of 
San Francisco 



DO 



SAN FRANCISCO ART COMMISSION 
EXECUTIVE COMMITTEJE-MEKTING 

Tuesday, March 22, 1994 
4:0( 
25 VAN NESS AVENUE, SUITE 70 



///? 



INUTES 



Present: 



Commissioners— Aristides Demetrios (acting Chair), Steve 
Nakajo, Willis Kirk, Terri Simon, Robert LaRocca (arr. 4:30 p.m.) 
Staff— Joanne Chow Winship, Richard Newirth, Lawrence Thoo 



Commissioners Excused: Anne Healy, Genny Lim 

Commissioner Demetrios called the meeting to order at 4:15 p.m. Item 2 on 
the agenda was taken first. 

1. Discussion and motion to approve FY 94-95 Public Art Fund budget. 

Director Winship reviewed the proposed Public Art Fund allocations for FY 
94-95 based on the projections of Pops proceeds in the next fiscal year. She 
noted that some of the allocations had previously been approved by the 
Commission (e.g., the restoration of light, heat, and power for the cultural 
centers which had been cut from the FY 94-95 General Fund budget submitted 
to the Mayor). 

Commissioner Demetrios asked for some detail about the graphic design and 
printing expenses. Director Winship explained that there were many 
communications pieces to be developed and printed over the next year 
including the agency's annual report, an agency brochure and possible cultural 
map, a brochure for the Community Arts and Education program, a brochure 
for the Civic Art Collection program and a brochure for the Public Art 
program. 

Commissioner Nakajo noted that it was the consensus of the Commission to 
take an active role promoting the inclusion of the arts in the Presidio planning 
process and that he supported being out front on this issue. Director Winship 
noted that we would seek funds from other sources to help with the expenses 
for the development of the Presidio Cultural and Public Art plan and, if 
successful, we would not need to use all of the funds budgeted for that 
purpose. 

Commissioner Demetrios expressed that he felt that new initiatives, such as a 
sculpture festival, should have top priority in funding consideration. 
Commissioners Kirk and Simon said that they, instead, felt that light, heat, and 
power, and maintenance expenses for the cultural centers were basic critical 



PT 



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2 5 Van N r s s We. Suite 240 S 



( ' A -| ! 



5 2.251 I 



4 15.252.2595 



needs and should be the top priority. Director Winship explained that the 
Public Art Fund budget consisted of renewed allocations and a list of new 
allocations reflecting the priorities established in the recently completed long 
range planning process. Commissioner Nakajo said that he believed that the 
priorities were clear and noted that the Commission had recently contracted 
with Dr. Omowale Satterwhite to engage in long range planning concerning 
facilities with the cultural centers. Commissioner Kirk noted that, between 
new initiatives, the Presidio plan and Music Day alone, almost $100,000 is 
committed to new activities. Commissioner Demetrios agreed with the 
statements of Commissioners Kirk and Simon about the necessity of funding 
the cultural center expenses and also expressed that he felt that every dollar 
dedicated to Music Day would be money well spent. 

Motion to approve the following FY 94-95 Public Art Fund budget 
allocations subject to actual FY 94-95 Public Art Fund revenues: 
Renewed allocations: $32,500 for the Community Arts and Education 
Assistant position, $7,250 grant to Artllouse (CAC Match), $16,250 for 
Community Arts and Education Neighborhood Festivals, $30,000 for Art 
Commission Gallery programming, $15,000 for Civic Art Collection 
Maintenance, $4,000 for Art Commission memberships 
(National/Regional/State/Local), $7,000 for staff business-related travel, 
$5,000 for computer equipment and training. 

New allocations: $26,000 for light, heat and power for the cultural centers 
and Art Commission Gallery, $24,000 for contractual maintenance costs for 
the cultural centers, $13,000 for programmatic expenses cut from the General 
Fund budget, $12,000 for extension of hours for Curator I Gallery position, 
$10,000 for Graphic Design for Marketing and Public Information materials, 
$10,000 for printing of Marketing and Public Information Materials, $15,000 
for Music Day, $5,000 for Public Art Maquettes for the Gallery Exhibition, 
$40,000 for Presidio Cultural and Public Art Plan, and $30,000 for New 
Initiatives/New Music. 

Moved by Commissioner Kirk, seconded by Commissioner Simon. Unanimously 
adopted. 

2. Cultural Equity Grants Program Update 

- Motion to approve additional panelists 

Motion to approve Sheryl Graves as an additional panelist for the Cultural 
Equity panelist pool. 

Moved by Commissioner Kirk, seconded by Commissioner Simon. Unanimously 

adopted. 

Cultural Equity Grants Program Director Lawrence Thoo reviewed with the 
Commissioners a memo that he had written explaining the proposal for the 
apportionment of funds among the various Cultural Equity Grants programs. 
The legislation indicates that, in the first year, 50% of the funds are to be 



EXECUTIVE COMMITTEE MINUTES MARCH 22, 1994 PAGE 2 



allocated to Cultural Equity Initiatives and the remainder is to be apportioned 
among the three other programs. In this first year, however, only three of the 
four programs will be operational; the fourth, the facilities fund, will begin in the 
next grant cycle. Therefore, it is necessary to decide how the remaining 50% of 
funds will be apportioned between organizational project grants and 
commissions for individual artists in the first cycle. 

It was proposed that 2/3 of the remaining funds be dedicated to organizational 
project grants and 1/3 to individual artist commissions. Mr. Thoo explained that 
there were several reasons for this proposal. First, organizations could apply for 
up to $20,000 whereas individuals could apply for a maximum of $10,000. 
Second, organizations could apply for up to $10,000 for facilities-related projects 
under the organizational project grant category this year because the facilities 
fund will not be implemented until the next cycle. 

Commissioner Nakajo suggested that the Executive Committee make a 
recommendation to the full Commission that they approve this proposal through 
a formal motion at the next full Commission meeting. He also suggested that the 
proposal be presented to all of the Commissioners at that meeting. This was 
seconded by Commissioner Demetrios. This item will appear under the 
Executive Committee report on the April Commission agenda. 

3. Discussion and motion to approve sponsoring Music Dayt June 21, 1994 
Making Waves. 

- Presentation by Dr. Ulrich Sacher, Goethe Institut 

Commissioner Kirk said that he would like to make a motion that the Art 
Commission sponsor Music Day and that it should be left up to staff to 
determine how to implement this sponsorship and at what level. Director 
Winship noted that we had granted funds to the Exploratorium two years ago in 
support of the event and that this was a good way to receive positive public 
recognition for the Commission. Commissioner Nakajo asked how many 
sponsors would be approached. Director Winship indicated that there were 
three organizing sponsors and thatthree underwriters were being sought. The 
Art Commission would like to be involved in extending Music Day from 
downtown by programming out in the neighborhoods. We would seek 
assistance from the organizers in setting up stages, sound, and permits for these 
neighborhood stages. Commissioner Nakajo noted the high visibility that could 
be achieved through sponsorship of the event. 

Motion to provide a grant of up to $15,000 to the Goethe Institut in 
sponsorship of Music Day and for expenses related to programming and 
presenting music in the neighborhoods on June 21, 1994. 

Moved by Commissioner Kirk, seconded by Commissioner Nakajo. Unanimously 
adopted. 



EXECUTIVE COMMITTFE MINUTES 1^ 1 ARCH 22 ! 094 PAGE 3 



Commissioner Nakajo departed at 4:55 p.m., and thus a quorum was lost. The 
rest of the meeting was unofficial discussion. 

Dr. Ulrich Sacher of the Goethe Institut gave a presentation on Music Day and 
showed video highlights of the 1992 and 1993 events. He explained that over 80 
countries have participated in the past and that, in 1992, San Francisco was the 
first U.S. city to participate. This year the event will be televised to Europe 
where Music Day has been a tradition for a number of years. 

Dr. Sacher said that sponsors would receive credit in PSAs for the event and that 
underwriters would receive credit on all of the individual stages set up 
throughout the city. Corporate sponsors (at a lower dollar level than 
underwriters) would receive credit at a single specifically sponsored stage. 
Programming on stages arranged by underwriters would be given preference by 
film crews covering the event for a planned documentary and would receive 
credit on the film. Underwriters would also be invited to participate in media 
interviews for the event. 

The Commissioners thanked Dr. Sacher and said that Director Winship would be 
contacting him in the near future. 

The meeting concluded at 6:05 p.m. 

Respectfully submitted, 

Richard Newirth 
Assistant Director 

March 24, 1994 



EXECUTIVE COMMITTEE MINUTES MARCH 22, 1994 PAGE 4 




K 



'W 



MAYOR 
RANK M. lORPAN 



COMMISSIONTRS 

Anne Hfaiy 
Pri s i i>i n r 

|OHN KlllKIN 
VlCt P II I S I II I N I 

Nancy Biciiti i 

\ristioes Demetrios 

Aionzo King 

Wilms F. Kirk 

Robert F. LaRocca 

Genny Lim 

Rai Y. Okamoto 

Dooii Rosikrans 

Terri Simon 

Liza Zinni 



OFFICIO MEMBERS 

Presidentsoe the 

Fine Arts Museums 

Library Commission 

anning Commission 

Recreation & 

Park Commission 



DIRECTOR OF 
CULTURAL AFFAIRS 

ANNE ClIOW WlNSMir 



PROGRAMS 

,'ivic Art Collection 
Civic Design Review 
Community Arts 
& Education 
Symphony Concerts 
Public Art Program 



reet Artists Licenses 

Suite 70 

415.252.2581 



Commission Gauery 

155 Grove Street 

415.554.9682 




SAN FRANCISCO 




COMMISSION 



OOC'/ru PMT 

«K8B 




EXECUTIVE COMMITTEE MEETING 

APRIL 19, 1994 AT 4:00 P.M. 

2 5 VAN NESS AVENUE, SUITE 70 



to 



AGENDA 



Cultural Equity Grants Program 
Recommendation to approve the following: 

- Panel recommendations for Cultural Equity 
Initiatives 

Appeals Process 

- Panelist 

155 Grove Street - Gallery 
ESP 3 

National Endowment for the Arts' grant application to 
the Corporation for National Community Service 

Recommendation to use San Francisco Foundation as 
fiscal agent for Adopt-A-Monument fundraising 
campaign 

Charter Reform - Mayor's Draft 

Public Art Fund 



City and County of 
San Francisco 



25 Van Ness Ave. Suitf 2-10, San F l 



O, CA 



I ! S.2 C '5 '>0 fax 4 ! * \ 52.2 595 



I 



ACCESSIBILITY INFORMATION 

^Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 




OFFICE OF 

CHIEF ADMINISTRATIVE OFFICER 



RUDOLF NOTHENBERG "J FRANOSCO 

CHIEF ADMINISTRATIVE OFFICER (^FORNIA 94102 

415/554-4851 
April 11, 1994 



TO: Ms. Joanne Chow Winship, 

Director, S.F. Arts Commission 




FROM: Rudolf Nothenberg 

Chief Administrative Officer 

RE: Art Commission Gallery 



We have had some earlier conversations regarding your continued tenancy of the Art 
Commission Gallery on Grove Street. The following reflects my current thinking on the 
situation. By way of background: 

1. The building is an unreinforced masonry building and subject to our U.M.B. statute 
which requires the preparation of an engineers "inventory" of the building and its 
subsequent retrofit on a schedule depending on the conditions revealed by the 
inventory. The building is also ranked as a #4 in our seismic priority rating system. 

2. We are preparing a General Obligation Bond proposal for various seismic retrofit 
projects for submission to CIAC and the Board of Supervisors. Our intent is to include 
several of the remaining #4 rated buildings in the proposal. In preparing for the bond 
proposal, we studied the Gallery as a potential for retrofit. Our estimate of the cost of 
seismic strengthening and related code work is $1,525,541. This equates to some $363 
per square foot which is in our opinion an unreasonable sum for the preservation of a 
building that sub-optimize the land on which it is built. 

3. 240 Van Ness Ave., a city owned building is likewise a #4 rated U.M.B. The 
estimated retrofit cost for this 15,000 square foot building is $ 2.6 million, or some 

$174 per square foot. As with the Art Commission Gallery, this is not a prudent investment. 

4. We believe that with the addition of the empty lot next to the gallery which in turn 
abuts City owned 240 Van Ness, the three aggregated parcels might make an attractive 
development opportunity for a public/private partnership, especially if the developer 
were able to acquire the privately held property adjoining the city owned parcels. We 
could, assuming we receive authority from the Board of Supervisors to proceed to offer 
this opportunity, demand as a condition for development of what would likely be an 
office/retail complex, the inclusion of a Gallery Space of some 4200 square feet, 
should that be the desire of the Art Commission. 



Ms. Joanne Chow Winship 
April 11, 1994 
Page 2 



It is thus, our intention to include NEITHER 240 Van Ness nor the Gallery in our upcoming 
Bond proposal. This will give you some time to rethink the best location for a Art 
Commission Gallery space. In the meantime, we would recommend that you consider closing 
the gallery at its present location and relocating it to leased space, or if funding is not 
available that you keep it closed until it can be replaced in whatever new development occurs 
on the Van Ness/Grove Street sites. In that regard, please note that no relocation funds are 
available from any Bond issue for the relocation of the Gallery. 

I would be pleased to discuss any of this with you at your convenience. 



S F 



A C 



SAN FRANCISCO ART COMMISSION 

25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 
tel. 415.252.2590 tax 415.252.2595 



MEMORANDUM 



To: Executive Committee 



From: Lawrence Thoo, cultural equity programs director r-*=?f 
Dale: Apr 13, 1994 

Subject: Recommendations of the Cultural Equity Initiatives Panel 



Following its evaluation, April 11-12, of proposals for Cultural Equity Initiative grants, the 
panel, based on the guidelines published, recommend the following 16 grants be made for a 
total of $315,000, the budget for Initiatives. (Amounts requested are in parenthesis.) 

1 994 Cultural Equity Initiatives 

848 Community Space 

$8,500 in support for a parttime staff person, expansion of printing and distribution of 
quarterly newsletter, purchase of a lighting control board and installation of gallery track 
lighting. ($10,000) 

American Indian Contemporary Arts 

$30,000 in support of the production of an exhibition catalog for "Indian Humor," a travelling 
exhibition originating with AICA; and the hiring of a part-time development assistant. 
($50,000) 

The Asian American Theater Company 

$15,000 to underwrite a compensation package for position of executive director, which has 
been unfunded since the departure of the previous director. ($15,000) 

Brava! for Women in the Arts 

$20,000 to expand the organization's Commissioning Program, which focuses on women 
playwrights of color, disabled women artists and lesbian artists. ($20,000) 

Center for African & African American Art & Culture 

$22,500 to support expansion of the position of development associate, as well as the 
development department, and related marketing and public relations; and the purchase of 
computer equipment ($25,000) 



P. 1 



CEI94Recs 



Chinese Folk Dance Association 

$10,000 to provide salary support for professional teachers and choreographers of Chinese 
traditional dance to work with young dancers. ($10,000) 



Cultural Odyssey 

$20,000 to hire a half-time Community Outreach Coordinator to continue expanding and 
diversifying economically the organization's African American audiences. ($20,000) 

Galeria de la Raza/Studio 24 

$25,000 to support The (Re)Generation Project, an exhibition program and network designed to 
serve young Latino emerging artists and cultural workers. ($34,182) 

Japantown Art & Media Workshop 

$10,000 to support artistic salaries and the acquisition of a multi-screen printer, print dryer 
and a computer. ($30,000) 

Kearny Street Workshop 

$30,000 to support the hiring of a development director as part of the implementation of the 
second-phase of five-year plan for institutionalizing the group. ($35,000) 



The Mexican Museum 

$30,000 to support the architect selection process for the organization's new downtown facility, 
the site of which has already been established. ($37,500) 

Porno Afro Homos 

$12,500 to support a half-time administrative director; it will be the organization's first 

administrative staff position. ($12,500) 

The Purple Moon Project 

$24,000 to support increasing the artistic director to half-time and hire three core dancers as 
part of the first-phase implementation of three-year strategic plan. ($24,000) 

SEW Productions Lorraine Hansberry Theatre 

$25,000 to underwrite marketing and special outreach activities for the organization's 20th 
anniversary production of "for colored girls who have considered suicide/when the rainbow is 
enuf," which will be directed by the playwright. ($25,000) 









P. 2 CEI94Recs 






Visual Aid 

$10,000 to support the expansion of existing services to an additional 44 artists with AIDS. 
($20,000) 

Women's Building Mural Project 

$22,500 to support completion of murals on The Women's Building. ($25,000) 

Supplementary Recommendation 

In addition, the panel recommends that in the event additional monies become available from 
the Cultural Equity Endowment Fund the grant to Japantown Art & Media Workshop be 
increased to a maximum of $30,000, the limit of JAMs proposal. 

Panel members were Wendy Chang, Constance Gray, Sharol Graves, Norman Jayo, Karen 
Ransom, Joe Rodriguez and Scott Walton. Information about the panelists and the 66 Cultural 
Equity Initiative proposals were provided previously and have not been included here. 

Approximately 35 visitors observed the panel's deliberations over the course of its two-day 
meeting. 



P. 3 CE!94Recs 



S F 



A C 



SAN FRANCISCO ART COMMISSION 

2 5 Van Ntss Avi. SUITE 2 4 0. San F RAN Cisco, CA. 94 102 
tel. 415.252.2590 FAX 415.252.2595 



MEMORANDUM 

To: Executive Committee 
From: Lawrence Thoo, cultural equity programs directox^-//^ 
Date: Apr 14, 1994 L/T7< 

Subject: Proposal for an Appeals Procedure 



The Commission presently lacks any clear policy with respect to appeals of decisions regarding 
grants from any of the the Cultural Equity programs. In discussions with the Director of 
Cultural Affairs, it has become apparent that the absence of such a policy could lead to 
occasions of contentious confusion down the road. Therefore we strongly recommend that the 
Commission adopt such a policy. 

We propose that one of the following options be adopted. 

Option 1 

The appeals procedure allows for a review of the implementation of the decision-making 
process concerning a grant proposal. It is not intended to impose a different panel's choices 
over the original panel's decision. Instead, it provides an opportunity to ensure that the 
decision was reached in a manner consistent with the applicable review guidelines. 

Dissatisfaction with the denial or amount of a grant is not sufficient grounds for an appeal. 
Grounds for appeal are evidence of at least one of the following: 

1) The proposal was reviewed on the basis of criteria other tha£ those appearing in the 
relevant published guidelines. 

2) The panel was influenced willfully or unwillfully by members who failed to disclose 
conflicts of interest. 

3) Erroneous information was knowingly provided to the panel during its review of proposals. 

Incomplete proposals or errors contained within proposals do not constitute grounds for appeal. 

The first step in the appeals process is to consult with the program director to review the 
considerations that went into the panel's decision. If the applicant wishes to pursue an appeal, 
a Tequest must be made in writing to the Director of Cultural Affairs within 30 days of the date 
of notification of the Commission's ratification of panel decisions. The letter must cite evidence 



Appeals 



to support one or more of the grounds for appeal. The appeal will be determined at the 
discretion of the Director of Cultural Affairs, who may make a final ruling or refer the matter 
to the Art Commission. In the event the Director of Cultural Affairs makes a final ruling, (s)he 
will make a report to the Art Commission at the earliest opportunity. 

Option 2 

As in Option 1, except for the final paragraph (change underline): 

The first step in the appeals process is to consult with the program director to review the 
considerations that went into the panel's decision. If the applicant wishes to pursue an appeal, 
a request must be made in writing to the Director of Cultural Affairs within 30 days of the date 
of notification of the Commission's ratification of panel decisions. The letter must cite evidence 
to support one or more of the grounds for appeal. The appeal will be determined bv the Director 
of Cultura l Affairs, who will ma ke a report to the Art Commissi on at the earliest opportunity. 

Option 3 

All grant decisions are final and may not be appealed. 



Appeals 



SlF 



AC 



SAN FRANCISCO ART COMMISSION 



MEMO TO 



MAYOR 
Frank M |ohdan FROM 




COMMISSIONERS 

Anne Hiaiv 
P r I s i d e n i 

|oiin Krikin 

V I l I P H I M l> I N I 

Nani Y BtCIII I I 

Arisiidis Hi mi imm 

Aionzo Kino 

Wiuis F. Kirk 

Robert F. LaRocca 

Cinny I IM 

Rai Y. Okamoio 

Domi Rosekrans 

TlRRI Simiin 

Liza Zinni 



EX OFFICIO MEMBERS 

Presidents of the 

Fine Aris Museums 

Library Commission 

Pianninc Commission 

RECRtATION & 

Park Commission 



DIRECTOR Ol 
ClHTURAl AFFAIRS 

|OANNE ClIOW WlNSIIII 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Ahis 

U Education 

POPS Symphony Cum I h is 
Puni It. Aim I'm m. ham 



Street Artists I.icensis 

Sum 70 

415.252.2581 



Ari Commission Gaiiiry 

155 Grovi Streii 

415.554.9682 



DATE 



RE: 



Mayor Frank M. Jordan 

Joanne Chow Winship 

Director, San Francisco Art Commission 

April 7, 1994 

Charter Reform Draft #3 
Section 5.101 Art Commission 



Here are my comments as you requested concerning the 
above mentioned document: 

1. Clarification is needed as to the relationship between 
the commission, the administrative officer and the publicity 
and advertising fund. As presently worded in the current 
draft (section 5.101 page 27, lines 5-7), the commission 
would review and make recommendations of Hotel Tax funds 
going to the publicity and advertising fund and not 
expenditures from it. This cannot occur because these 
amounts to the fund are currently determined by 
administrative ordinance for the Hotel Tax. 

Although page 27, lines 1-4, states the commission does 
not supervise or control the expenditures of appropriations 
made to the publicity and advertising fund, perhaps the 
intention was for the commission to review and make 
recommendation to the administrative officer with respect to 
the expenditure of funds appropriated to the publicity and 
advertising fund. 

2. The responsibilities of the commission are many and of 
major importance for an agency that champions the arts in 
San Francisco. Believing that a creative cultural 
environment is essential to the City's well being, our 
programs integrate the arts into all aspects of City life. 
We have been able to support some of those programs by the 
income generated from the music concerts as provided for by 
the property tax requirements in Section 6.4. If this were 
transfered to an ordinance with termination in three years, 
the substantial decrease of funds available to maintain the 
City's monuments and public artworks and community arts 
facilities and programs would severely jeopardize the city's 
arts and cultural responsibilities. 




City and County oe 
San Francisco 



25 Van Ness Ave. Suit I 24 0. S <v n i v » , , , ■ . , , r \ «> .| | o > 



IIS > s > 2 S ») (l i a X 



4 15 25 J ' s " > 



Memo to Mayor Frank Jordan, April 7 , 19 94 



3. The oversight of arts policy should come under the 
jurisdiction of the art commission. The inclusion of this 
can be inserted on page 26, line 15-16, "The art commission 
shall encourage artistic awareness, participation and 
expression; oversee arts policy and procedures to accomplish 
this;..." and also on page 26, line 20-21, the following 
inserted, "...as represent arts issues and policy in the 
respective governmental bodies,-" 

4. It is essential that all children be able to develop to 
their creative potential in the arts and culture. Therefore 
language should be inserted into Section 15.115 Children's 
Fund, page 73, line 12, "...educational programs; creative 
artistic development programs ; recreation; delinquency..." 

Arts education should also be inserted in Section 5.101 
Art Commission, page 26, line 15-16, "The art commission 
shall encourage artistic awareness, participation and 
expression; education in the arts ; assist independent local 
groups with ..." 

5 . Having a director appointed and removed by the Mayor may 
question the role of the commission members who are also 
appointed and removed by the Mayor. It is the commission 
members role to develop policies and procedures for the 
director to implement . The current appointment and removal 
of the director by the commission works well, in that the 
commission members synthesize the needs of the community and 
the policies of the mayor to provide direction for the 
commission. 



Office of the Mayor 
San Francisco 




FRANK M. JORDAN 



DATE: 
TO: 

FROM: 



March 31, 1994 



Department Heads 

Mayor Frank M. Jordan & P 'K^ Jy ' 



As you are aware with the passage of Proposition N in 
November 1993, I am working to develop a comprehensive Charter 
reform package for the City. 

I am enclosing for your review a copy of the 3rd draft of 
a proposed charter drafted by my staff. It is based upon the 
1980 Citizens Commission effort, updated for amendments made to 
the existing Charter through last November. 

I am requesting that you review the sections of the Charter 
that effect your department and send me your comments and any 
revisions . 

I need your comments on the Charter no later than Thursday, 
April 7th. If you agree in general with my proposals, a memo so 
stating would be appreciated . 

Thank you for your attention to this matter - it is of upmost 
importance . 



200 CITY HALL, SAN FRANCISCO. CALIFORNIA 94102 

(415) 554 6H1 

RECYCLED rAPEX 



1 Each commission may accept and shall comply with the terms 

2 and conditions of any gifts, devises, trusts bequests or other 

3 agreements granting works of art or other contributions. 
4 

5 5.101 Art Commission 

6 The art commission shall consist of 1 2 members appointed by 

7 the Mayor for staggered four-year terms and the administrative 

8 officer who shall serve ex-officio. Nine members shall be 

9 practicing arts professionals including two architects, a landscape 

1 architect, and representatives of the performing, visual and literary 

1 1 arts, and three members shall be lay members. Commission 

1 2 members may be removed by the Mayor. 

1 3 The Mayor shall appoint and may remove a director. The 

1 4 director may appoint and remove deputy directors. 

1 5 The art commission shall encourage artistic awareness, 

1 6 participation and expression; assist independent local groups with 

1 7 the development of their own programs; promote the employment of 

1 8 artists, and those skilled in crafts, in the public and private sectors; 

1 9 provide liaison with State and Federal agencies to ensure increased 

20 funding for the arts from these agencies as well as represent arts 

21 issues in the respective governmental bodies; promote the continued 

22 availability of living and working space for artists within the City 

23 and County; and enlist the aid of all City and County governmental 

24 units in the task of ensuring the fullest expression of artistic 

25 potential by and among the citizens of San Francisco. 

26 In the furtherance of the above, the art commission shall: 

27 1 . Approve the designs for all public structures, any private 

28 structure which extends over or upon any public property and any 

29 yards, courts, set-backs, or usable open spaces which are an integral 

30 portion of any such structures; 

31 2. Approve the design and location of all works of art before 

32 they are acquired or released by the City and County, or are placed 

33 upon or removed from City and County property, or are altered in any 

34 way; maintain and keep an inventory of works of art owned by the 

35 City and County; and maintain the works of art owned by the City and 

36 County. This provision shall not apply to works of art under the 

37 jurisdiction of the Fine Arts Museums Commission, the Asian Art 

38 Commission, or the California Academy of Sciences. 

39 3. Promote a neighborhood arts program to encourage and 

40 support an active interest in the arts on a local and neighborhood 

41 level, establish liaison between community groups and develop 

42 support for neighborhood artists and arts organizations; 



26 



1 4. Supervise and control the expenditure of all appropriations 

2 made by the Board of Supervisors for the advancement of the visual, 

3 performing, or literary arts, except for appropriations made to the 

4 publicity and advertising fund; and 

5 5. Review and make recommendations to the administrative 

6 officer with respect to the allocation of funds appropriated to the 

7 publicity and advertising fund. 

8 Nothing in this section shall be construed to limit or abridge 

9 the legal powers or jurisdiction of the Asian Art Commission, Fine 

1 Arts Museums Commission, the War Memorial and Performing Arts 

1 1 Center Commission, the California Academy of Sciences or the 

1 2 Library Commission. 
13 

14 5.102 Asian Art Commission 

1 5 The Asian Art Commission shall consist of 27 trustees 

1 6 appointed by the Mayor for three-year terms which shall be exempt 

1 7 from the requirements of Section 4.101 (2) of this Charter and shall 

1 8 serve without compensation. Members may provide through its rules 

1 9 and regulations for the appointment of an executive committee 

20 which shall have authority to act in all matters on behalf of the 

21 commission. 

22 The Mayor shall appoint and may remove the director of the 

23 Asian Art Museum. 
24 

25 The Asian Art Commission shall: 

26 1 . Develop and administer the Asian Art Museum; 

27 2. Control and manage the City and County's Asian Art with the 

28 Avery Brundage collections as its nucleus; 

29 3. Create a foundation or other legal entity for development 

30 purposes; 

31 4. Promote, establish and develop an acquisition fund for 

32 Asian art objects; and 

33 5. Collaborate with groups to sponsor educational programs 

34 concerning Asian art and culture. 
35 

36 5.103 Fine Arts Museums Commission 

37 The Fine Arts Museums Commission shall consist of 62 

38 members, to be elected by the members of the commission foi 

39 staggered three year terms. The members may be removed by the 

40 Mayor. Members shall be exempt from the requirements of Section 

41 4.1 01 (2) of this Charter provided that a majority of the commission 

42 shall be residents of the Citv & County. The commission may provide 

43 through its rules and regulations for the appointment of an executive 



27 



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SAN I R A N C I S C O/X R 1 COMMISSION 



DOC fMPhfTiq DEPT 

APR 2 8 1994 

SAN FRANCISCO 
PUBLIC LIBRARY 



SAN FRANCISCO ART COMMISSION 
//EXECUTIVE COM^IITIEJiMEJETING 
TuesdayrA^rill9^1994 

25 VAN NESS AVENUE, SUITE 70 

MINUTES 



Present: Commissioners— Aristides Demetrios (acting Chair), Steve 

Nakajo, Willis Kirk, Terri Simon, Genny Lim, Robert LaRocca 
Staff— Joanne Chow Winship, Richard Newirth, Lawrence Thoo, 
Jason Tannen, Tonia Macneil 

Commissioner Excused: Anne Healy 

Commissioner Demetrios called the meeting to order at 4:20 p.m. 

1. Cultural Equity Grants Program 
Recommendation to approve the following: 

- Panel recommendations for Cultural Fquity Initiatives 

- Appeals process 

- Panelists 




Oh AMI COl'N l\ (.11 

5\n Francisco 



Lawrence Thoo gave the Commissioners an overview of the panel review 
process including how the panel made the decisions about which projects to 
fund and the amounts awarded. Commissioner Demetrios asked whether any 
significant group was left out. Mr. Thoo responded that he felt that neither in 
the application process nor in those projects selected was any group left out. 
Commissioner Simon asked whether all of the cultural centers applied for 
funding. Director Winship responded that all had applied, however only one 
received an award. Mr. Thoo indicated that everyone, both staff and 
applicants, is learning from the process as it proceeds. Commissioners Lim 
and Nakajo praised staff for the amount of work that was done to get the grant 
programs up and running in a short time frame and for how smoothly the 
process has gone. 

Motion to approve the panelists' recommendations for the Cultural Equity 
Initiatives grants, including the supplementary recommendation, as follows: 
Organization Grant Amount 

848 Community Space $ 8,500 

American Indian Contemporary Arts 30,000 

The Asian American Theater Company 15,000 

Brava! for Women in the Arts 20,000 

Center for African and African American Art and Culture 22,500 

Chinese Polk Dance Association 10,000 



2 5 Van N f s s A v r . S in l i 240. San Francisco, c A . 94102 



i i i 



4 15.252.2590 tax 415.252.2595 



Cultural Odyssey 20,000 

Galeria de la Raza/Studio 24 25,000 

Japantown Art & Media Workshop 10,000 

Kearny Street Workshop 30,000 

The Mexican Museum 30,000 

Pomo Afro Homos 12,500 

The Purple Moon Project 24,000 

SEW Productions Lorraine Hansberry Theatre 25,000 

Visual Aid 10,000 

Women's Building Mural Project 22,500 

Supplementary Recommendation: If additional funds become available from the 
Cultural Equity Endowment Fund, the grant to Japantown Art & Media Workshop 
will be increased to a maximum of $30,000. 

Moved by Commissioner Kirk, seconded by Commissioner Urn. Unanimously adopted. 

Director Winship gave some background about the appeals process for the Cultural 
Equity Grants programs. Mr. Thoo had developed two alternative appeals processes 
that were presented to the Commissioners prior to the meeting. Commissioner 
Nakajo asked whether staff had a recommendation between the two. Director 
Winship responded that staff favored Option 1 which gives the Director the option of 
referring an appeal to the Commission if she feels that it is necessary or desirable to do 
so. 

Commissioner Lim expressed that it is important that appeals only be made on 
technical grounds and that there be clarity about what would be considered a conflict 
of interest. Commissioner Nakajo said that he felt it was important to have an appeals 
process in this first phase of the program. Commissioner Kirk said that he felt that 
staff should be able to deal with most of the potential appeals. Commissioners Kirk 
and Lim expressed a preference for Option 1 and Director Winship indicated that that 
was also the preferred option of the Advisory Committee. 

Motion to approve (Option 1) Appeals Process for the Cultural Equity Grants 
programs. Moved by Commissioner Kirk, seconded by Commissioner Lim. Unanimously 

adopted. 

Motion to approve the following additional panelists for the Cultural Equity 
Grants panel pool: Mario Garcia Durham, Edsel Matthews, Cauleen Smith. Moved 

by Commissioner Kirk, seconded by Commissioner Lim. Unanimously adopted. 

Motion to approve reimbursement of travel and meal expenses, up to the per diem 
limits of the city, for panelists selected to serve on each of the Cultural Equity 
Grants panels. Moiled by Commissioner Kirk, seconded by Commissioner Lim. 

Unanimously adopted. 

2. 155 Grove Street - Gallery, ESP-3 

Director Winship explained that the Chief Administrative Officer determined that the 

cost to retrofit the existing Gallery, equivalent to $363 per square foot, made it 



EXECUTIVE COMMITTEE MINUTES APRIL 19, 1994 PAGE 2 



economically imprudent to include the building in the ESP-3 seismic bond measure. 
She explained that she and Commissioner LaRocca were holding some preliminary 
discussions about the possibility of housing the Art Commission administrative 
offices and the Art Commission Gallery in the same structure, possibly as lead tenants 
in a commercially built structure on the same site and adjoining lots. Because the city 
is seeking additional office space in the Civic Center area, several options exist: 

♦ The City could seek a commercial developer to build a building and then lease it 
on a long term basis to the City. 

♦ The City could issue an RFP inviting developers to build an office building with a 
commercial element. 

♦ Another parcel is up for sale that would make the entire parcel a more attractive 
footprint for developers. 

Commissioner LaRocca said that it would take several years for the entire process to 
occur, including developing the RFP, finding a developer, etc. 

The Chief Administrative Officer, Mr. Nothenberg, prefers a turn-key operation in 
which the developer builds the structure then turns around and gives a long term 
lease to the City. Commissioner Kirk asked whether this was "doable" and 
Commissioner LaRocca responded that there is no guarantee and the test is what type 
of response the City receives from the RFP. 

Director Winship indicated that she and Commissioner LaRocca would be discussing 
the possibilities with others. It is estimated that it would cost roughly $10 million to 
build a 5 story building (with a basement) on the site. The height of the building is 
limited to 5 stories because that is the height of the Department of Health building 
which is adjacent to the Gallery. The CAO would include the Art Commission offices 
and Gallery in the RFP, if one is developed. He indicated that, on moral grounds, the 
building should be vacated as soon as possible because the building could collapse in 
the event of another major earthquake. Director Winship indicated that she was 
assuming that we would vacate the Gallery after the November bond vote if the 
Gallery had been included in the bond. 

Gallery Director Jason Tannen indicated that he had done some research and that no 
free spaces were available in the Civic Center area for the Gallery program to use once 
it moves out of the existing building. He had also looked at leasing and rental 
options. At a minimum, for programming and administration, an office space and 
place for the Slide Registry would be needed. Some building owners, such as those of 
the Flood Building, were particularly interested in renting to arts and cultural 
organizations. 

Director Winship indicated that the Gallery situation needed to be looked at 
programmaticallv; in addition to programming in rented spaces, installations could be 
done in storefronts. Mr. Tannen mentioned the possibility of on-line visual arts 
exhibitions. He indicated that additional staff would be needed if temporary 
installations were to become a central part of the Gallery's programming because the 
Gallery currently relies so heavily on volunteers. Commissioner LaRocca mentioned 
the possibility of placing a trailer in the lot to be used as office space if the building is 
leveled. 



EXECUTIVE COMMITTEE MINUTES APRIL 19, 1994 PAGE 3 



Director Winship indicated that she felt that the seismic issue could be a hindrance or 
an opportunity for the Gallery. However, she did not want to consider alternatives 
that would require increased staffing for the program. 

Commissioner Nakajo questioned whether we had time to do research on the matter 
or whether action needed to be taken quickly. He asked whether it was realistic to 
expect that a new building could be up within two years. Director Winship 
responded that it would most likely take longer. Commissioner Nakajo asked what 
will happen when the building gets torn down? 

Commissioners Demetrios and Kirk both felt that it was important that the Gallery 
maintain a presence in the Civic Center. Commissioner Kirk said that if we put a 
temporary structure on the lot, it might strengthen our claim to the site. 

Director Winship said that she wanted to know how the Commissioners felt about the 
possibility of the Commission offices and Gallery being part of a larger development 
project in Civic Center. Commissioner Lim said that she felt that there was consensus 
among the Commissioners that this would be a good idea. 

Commissioner Demetrios requested that Mr. Tannen come to the May Visual Arts 
Committee meeting with options for the future of the Gallery that remained within 
current budget limitations. Commissioner Nakajo said that he, personally, was not 
locked into the idea of a Civic Center location. Director Winship responded that 
having both the Commission offices and Gallery in Civic Center would give the 
agency more presence. 

3. Motion to use the San Francisco Foundation as fiscal agent for the Adopt-A 
Monument fundraising campaign. 

Moved by Commissioner Kirk, seconded by Commissioner Demetrios. Unanimously adopted. 

4. Charter Reform - Mayor's Draft 

Director Winship told the Commissioners that if they had concerns about elements 
contained in the draft that they should communicate them to the Mayor and to Jim 
Lazarus. Commissioner Demetrios remarked that having the CAO as the only ex- 
officio Commissioner seemed problematical. He requested that the issue of Charter 
reform be brought up at the next Commission meeting and that a letter be sent to the 
Mayor from the President of the Commission outlining the Commissioners' objections 
and/or concerns. Director Winship noted that, often, a direct call to the Mayor or Mr. 
Lazarus has a greater impact. 

There being no further business, the meeting was adjourned at 5: 15 p.m. 

Resnestfully submitted, 

Richard Newirth 
Assistant Director 
April 22, 1994 



EXECUTIVE COMMITTEE MINUTES APRIL 19, 1994 PAGE 4 



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SAN FRANCISCO ART COMMISSION 



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DOC IR/ipmts DEPT. 
MAY 2 1994 

SAN FRANCISCO 
PL_L!C LIBRARY 



SAN FRANCISCO ART COMMISSION 
SPECIAL JOINT EXECUTIVFTVISUAL^UtCS-CQMMITTEE MEETING 

Tuesday, May 24, 1994 ^ 
4:00 PM 
25 VAN NESS AVENUE, SUITE 70 

AGENDA 

1. Discussion and possible action regarding Art Commission Gallery 
programming and staffing. 

2. Discussion of Public Art Fund budget allocations and possible action 
regarding reallocation of previously approved FY 1994-1995 Public Art Fund 
allocations (as related to tbe Gallery and agenda item 1 above). 

3. Charter Reform Proposal Options. 

4. Report on the FY 1994-1995 Art Commission General Fund Budget. 

5. Report on the FY 1994-1995 Cultural Equity Endowment Budget and the 
Hotel Tax Fund. 

6. Motion to approve the panelists' recommendations for the Cultural Equity 
Organization Project grants. 




ClIY AND CollNIV til 

San TitANt. istt) 



2 5 Van N l s s Avt. Suite 240. San Francisco. C A . l » 41 2 III. 4 I 5 . 2 5 2 . 1 5 l ) fax 4 1 5 2 5 2 . 2 5 l ) 5 



I 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuttalde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines thai serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
mat other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 













| 






Public Art Fund Allocations 














1992-1993 Allocations 


1993-1994 Allocations 


Proj. 1994-1995 Allocations 


kn Commission Gallery Programming 


$40,000 


$31,329 


$30,000 


Civic Art Collections Maintenance 


$10,000 


$15,637 


$15,000 


[Neighborhood Festivals 


$16,250 


$16,250 


$16,250 


[Public Information and Publications 


$21,500 


$13,500 

$30;537 

$7^250 

$3,000 
$3,000 


$20,000 


[program Assistant CAE 


$26,000 


$32,500 

$7,250 

$4,000 
$7^000 


; Grant to ArtHouse 


$6,823 


Conferences 


$3,000 
$3,000 
$5,000 


Art Commission memberships 
'Staff Business Travel 


'Pops Marketing 


$25,000 




Voicemail/Telephone Equipment 


$7,500 






NALAA Economic Impact Study 
Computer Equipment/Training 


$5,000 
$8,000 




$5,000 


^Art Enrichment-Project Management 


$10,000 






Reimbursement to Market Street Fund 




$7,500 




Data Entry for Pops Survey 




$1,500 




Development of Sculpture Site Plan 




$7,500 




Marketing Services Contract 




$45,000 




Cultural Centers Real Estate Appraisal 




$6,000 




: Accounting Project: New Computers 








Software, and Consulting/Programming 




$25,000 




KQED Arts Education Teleconference 




$800 




VDT Compliance and Workstation Upgrades 


$7,500 




Mailing List Development 




$2,000 




Reimbursement of Indirect CAC Costs 




$540 




Light/Heat/Power for Cultural Centers 






$26,000 


Cultural Centers Contractual Maintenance Costs 




$24,000 


Programmatic Expenses Cut from GF 






$13,000 


Music Day Sponsorship and Programming 






$15,000 


Extension of Gallery curator hours 






$12,000 


Public Art Maquettes for Gallery Exhibition 






$5,000 


Presidio Cultural and Public Art Plan 






$40,000 
$30,000 


New Initiatives/New Music 




Total Allocations 


$187,073 


$223,843 


$302,000 














Includes new a/locations 


Preliminary allocations based 


- — - — 




of $ 140,050 and $83, 793 
of previously approved 


upon an assumed 5% increase 
in the ad valorem property tax. 






funds carried over and 








allocated for these 








purposes. 













Page 1 



Charter Reform Proposal Options Regarding 1/2% Property Tax 



Current Situation 



General Fund: Art Commission estimated FY 94-95 allocation: $515,457 

Property tax for POPS, projected for FY 94-95: $755,000 @ 40%: $302.000 

Total Projected FY 94-95 City Support: $815,457 

City (Prop Tax) Support for SFS FY 94-95: projected $755,000 @ 60% $453,000 



Whichever stance is adopted by the Commission toward Charter Reform proposals regarding the 
1/2% property tax, the Commission could decide to either present its own proposal in response, or 
confer with the Symphony and develop a joint proposal. Because this issue has a significant 
impact upon the Symphony as well as the Art Commission, it is most likely that the Symphony will 
develop a response to the existing proposals whether the Commission responds with one of the 
above-noted approaches or chooses not to respond at all. 



Option 1 



Status Quo: Continue to share the property tax allocation with the Symphony (40% for 
Commission) and try to maintain the Commission's General Fund allocation. 
The property tax has historically grown approximately 5% per year. Our General Fund allocation 
has been cut substantially over the last several years. 



Option 2 

Attempt to have the entire 1/2% property tax designated to be used by the Art Commission (in 
addition to the Commission's General Fund allocation, but delete the requirement that the funds 
be used to support a municipal symphony. 

This approach would dramatically increase resources for the Commission but face severe 
opposition from the Symphony. 



Option 3 

Attempt to have the entire 1/2% property tax allocation designated to be used by the Commission 
in place of the Commission's current General Fund allocation. If this approach were taken, the 
Commission would receive a total of $755,000 in FY 94-95. Although this is less than what we will 
receive under the current basis (approx. $815,000), the property tax has historically grown at 
roughly 5% per year. Art Commission General Fund cuts in FY 94-95 alone will be roughly 14%. 
This would free up $515,000 (our current General Fund allocation) for the City (which is in excess 
of current City support for the Symphony through the property tax).. 



Option 4 

Attempt to have a portion of the property tax (e.g., 1/4%, 1/3%, etc.) come directly to the Art 
Commission in support of Art Commission programs, with no requirement that the funds be used 
to support a municipal symphony. If the Commission received 1/4% of the tax, the total City 
support for the Art Commission in FY 94-95 would be roughly $893,000. $378,000 would be freed 
up for the City; the Symphony could lobby to receive this $378,000, equal to 1/4% of the property 
tax. 



S F 



A C 



SAN l : KAN CI SCO ART COMMISSION 

2 5 Van N i s s A v i . S i u i i .'10 S \ n I K a n i I si o . I'A. l ) 4 I 2 
in I I S .2 S 2 .2 S l >0 i an I 1 S 2 S2 2 S«)^ 



MEMORANDUM 



DATE: May 19, 1994 

TO: David Heindel 

FROM: Rich Newirth 

Assistant Director 

RE: PHASE C CORRECTIONS/COMMENTS 

CC: Anne Healy, Joanne Chow Winship 




I have reviewed the Phase C turnaround report and discussed it with our Commission 
President, Anne Healy We have the following comments and corrections: 

1 Pages 998-1 004, Public Art Fund (02-4 1 1 ) Revenue 

There are pages in the report for revenues to this fund but not for expenses charged 
against this fund The amounts shown as budgeted revenues are based upon actual 
receipts in the current fiscal year Page 998 indicates revenues of $456,480 as the 
budgeted amount for FY 94-95 This was the amount of ticket revenues received from the 
POPS concerts for FY 93-94. It is misleading because the report does not show the 
expenses charged against the fund. The split paid to the Symphony (roughly $200,000) 
was paid out of this revenue as well as other programmatic expenses. In addition, it is 
incorrect to project the same dollar revenue for FY 94-95. The projected revenue to the Art 
Commission from this program in FY 94-95 is only roughly $288,000. 

2. All salary amounts for all programs show no difference between standardized and non- 
standardized I have to conclude that the Mayor's office assumes that no salary increases 
will be put into effect for those covered by the SEIU If salary/benefit increases are 
mandated for those employees, there is no way that the department could absorb these 
increases within the existing budget allocation to the department. 

3. Joanne had informed me that in her discussions with you and Teresa Serata that the Art 
Commission was requested to come up with an additional $52,000 in cuts from our 
previous budget submission We came up with $49,000 (roughly $41,000 in salary, $8,000 
in benefits) in cuts by deleting the Gallery Director (Curator II) position from the General 
Fund. The Phase C report includes additional salary savings of $24,000. This is in addition 
to the $49,000 that was cut in salary and benefits for the Curator II position. 

We absolutely cannot absorb these salary savings At this point, we have 7.5 positions in 
the General Fund $24,000 in savings represents the equivalent of 60% of an entire 
average position(including the Director's position in this average). It is impossible for this 
department to achieve these salary savings spread among 7 5 people. We have cut as far 
as we can and these additional salary savings cannot be absorbed 



I have marked up the pages of the Phase C report with corrections. These corrections are: 



• Change projected Public Art Fund Revenue for FY 94-95 from $456,480 to $288,000 
(page 998) 

• Remove all salary savings ($23,963) from position detail report (page 1029) 

• Increase the permanent salaries amount on the General Fund expenditure turnaround 
report (page 1013) by $23,963 Benefits should be recalculated accordingly. 

• Note that all salary figures are non-standardized and that the department is unable to 
absorb any salary/benefit increases. An additional allocation would be needed if any 
union/standardization increases are mandated. 

I have put a call into you to discuss these changes. I regret that we may seem to be taking 
such a firm position, but we feel that the Commission has been as cooperative as possible 
and cut as far as we can President Healy strongly concurs with what has been stated in 
this memo and will discuss the situation with other Commissioners at next week's Executive 
Committee meeting. 




I RANk M 1 1 ii' IMS' 



XA N IRAN(, | ■ O A^vT LUi i M I S M O N 

/ 




D0C! '^TS D p Pt . 

7934 



c\ san .francisco art commission p ubuc l/8r/\ r 2 
special/joint/e^ecutive/visual arts committee meeting 
tuesday, mkyt¥7~x*9+^ 



MINUTES 



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Commissioners Present: 

Anne Healy 

Steve Nakajo 

Willis Kirk 

Genny Lim 

Aristides Demetrios 

Terri Simon 



Staff Present: 
Joanne Chow Winship 
Jason Tannen 
Eleanor Beaton 
Tonia Macneil 
Lawrence Thoo 



The meeting was called to order at 4:15 p.m. 

I. Art Commission Gallery 

Gallery Director Jason Tannen explained his proposal for 
gallery programming for FY 94-95 which emphasized the 
dynamic aspects of a mobile, flexible program. The major 
component of the programs were: 

1. Continuation and highlighting of Exploration 
City-Site 

2. Continued use of the Gallery front and windows 
as exhibition space 

3. Temporary off-site exhibition and presentation 
projects in the community 

4. An arts magazine with monthly cable television 
program 

5. Expansion of the slide registry 

6. Development of a virtual gallery in conjunction 
with the San Francisco Public Library 

The second part of his report focused on the physical 
location for office administration. 



IS AMP Col'NlS 1>I 

San TRANClsiti 



The third part of 
staffing budget f 
program proposed 
budget as allocat 
director as well 
funds previously 
extended curator 
General Fund prog 
registry earned i 
space options wer 
space would first 
that there still 
Director Winship 
could be grouped 
(II). 



the report dealt with the program and 
or FY 94-95. Director Winship felt the 
could be accomplished within the same 
ed. Salary and benefits for the gallery 
as some rent could be covered by Public Art 
allocated to new initiatives, $30,000, 
hours ($12,000); reimbursements from 
ram cuts ($4,000) and carry over slide 
ncome ($8,000). Various administration 
e discussed with the outcome that free 

be pursued. Commissioners were concerned 
be room for creating other new initiatives, 
indicated that any unspent carry forwards 
to create another new initiatives category 



2 5 Van Niss Avi. Shi i i 240. San Francisco. CA. 94 102 



i i 



415.252.25 9 FAX 415.252.2595 



ORDERED: Approval of the FY 94-9 5 program proposal and 
budget for the Art Commission Gallery as presented. 
(Addendum A) 

MOTION: Commissioner Lim 
SECOND: Commissioner Demetrios 
VOTE: Unanimous 

ORDERED: Approval of re-allocation of Public Art Funds: 
New Initiatives/New Music $30,000, extension of Gallery 
curator hours $12,000, Programmatic Expenses Cut from GF 
$4,000 of 13,000; to fund the salary and benefits of the 
gallery director position for FY 94-95, creating New 
Initiatives I and New Initiatives II. All funds now 
designated New Initiatives/New Music to be allocated to New 
Initiatives I for the Art Commission Gallery. 

MOTION: Commissioner Kirk 
SECOND: Commissioner Demetrios 
VOTE: Unanimous 

II. Charter Reform 

Joanne Chow Winship reported on the content of the drafts 
for Charter Reform currently under consideration. A new 
joint draft by Mayor Jordan and Supervisor Kaufman retains 
the Commission's authority and funding and enlarges the 
Commission to 15 members with added responsibility of Grants 
for the Arts. It also provides for the appointment/ 
dismissal of the department head by the Commission. A 
discussion followed regarding the Commission's options in 
response to the proposed reforms. 






III. General Fund Budget 

Joanne Chow Winship reported that the department has been 
asked to cut its budget by an additional $24,000 in salary 
savings. This is eguivalent to closing the office 19 days 
in the next fiscal year. 

IV. Cultural Equity Endowment 

Joanne Chow Winship reported that there has been an 
attempt to freeze the funds available for the Cultural 
Equity Endowment. 

Lawrence Thoo asked the Committees to approve the 
Selection Panel recommendation of Organization Project 
Grants to 24 institutions. 

ORDERED: Approval of the Selection Panel recommendation 
of Organization Project Grants to 24 organizations: 

Pomo Afro Homos $ 7,500 

Brava! for Women in the Arts 15,000 
Cultural Odyssey 9,375 






Chinese Cultural Productions 

Life On The Water/Eco-Rap Project 

A Black Box Theatre, Inc. 

San Francisco Mime Troupe 

SEW Productions Lorraine Theatre 

Asian Improv Rts 

Friends of the Mission Cultural Cte 10 

Theatre Artaud 

Kearny Street Workshop 

S.F. Taiko Dojo 

Asian American Theatre Company 

The Lullaby Project 

Bayview Opera House 

Lines Contemporary Ballet 

ZACCHO Dance Theatre 

Joe Goode Performance Group 

Ctr for African & Africam Am. Culture 

Danza Xitlalli 

GAPA Dance Company 

Artists Confronting AIDS 

El Teatro de la Esperanza 



6 


,500 


6 


,175 


11 


,934 


13 


,000 


13 


,000 


6 


,500 


10 


,000 


10 


,000 


10 


,000 


10 


,000 


5 


,000 


10 


,000 


5 


,000 


10 


,000 


7 


,500 


6 


,750 


9 


,800 


6 


,369 


5 


,000 


6 


,893 


10; 


,000 



MOTION: Commissioner Kirk 
SECOND: Commissioner Healy 
VOTE: Unanimous 



The meeting was adjourned at 6:00 p.m. 
Siibihitted: 




mm i J IMQPAAOX 

onia Macnell 
Curator, Public Art 




Jdarine Chow W<inship 
Director of Cultural Affairs 




^ppt^JDU^ A 



C. PROGRAM BUDGET, EXPENSES 

Public An Fund 

1993-94/1994-95 expense comparison. 

1993-94 



Field Travel Expenses 

Postage 

Photocopies/printing 

Office Equipment Maintenance 

Equipment rental 

Office Supplies 

Installation supplies 

Membership 

(AFA) 

Fine art insurance 

Insurance claims 

Documentation 

Artist material-indoor 

Artist material-outdoor 

Artist honoraria-outdoor 

Juror honoraria 

Graphic Design 

Window and signage 

Admin/Tech Assistance 

Promotion 

Computer equipment 

(Laser printer) 



100. 

1700. 

4075. 

75. 

25. 

325. 

1000. 

300. 

400. 

500. 

200. 

500. 

10000. 

3000. 

700. 
3150. 

225 
4000. 

550. 
1 100. 



994-95 



100 

1150 

3050 

50 

25 

300 

550 

300 

400 

250 

400 



15000 

3000 

900 

1000 

200 

1500 

725 

-i 100 



•+650 
+ &S& 



Total 



$31925. 



.$30000. 






0o ^„ 



Tt 



^f 



^ ^ 



'SAN FRANCISCO/^RT COMMISSION 
/Executive Committee Meeting 
/// J une 20, JL 9£4^> 

' "Tnnrp . m . 

25 Van Ness, Suite 70 



° c ^ 



^ 



AGENDA 



1. Charter Reform Discussion and Recommendations 

2. Public Art Fund Allocations Recommendation 

3 . Information and Education Strategy for Agency Funding 
and Charter Reform 

4. Recommendation to allocate up to $3800 in a grant to 
Friends of Support Services for South of Market for 
programming, stage management and providing stage and 
sound at four sites, $200 each to Bayview Opera House, 
Potrero Hill Neighborhood House, and the Southwest 
Neighborhood Improvement Group for hqnoraria to program 
and manage stage from previously budgeted public art 
funds for Music Day 1994. 

5. Recommendation to add Lydia Ann Matthews to the pool 
of panelists for the Cultural Equity Grants program. 

6 . Old Business 



ACCESSIBILITY INFORMATION 

^Pursuant to City policy and the requirements of t\\e 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more infoimation on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



'AN FRANC 1 SCO/A KT COMM 1 SS ION 



kp- i x 7 
Iks flrfPf 

sin Ai: I > 



°Oo„,^ 



'>e 




AGENDA 



****** ' 



>T COMMISSION EXECUTIVE COMMITTEE MEETING 
-N5SB^ve., Suite 70 
luly 19, 1994^Tuesday, 4:00 p.m. 



NOTICE: Requests to testify are accepted by completing 
an information card and giving it to the Chair who will 
schedule testimony during the appropriate claender 
item. 



I. Cultural Equity Grants Program Issues and Draft 
Revisions for Discussion. 

II. Charter Reform Issues 

III. Recommendation of Cherie Moraga of BRAVA for the 
Bernard Osher Cultural Award 

IV. Old Business 



an N i: s s Ave Suite 2-10. San F r a n c i s c o C A . 9-1102 r 1 1 . 415.252.2500 fax -115.252.2505 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of tlie 1973 Reluibilitation Act and tJie 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70. basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at. 
(4^5)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



r\ 



S|F 



AC 



PROGRAMS 

Civic Art Coiuction 

Civic Ocsiun IUviiw 

Commiiniiy Ami 

& Education 

I Symphony Concirts 

Pimic Art Program 



it Artists Licinsis 

Shi i r 70 

415. 252. 2581 



Commission Cauiry 

155 Grow Strut 

415. 554. 9682 




SAN FRANCISCO A RT CO M M 1 S S I O N 



vSAN FRANCISCO ART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
Tuesday. July 19, 1994 
4-tKTPM- 
25 VAN NESS AVENUE, SUITE 70 



DOO'lMtrMTS n^PT. 

JUL 2 9 1994 

SAN FRANCISCO 
PUBLIC LIBRARY 



M 



INUTES 



Present: 



City and County or 
San Francisco 



Commissioners— Anne Healy (Chair), Steve Nakajo, Willis 
Kirk 

Staff— Joanne Chow Winship, Richard Newirth, Lawrence Thoo 



Commissioners Excused: Terri Simon, Genny Lim 

President Healy called the meeting to order at 4:15 p.m. 

1. Cultural Equity Grants Program Issues and Draft Revisions for Discussion. 
President Healy noted that she had received a letter from an individual artist who was 
eliminated from further consideration for an individual artist commission at the sub- 
panel stage. Mr. Thoo explained that the artist had informally asked for individual 
feedback from panelists after the sub-panel process was concluded. He noted that it 
was difficult to control what panelists may say on their own. To help minimize 
potential problems, panelist procedures will be developed. 

Director Winship noted that one formal appeal had been received from Delia 
Davidson Dance Company. According to the approved appeals procedure, the 
Director reviewed the application, the panel process, and staff communication. The 
review showed that the application had been reviewed according to the grant 
guidelines and, thus, the appeal was denied and the organization informed. 
Nonetheless, the appeal did highlight an important issue: how staff communicates 
panel comments to applicants. Staff will make efforts to improve in this area. 

Turning to the draft revisions which had been prepared and provided to the 
Commissioners, Commissioner Nakajo praised Mr. Thoo and staff for the excellent job 
that had been done thus far given the substantial constraints that have existed. It was 
decided that the draft document would be voted on at the August Executive 
Committee meeting. 

Director Winship noted that staff was considering, at a later time, applying for a 
challenge grant from either the NEA or CAC to supplement funds in the Cultural 
Equity program. Possible areas of focus would include technical assistance to artists 
and organizations and a training program geared at developing arts administrators in 
the multicultural and underserved communities. 



2 5 Van Ness Ave 



EXECUTIVE COMMITTEE MINUTES JULY 19, 1994 PAGE 1 
Sin i [ 2 -in. San Francisco. l.'A. 410 2 Ml. 4 15.2 5 2.2 5 90 



fax 415.252.2595 



Mr. Thoo explained that among the revisions to the program included in the draft is a 
proposal to spread the timetable of granting programs thoughout the year: 
Organization Project grants in the fall, facilities in the winter, Cultural Equity 
Initiatives in the spring, and individual artist commissions in the summer. There was 
some discussion about whether first year panelists would be used in the second year. 
Mr. Thoo said that he hoped that there would be some continuity along with an 
infusion of new panelists. 

Other proposed changes are to include a maximum ($105, 000 over a three year period) 
in the initiatives grant category, lower the eligibility budget cap in the organization 
project category, ami increase the number of grants awarded. It was noted that one 
intention of the program was to assist those organizations (and individuals) which do 
not have much experience applying for grants. 

President Healy echoed Commissioner Nakajo's sentiments and said that staff had 
done a wonderful job administering the program. 

2. Charter Reform Issues 

Director Winship distributed an "Action Alert" regarding efforts to take the authority 
for Civic Design Review away from the Art Commission. President Healy noted that 
she had testified the previous week and that the Planning Commission had brought 
many people to testify in support of their position. It is believed that Planning will try 
to have the words "for artistic merit" included in the section of the charter that details 
the Art Commission's authority for Civic Design Review. The "Action Alert" asks 
concerned individuals to get a message (written or a phone call) to members of the 
Board of Supervisors before the following Monday's (July 25) Board meeting. Director 
Winship noted that a special meeting on the charter will be held at 5:00 on the 25th to 
take public testimony on the charter reform draft. 

3. Motion to recommend Cherrie Moraga of BRAVA for the Bernard Osher 
Cultural Award 

Moved by Commissioner Kirk, seconded by Commissioner Nnkajo. Unanimously adopted. 

There being no further business, the meeting was adjourned at 5:10 p.m. 
Respectfully submitted, 




Richard Newirth 
Assistant Director 
July 25, 1994 



EXECUTIVE COMMITTEE MINUTES JULY 19, 1994 PAGE 2 



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an Francisco Art Commission AUG 2 2 1994 

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SAN FRANCISCO 
4:00 p.m. — PUBLIC LIBRARY 

25 Van Ness, Suite 70 




4 : 00 p.m. 

1. Request to recommend to the Board of Supervisors a raise 
of Street Artist Advisory Committee member compensation from 
$50 to $80/member/meeting or visit . 

4 :20 p.m. 

2. Recommendation to establish trust and endowment funds at 
the San Francisco Foundation for conservation, restoration, 
maintenance and administration thereof for monuments and 
sculptures of the Civic Art Collection of the City and 
County of San Francisco and the Adopt A Monument campaign. 

4 :30 p.m 

3. Approval to distribute Request for Qualifications for 
consultant to facilitate planning sessions and develop 
concept paper and planning guidelines for Arts in the 
Presidio . 

4 :40 p.m. 

4. Recommendation of Bill Morrison to the Treasure Island 
Advisory Committee to represent the arts prespective. 

4:45 p.m. 

5. Panel recommendations for individual artists commissions 
of the 1994 Cultural Equity grants. 

4:50 p.m. 

6. Revisions to grant categories, eligibility, 
requirements, and criteria of the Cultural Equity Grants 
program. 

7 . Old Business 

8 . Ad j ournment 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Reliabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue. San Francisco, located on die comer of Oak and Van Ness. 
All meetings are held in Suite 70. basement level, and can be accessed by the two main 
elevators in tbe lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location arc: 

J. K. L, M, and N Trains-stopping at Van Ness and Market. 

one-half block from the building. 

9, 26, and 42 H uses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



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SAN FRANCISCO yfyRT COMMISSION 



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SEP 1 9 1994 



SAN FRANCISCO ART COMMISSION S AN FRANCiSCO 

'ECIAL EXECUTIVE COMMITTEE MEETING PUBLIC LIBRARY 
Friday, September 23, 1994 
4:00 PM 
25 VAN NESS AVENUE, SUITE 70 

AGENDA 



Ml',111 AlilHH IlllNMl , 11. 

sii u 70 1. Recap and review of the 1994 POPS concert series and preliminary discussions 

415.252.2581 



about the 1995 POPS concert series. 



km Commission Gamik> 2. DiSCUSSion about ArtHoUSC. 



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PROGRAMS 



Civk: art Collection 

Civk: Hi sk.n 10 vnw 

Community Arts 

& Education 

I'OPS Symphony Concerts 

I'uiuic Aur Program 



Slum Artists Licenses 
Sum 70 
..I5.W2.258. p resent . 



Agenda Item VI-1-b 

SAN FRANCISCO ART COMMISSION 
//EXECUTIVE COMMI TTEE ME ETING 

Friday, Sep*elru5Fr 23, 1991K b|=mT q D EPT. 

' «e&*M ■ DO rn 

SEP 3 1994 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 VAN NESS AVENUE, SUITE 70 
• ^ MINUTES 



Aur Commission Gallery 

155 Grove Street 

4 IS. 554. 9682 



Commissioners— Anne Healy (Chair), Terri Simon, Genny Lim, 
Willis Kirk 



Staff —Joanne Chow Winship, Richard Newirth 

Commissioners Excused: Steve Nakajo, Robert LaRocca 

Invited Guests: John Kieser, Patty Gessner, Julia Inouye, Amy Layman (San 
Francisco Symphony) 

President Healy called the meeting to order at 4:15 p.m. 

1. Recap and review of the 1994 POPS concert series and preliminary discussions 
about the 1995 POPS concert series. 




City and County of 
San Francisco 



John Kieser started the discussion by noting that this was the first year that the POPS 
series was held in Davies Hall. The strength of this year's series, he said, was the 
variety that was possible by having a greater number of shows in a more intimate 
venue than Civic Auditorium. The Patti Austin concert, while not successful 
financially, was an artistic success that allowed the Symphony to work on the 
development of the program with the artist. The Los Lobos concert was the first rock 
POPS concert and it was very successful. 

Patty Gessner handed out a two page report showing ticket sales by concert and a 
comparison of the 1994 POPS with the 1993 POPS. She noted that Peter Nero would 
have sold out if the concert had been presented on one night instead of two and that 
the purely classical concerts, Tchaikovsky and Rampal, were the most disappointing 
in terms of sales for the Symphony. Ms. Gessner indicated that 27% of the people that 
pre-purchased tickets were not on the Symphony's computer and, thus, had most 
likely not attended POPS or been in Davies Hall before. 

President Healy noted that there were five additional concerts in 1994 over 1993 but 
not many more tickets sold. Ms. Gessner noted that the entertainment market in the 
Bay Area is saturated during the summer. Mr. Kieser said that the concerts were also 
not as successful financially for the Symphony this year. Altiiough there are some cost 
savings from producing the concerts in Davies, additional costs were incurred: new 
white outfits for the musicians, the varilite system, and set pieces for the lobby. 



EXECUTIVE COMMITTEE MINUTES SEPTEMBER 23, 1994 PAGE 1 
25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 



eax 4 15.252.2595 



Director Winship asked why the Symphony chose to do non-orchestral programs this 
year. Ms. Gessner responded that the Symphony had to add concerts to make POPS 
financially viable, but could only use the orchestra musicians for a pre-determined 
number of services. Mr. Kieser noted that they could afford to do more concerts at 
Davies because they did not incur the rental costs that are part of producing concerts 
at Civic Auditorium. Director Winship asked how much further toward popular 
music could the programming go? Mr. Kieser said that the Symphony needs to be 
sensitive to the other venues that normally book the popular performers: the Bill 
Graham organization, Tahoe and Reno, etc. 

Mr. Newirth said that some difficulties would have been avoided if the Symphony 
had communicated its intentions about holding additional concerts at an earlier stage. 
He explained that, because there was no financial benefit to the Commission from the 
extra concerts, the only issue was of complimentary tickets. Mr. Kieser said that the 
Symphony would inform the Commission of its plans as they developed for the 1995 
season so that a similar situation does not occur next year. 

Ms. Inouye said that this was the first year that positive reviews of POPS appeared in 
both the Chronicle and the Examiner. Both mentioned the improved sound of 
classical music played in a hall designed for classical music. Commissioner Kirk 
noted that he had received mixed feedback about the concerts. He had heard 
complaints about the inability to picnic during the concerts and the cost and quality of 
the food sold at Davies. 

President Healy raised the issue: what is POPS? Is it hearing the music in an 
acoustically superior hall, is it tradition?, is it the ability to picnic during the concerts? 
Mr. Kieser responded that it was all of those things. President Healy said that, while 
the acoustics were superior at Davies, the other side — tradition of picnicking, 
informality, etc.-- were missing at Davies. Mr. Kieser said that he had received many 
favorable comments about the price and quality of food. 

Ms. Gessner indicated that the average number of tickets per order declined this year 
because the purchase of a table was not an option in Davies. Director Winship noted 
that the ushers were treating the concerts formally in that they did not allow late 
seating. Mr. Kieser responded that this may have been a problem at the beginning of 
the series but was eased up over time. Latecomers were often initially seated at the 
back of the hall and then moved to their seats during the intermission. 

Ms. Gessner indicated she would like to let people drink in their seats but that this is 
prohibited by the City. President Healy noted that patrons are not allowed to bring 
alcohol into the hall at all. Mr. Kieser noted that you could buy a beer for one dollar. 
The War Memorial has an exclusive contract with Restaura and other food and 
beverage vendors are not permitted. President Healy and Director Winship noted the 
high cost, at $8, for a plastic glass of champagne. 

Ms. Inouye said the amount of press coverage received was greater than in any 
previous year. There was a great deal of television coverage. The media showed the 
most interest in Patti Austin and Los Lobos. 



EXECUTIVE COMMITTEE MINUTES SEPTEMBER 23, 1994 PAGE 2 



Mr. Newirth asked whether the low ticket sales for Parti Austin might be due, in part, 
to people's aversion to Davies Hall. Mr. Kieser said that the Symphony was 
attempting to break that down by holding open houses to allow people to experience 
Davies Hall in a non- threatening context. In response to a question from Director 
Winship, Ms. Gessner noted that the Symphony hired someone to distribute fliers to 
community groups, churches, and attempt to get coverage in community papers. Mr. 
Kieser said that he thought another problem was that some potential patrons did not 
associate Patti Austin with gospel music. He noted that the Symphony was working 
with Chanticleer on a concert for next year of orchestra with male chorus with the 
theme "A Little Night Music". 

President Healy said that she thought the sound at the free concert at the Golden Gate 
Park bandshell was very good, but that she wasn't too fond of the music selections. 
Mr. Kieser took the opportunity to remind the Commission that the Symphony had 
designated two members of its Board of Governors to serve on the committee to 
discuss programming of next year's free concert and that the Art Commission still 
needed to designate the two Commissioners who would serve. 

Mr. Kieser suggested that the free concert for 1995 POPS be held on U.N. Day, June 25, 
which is a Sunday. He acknowledged that this was not in the City's 1995-1996 fiscal 
year, but hoped that that would not present an insurmountable problem. Director 
Winship expressed concern that the Art Commission might get lost in the shuffle with 
all of the other activities occurring at that time in commemoration of U.N. Day. Mr. 
Kieser said that he felt that the Symphony got lost in this year's concert, too, because 
the event was too long. He also noted that there had been no seating for the audience 
in Golden Gate Park. However, the Symphony had purchased a unit that fit on top of 
the stage in the bandshell so that they did have a financial interest in keeping next 
year's concert at the same site. There were, however, several problems. The location 
has poor sight lines and is windy. In addition, the Golden Gate Park Band has 
precedence over the bandshell and normally performs there every Sunday. These 
issues would need to be worked out. Nonetheless, Mr. Kieser said that he felt Sunday 
was the best day for a free park concert. 

Director Winship suggested the Presidio as an alternate site for next year's concert and 
mentioned that there are several possible locations that might be viable. She noted 
that the Presidio officially becomes a park on October 1 and 10,000 people are 
expected at the opening ceremonies. Mr. Kieser suggested that he, Mr. Newirth, and 
Joyce Wessling of the Symphony take a trip out to the Presidio to consider the various 
sites and related issues (such as parking). 

Mr. Newirth distributed the results of the survey of the 1993 POPS audience that had 
been conducted by GCA Strategies and analyzed by QS&A Research and Strategy. He 
explained that these firms had conducted the survey on a pro bono basis and that this 
was the major reason that the survey analysis had been subject to such a lengthy 
delay. He then reviewed the major findings of the survey that were noted in the 
executive summary: 

* The San Francisco Art Commission/ Symphony POPS is well-loved by its 
audience. 



EXECUTIVE COMMITTEE MINUTES SEPTEMBER 23, 1994 PAGE 



* POPS has a strong core audience of repeat customers. 

* A marketing campaign designed to encourage patrons to introduce friends to 
POPS could be productive. 

* The San Francisco Art Commission should consider devoting additional attention 
and resources to marketing to other audiences. 

* No single advertising mechanism is pervasive in reaching existing patrons. 

* The research distinguished twelve separate markets or "tribes" composed of 
individuals with similar performance tastes, attitudes, media use and 
demographic indicators. 

* Music fans who are under age 45, male, or members of ethnic minority groups 
(especially Hispanics) may be a largely untapped audience. 

. * Targeted efforts to reach specific groups may prove fruitful. 

* The profile of two existing POPS "tribes" offer possibilities for reaching younger, 
male and minority group (especially African- American) audiences: First-Dates-at- 
the-Symphony and Jazz & Blues. 

* Word of mouth is effective. 

* Marketing tie-ins with local restaurants may also be beneficial. 

* Davies Hall is preferable to Fort Mason as a location. 

* However, the inability to picnic during performances and the move to Davies Hall 
reduces the attractiveness of POPS among certain non-core audiences. 

* The availability of parking is extremely important to patrons. 

* Nonetheless, two "tribes" depend largely on public transit. 

* Guest artists are vital to attracting audiences. 

* Tickets are priced attractively to most current customers. 

* POPS concert-goers attend other musical performances, and tend toward more 
traditional tastes. 

Mr. Newirth requested that Ms. Gessner share the results of the survey conducted of 
the 1994 POPS audiences with the Art Commission as soon as they become available. 

Director Winship said that there needed to be decisions made about which 
organization offered tickets to dignitaries, such as the Board of Supervisors, for next 
year. Mr. Newirth noted that the Art Commission did not have a sufficient number of 
complimentary tickets to offer tickets to the Board and that this issue would be 
resolved in the context of the 1995 contract discussions. 

2. Discussion about ArtHouse. 

Commissioner Lim noted that at the Community Arts and Education program 
committee meeting there had been a proposal to have the administration of ArtHouse 
moved from CAE to the Cultural Equity Grants program. She indicated that she was 
not in agreement with the administrative reasons given for the proposed move. 

Director Winship explained that die intent was not to move it from one committee to 
another (since the Executive Committee oversees the Cultural Equity Grants 
program), and the idea arose by considering the relative workloads and 
responsibilities of each program director. It had seemed a logical choice to have 
ArtHouse administered by the CEG program director for several reasons: the Cultural 



EXECUTIVE COMMITTEE MINUTES SEPTEMBER 23, 1994 PAGE 4 



Equity Grants program director does granting and ArtHouse receives its support from 
the Art Commission as grants, CEG needs to develop the facilities portion of its 
granting program and ArtHouse has expertise in this area, and ArtHouse had been 
involved in the development of the CEG program from early on. In addition, the 
funding for Art Commission support of ArtHouse now comes from California Arts 
Council grants and it is possible that some future support for the program might come 
from CEG service contracts. 

Commissioner Lim raised the question of what the role of the Director is in making 
these kinds of decisions (e.g., moving the administrative oversight of ArtHouse from 
one program director to another). She asked whether these decisions should be 
subject to discussion and review by the Commission and whether this was a policy or 
administrative decision. 

Director Winship noted that the ArtHouse program was not being changed in any 
way and that those in charge of ArtHouse had decided that they did not want 
ArtHouse to become its own separate non-profit. 

President Healy reiterated the question raised by Commissioner Lim: What is the 
Director's role vis a vis programmatic or policy decisions and how and when the 
Commission should be involved. She indicated that further discussions should be 
held on the matter. 

Commissioner Lim indicated that she wanted to be assured that recommendations put 
forward by the staff come from a consensus of the staff and Director and are not only 
reflective of the Director's opinion. She noted that Commissioner Meyer had 
questioned why the Cultural Equity Grants program was not under the purview of 
Community Arts and Education committee. Commissioner Lim said that she 
remembered the reasons it had been decided to be put under the Executive Committee 
were the heavy workload in other programs and that it was such an important 
program that it needed the oversight of the entire Commission. She said, however, 
that Sonia Gray had been willing to oversee the CEG program and had spend a great 
deal of time helping in its development. 

Director Winship had received a proposal from Ms. Gray for the administration of the 
CEG program but was unaware that there had been any further discussion about it. 
She said that she thought that this was a new grants program that, at first, would only 
be Cultural Equity but might grow in the future to include other granting programs 
administered by the Art Commission. She noted that the Neighborhood Arts Program 
had not been a granting program until the 3-year NEA grant that allowed the 
establishment of the Literary Arts Pilot grant program and the Commission became 
involved in Arts Education issues. The NAP program was broadened to encompass 
arts education rather than creating an entirely new program for arts education. That 
was the genesis of the Community Arts and Education program. Director Winship 
explained that CEG has a much broader focus than neighborhood arts and literary arts 
in that grants are made to individuals as well as organizations in all disciplines for 
artistic production and do not just focus on serving youth and community 
development. 



EXECUTIVE COMMITTEE MINUTES SEPTEMBER 23, 1994 PAGE 5 



Commissioner Lim said that she felt there are two issues: Where does ArtHouse 
belong? And, how do decisions get made at the Art Commission? She gave as an 
example a scenario in which two staff members and the Director differed on a point of 
policy. How can Commissioners know that staff recommendations come from a solid 
base of support? How can Commissioners become fully informed in such a case and 
play a role in the decisions to be made? 

President Healy said that this is the reason she feels that there should be further 
discussion about the role of the Director vis a vis Commissioners and staff. Director 
Winship responded that all issues are discussed at staff level, then brought to the 
appropriate committee, and finally to the full Commission. 

President Healy said that Director Winship had given her the impression that there 
was no support from the Board of Supervisors for the Gallery. Supervisor Hallinan's 
call for a hearing on the closure of the Gallery was a result of a groundswell of 
support. Director Winship responded that she had been unaware tiiat there was prior 
Board support for the Gallery. 

President Healy stated that the Commissioners have responsibility, fiduciary and 
otherwise, for all programs. She said that she was concerned that the Commissioners 
might not have all of the information they need about all issues. Director Winship 
stated that, other than support for the failed bond measure, there had been no 
demonstrated support for the Gallery. The Gallery Director's position was cut from 
the General Fund budget due to cuts imposed by the Mayor's Office and had been 
approved by the Commission. 

President Healy noted that Commissioner Freebairn-Smith had spoken with 
Supervisor Shelley about the issue. Shelley supports the building but would not 
commit to finding any funds for it. President Healy said, however, once the issue gets 
attention, something further might develop out of it. 

Commissioner Simon asked what the consensus of die Commissioners was regarding 
ArtHouse. Commissioner Lim said that it should stay in the Community Arts and 
Education program until she is able to get more staff input on the issue. Director 
Winship said that she doesn't have strong feelings about the issue and is satisfied to 
leave it witii the CAE program. 

There being no further business, the meeting was adjourned at 6:05 p.m. 

Respectfully submitted, 





Richard Newirth 
Assistant Director 
September 27, 1994 



EXECUTIVE COMMITTEE MINUTES SEPTEMBER 23, 1994 PAGE 6 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains --stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
mat other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in me Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 






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JAN FRANCISCO ART COMMISSION 

-EXECUTIVE COMMITTEE MEETING 

Tuesday, November 22, 1994 

4 : 00 p.m. 

25 Van Ness Avenue, Suite 70 



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M'lli 70 

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AGENDA 

Request to approve guidelines for new 

facilities fund for Cultural Equity Grants Program 

Allocation of public art funds for conference 
($4000), photographic ($2500) and NALAA ($3000) 
fees. 

Discussion of FY 95-96 General Fund Budget. 

Approval for staff -Commission retreat expenses. 






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•II S . 2 5 2 . 2 5 l > FAX 415.252.2595 



A CCESSW1UTY IN FORMA TION 

'Pursuant to City policy iiiitl the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all Cily agencies will make reasonable accommodations to the needs of persons 

with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
l>c held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suile 70, basement level, and can l>c accessed by the two main 
elevators in the lobby of the building. 

Accessible seutlng for persons will) disabilities, including those in wheelchairs, will be 
available. 

Accessible curbsldc purklng has l>ccn designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, unci N Trains— slopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center HART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 



Individual. 1 ; with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hndinc nt (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings arc reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreter"; and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts ami Education Program at 
(415)252-2596 at least 72 hours prior to Hireling. I. ate requests will be honored if possible. 



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DEC 21994 

SAN FRANCISCO 
PUBLIC LIBRARY 



TROGRAMS 



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Sum 70 

4,52522581 Present: 



Art Commission Caiiiry 

155 I'lROVI SlRMI 

415. 551. 0682 




City and County of 
San Francisco 



SAN FRANCISCO ART COMMISSION 

EXECUTIVE COMMITTEE MEETING 

Tuesday, November 22, 1994 

4:00 PM 

25 VAN NESS AVENUE, SUITE 70 

MINUTES 



Commissioners— Anne Healy (Chair), Terri Simon, Steve Nakajo 

Staff— Joanne Chow Winship, Richard Newirth, Lawrence Thoo, 
Katie Bell 



Commissioners Excused: Genny Lim, Willis Kirk 

President Healy called the meeting to order at 4:10 p.m. 

1. Request to approve guidelines for new facilities fund for Cultural Equity Grants 
program. 

Mr. Thoo noted that the proposed guidelines for the facilities fund of the Cultural 
Equity Endowment Fund (CEEF) (distributed prior to the meeting) reflected a feasible 
approach for the facilities fund's first cycle, given the current budget and staffing of 
the Cultural Equity Grants program. He explained that there is neither enough 
funding or experience to implement the loan portion of the program at this time and 
that the first cycle awards will be grants with a technical assistance component. The 
two general categories of grants that will be made are Planning Grants and 
Improvement Grants. 

Mr. Thoo further explained that, at some future point, discussions may be held with 
the Mayor's Office of Housing which administers the Non-profit Performing Arts 
Loan Fund (NPALF). One scenario is that the assets could be transferred to the Art 
Commission to supplement available money in the facilities portion (particularly the 
loan portion) of the CEEF. A panel put together by the Art Commission would 
determine who would receive the loans and the Mayor's Office of Housing would 
continue to administer the loans as they have in the past. Director Winship noted that 
in developing the facilities portion of the CEEF, staff attempted to meet needs not 
currently being met by other providers. The NPALF currently serves performing arts 
organizations only, but there might be the ability to broaden the reach of the program 
to include other arts organizations and possibly live/ work projects. The NPALF is a 
self-refreshing pool of money of approximately $500,000. 

Mr. Thoo noted that, after receiving input from a focus group and the CEEF 
Advisory Committee, a specific provision was included in the first year's guidelines 
and about which the Executive Committee should be aware. The guidelines allow 



25 Van Ness Ave. Suiie 24 0. San I'iuni'isc 



I! A . 9 4 I > mi 415.252.259 fax 415.252.2595 



proposals for projects that have been in progress or completed prior to the application 
deadline, within a window of approximately 10 months. The reason for this is that 
organizations are having to make commitments on lease renewals which may involve 
assuming costs for improvements. President Mealy noted that they are taking a 
chance in making these commitments without a guarantee that they will receive a 
grant. Mr. Thoo noted that this provision was only to be for this year anci would be 
reexamined in the next program cycle. 

President Healy asked what the perception of this would be in the community. She 
indicated that those organizations already committed to a project might have a leg up 
on other organizations in the review process. She was concerned that this provision 
may have been included due to lobbying by those organizations that would benefit 
from it and did not want there to be any question about the fairness of the granting 
process. Ms. Bell responded that input about this came mostly from disinterested 
parties, such as Jennifer Spangler, that had nothing to gain from the provision. 
Director Winship noted that the long range plan said that the Commission needed to 
respond to the needs of the field and that this provision was included for that reason. 
She suggested that it be included this year and reviewed the next year. 

President Healy questioned whether the same argument would be made the following 
year. Mr. Thoo responded that the organizations will be aware of the deadlines and 
process and so this should not be a problem. He noted that the Advisory Committee 
had an extensive discussion before including it. 

Commissioner Nakajo said that he still was not convinced. He said that he thought 
that including a provision for matching dollars or some other restriction might allay 
his concerns. He said that a precedent would be set which would be hard to change in 
the following year. President Mealy agreed. 

Mr. Thoo suggested a compromise approach: that a grant for a project in process or 
already concluded could only be paid against a construction or improvement loan . 
This would be more restrictive than that originally proposed. President Healy 
indicated that she would feel more comfortable with this approach. Both 
Commissioners Simon and Nakajo agreed. 

Motion to approve the amended guidelines for the facilities fund of the Cultural 
Equity Grants Program. Moved IU/ Commissioner Simon, seconded by Coiiinussioner 
Nakajo. Unanimously adopted. 

2. Allocation of public art funds of $4,01)1) for conference fees, $2,500 for 
photographic services, and $3,000 for NALAA membership fees. 

Director Winship noted that the next annual NALAA conference is to be held in San 
Jose and that she would like as many staff and Commissioners to attend as possible. 
This is a good opportunity lor staff and the Commission to become familiar with 
national arts issues. In addition, the amount requested lor conference fees would 
cover other conferences. For example, the United Arts Federation conference is in 



EXECUTIVE COMMIT III MINUTES NOVEMBER 22, 1994 PAGE 2 



February. Mr. Newirth noted that the last time an allocation was made for conference 
fees was in 1992. 

Director Winship explained that the allocation for photographic services was for 
having high quality slides made for publications and presentations. President Healy 
noted that this was important for public relations and Commissioner Nakajo said that 
they should be used for presentations to community groups. 

Director Winship noted that NALAA increased their annual dues front $3,000 to 
$5,000. In the past, the Art Commission paid $1,500 and Grants for the Arts paid the 
other $1,500 for a total of $3,000. 

President Healy asked what the Commission received for the dues. Director Winship 
responded that we receive monthly newsletters, special reports such as one recently 
done on the crime bill, and advocacy on a national level for local arts agencies. She 
noted that most major cities belong to NALAA. Mr. Thoo said that NALAA is one of 
the most respected voices in Washington for the arts. 

Director Winship said that she hail asked GFTA if they would continue to pay $1,500 
towards the dues but hat! not yet received a reply. President Healy said that she 
thought that $5,000 was a lot of money for the services provided. 

Commissioner Simon suggested that Director Winship should attempt to keep the fee 
at $3,000 and try to get $1,500 from GFTA. President 1 lealy agreed and said that the 
Art Commission should pay no more than $3,000 whether or not GFTA is willing t3 
pay the $1,500. All of the Commissioners agreed. 

Motion to approve public art fund allocations for conference fees ($4,000), 

photographic services(2,500) and no more than $3,000 for NALAA membership 

dues. 

Moved /'i/ Commissioner Nnknjo, seconded by Commissioner Simon. Unanimously adopted. 

3. Approval for staff-Commission retreat expenses. 

The Commissioners gave approval to this item. It was felt that a resolution was not 
required. 

4. Discussion of FY 95-96 General Fund budget. 

Mr. Newirth gave a brief overview of the 1995-1*-)% budget process. He indicated that 
the departmental budget is due in the Mayor's Office on February 1, 1995 but that we 
had not yet received our General Fund allocation. The department should receive the 
number sometime around Christmas. It is expected that this budget cycle will be the 
most difficult in the last few years, partially due to the changes in Congress and in the 
state legislature. He indicated that it would be beneficial for Commissioners to 
contact members of the Mayor's staff before the allocation is made to the department 
because the allocation is usually a starting point from which further cuts are requested 
later in the budget process. 



EXECUTIVE COMMITTEE MINUTES NOVEMBER 22, 1994 PAGE 3 



Director Winship raised the issue of overtime and compensatory time, a situation 
which further complicates the budget picture. All departments are expected to cut 
their overtime budgets. The Art Commission has had an overtime budget of $0 for the 
last several years, thus making it impossible to cut. At the same time, recent 
agreements with several unions have liberalized the provisions for overtime and 
compensatory time. Unless certain restrictions are implemented, this could result in 
the need to pay overtime to employees and/or provide substantial compensatory 
time. The directive from the Mayor to cut overtime is in conflict with the union 
agreements, placing the department in a difficult situation. 

The Commissioners present expressed that they felt that staff should be compensated 
for the hours that they work, but understood the financial constraints involved as well 
as the constraints due to the directives of the Mayor. Mr. Newirth said that he would 
continue to speak with the Mayor's Office, Department of Human Resources, and the 
City Attorney to try to address the issues of overtime and compensatory time for the 
department. 

There being no further business, the meeting was adjourned at 5:45 p.m. 

Respectfully submitted, 




ly submitted, 



Richard Newirth 
Assistant Director 
November 28, 1994 



EXECUTIVE COMMITTEE MINUTES NOVEMBER 22, 1994 PAGE 4 



A GCESS1MUTY INFORM A TION 

'Pursuant to City policy timl the requirement* of the 197.) Rehabilitation Act ami the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full, Commission Meetings, and individual Committee Meetings of the An Commission will 
t>c held at 25 Van Ness Avenue, San Fiancisco, located on (he corner of Oak and Vjm Ness. 
All meetings aie held in Suite 70. basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible scntlng lor persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibsble purklng has Ik'cii designated on Oak Street InMwccn Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, I., M, unci N Trains-slopping at Van Ness and Market, 

one-hall block from the building. 

9, 26, nnd 42 Muscs--scrving the area of Van Ness and Market. 

Civic Center II ART, located at the intersection of Grove, Hyde, and Market Strce's. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline nt (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings arc reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Soma (.5 ray in die Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



Guideline Specifications for 1995 Program Cycle Implementation of the Facilities Fund Program 
Funding Source: Cultural Equity Endowment Fund 

Name 

Facilities Enhancement Program' 

Purpose 

To advance the improvement of existing arts facilities and the successful development of new 
ones that will support the work of small and mid-size arts organizations, in general, and of 
larger arts organizations which foster artistic expression deeply rooted in, and reflective of, 
historically underserved communities; and to promote the availability of affordable live/work 
spaces for low- and moderate-income artists. 

What's Available — 1995 Program Cycle 

■ Planning Grants 

Up to $15,000 for pre-development or pre-acquisition planning and preplanning of 
cultural facilities and live/work units in San Francisco, including, bu&hpfc limited to, fea- 
sibility studies, design and engineering consultations, fin|ajhciaj(;iand management analy- 
sis, market analysis, site analysis, needs analysis, financiiaiipjtanij&g, and capital- 
campaign planning and implementation. 

■ Improvement Grants* 

♦ Up to $10,000 for improvements to programmni,gi:8pacef|<)ccupied on a lease with at 
least three years remaining on the life of tha:l$d,$e..at fchsjjftme the grant would be made. 

♦ Up to $20,000 for improvements as above on sp&ce to which grantee holds title or a 
lease with at least five years remaining atijUie timeHthe grant would be made. Eligible 
improvements include, but are not limited to^iiapgrades to correct code violations, im- 
provements for disabled access, el,ectricali$bd plumbing upgrades to improve program- 
ming functionality and audience : $$fety an$icomfort. Grants are not intended to cover 
routine maintenance. 

♦ Up to $20,000 per unit^Upwja projecimaximum of $40,000, whichever is less, for 
improvements to convert existing housing units to live/work units for low- and moderate- 
income artists. 4 RentaJ(;unitiS;raust;;remain, for a minimum of 10 years, limited to low- and 
moderate-income arti$is. Units for sale must be sold or resold, for a period of at least 15 
years, only to low- andlmpderate-income artists. 

'This is a placeholder; for theriame under which the program will operate. As there has already been some 
confusion expresse&by arts folks between the Cultural Facilities Fund, the new organization providing fa- 
cilities-related grants; ioahsahd technical assistance In the Bay Area, and the SFAC program, which is re- 
ferred to in the ordinance^? the Facilities Fund Program, it may be prudent to use a name other than" 
"Facilities Fund" for this program. 

'Grants may be applied to projects already begun, but not yet completed, at the application deadline, nor 
scheduled to be completed until after the announcement of grant awards. However, for the 1995 program 
cycle only, grants may be applied retroactively to projects completed no earlier than 10 months before the 
application deadline. Such grants must be used to pay down loans for the project. Such loans may include 
ones from an organization's own reserves. This provision will be reviewed following the 1995 program cy- 
cle. 

'Improvements to office space may be included il they are an integral component of the project. However, 
the majority of work must involve programming space. Programming space includes existing live/work rental 
units. 

'Standards for defining low- and moderate-income are the U.S. Dept. of Housing and Urban Development 
(HUD) "Low-income" and "80% of Median" standards, respectively, for maximum household income for the 
San Francisco PMSA. These figures are available from the Mayor's Office of Housing. 



Revised 1 1/23/94 following Executive Committee review 1 1/22. 



Guideline Specifications for 1995 Program Cycle Implementation of the Facilities Fund Program 
Funding Source: Cultural Equity Endowment Fund 

■ Technical assistance 5 

♦ Scheduled workshops on a set of facilities-related issues, such as preplanning, loan and 
grant planning, understanding building and safety codes, etc. 

♦ Individualized technical assistance (up to three hours per organization) to help identify 
planning needs and planning steps, walk-throughs for the purpose of preliminary site 
evaluations, etc. 

Who May Apply 

■ Grants 6 

♦ Tax-exempt small and mid-size, San Francisco-based arts organizations. 

♦ Larger tax-exempt, San Francisco-based arts organizations withannual budgets not 
exceeding $2 million" and a history of fostering artistic expression; deeply rooted in, and 
expressive of, historically underserved communities, such as African American, Asian 
American, disabled, gay and lesbian, Latino, Native American, Pacific Islander, and 
women. 

♦ Tax-exempt, Bay Area-based housing development corpprationsiwith a history of de- 
velopment in San Francisco and plans to develop cultural facilities, including live/work 
space, in San Francisco, or to incorporate live/work units for low- and moderate-income 
artists in a larger development, or to improve existing live/work units for low- and mod- 
erate-income artists. 

■ Technical assistance: 

♦ Workshops: San Francisco-based arts organizations, and tax-exempt development cor- 
porations based in the Bay Area with a history. of development in San Francisco and 
plans to develop cultural facilities iin ; the city; Organizations meeting the qualification 
standards for grants would have attendance fees waived. 

♦ Individualized consultations: Asifor grants. 



Organizations which have received other SFAC grants may not apply if they have not met 
their reporting obligations.. Organizations currently receiving other financial support from 
the SFAC may not applyi^fpr projects already being funded. Organizations which have not 
completed a project supported by a previously awarded Facilities Enhancement Program 
grant may not appIy-jiQrgahiizations may not apply for consecutive (pre)planning grants or 
consecutive impripvemeritiigrants, nor may they receive a Facilities Enhancement Program 
grant for more^thf^n thre^isuccessive years. Grants may not be applied towards purchase 
down-payments, fea$ti deposits or deficit reduction. 



6 We would put out an RFP for nonprofit technical service providers. Up to $15,000 would be reserved (or 
this purpose. 

'As defined for CEG: currently, organizations with annual budgets above $800,000, when averaged over 
the latest three fiscal years, are considered large. 

'Organizations applying for Improvement Grants must either be In possession of a qualifying lease or title 
or have a letter of Intent with the properly owner to enter Into a qualifying lease or sale. The lease or title 
must be in force in order for the grant to be disbursed. In the event qualification was by letter of Intent, then 
the lease or sale must be executed within 90 days of the Commission's approval of the grant or else the 
grant will be withdrawn. 

'Averaged over an organization's latest three fiscal years. 



Revised 11/23/94 following Executive- mittee rev'^v 1 f '22. 



Guideline Specifications (or 1995 Program Cycle Implementation of the Facilities Fund Program 
Funding Source: Cultural Equity Endowment Fund 

Evaluation Criteria 

■ For Planning Grants, relevant concerns would include: 9 

• The proposed planning process and the organization's capacity to follow through. 

• The need for planning. 

• The degree to which a facilities project appears consistent with and in support of the 
organization's mission and overall plans. 

• The financial health of the organization in relation to the demands of a facilities proj- 
ect. 

• The organization's overall quality and community impact. 

■ For Improvement Grants, relevant concerns would include: 10 

• The degree to which the improvements project is consistent with ah&will advance 
the organization's mission and overall plans. 

• The degree to which the improvements project is an integral partlofan overall facili- 
ties plan. 

• The financial health of the organization in relation tp;ita ability to implement the im- 
provements and to maintain them afterwards 

• The capacity of the organization to raise otherfunds^jf necessary, for the project. 

• The implementation plan. 

• The organization's capacity to manage : the: improvement project in addition to the 
normal demands of its programs and;bjperatipir|s. 

• The benefits of the improvements to the organization's programs and operations. 

• The life remaining on the orgariizatioh^iicpntrbl of the space. 

• The degree to which the improvements will enhance the overall quality of the organi- 
zation's community impact: 1 ;; 

Review Panel 

The review panel would have five to seven members, representing experience in facilities 
planning and development, facilities management, organizational management and plan- 
ning, financial planning,: funds development, marketing, and community and non-traditional 
space needs assessment. 



'The first three concerns are intended to carry more weight that the latter two. 
'"Criteria may need some re-framing in the case of a project already completed. 

Revised 1 1/23/94 following Executive Committee review 1 1/22. 



10/13/199J IS: 21 



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415 252.2581 




City and County of 
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RT COMMISSION 



SAN FRANCISCO ART COMMISSION 

EXECUTIVE COMJ4TTTEE MEETING 

Tuesday, December 2 0, 1^1 

4 :00 p.m. 

25 Van Ness Avenue, Suite 70 



DO r ' »**'~* , " r « nppT. 
DEC 2 1994 

SAN FRANCISCO 
PUBLIC LIBRARY 



A /AGENDA 



Approval of panel recommendations for Cultural 
Equity Organizational Project grants. 

Recommendations for panelists for Cultural Equity 
Grant Initiatives. 



3. Discussion of guidelines for Cultural Equity 
Initiatives. 

4. Reallocation of funds for 155 Grove Street fence 
project. 

5. General discussion on interactive media. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Reliabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbslde parking has l>ccn designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 
9, 26, and 42 Buses-serving the area of Van Ness and Market. 
Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 
• For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotJinc at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 






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Tuesday, 



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4:00 p.m. 
25 Van Ness Avenue, Suite 70 



4 



SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA QjUBl/iS^'O 



Approval of panel recommendations for Cultural 
Equity Organizational Project grants. 

Recommendations for panelists for Cultural Equity 
Grant Initiatives. 

Discussion of guidelines for Cultural Equity 
Initiatives. 

Reallocation of funds for 155 Grove Street fence 
project. 

General discussion on interactive media. 

Recommendation to apply for, accept and expend up 
to $30,000 in grant funds from the State-Locals 
Partnership Program of the California Arts 
Council . 




Citv and County or 
San FkanCiK'O 



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Civic Art Coi lection 

Civic Design IUview 

Community Arts 

& Education 

I'OI'S Symphony Concerts 

Puiiiic Art Program 



Strut Artists Licenses 

Suite 70 

415.252.2581 



Art Commission Gallery 

155 Grove Street 

415. 554. 9682 



SAN FRANCISCO ART COMMISSION 

r v 

SAN FRANCISCO ART COMMISSION 
//EXECUTIVE COMMITTEE MEETING 



Present: 



/// 



DOnNMcvn-q DFPT 
JAN 6 |99 5 

SAN FRANCISCO 
PUBLIC LIBRARY 



Tuesday, Decem ber 20, 1994^ 
450PM~ 
25 VAN NESS AVENUE, SUITE 70 

MINUTES 



Commissioners— Anne Healy (Chair), Terri Simon, Steve Nakajo 
(arr. 4:55 p.m.) 

Staff— Joanne Chow Winship, Richard Newirth, Lawrence Thoo, 
Katie Bell 




City and 
San 



County of 
Francisco 



Commissioners Excused: Genny Lim, Willis Kirk 

President Healy unofficially called the meeting to order at 4:30 p.m. A quorum was 
achieved at 4:55 p.m. 

1. Discussion of guidelines for Cultural Equity Initiatives 

Director Winship began by reviewing the issue under discussion: the organizational 
budget size limitation in this year's guidelines for Cultural Equity Initiatives Level 2. 
This issue was raised because a representative from an organization which was 
precluded from applying, due to the organization's budget size, had objected to this 
change in the guidelines. Director Winship noted that she would like the 
Cornrnissioners to consider both the limitation itself as well as the process by which 
this limitation became a part of the guidelines. She also noted political aspects of the 
issue; she had been contacted on the matter by a representative from the Mayor's 
office as well as by two Supervisors. In each instance, however, those she spoke with 
did not tell Director Winship what action the Commission should take . Director 
Winship asked the Cornrnissioners to consider the effect on the field whether or not 
the budget limitation were to be eliminated or changed. 

The initiatives comprise the largest segment of the grant funds. In the first cycle, 50% 
of the total funds available were earmarked for Cultural Equity Initiatives. Mr. Thoo 
explained that all applicants were noticed about the meetings that were held to 
discuss the proposed revisions to the guidelines. Meetings were held with the 
advisory committee, grantees, applicants who did not receive grants, and with other 
individuals. A meeting had been held to review the proposed changes with a member 
of the advisory committee and the representative from the organization which had 
raised the objection. Some revisions had been made in response to the concerns 
raised, however, the budget size limitation was not changed. A final public meeting 
was held to review the draft guidelines. One major conclusion of these meetings was 
that the new guidelinesfor CEI should focus on building new small and mid-size 
organizations. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Mr. Thoo explained that, in this year's guidelines, the initiatives were broken into two 
levels: level one, with a $12,000 maximum one year grant, has no organization budget 
size limitation. Level two, with a maximum grant of $105,000 over a three year period, 
is available only to organizations with average budgets (over a three year period) of 
under $800,000. At most two or three of these level two grants will be awarded. The 
intent of these grants is to stabilize an organization. Level two grants have a two 
stage review process: stage one requires a short proposal (deadline January 9) which 
will be reviewed by a panel. Those organizations whose proposals are selected by the 
panel will be invited to submit full propsals for the second stage of panel review. If an 
organization is not selected to continue to the second stage of this process, there will 
still be time for the organization to prepare and submit a level one application prior to 
the level one deadline (April 1, 1995). 

With the arrival of Commissioner Nakajo at 4:55 p.m., a quorum was achieved. 

Commissioner Nakajo asked what it mean if the request to change the guidelines was 
granted. Mr. Thoo responded that it would remove the budget size limitation for level 
two eligibility. Ms. Bell added that only three additional organizations would become 
eligible if the limitation was removed. Director Winship noted that the initiatives are 
intended to address multi-cultural organizations and that, in the first cycle, no budget 
limitation existed. In the second cycle guidelines, no budget limitation exists for level 
one, but does exist for level two. President Healy asked what the rationale was 
behind the two levels and Mr. Thoo responded that level two was addressing the 
needs of small and mid-size organizations. 

President Healy expressed that she felt that a change should not be made on the basis 
of a single individual's objections. If, however, there is enough concern in the 
community about this particular provision, it should be reconsidered for the next 
program cycle. She said that she felt that changes should not be made once the 
guidelines have been approved. 

Commission Nakajo asked whether there was a staff recommendation. Director 
Winship responded that she had polled program staff and that there had been a 
consensus not to change the guidelines. She noted that the Cultural Equity program 
was developed to be open and responsive to community needs. If those involved with 
the creation of the program have a strong feeling about some of the programs 
provisions, they should be invited in to present their case. 

Commissioner Nakajo asked Mr. Thoo whether the process had been a fair one. Mr. 
Thoo responded that everybody had had an opportunity to have input in the process, 
however, many did not take the opportunity. He expressed that he would like to see 
the guidelines upheld. Given the political nature of the San Francisco arts community, 
he said that it might be advisable to invite those with objections in to give them an 
opportunity to speak to members of the Commission. 

President Healy concurred about the need to be responsive to the community, 
however she noted that the community is not represented by any individual group. 



EXECUTIVE COMMITTEE MINUTES DECEMBER 20, 1994 PAGE 2 



She suggested that a hearing be held prior to the development of the next cycle's 
guidelines. Commissioner Nakajo expressed that he felt that it was not appropriate 
that the Commission be requested to reconsider the guidelines. He said that he felt 
that it was the purpose of the advisory committee and the reason open meetings were 
held: to develop the guidelines for the Commission's review and approval. He said 
that he felt the item should not proceed to the full Commission. 

Mr. Thoo said that he had made attempts to make sure that the community 
understood and was aware of what was happening throughout the process. He said 
that if the Commissioners understood the proposed changes at the time that they 
approved the guidelines, he felt that he was comfortable with the process. 

Commissioner Nakajo asked why this issue didn't become controversial until this 
time. Mr. Thoo responded that the advisory committee had signed off on the 
guidelines but that some members were uncomfortable with some of the changes 
which had been made. One of the members had expressed that no changes should be 
made at all from the guidelines for the first cycle. No formal vote was taken to 
approve the guidelines at the advisory committee level. 

President Healy said that it seemed that objections were taken into account at the 
advisory committee level. Ms. Bell said that some of the members of the advisory 
committee felt that the eligibility requirements should be as open as possible and that 
decisions should come out in the panel process. Commissioner Nakajo said that, if all 
of the advisory committee was not in agreement about the guidelines, he would have 
liked to have known that at the time they were voted on by the Executive Committee. 

Director Winship said that one option would be to hear both sides of the issue 
publicly before a decision is made. Commissioner Nakajo said that the Committee 
already had the information to make the decision. Conducting a hearing would 
merely delay the process by a month or two. The organization lodging the complaint 
was assumed to want a change made for' the current cycle. President Healy said she 
felt the guidelines should be upheld and that a process for feedback should be put in 
place for the next cycle. 

Director Winship raised the question whether organizations should be excluded at the 
application stage, rather than allowing everyone to apply and stating in the guidelines 
that the focus is on small and mid-size organizations. 

President Healy asked whether organizations had an opportunity to know what was 
happening during the process. Ms. Bell said that, although meetings were held, 
because there were so many changes, not all of the implications were understood. 
President Healy stated that she felt that the process was a good one and that we 
should continually learn from the process and make improvements to it. 

Commissioner Simon questioned why the objection was made so close to the deadline 
when the applications had been available for several months. Commissioner Nakajo 
suggested that Director Winship directly communicate the Executive Committee's 
decision to the person who had made the objection. In addition, he suggested that 



EXECUTIVE COMMITTEE MINUTES DECEMBER 20, 1994 PAGE 3 



Director Winship contact the Mayor's office and the office of the Supervisors who had 
been involved and inform them of the decision of the Executive Committee. 

President Healy stated that the issue had been thoroughly discussed and that the 
consensus was that the process had been good. The Commission will continue to 
have open discussions about the guidelines on an ongoing basis after this cycle. She 
concluded that the matter had been resolved and would not be heard at the full 
Commission level. 



2. Motion to approve the panel recommendations for Cultural Equity 
Organizational Project grants as follows: 

ZYZZYVA 

Young Audiences of the Bay Area 
San Francisco Arts Education Foundation 
Visual Aid 
Small Press Traffic 
Agora T. V. 
Capp Street Project 

San Francisco Craft & Folk Art Museum 
Culture on the Corner, Youth Art & Culture Center 
Clarion Alley Mural Project (CAMP) 
New American Makers 
6th Street Photography Workshop* 
Persona Grata Productions 
Life on the Water/SF Digital Media Center 
Precita Eyes Mural Center 
Cine Accion 
Word for Word 
Southern Exposure 
,. San Francisco Camerawork 
Women's Educational Media 
Living Room Festival 
Aunt Lute Foundation (Aunt Lute Books) 
National Japanese American Historical Society 
Learning Through Education in the Arts Project 
509 Cultural Center 



$ 9,000 

$ 6,000 

$12,000 

$12,000 

$ 7,500 

$ 1,050 

$12,000 

$12,000 

$12,000 

$4,354 

$ 9,000 

$19,500 

$12,000 

$12,000 

$12,000 

$12,000 

$ 3,750 

$10,410 

$ 9,000 

$12,000 

$12,000 

$12,000 

$11,406 

$ 6,300 

$10,520 



*Joint project with New Frontier Guild. 

Moved by Commissioner Simon, seconded by Commissioner Nakajo. Unanimously adopted. 



EXECUTIVE COMMITTEE MINUTES DECEMBER 20, 1994 PAGE 4 



3. Motion to approve adding the following panelists to the Cultural Equity 
Program panel pool: Janeen Antoine, Rodrigo Duarte Clark, Ellen Gavin, Juliana 
Grenzeback, Karen Jewett, Nancy Levidow, Sonia Manjon, Ruthanne Lum 
McCunn, Chris Robbins, John Santos, Valerie Soe, Jennifer Mayorena Taylor, 
Stephanie Weisman, Pamela Wu. 

Moved by Commissioner Simon, seconded by Commissioner Nnkajo. Unanimously adopted. 

4. Motion to approve reallocating previously approved public art funds ($6,000) for 
the 155 Grove Street Fence project. 

Commissioner Nakajo asked whether this was the maximum that would be spent on 
the project. Director Winship responded that she felt that the budget would be less 
than the full $6,000. A budget had not yet been prepared but the funds would be used 
to pay an artist honorarium, for mailing, permits, and possibly a reception. 
Commissioner Nakajo expressed that he hoped that the Committee would not be 
asked to approve additional funds at a later date. 

Moved by Commissioner Nakajo, seconded by Commissioner Simon. Unanimously adopted. 

5. Motion to apply for, accept, and expend up to $30,000 in grant funds from the 
State-Locals Partnership Program of the California Arts Council 

Moved by Commissioner Simon, seconded by Commissioner Healy. Unanimously adopted. 

There being no further business, the meeting was adjourned at 6:05 p.m. 

fully submitted/ 





'ichard Newirth 

Assistant Director 

December 28, 1994 



-EXECUTIVE COMMITTEE MINUTES DECEMBER 20, 1994 PAGE 5 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Relmbilitalion Act and tfie 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings arc held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbslde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains --stopping at Van Ness and Market, 

one-half block from the building. 
9, 26, and 42 Buses-serving the area of Van Ness and Market. 
Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 
• For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings arc reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 




I'HOliRAMN 

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SAN FRANCISCO A RT COMMISSION 



12/16/94 

To: Executive Committee 

From: Cultural Equity Staff 

Re: Recommendations for Organization Project Grants 1 994-95 

The following are the recommendations from the panel that met last 
Friday to review the Organization Project Grant applications for this 
year. Twenty-five of thirty-five applicant organizations were 
awarded funds-twenty at the full request and five at 75% of request. 
The grant requests were limited to $12,000. 

Please note that the award to 6th Street Photography Workshop for 
$19,500 is a part of a collaboration with another organization, New 
Frontier Guild. As stated in the guidelines, two eligible organizations 
may collaborate on a project and request up to $24,000 (twice the 
regular limit). 




City and Ci .in IV 01 
San In vNau.'u 



Attached to this, you will also find a list of the panel members. 

If you have any questions, please do not hesitate to call Lawrence 
at 252-2565. 



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1995 Organization Project Grant 
Panel Member List 



Jewelle Gomez 

Novelist Essayist, Poet 

Faculty, New College of California 

Stephen Gong 

General Manager, Pacific Film Archive 

Kate Moses Kamiya 

Advisor to the Literary Program, Lannan Foundation 
Former Literary Director, Intersection for the Arts 

Julie Mackaman 

Co-Director/Development Director, Film Arts Foundation 

Lydia Matthews 

Director of Public Programs, Headlands Center for the Arts 
Asst. Professor, California College of Arts and Crafts 

Steve Seid 

Video Curator, Pacific Film Archive 

Dennis Taniguchi 

Executive Director, Japantown Art and Media Workshop 




ClIY AND CtllJNIY 1)1 

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Organization Project Grants — 1995 

Organization Request Grant 

ZYZZYVA $12,000 $9,000 

To produce a 10-year anniversary anthology of ZYZZYVA's "greatest hits" to be distributed in 
(all/winter 1995. 

Young Audiences of the Bay Area $8,000 $6 000 

To support The Faces of San Francisco," a project that includes visual arts workshops for teachers 
and artist residencies at selected San Francisco schools, and culminates in YA's annual exhibition of 
children's artwork 

San Francisco Arts Education Foundation $12,000 $12,000 

To support a pilot visual arts exhibition touring and mentorship program called "ONE-TO-SEEI", a 
collaboration of visual artists and 500 public school children. Artwork will be publicly exhibited in 8 
locations in spring/summer 1996. 

Visual Aid $12,000 $12,000 

Support for the Visual Aid Voucher Fund, providing grants (or arts supplies to 60 artists living with AIDS. 
Small Press Traffic $10,000 $7,500 

To support "Small Press Partners," a new project to foster appreciation for contemporary multicultural 
writing by supporting literary readings, developing partnerships with small presses which publish 
multicultural works, developing larger, more diverse audiences, and creating a marketing campaign to 
Increase knowledge of small press publishing and sales of small press literature. \ 

Agora T.V. $1,050 $1,050 

To extend the participation base for The Green Room," a youth produced talk show airing regularly on 
SF public access television, channel 53. 

Capp Street Project ■ $12,000 $12,000 

An exhibition by the Bay Area Filipino American arts coalition, DIWA Arts, based conceptually on the 
Filipino custom, Bayanihan. The exhibition, combining performances and spectacle, LED signage, 
videotape and photographs, will explore issues of relocation and the ways in which a community 
survives and lives beyond defined boundaries. 

San Francisco Craft & Folk Art Museum $12,000 $12,000 

A summer-fall 1995 exhibition, "Land of the Morning: Treasures of the Philippines," including 75 
objects spanning from 500 BC to 1900 AD representing the traditions of many different Philippine 
islands and cultures. 

Culture on the Corner, Youth Art & Culture Center $12,000 $12,000 

Youth program seeks to establish a Mobile Silk Screen and Print Vending Unit to complement existing 
in-house operations, allowing participating youth to conduct their print production and sales activities 
at various off-site community events. 

Clarion Alley Mural Project (CAMP) $4,354 $4,354 

To support the creation of ten new murals during the spring and summer of 1995 for Clarion Alley. 

New American Makers $12,000 $9,000 

To support the creation and public screening of a new work on CD-ROM, "My Son Has Three Mothers" 
by video artist Joanne Kelly. It will be screened as an interactive installation at Center for the Arts, 
Yerba Buena Gardens. 

6th Street Photography Workshop $19,500 $19,500 

Production and exhibition of art work by homeless and low-income artists, culminating in a multi-site 
exhibition at 509 Cultural Center/Luggage Store Gallery and several non-traditional locations. 

Persona Grata Productions $12,000 $12,000 

To finish production on "Pins and Noodles," the second in a trilogy of experimental video/performance 
productions documenting the strengths and conflicts of traditional cultural practice among 
contemporary Asian Americans. 

Life On The Water/SF Digital Media Center $12,000 $12,000 

To support the Digital Tapestry project, a collaboration between graphic, video and digital media 
artists and public school students with the resulting installation of artwork presented on CDRom, as 
well as on Whole Earth Lectronic Link, a Bay Area online service. 



10/irt/q4 



Organization Project Grants — 1995 

Organization Request Grant 

Precita Eyes Mural Arts Center $12,000 $12,000 

To increase the organization's outreach for the Mural Tour programs by adding three bi-lingual muralist 
guides and a mural map in Spanish, Chinese, and Filipino, and by implementing a youth scholarship 
program. 

CineAccion $12,000 $12,000 

Partial support for the 1995 Fesival |Cine Latino!, an annual Latino media festival to promote and 
encourage the production, distribution, and understanding of contemporary Latino film and video. 

Word For Word $3,570 $3,570 

A summertime series of performances of short stories by various authors, focusing on writers who are 
not traditionally represented in the theater. 

Southern Exposure $10,410 $10,410 

To support the 1995-96 component of "Race, Representation and Youth," an ongoing media literacy 
project bringing together students of diverse backgrounds to increase understanding of urban racism 
and promote concensus-building through an analysis of the portrayal of ethnicity in the mass media, 
at taught at Balboa High School as part of the ninth grade English curriculum. 

San Francisco Camerawork $12,000 $9,000 

To support the publication of Camerawork's Fall 1995 issue of "Camerawork: A Journal of 
Photographic Arts" that will center around the Third Annual Conference on Feminist Activism and Art,' 
co-sponsored by Camerawork and the LAB. 

Women's Educational Media $12,000 $12,000 

To produce three videos for children as part of the media project, "Preventing Homophobia," for use in 
SFUSD curriculum as an integral part of anti-bias education. 

Living Room Festival $12,000 $12,000 

For programmers' honoraria for the fourth season of the Living Room Festival, January-April 1996, 
consisting of 13 weeks of 60 or 90 minute programs featuring work by independent film and video 
makers. 

Aunt Lute Foundation (Aunt Lute Books) $12,000 $12,000 

To present four events for their "New Voices Performance Scries" featuring both well-known and 
emerging women writers focusing on lesbians and women of color. 

National Japanese American Historical Society $11,406 $11,406 

To support "Latent August: The Use of the Atomic Bomb-a 50-ycar Retrospective," an exhibition of 
photos, oral histories and artifacts, as well as artwork developed by 12 politically orienled artists. 
There will also be an open call and juried show for up to 100 artists to respond lo tho theme. 

Learning Through Education in the Arts Project $6,300 $6,300 

To support an intensive summer arts program at Charles Drew Child Development Center, a public 
daycare center in Hunter's Point, involving three visual artists. 

509 Cultural Center $10,520 $10,520 

To present site specific visual art installations at two emerging 509 venues, Cohen Alley and the 
ground floor windows at 1000 Market Strecl focusing on Iho challenges ol high densily urban living, 
including crime, drug addiction and homelessness. 



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T C O M M I S S 1 O N 



/// 



EXECUTIVE COMMITTEE-MEETING 
Tuesday, J anuary 2A j__lAS^^ 
4 : 00 p.m. 
25 Van Ness, Suite 70 



AGENDA 




JAN 2 3 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



General Fund Budget - Fiscal Year 95-96 
Friends of the San Francisco Art Commission 
Cultural Equity Panelists' Recommendations 
POPS Concert Status 




City and County o^ 
San HRANuiiLO 



2 5 Van N i. s s A V b . S u i i i 240. San 



i A l > 



115.252 2 5 1 > I a x 415.^52.2595 






ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations lo the needs of persons 
with disabilities. 

Full Commission Meetings, and Individual Cominillcc Meetings of the An Commission will 
he held at 25 Vim Ness Avenue. San Francisco, located on the corner of Oak and Van Ness. 
All meetings arc held In Suite 70, hascment level, and can l>c accessed by the two main 
elevators In the lohby of the building. 

Accessible sentln^ for persons with disabilities. Including those In wheelchairs, will be 
available. 

Accessible curbs Ide purklny has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lints that serve this location arc: 

J, K, L, M, nnd N Tmlrvs-stopplng at Van Ness and Market, 

one-half block from the building. 
9, 26, nnd 42 Huscs--scrving ihc area of Van Ness and Market. 
Civic Center HART, located at Ihc intersection of Grove, Hyde, and Market Streets. 
• For more infonnation on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our ■ cccsslblllty hotline ot (415)554-8925 to discuss meeting accessibility. In 
order lo assist the cily's efforts to accommodate such people, attendees at public meetings arc reminded 
that other attendees may be sensitive lo various chemical based products. Please help Ihc city lo 
accommodate Ihcsc individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in Ihc Community Arts and Education Program at 
(415)252-2596 al Icasl 72 hours prior lo meeting. Laic requests will be honored if possible. 




SXN FRANCISCO XRT COMMISSION 




PROGRAMS 

ic Art Collection 

: Design Review 

Community Arts 

&. Education 

ltural Equity Grants 

Gallery 

> Symphony Concerts 

Public Art 



Street Artists Licenses „ 

suite 70 Present: 

415.252.2581 



SAN FRANCISCO ART COMMISSION 
/EXECUTIVE COMMITTEE-MEEJING 

Tuesday, January 24^19, 
4:0 
25 VAN NESS AVENUE, SUITE 70 



'/^MINUTES 



tB S 199S 



Commissioners— Terri Simon (Chair), Steve Nakajo, Willis Kirk, 
Genny Lim 

Staff— Joanne Chow Winship, Richard Newirth, Lawrence Thoo, 




Commissioner Excused: Anne Healy 

President Simon called the meeting to order at 4:15 p.m. 

1. General Fund Budget - Fiscal Year 95-96 

Mr. Newirth distributed a one page summary of the proposed fiscal year 1995-1996 
General Fund budget. The Art Commission was given the same dollar allocation as 
for the 1994-1995 year. However, all uncontrollable cost increases would need to be 
absorbed by the department. On a preliminary basis, this resulted in the need to cut 
$14,000 to achieve the budget target. (This has since been revised to $16,000.) This is 
preliminary because it does not include any salary and benefit increases that may 
result from upcoming collective bargaining with a variety of unions which represent 
city employees. 

Commissioner Kirk stated that the Commission had been cut too much over the last 
several years and that the agency could not withstand any further cuts. 
Commissioner Nakajo concurred and stated that the Commissioners should express 
this to the Mayor, his chief of staff, and the budget director. Director Winship 
suggested setting up an individual meeting with the Mayor to discuss the Art 
Commission (in addition, to the group meetings that the Mayor has each year with 
department heads and Commission presidents). Commissioner Nakajo suggested that 
the Art Cornmission hold an event to which both the Mayor and Supervisors be 
invited. A discussion about this suggestion then followed. 

Motion to approve the submission of the 1995-1996 General Fund budget. 

Moved by Commissioner Kirk, seconded by Commissioner Lim. Unanimously adopted. 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



2. Cultural Equity Panelists Recommendations 

Motion to approve the addition of the following people to the Cultural Equity 
Grants panel pool: Gail Silva, Jan Masaoka, Linda Ayres-Frederick, David Dial, 
Laird Rodet, Nancy Wang. 
Moved by Commissioner Lim, seconded by Commissioner Kirk. Unanimously adopted. 

3. Friends of the San Francisco Art Commission 

Director Winship gave some background on the Friends which had been a non-profit 
501(c)(3) organization that served as a fundraising and fiscal agent arm of the 
Commission. The organization was thought to be officially dissolved in the aftermath 
of Festival 2000 and funds were used to try to pay artists who had not received 
payment from the Festival 2000 organization. The Friends, however, did not file for 
bankruptcy. One of the last votes they took was to declare that, if any funds were left 
over after paying artists, these funds were to be distributed to the South of Market and 
Mission Cultural Centers. 

Meg Madden of the Friends had informed Director Winship that the remaining 
members of the Friends organization were considering using some of the funds to 
have a banquet to celebrate the organization's successes which included fulfilling the 
Festival 2000 obligations to artists. Director Winship responded to Ms. Madden that 
she felt that it would be preferable if as much money as possible went to the Cultural 
Centers. The City Attorney, Louise Renne, it was noted, also strongly opposed the use 
of the funds for a banquet. 

Director Winship noted that, since there may still be a question as to whether the 
Friends had officially dissolved, it may be possible to take over their 501(c)(3) status 
and "resurrect" the organization for use by the Commission. The City Attorney's 
office was looking into the organization's status. She noted, however, that there may 
be hidden liabilities involved. The Commissioners concurred with her conclusion that 
it would not be wise to pursue this course. 

4. POPS Concert Status 

Mr. Newirth distributed a memo that he had sent to the Symphony outlining the 
issues to be resolved in order to move forward with a contract for the 1995 POPS 
series. As of the meeting, no response had been received from the Symphony. 

There being no further business, the meeting was adjourned at 5:30 p.m. 

Respectfully submitted, 





Richard Newirth 
Assistant Director 
January 31, 1995 



EXECUTIVE COMMITTEE MINUTES JANUARY 24, 1995 PAc 




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SAN FRANCISCO ART COMMISSION 



EXECUTIVE COMMITTEE MEETING 
Tuesday, February 21, rP 9 5 
4: 00 p.m. 
25 Van Ness, Suite 70 ' 



DOr 1 imcmtr hfpt. 
FEB 22 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA 
// 



1. Report from Cultural Equity Grants 
Program Advisory Committee 

2. Terms of Service for Cultural Equity 
Grants Program Advisory Committee 

3. Mayor's Award in the Arts 

4. Public Art Fund Allocations 

5. Old Business 

6. New Business 



2 5 Van N i s s A v i S hi n 240. San Francisco. C A . 94102 i i i . 415.252.2590 tax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or rela.ed 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. Ir 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Sonia Gray in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



V 



>p 



S F 



A C 



70.3^7 
I 



PROGRAMS 



Civic Art Collection 

Civic Design Review 

Community Arts 

&. Education 

Cultural Equity Grants 

Gallery 

POPS Symphony Concerts 

Public Art 

Street Artists Licenses 

Suite 70 

415.252.2581 



SAN FRANCISCO ART COMMISSION 



6 
7 



\ 



\\ 



EXECUTIVE COMMITTEE MEETING 

APRIL 18, 1995 

4:00 P.M. 

25 Van Ness, Suite 70 



AGENDA 



Recommendation to appoint Robert LaRocca as Art 
Commission representative to the Moscone Public 
Art artist selection panel. 

Recommendation to amend Administrative Code 
Section 1, Section 10, 11-2, Chapter 10, Article 
to authorize the Art Commission to accept credit 
and ATM cards for payment of fees and other 
charges for service rendered in the City and 
County. 

Cultural Equity Grants Program Advisory Committee 
report from Jennifer Spangler. 

Recommendation to increase members to 8 for 
Cultural Equity Grants Program Advisory Committee 

Recommendation to add the following names to the 
Cultural Equity Grants program pool of panelists: 
Mike Blockstein, Mark Izu. 

Music Day Sponsorship 

Gallery Space 




City and County of 
San Francisco 



BUSINESS-SCIENCE 
DOCUMENTS DEPT. 

R *4 ,CQ 5 
PUBLIC LIBRARY 



2 5 Van Ness Ave. Suite 240. San Francisco. CA. 9 4 102 rti. -115 252.2590 fax 415 252.2595 



S|F 



AC 



SAN FRANCISCO ART COMMISSION 



MEMORANDUM 



PROGRAMS 
Civic Am Coiuction 

Civ IC DlJIGN Rt\ IIW 

Community Arts 
Si Education 

Cl'lTURM EiV'TV Grants 

Gauiry 

vors symphony concirts 

runic Art 



To: Executive Committee 
From: Lawrence Thoo 

Program Director, Cultural Equity Grants 
Date: April 13, 1995 
Subject: Panel Pool 



Strut Artist* lictMsrs 

Svni 70 

415.252.J58I 



For your consideration and approval to the CEG panel pool: 

Mike Blockstein 

Director, Southern Exposure at Project Artaud 

Artist, teacher, curator and administrator, Blockstein has been the director of Southern 

Exposure, the visual arts gallery and program at Project Artaud, for a year, after serving as its 

associate director since 1989. He is also an instructor at The Oakland Museum, developing 

curricula and teaching elementary and middle-school children and family workshops. He also 

continues his own artistic pursuits, with exhibitions primarily in the Bay Area, although he was 

most recently in a group exhibition at Gallery '128 in New York City. 

Mark Izu 

Director, Kearny Street Workshop 

In addition to his role as director of one of the oldest arts programs based in San Francisco's 

Asian American communities, Izu has been the artistic director of the Asian American Jazz 

Festival for the last five years. He is an widely traveled composer and musician, performing 

throughout the United States, Canada and Europe, including the Montreux (Switzerland) 

Festival, Berlin Total Music Festival, Edmonton Jazz Festival (Canada), and the San Francisco, 

San Diego and Berkeley Jazz Festivals and Cabrillo Music Festival at home. He plays several 

traditional Chinese and Japanese instruments. 




City a.sp County of 
San Francisco 






25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



A CCESSIBILITY IN FORMA TION 

^Pursuant to City policy and the requirements of the 7973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
ivith disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curhslde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Gmve, Hyde, and Market Streets. 

For more infonnation on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotJine ut (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accomodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact fi fffflj T15l £fc ai l the Community Arts and Education Program at 
(415)554-9671 at least 72 hours prior to meeting Pate requests will be honored if possible. 



ifl _ 



' 



$/o; 



S F 



AC 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

Gallery 

POPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 






SAN FRANCISCO ART COMMISSION 
/ // 

Executive Committee Meeting 

May 23, 1995 

4:00 p.m. 

25 Van Ness, Suite 70 



AGENDA 

1 . Discussion on recommendation to accept Cultural Equity Panel recommendations for 
Cultural Equity Initiatives, Level 2. 

2. Recommendation to accept Cultural Equity Panel recommendations for Creative Space 

3. Recommendation to accept Cultural Equity Panel recommendations for Cultural Equity 
Initiatives, Level 1 . 

4. Recommendation to apply for National Endowment for the Arts Locals Program Local 
Incentive grant in the amount up to $300,000 for arts education programming. 

5. Recommendation to apply for National Endowment for the Arts Locals Program Stablization 
grant in the amount up to $50,000 multicultural leadership development. 

6. Recommendation to apply to the National Endowment for the Arts Challenge Program 
Project Implementation grant in the amount up to $300,000 for community youth arts programs. 

7. Discussion on support for the Arts Council of Oklahoma City. 

8. Discussion of staff membership on statewide and national arts boards. 

9. Staff report on: 

Multimedia Kiosk project 
Presidio Planning 




City and County of 
San Francisco 



DO™ «MFNTS DEFT 
MAY 2 2 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415. 



252.2595 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Reliabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
zuith disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains -stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



70.3^7 
/ 



S F 



A C 



y* 



PROGRAMS 

Civic Art Couection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

Gallery 

POPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



SAN FRANCISCO ART CO MM I S S I O N 



Executive Committee Meeting 
/// ^ May 2 3, 1995 
400 p.m. 
25 Van Ness, Suite 70 



AGENDA 
/"/ 

1. Discussion on recommendation to accept Cultural Equity Panel recommendations 
for Cultural Equity Initiatives, Level 2. 

2. Recommendation to accept Cultural Equity Panel recommendations for Creative 
Space 

3. Recommendation to accept Cultural Equity Panel recommendations for Cultural 
Equity Initiatives, Level 1 . * 

4. Recommendation to apply for National Endowment for the Arts Locals Program 
Local Incentive grant in the amount up to $300,000 for arts education programming. 

5. Recommendation to apply for Rational Endowment for the Arts Locals Program 
Stablization grant in the amount up to $50,000 multicultural leadership development. 

6. Recommendation to apply to the National Endowment for the Arts Challenge 
Program Project Implementation grant in the amount up to $300,000 for community 
youth arts programs. 

7. Discussion on support for the Arts Council of Oklahoma City. 

8. Discussion of staff membership on statewide and national arts boards. 

9. Hotel Tax Legislation 

10. Staff report on: 

Multimedia Kiosk project 
Presidio Planning 




City and County of 
San Francisco 



DOOI IMFNTS DEPT. 

WAY 2 3 7995 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 Van Ness Av 



e. Su.te 240. SAN FRA. .SCO. CA. 94102 MS 752.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy anil the requirements of the 1973 Keliabilitation Act and the 1990 Americans 
ivith Disabilities Act, all City agencies will make reasonable accommodations to the needs ofj)ersons 
with disabilities. 

Full Commission Meetings, and Individual Committee Meetings of the Art Commission will 
he held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 

Accessible seating for persons with disahilitics, Including those in wheelchairs, will he 
available. 

Accessible curbslde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, unci N Trains-stopping at Van Ness and Market, 

one-half block Irom the building. 

9, 26, and 42 buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the Intersection of Gmve, Hyde, and Market Streets. 

For more Information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
uisabilities should call our ■ccenlhlllty hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will he honored if possible. 






F 

ID. 121 
I 



*/if 



JUN-1&-1995 13"- Sg FROM S F ART COMMISSION TO 
/ // 

SAN FRANCISCO ART COMMISSION 



SAN FRANCISCO ART COMMISSION 

EXECUTIVE COMMITTEE MEETING 

"f Tuesday, lone 2a 1 W5 

400FM 

25 VAN NESS AVENUE, SUITE 70 



95574475 P. 02 




tttOGUAMl 

CtactarGouKTWw 
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AGENDA 



dOC ,,mcmtsDEPT. 
JUN 1 7 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



I tears 1 and I are for discussion and may result in recommendations to the full 
hmiv Commission for specific action(s) to be taken. 

1. Welcome Richard Newirth as the new Director of Cultural Affairs effective 

July 8. 1995; discuss the priorities and objectives of the new Director of Cultural 
Affairs. 

X Discussion and possible rerommendations to establi^ criteria, qualifications, 
respcmsibiliues and duties of Director of Cultural Affairs and to establish a search 
process for future Directorfs) of Cultural Affairs. 




3. Discussion about community meetings to re-examine the inclusion of only small 
and mid size organizations in Cultural Equity Initiatives, Level 2_ 

4. Discussion and possible recommendation for action about Cultural Equity Fund 
set-aside for facilities loan program. 

5. Discussion of the Art Enrichment Ordinance and rrossu^e recommendations for 
action to be taken. 

6. Recommendations to approve the following Publk Art Fund allocations for fiscal 
year 1995-19%: 

Light Heat and Power for the Cultural Centers: $26/000 

Cultural Centers Maintenance Contracts: $24,000 

CAE Program Expenses (previously funded by GF): $ 7,475 

CAE Program Assistant (Salary and benefits): $37,000 

Curator (Gaileiy Director) (Salary and Benefits): $48,000 

(Additional recommendauons will be made at the July Executive Committee once the 
needs are more clearly established) 

7. Staff Report 



Citt wv Cwrnw 



25 Van Nitt Avi. SuiTt 240. Sam FftAMCtSco. CA. 94102 TIL. 415.252.2590 MX 415.252.2595 



JUN-16-1995 14:00 FROM S F ART COMMISSION TO 95574475 K.kJJ 



ACCESSIBILITY INFORMATION 

.. «r fk, 1073 Rgtobilitatkm Act and the 1990 Americans 

dcvMot* »« t»» »<*** of *" buHUln * 

^ fof _, wW » disomies. Including those in wheelchairs, will be 
Accenibl* ***** ** persons wiui «» 
■vailsble. . 

Franklin Street. 

*«-.,«. mu^ m. -«- ^ *££,£, - v» *■ - •*** 

* one-hilf block ftom toe bulldli* 

dWMmles *tndd ctll our "« nim »^. c „;i *£,&, attended «i P»dHc meeting, trc reminded 



DO r.^MPNTS DEPT. 
JUN 1 7 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



TOTAL P. 03 



f^C.337 / // DOW IMFNTS DEPT. 

San Francisco Art Commission JUL 6 1995 

//.Executive Committee Meeting , miklolt ,«« 

\U*t*r ' t a i in inoe b SAN FRANCISCO 

(f/z-o/qg Tuesday, June 20, 1995 



4:00 p.m. 
25 Van Ness Ave., Ste. 70 



PUBLIC LIBRARY 



'^re- 
present - Commissioners- Tom Flynn, Terri Simon, Steve Nakajo, Willis Kirk, Emery 
Rogers, Ann Healy; Staff- Rich Newirth, Salette Gressett, Liz Lerma, Jill Manton, 
Tonia MacNeil, Janet Heller 

Commissioner Simon called the meeting to order at 4:05 

1. Assistant Director Newirth stated that his priorities as the new director of Cultural 
Affairs will be to hire the gallery director and new assistant director. The hiring 
committee for the gallery director has met and will be reviewing the 50+ resumes 
received. Newirth will investigate the posting and approval procedures for filling the 
assistant director position. Although hiring cannot be done until he assumes the 
directorship, he hopes to conduct interviews as soon as possible. He noted that a 
major priority of the new person will be to oversee the transition to the new 
accounting system being implemented throughout the entire city. 

Newirth distributed a draft memo to the mayor and other city officials to notify them 
of the change of directorship. He noted that similar memos will need to be sent to 
grantees and the community. Newirth confirmed with the commissioners that he 
will be fully empowered as the director of Cultural Affairs to make any decisions 
necessary when he begins on July 8. He assured the commissioners that staff 
communication and morale will be a priority when he assumes the position and is 
committed to being open to staff concerns. Staff surveys and interviews were 
conducted by the city's Employee Assistance Program and the results will be 
presented at an upcoming meeting. Commissioner Simon pointed out that these 
results may assist the committee in updating the director of Cultural Affairs' 
qualifications and responsibilities. 

2. The committee noted that political advocacy skills have become important to the 
qualifications for the agency's director. Commissioner Flynn added that the 
commissioners' and staff roles need to be more clearly defined. Commissioner Kirk 
suggested that the commissioners conduct a self-evaluation of their current roles in 
relation to what they have been in the past. Commissioner Nakajo suggested that it 
be announced at the next full commission meeting that the current ad hoc evaluation 
committee is dissolved and a new ad hoc committee to address the search process for 
the director of Cultural Affairs is to be established. He added that further discussion 
on this issue and on establishing the criteria, qualifications and responsibilities for the 
Director take place at Commissioner Simon's house at 12:30 on Monday, June 26. It 
was noted that the original intent of this meeting was to convene following a tour of 
the cultural centers (which was cancelled). 



Executive Committee Meeting, page 2 

5. Assistant Director Newirth and Commissioner Nakajo are scheduled to meet with 
CAO Bill Lee next Wednesday. Commissioner Nakajo expressed concern regarding 
Lee's apparent misinformation about the Art Enrichment Ordinance and would like 
to clarify and education him on this matter as much as possible. Public Art Program 
Director Jill Manton distributed a memo addressing the program's position to support 
the ordinance. Commissioner Healy pointed out that Bill Lee should be made aware 
of the savings to the city from art enrichment projects. Commissioner Flynn added 
that the ordinance money is spent throughout the city, and not only downtown. 
Another point was made to indicate the number of people that are employed through 
the ordinance projects, particularly youth and youth at risk. Also, public art is no 
longer just an aesthetic addition, but a process that includes community activities and 
involvement. Newirth expressed that they need to determine the CAO's immediate 
concerns and respond to them accordingly. Commissioner Flynn advised that staff 
not initiate any community response at this time since Lee is still in the process of 
learning his job and collecting information. It was recommended that Newirth and 
Nakajo address the issue of the couch up front to clarify misinformation and 
emphasize the project's cost savings. Public Art staff stated that a basic public art 
fact sheet will be made available for distribution. There is no specific deadline for 
action on this issue, but the critical juncture will arise with the next public art project. 
Commissioner Flynn noted for future reference that many of the businesses in the 
Embarcadero support the Ribbon project. There is a sense among staff that the CAO 
is supportive of Moscone Center projects. 

3. Prior to the last deadline, large arts organizations wanted to be eligible for 
Cultural Equity Initiative, Level 2 grants. However, the executive committee decided 
to not allow their inclusion for funding consideration. Most Cultural Equity panelists 
and the Cultural Equity advisory committee also felt that their inclusion would not 
be in the best interest of the program. Two open meetings to discuss this issue are 
scheduled for July 11 at 5:30 and July 13 at 12:00. 

4. Cultural Equity Program Director Lawrence Thoo distributed a memo regarding 
the establishment of a facilities loan program. The memo presented several options 
to set aside funds to establish the program which would be phased in over the next 
three years through the incremental increase of Cultural Equity grant funds. The 
$500,000 goal for the program is based upon an approximation of at least three loans 
per year, ranging from $50,000 to $150,000. The loans would be made available to 
nonprofit developers and arts organizations. There would be a future possibility of 
combining the funds with the Performing Arts Loan Fund. 

The committee requested that more specific guidelines be established before funds 
are set aside for the program. There was a concern of the risk factors involved with 
the commission engaging in a loan program. Thoo explained that a loan program 
was included in the Cultural Equity task force recommendations, although it is not 



Executive Committee Meeting, page 3 

technically a mandate. However, there has been a strong need of a program to 
provide support for live/work space. It was recommended that further discussion on 
this issue be continued at the next executive meeting. Commissioner Flynn requested 
that committee members be provided details on the concept for the loan fund and a 
copy of the wording from the task force report. 

6. Rich Newirth explained that all budget items are usually proposed for 
recommendation at once after July 1, however, a few items from the Public Art Fund 
require approval prior to the new fiscal year. The light, heat and power for the 
cultural centers was an item that was cut from the General Fund last year. The 
cultural centers maintenance contracts were previously funded from Grants for the 
Arts, but were determined by GFTA not to be in accordance with the intended use of 
the fund. CAE program expenses provide allowance for phone, mailing, etc. CAE 
Program Assistant is for Salette Gressett's salary and benefits. Curator II is for the 
salary and benefits for this position. 

Newirth noted that the POPS provide the agency's only discretionary funds which 
support the Gallery and CAE, the commission's voluntary programs. Commissioner 
Flynn requested that staff review the Art Commission funds with the commissioners 
during a future meeting for their information. 

Motion made by Commissioner Flynn to approve the Public Art Fund allocations 
for fiscal year 1995-96 as follows: 

Light, Heat and Power for the Cultural Centers: $26,000 

Cultural Centers Maintenance Contracts: $24,000 
CAE Program Expenses $7,475 

CAE Program Assistant (Salary and benefits): $37,000 

Curator II (Gallery Director) (Salary and Benefits): $48,000 

Motion seconded by Commissioner Kirk and unanimously approved. 

7. Newirth distributed the letter sent to the board of Supervisors regarding the 
proposed cut to the Art Commission's budget made by the board of Supervisors' 
budget analyst. He encouraged the commissioners to contact the supervisors on the 
budget review committee to support his position on deferring cuts to the budget. 
Newirth is scheduled to meet with this committee tomorrow at 1:30. The preliminary 
budget analyst's report was distributed. 

Newirth distributed the article published in the San Francisco Chronicle regarding the 
Art Commission budget and his response to the article. He pointed out that although 
the numbers were correct, the information did not explain that the apparent increase 
in the Art Commission budget is due to the funding for grants awarded through 
Cultural Equity program, not because of the Art Enrichment Ordinance. 



Executive Committee Meeting, page 4 

CAE Program Director Liz Lerma reported on the current situation at the Mission 
Cultural Center since the dismissal of the executive director and assistant by the 
center's board. She stated that an agreement has been made to allow the addition of 
five new community members to the existing board. She expressed her concern for 
the stability of the organization during this transition due to the possibility that 
current board members may resign. 



Commissioner Simon adjourned the meeting at 6:00 p.m. 
Minutes submitted by: Minutes approved by: 




jLt^^tM. — ' 




ACCESSW1UTY INFORMATION 

'Pursuant to City \x>licy ami the requirements of the 1973 Reliabililalion Act ami the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accomimxlations to the neeils of persons 
with disabilities. 

Full Commission Meetings, anil Individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue. San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held In Suite 70. basement level, and can be accessed by Ute two main 
elevators In the lobby of the building. 

Accessible aeatlng for persons with disabilities, Including those In wheelchairs, will be 
available. 

Accessible curtwlde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Sued. 

Accessible MUNI lines that serve this location arc: 

J, K, L, M, and N Trains -stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Duxes-serving the area of Van Ness and Market. 

Civic Center BART, located at the Intersection of Grove, Hyde, and Market Streets. 

For more Information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental Illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline »t (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. • 

American sign language Interpreter* and/or a sound enhancement system will be available upon 
request at meetings. Please cnnlacl Lir. Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



SAN FRANCISCO ART COMMISSION 



Memorandum 



PROGRAMS 

Civic Art Collection 

Civic Disicn Review 

Community Arts 

& Education 

jitural Equity Grants 

Gallery 

'S Symphony Concerts 

Public Art 



strut Artists Licenses 
Suite 70 
415. 2S2. 2581 



To: Executive Committee 

From: Lawrence Thoo 

Date: June 20, 1995 

Subject: Cultural Equity Endowment Fund Set-aside 



The enabling ordinance for the Cultural Equity Grants Programs incorporates the authority for 
the Art Commission to operate a loan program as part of its support for cultural facilities. 
However, it does not provide a specific mechanism for developing the capital pool from which 
to make loans. 



We propose that the capital be built by setting aside a portion of the CEG grants budget for 
each of the next four or five years until a fund of $500,000 is established from which loans 
can be made. 

This can be accomplished: 

1) by reserving $125,000 for each of the next four years, beginning in the 1995-96 
fiscal year; 

2) by reserving $100,000 for each of the next five years, beginning in the 1995-96 
fiscal year; 

3) by reserving $125,000 or 10 percent of the grant budget, which ever is less, 
beginning in the 1995-96 fiscal year until the $500,000 target is reached. 






I recommend that we begin in the coming fiscal year as it will mark the final increase in the 
allocation percentage of the Hotel Tax Fund (from 1.75 percent to 2.25 percent). Thus the 
introduction of a set-aside will have minimal apparent impact on the amount of grantable 
funds. (This year, we have granted approximately $850,000. We estimate about $1 million to 
$1.1 million in grantable funds next year, pre set-aside.) 







City and County of 
San Francisco 



2 5 Van Ness Ave. Suite 2 4 0. San Fs ncisco. CA. 9-1102 r E i . 4 15 252.2 5 90 fax 4 15.2 52.2595 



JUL- 14- 1995 13:47 FROM S F ART COMMISSION 



TO 



95574475 



P. 01 



F 

'6. 337 



S I F 



AC 



V#* 



moo RAMS 

Civic AM CoutcnoM 

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CommuniIt *»h 

& imiciiTioN 

Cutn>»»i ftH'irt Gmnii 

Gmm*y 

rOTS JyafMOWt Cuhciih 

rum\. Am 



SAN FRANCISCO ART COMMISSION 



SAN FRANCISCO ART COMMISSION 

EXECUTIVE COMMITTEE MEETING 

Tuesday. July 1 8,1995 

4:00 PM 

25 VAN NESS AVENUE, SUITE 70 

^AGENDA 



Iran AMim iiciNju *• Request for approval U> add the following panelists to the pool of potential grant 
S..111 70 review panelists for Cultural Equity Grants: Joanna Haigood, Miriam Kronberg, 
Kathrynn Lyle, Lane Nishikawa, Vanessa Whang. 

2. Review of letter of appreciation to Maria Martinez for her work on behalf of the 
Community Cultural Centers. 

3. Discussion and recommendation on the level of compensation for Richard Newirth 
in his appointment to Class 3542, Director of Cultural Affairs. 

4. Staff Report 



JUL U1995 

SAN FRANCISCO 
PUBLIC LIBRARY 




Cmt amp County w 
$«n Fi*ni:i«-o 



7S V*m NrTi Avr Sum 240. San Francisco. i.'A 94102 rll. 415.232. 2590 jax 415. 2S2. 2595 



JUL- 14- 1995 13=47 FROM S F ART COMMISSION TO 95574475 P. 02 



ACCKSSMIUTY INFORMATION 

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TOTAL P. 02 



rtUG-18-1995 16: 07 FROM 



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AGENDA 

1 v;«» ro«»ittee Meeting 
Executive cowi«« 1095 

Tuesday »^«J««» t 22 ' 1895 

4 p.m- 

25 Van M«n. Suite 70 



Srente totaling t.21.000. 

«*t«n to approve Cultural Equity 

Hotion to approve the following public art fund 

■ ll0C Siv!c"Art Collection: 1995-1996 tran.portatxon, 

" .attln. *nd **-«• ^SI* ' 520,000 
photography, graffiti removal 



b. 
c« 

d. 



Co-unity Art* and Education: festivals 
Gallery restoration: material, end labor 



522,050 
$30,000 



Administration: production of informational ^ ^ ^ 
video 



Adopt A Monument: printing and poatage 
for 7,000 invitations 



5 7,500 



♦ t.o Jennifer Maytorena 
Motion to W« v « * ,*If°ii P Srfor the production of on 

XS&.IT.S5 53=*- «•!!■ "•~ l "°? Art 

Commission- 

D oc^^ sDEPT ' 
AUG 1 8 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



JS V„ *t" AVI. S y ,T* 240. S- F«.* 



,.,«-<>. C* 941U2 



fft . 4fS.IH-»t« »* 415.252.25* 



AUG-18-1995 16:07 FR<Tt1 S F ART COMMISSION TO 95574475 P. 02 

ACCESS WILITY INFORMATION 

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srs «-« *■ *£ !K5es£E syss* f— «—»-»••*'- 



TOTAL P. 02 



•/ 



SAN FRANCISCO ART COMMISSION 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Aris 

& Education 

iitural Equity Grants 

Gallery 

S Symphony Concerts 

Public Art 



;treet Artists Licenses 

Suite 70 

415.252.2581 

F 

1*70. 321 




City and County of 
San Francisco 



SEP 7 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



EXECUTIVE COMMITTEE MEETING MINUTES 



August 22, 1995 

4:00 P.M. 

25 Van Ness, Suite 70 

San Francisco, CA 94102 

The meeting was called to order at 4:05 p.m. 

Commissioners present: Steve Nakajo, Tom Flynn 

Willis Kirk 



Staff present: 



Richard Newirth, Lawrence Thoo , 
Michele Liapes 



1. Panel recommendations for Individual Artist 
Commission Grants totaling $121,000. 

Cultural Equity Grant program director Lawrence Thoo 
summarized the panel recommendations. Of the 63 
proposals received, the panel recommended 18 grants 
totaling approximately $121,000. Although the total 
amount was higher than planned, sufficient funds are 
available. The number of grant recommendations is the 
same as last year, but the total amount is higher 
because more grantees requested the maximum grant 
amount this year. 

Mr. Thoo raised the issue of how long grant funds 
should be held for grantees who do not submit an 
invoice in a timely manner and for projects that go on 
well beyond the time frame for completion. 

The Commissioners discussed the possibility of 
developing guidelines for releasing funds into the 
following year's pool after a specified pei-iod of time 

Mr. Thoo said that individual artist commission 

panel ists continue to be troubled by the discussion of 

applications in open meetings. 

The Commissioners discussed the issue of cultural 
equity grant funding for individual artists who are 
collaborating with a large established arts 
institution. They examined the distinction between 
funding for- an artistic work versus the funding sought 
by an institution for the work's production, and they 
discussed the potential for' performance in major 
venues. They also discussed the issue of potential 



2 5 Van Ness Ave. Suite 240. San Francisco, C A 9 4 1 1 i i i 415 252.2590 i a x 415.252.2595 



ronfl i c t of interest in making grants to an organization 
that is represented by membership on the Art Commission. The 
necessity of a Commissioner abstaining from any input or 
dec? i s i on-mak ing in such an eventuality was emphasized. 

Motion to approve panel recommendations for Individual 

Artist Commission Grants totaling $121,000. 

Moved: Commissioner Flynn 

Vo l.e : Unan i mou s 

2. Cultural Equity Grants Program proposal to reserve 
$150,000 from the 1995-96 Cultural Equity Endowment 
Fund allocation to build capital assets for a 
facilities loan program. 

Mr. Thoo reviewed a previous proposal, presented this time 
in more detail, to develop over a several-year period an 
asset base of $500,000 for a facilities loan program. 
Interest from the loans would revert to the Art Commission 
to defray loan program expenses. 

Mr. Newirth suggested a meeting with John Madden to discuss 
procedures for transferring the $150,000 into a special 
interest-bearing fund. 

Mr. Thoo said that the program would also provide funding 
for live-work spaces and would be the only city fund that 
was regularly available for that purpose. 

In answer to a question about comparable programs, Mr. Thoo 
referred to the nonprofit performing arts loan fund, which 
lends to organizations primarily for theaters and other 
performance spaces. 

The Commissioners suggested that it might be desirable to 
continue building the fund beyond $500,000. 

Motion to approve Cultural Equity Grants Program proposal to 
reserve $150,000 from the 1995-96 Cultural Equity Endowment 
Fund allocation to build capital assets for a facilities 
loan program. 

Motion: Commissioner Flynn 
Vote: Unanimous 

3. Discussion of possible Art Commission public relations 
strategies and investment required to accomplish goals. 

Mr. Newirth asked the Commissioners for input on their 
perceived public relations needs and what could potentially 
be accomplished with the use of existing resources. The 
Committee members decided that all Commissioners and staff 

members should be surveyed. 



In answer to a question about the visibility of comparable 
arts agencies, Mr. Thoo said that anonymity was not uncommon 
among local arts agencies, but that some, such as the 
Seattle Arts Commission, had a very high profile that had 
been developed over a number of years. 

The Commissioners discussed the need for continuing 
discussion, the need for collaboration between Commissioners 
and staff, the possibility of forming an ad hoc public 
relations/marketing committee, the differences between 
marketing/public relations and advocacy, the roles of the 
Commissioners and the Director of Cultural Affairs, the need 
for a controlled strategy to present a consistent image, and 
the news potential for the new gallery opening. 



4. Public Art Fund allocations 

Mr. Newirth reviewed requests for allocation approvals for 
the civic art collection expenses, community arts and 
education festivals, gallery restoration materials and 
labor, the production of an informational video, and 
invitation printing and postage for the upcoming Adopt A 
Monument fundraiser. He explained that this year's proceeds 
from the POPs concerts were $284,000, down from last year's 
$288,000 because of a drop in property tax revenue. In 
particular, he pointed out that the Civic Art Collection 
allocation of $20,000 had been increased over last year's 
$15,000 because the Art Commission would no longer receive a 
grant from the CAO ' s Neighborhood Beaut i ficat ion Fund for 
graffiti removal; that the community arts and education 
festival allocation had increased $6,000 for festivals that, 
were all related in some way to one of the cultural centers; 
that the gallery restoration costs were an estimate; that 
the informational video, to be produced by professional 
filmmakers, would focus on the contributions of Art 
Commission programs to the tourist industry and city 
economy . 



Motion to approve the following public art fund allocations: 
a. Civic Art Collection: 1995-1996 transportation, 
matting and framing, conservation, 
photography, graffiti removal $20,000 



b. 



c . 



d. 



Motion : 
Vote: 



Community Arts and Education: festivals $22,050 

Gallery restoration: materials and labor $30,000 

Administration: production of informational 

video $ 1,000 



Adopt A Monument: printing and postage 
for 7,000 invitations 

Commissioner Kirk 
Unanimous 



$ 7,500 



5. Grant payment for production of informational video 

Mr. Newirth said that the video would probably be 20 minutes 
in length. The Commissioners discussed the desirability of 
an additional, shorter 4-minute version. 

Motion to approve a grant payment to Jennifer Maytorena 
Taylor in the amount of $1,000 for the production of an 
informational video on the San Francisco Art Commission. 

Motion: Commissioner Flynh 
Vote: Unanimous 



There being no further business, the meeting adjourned at 
5:40 p.m. 



Submi tte 



M re; hell e Li apes . / 



Approved 



ju^nUl — pate r/afAr^ 



:ichard Newirth, Director 



F 
0.3^7 



SlF 



A C 



>/x>*/l£ 



PROGRAMS 

Civic Am Couiction 

Civic Dision Riviiw 

Community Arm 

Si Education 

cuiturai equity cirank 

Caiiiry 

pops symphony concirh 

PlIKlIC Arf 



Strut Artists Licinsis 

Suiti 70 

4I5.2S2.2S8I 



SAN FRANCISCO ART COMMISSION 



POP' impntr DEPT. 
OCT 2 3 1995 

SAN FRANCISCO 
PUBLIC LIBRARY 



SAN FRANCISCO ART COMMISSION 
//, EXECUTIVE COMMITTEE MEET ING 
TUESDAY .( OCTOBER 24. 1995^ > 
4:00 P.M. 
25 VAN NESS AVENUE, SUITE 70 

^AGENDA 




1. Hearing and possible action regarding the 
organizational budget size limitation for 
eligibility for application for Cultural Equity 
Initiatives Level 2. 

2. Motion to approve a Public Art Fund 
Allocation of $34,650 for WritersCorps as the 
local match required by the NEA for 
WritersCorps stipends. 

3. Staff Report 



City *nh County or 
San Francisco 



2 5 Van N'ss A\i Suite 24 San F RAN CI SCO. CA 



2 



ill. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodatbns to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbslde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains -stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accenlblllry bodine at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lcrma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



S F 



AC 



programs 

Civic Art Collection 

] Civic Design Review 

Community Arts 

& Education 

itural Equity Grants 

Gallery 

S Symphony Concerts 

Public Art 



treet Artists Licenses 
Suite 70 
415.252.2581 

if 

7^.327 
l 



SAN FRANCISCO ART COMMISSION 



SAN FRANCISCO ART COMMISSION 

EXECUTIVE COMMITTEE MEETING 

MONDAY. -&ECEMBER 11,1995^) 

4:00 P.M. 

25 VAN NESS AVENUE, SUITE 70 



t 



AGENDA 



DOCUMENTS DFor 
DEC 1 1 i99 5 

SAN FRANCISCO 
PUBLIC LIBRARY 



1 . Motion to approve a public art fund allocation, and 
corresponding grant, of $13,000 to ArtHouse. 

2. Motion to approve the fiscal year 1995-1996 operating budget 
for the Gallery program. 

3. Motion to approve a public art fund allocation of $33,000 for 
gallery programming. 

4. Motion to approve a public art fund allocation of $32,000 for 
gallery renovation expenses. 

5. Report from the Program Director of the Cultural Equity Grants 
program on the activities of the program. 

6. Discussion and possible action on the future use of the Art 
Commission space at Hallidie Plaza. 

7. Staff report and discussion of general financial matters 
including office space rental. 




City and County or 
San Francisco 



25 Van Ness Ave. Suite 240, San Francisco. CA. 94102 tel. 415 2.52.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

'Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodatbns to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including (hose in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 



Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains --slopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

. For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



GALLERY BUDGET FY 1995-96 



PUBLIC ART FUND 

Income 

Previously allocated (Director's sal) 
Requested New Allocation 
Total 

Expenses 

Shipping 

Telephone 

Printing 

Security 

Garbage 

Rent/utilities 

Director salary incl. benefits 

Postage (incl. Gala) 

Printing (incl. Gala) 

Office Equipment Purchase 

Equipment Rental 

Supplies 

Insurance 

Insurance Claims 

Documenation/PR/Copies 

Artist Materials (City Site) 

Artist Honoraria (City Site) 

Jurors Honoraria (City site) 

Fence Project 

Graphic Design 

Signage 

Tech Staff 

Misc. 



Total 
Net 



$ 


48,000 


$ 


33,000 


$ 


81,000 


$ 


150 


$ 


960 


$ 


1,100 


$ 


450 


$ 


384 


$ 


2,100 


$ 


39,588 


$ 


2,415 


$ 


2,850 


$ 


2,900 


$ 


925 


$ 


900 


$ 


450 


$ 


500 


$ 


625 


$ 


10,000 


$ 


2,000 


$ 


800 


$ 


6,000 


$ 


2,100 


$ 


975 


$ 


2,011 


$ 


700 


$ 


80,883 


$ 


117 



:tfc** U 



f\fl«> 









S 



2A0 



s A oo 
2 ao 



$ 


12,365 


$ 


3,000 


$ 


500 


$ 


1,550 



EARNED INCOME 

Income 

Balances from Prior Years 
Slide Registry 
Donations/Rental 
Sale of Refreshments 

Total $ 17,415 

Expenses 



Receptions Refreshments 
Membership (NAAO) 
Liquor License 

Slide Registry Expenses 
Printing/Promotion 
Postage 

Total 

Net 



$ 


1,550 


$ 


100 


$ 


300 


$ 


250 


$ 


250 


$ 


2,450 


$ 


14,965 



401 Van Ness Gallery - Cost Overuns: 

1 . Labor: Due to the contractors insurance policy we were unable to supplement labor 

with volunteers. 

Additional cost: $20,200 

2. DPW Electrical: Additional cost: $11,700 
Total Cost Overuns; $ 31, 900 



0-331 




PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

lUlTURAL EQUITY GRANTS 

Gauery 

PS Symphony Concerts 

Puriiic Art 



Strut Artists Licenses 

Sum 70 

415.252.2581 



SAN FRANCISCO A RT CO M M I S S I O N 



I. 



DOCUMENTS DE^t 



i MINUTES JAN 4 1996 

SAN FRANCISCO ART COMMISSION SAN FRANCISCO 

4 EXECUTIVE COMMITTEE PUBLIC LIBRARY 

dJECE MBER 11, 1995> 
25 VAN NESS AVENUE - COMMISSION MEETING ROOM 

SUITE 70 -4:00 PM 



ROLL CALL: 



Staff Present: 



Tcrri Simon, Anne Healy, Willis Kirk. 
Commissioner Kirk arrived at 4:30 p.m. 

Rich Newirth, Nancy Gonchar, Lawrence 
Thoo, Rupert Jenkins, Eleanor Beaton. 




II. Discussion and possible action on the future use of the Art 
Commission Space at Hallidie Plaza. 

Rich Newirth discussed the Art Commission's space at Hallidie 
Plaza. It is currently in a state of disarray. The Art Commission had allowed 
an organization to use it, but their lack of concern for the care of the facility 
makes it imperative we request that they vacate the premises. Eleanor Beaton 
discussed several ideas for use of the Hallidie Plaza space. These included 
allowing artists participating in the Market Street Transit project to display 
works in progress, and also, be available to speak with the public about their 
work. Other ideas include using the space as a satellite for the gallery, to 
display past Market Street posters, and for display and marketing of Art 
Commission programs. It was decided that we will clean up the space and 
use it for Art Commission purposes, and, at this time, will not lend it out for 
other uses. 

III. Motion to approve a public art fund allocation, and 
corresponding grant, of $13,000 to ArtHouse. 

Rich Newirth reported that the Community Arts and Education 
Program Committee requested that the Executive Committee approve a 
$25,000 grant to ArtHouse. $12,000 from a CAC grant and $13,000 from the 
public art fund. A grant of the entire amount recognizes the Art 
Commissions's effort to strengthen our relationship to ArtHouse. 

Motion: Commissioner Kirk 

Second: Commissioner Healy 

Vote: Unanimous 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



IV. Motion to approve the fiscal year 1995-1996 operating budget for 
the Gallery program. 

Rich Newirth presented the gallery budget and explained that due to 
budget cuts, $5,000 previously covered by the general fund for administrative 
costs must now come from the Public Art Fund and that $6,000 was included 
for the fence project. In the past the Public Art Fund paid for program costs 
of $20,000 to $30,000. Commissioner Healy asked about the surplus income 
in the revenue account and why it couldn't be allocated for program 
expenses. Rich Newirth explained that it provided a cushion for the gallery 
and was also allocated for capital and equipment expenses. Rupert Jenkins 
expected that earned income from the slide registry would increase due to the 
library multimedia project. 

Motion: Commissioner Healy 

Second: Commissioner Kirk 

Vote: Unanimous 

V. Motion to approve a public art fund allocation of $33,000 for 
gallery programming. 

Motion: Commissioner Kirk 
Second: Commissioner Healy 
Vote: Unanimous 

VI. Motion to approve a public art fund allocation of $32,000 for 
gallery renovation expenses. 

Rich Newirth asked to amend the renovation figure to $34,000. He 
discussed the reasons for the increase in renovation costs. Due to the 
contractor's insurance liability policy the Art Commission was unable to use 
volunteers for part of the work as planned. Additionally DPW estimates for 
lighting changed considerably over time. An additional $2,000 was required 
for ADA access to include a new storefront door. 

Motion: Commissioner Healy 

Second: Commissioner Kirk 

Vote: Unanimous 

VII. Report from the Program Director of the Cultural Equity Grants 
program. 

Lawrence Thoo presented the working budget for fiscal year 1994-95. 
Due to increased income he has increased total grant allocations in all 
categories. Mr. Thoo reported that starting this year their Hotel Tax 
allocation would be based on the previous year's revenue. This should 
provide a much more reliable baseline figure. 

The Individual Artist Commissions grants are completed and 
$121,261 has been awarded. 98 Organization Project Grants proposals have 



been accepted, which is the largest amount ever submitted. Commissioner 
Simon asked if raising the ceiling had impacted the number of proposals 
submitted. Lawrence Thoo responded explaining that there were three 
reasons for the increase: 1 . organizations are looking for funding 
opportunities to make up for the loss of NEA funds; 2. the limitation on art 
forms that can apply was lifted; 3. the program's funding opportunities are 
becoming more widely known. Members of the advisory committee 
advocated for changes in the Creative Space category's guidelines, to 
include changing the term "existing housing" to "existing units." The change 
acknowledges current zoning requirements that make it easier to convert 
commercial space to live/work. In regards to capital improvement grants, 
documentation will include evidence of construction permits to be submitted 
within 180 days of notification of award. 

VIII. Staff report and discussion of general financial matters including 
office space rental. 

Rich Newirth reported that the AIDS Office would be vacating the 
offices in Suite 60 and that Bob Haslam, the building's real property officer 
wants to charge us a high figure to rent the entire space. In light of this we 
will pursue other space options in the building and elsewhere and continue 
negotiations. 

The commissioners also asked about the general financial situation to 
assess future options regarding what expenditures might be possible. 

The meeting adjourned at 5:30 p.m. 
Submitted by . 






Nancy. Gonchar, Assistant-Director 




Approved by / v^-c4\>«^-<\ — > / \J~* p a t e /^ ^ /^ J^ 
Richard Newirth, Director 



3.327 



W?t 




PROGRAMS 



Civic am couiction 

Crvic Disicn fUvuw 

Community Akt? 

& Education 

Cuvtuhai Eoym Cunts 

Gauiry 

FOPS Symphony COHCtRTS 

Punic ART 



Strut arthts Licinhs 

SuiTf 70 
4lS.2S2.2591 



SAN FRANCISCO ART COMMISSION 



SAN FRANCISCO ART COMMISSION 
* EXECUTIVE COMMITTEE MEETING 
TUESDAY- JANUARY 16 J jgT^ 
4:30 P.M. 
25 VAN NESS AVENUE, SUITE 70 

* AGENDA 

1. Discussion and motion to approve panel grant recommendations 
for the 1996 Organization Project Grants of the Cultural Equity 
Grants program. 

2. Motion to approve the addition of the following individuals to the 
Cultural Equity Grants panel pool: 

Timothy Wu: Development Director, The Support Center 
Greg Day: Photographer and anthropologist 

3. Report from the Program Director of the Cultural Equity Grants 
program on activities of the program. 

4. Discussion and request for support for developing a proposal to 
institute a percent for art program at the Hunters Point Naval 
Shipyard. 

Guest: Jennifer Spangler, Artists at the Yard 

5. Staff Report 



Post-Trfa^t*^ 





City and County of 
San Francisco 



DOCUMENTS DE OT . 
JAN 1 2 19S6 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 Van Nr^ Av Sum 240. SAN FRaHCiscm, CA 94102 TIL. 415.252.2390 tax 4lS.2S2.2595 

TOTAL P. 01 




PROGRAMS 

Civic Art Couection 

Civic Design Review 

Community Arts 

& Education 

jitural Equity Grants 

Gaiiery 

»$ SYMfHONY Concerts 

Puslic Art 



Street Artists Licenses 

Suite 70 

41S.2S2.2S81 



7cO. 327 



1/2V? t 



SAN FRANCISCO ART COMMISSION 
/ // 



SAN FRANCISCO ART COMMISSION 

EXECUTIVE COMMITTEE MEETING 

TUESDAY, JANUARY 23, 1996 

4:00 P.M. 

25 VAN NESS AVENUE, SUITE 70 



-^ 



AGENDA 



1. Discussion and motion to approve panel grant recommendations 
for the 1996 Organization Project Grants of the Cultural Equity 
Grants program. 

2. Motion to approve the addition of the following individuals to the 
Cultural Equity Grants panel pool: 

Timothy Wu: Development Director, The Support Center 
Greg Day: Photographer and anthropologist 

3. Report from the Program Director of the Cultural Equity Grants 
program on activities of the program. 



4. Staff Report 



J ^ 1 8 1996 

sssas 




City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tei 415 252.2590 fax 415 252.2595 



ACCESSIBILITY INFORMATION 

"Pursuant to City polio) and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbslde parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains -stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our acceulbllltr hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to mcciing. Late requests will be honored if possible. 



SAN FRANCISCO ART COMMISSION 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

ultural Equity Grants 

Gallery 

IPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 

>f 

70.33T. 




City and County of 
San Francisco 



>\\rvw^<-S 



SAN FRANCISCO ART COMMISSION 

^ EXECUTIVE COMMITTEE MEETING 

TUESDAY, JANUARY 23, 1996 

4:00 P.M. 

25 VAN NESS AVENUE, SUITE 70 



DOCUMENTS DEP^. 
FEB 01 1996 

SAN FRANCISCO 

Public library 



The meeting was called to order at 4:00 p.m. 

Commissioners Present: Terri Simon, Tom Flynn, Willis 
Kirk, Emily Keeler 

Staff Present: Nancy Gonchar, Lawrence Thoo , Katie Bell, 
Michele Liapes 

1. Panel Grant Recommendations for the 1996 Organization 
Project Grants of the Cultural Equity Grants Program 

Mr. Thoo reported on the latest round of Organization 
Project Grant applications. This year, there were 97 
applicants, the largest yet, because the category had been 
opened up to all media. Panelists met the week of January 14 
and awarded a little over $300,000 to 32 applicants. 

Motion to approve panel grant recommendations for the 

1996 Organization Project Grants of the Cultural Equity 

Grants program. 

Moved: Kirk 

For: Simon, Flynn, Kirk 

Abstain: Keeler 

Commissioner Keeler, who abstained because of potential 
conflict of interest, expressed her concerns about funding 
to arts education and asked about the potential for an arts 
education category. She said that the CEG program was meant 
to fill a gap that Grants for the Arts doesn't fill, 
children constitute one of the most underserved populations, 
and GFTA does not, for the most part, fund projects for 
children. 

Mr. Thoo said that the program had a strong granting record 
in support of projects targeting children as audiences and 
as participants, and that one out of 3 or 4 were funded for 
arts education. Guidelines are being reviewed this year, and 
it would be a good time to consider the arts education 
issue . 

2. Motion to approve the addition of the following 
individuals to the Cultural Equity Grants panel pool: 
Timothy Wu, Greg Day. 

Moved: Kirk 
Vote : Unanimous 

At Mr. Thoo's request the Committee agreed to refer to the 
Full Commission an additional motion to add two additional 
individuals, Tess Martin and Pamela Penniston, to the 
Cultural Equity Grants panel pool. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



3. Report from the Program Director of the Cultural Equity 
Grants program on activities of the program. 

Mr. Thoo reported on activity in the Organization Project 
Grant, Level II Cultural Equity Initiatives and Creative 
Space categories. The deadline for the CEI Level II 
category has passed, and 13 active proposals are under 
consideration, including three from large organizations. The 
first panel meeting will take place on Friday, January 26. 
Full proposals will be considered in March. The program is 
moving into the second round of the Creative Space category. 
The application deadline is February 12. Staff members have 
given informational workshops, and approximately 15 to 20 
people have attended. 

In response to a question from Commissioner Flynn, Mr. Thoo 
reported on the progress for a new loan fund. In accordance 
with Art Commissioner approval, the Commission will set 
aside a certain amount of the hotel tax allocation for a 
period of four to five years in order to accumulate 
sufficient capital for a program. No commitment to the 
launching of such a program has been made at this point. 
Currently, no interest is being accumulated on the reserved 
funds. Mr. Newirth and Mr. Thoo will investigate whether the 
City will allow us to bank the funds. 

4. Staff and Commissioner Reports 

The Commissioners discussed the potential for launching new 
programs in the wake of a new administration. They also 
discussed qualifications and restrictions for Commission 
appointments . 



meeting adjourned at 4:45 p.m. 

litted /^/JAcA^U Alslfal 
Micneleljiape^B ' / 



i 



.ap< 
Approved, 




Ri(ch Newirth, Director 



S|F 



AC 



SAN FRANCISCO ART COMMISSION 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

Gallery 

OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



Memorandum 

To: Commissioners 
From: Lawrence Thoo, CEG 
Date: 30 Jan 1996 




DOCUMENTS DEP T . 
FEB 011996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Subject: Cultural Equity Grants Panel Pool 



The following individuals have been suggested for inclusion in the Cultural Equity Grants panel 
pool: 

Gloria Jaramillo 

Currently executive director of Galeria de la Raza, Ms. Jaramillo was deputy director of The 
Mexican Museum for several years before moving to Santa Fe, New Mex. for a nearly two-year 
stint as an independent consultant, advising museums, galleries and private collectors on 
exhibitions, conservation and collection management issues. She returned to San Francisco to 
assume the helm of Galeria late last year. 

Tess Martin 

Presently an independent consultant, Ms. Martin was executive director of Frameline until last 
year. She was, previously, the American Film Institute's national director of the production and 
training programs division. She has been a nominator for the MacArthur Foundation's 
renowned "genius" fellowships program and a media grants panelist for the California Arts 
Council. 

Pamela S. Penniston 

Until recently the assistant artistic director of Theatre Rhinoceros, Ms. Penniston is an award- 
winning designer for both theater and television with numerous stage design credits in 
Northern California and scenic art credits with the three major broadcast networks, as well as 
New York's Negro Ensemble Company and the Chicago Opera Studio in Chicago. She has also 
been involved in a number of computer arts projects. 

Commissioners' approval of the inclusion of the individuals named above is requested. 




City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

iltural Equity Grants 

Gallery 

S Symphony Concerts 

Public Art 



treet Artists Licenses 
Suite 70 
415.252.2581 



/ao/?t 



SAN FRANCISCO ART COMMISSION 

^SAN FRANCISCCXART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
TUESDAY, EEBRUARY 20, 1996 

4:00 P.M. 
25 VAN NESS AVENUE, SUITE 70 



DOCUMENTS DEPT 
F ^B 2 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



^AGENDA 
v 

1 . Discussion and motion to approve the fiscal year 1 996-1 997 
General Fund budget submission to the Mayor. 

2. Discussion and motion to approve the fiscal year 1996-1997 
Street Artist program budget submission to the Mayor. 

3. Discussion and motion to approve the fiscal year 1996-1997 
Cultural Equity Grants program budget submission to the Mayor. 

4. Discussion and possible motion to approve a proposed 
Commission policy regarding the review and approval process for 
murals on landmark buildings and/or buildings in a historic district. 

5. Report from the Program Director of the Cultural Equity Grants 
program on activities of the program. 

6. Update, discussion, and request for support for developing a 
proposal to institute a percent for art program at the Hunters Point 
Naval Shipyard. 

Guest: Jennifer Spangler, Artists at the Yard 

7. Staff Report 




City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with 
Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held at 25 
Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings are held in 
Suite 70, basement level, and can be accessed by the two main elevators in the lobby of the building. 

Accessible searing for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and Franklin 

Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains— stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In order 
to assist the city's efforts to accommodate such people, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical based products. Please help the city to accommodate these 
individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252-2596 at 
least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations 
are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK 
FORCE AT 554-6075. 



^AN FRANCISCO/RT COMMISSIO 



N 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

iltural Equity Grants 

Gallery 

S Symphony Concerts 

Public Art 



treet Artists Licenses 

Suite 70 

415.252.2581 



|>f 

HO. 337 



feofi 



SAN FRANCISCO ART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
TUESDAY, ^F_£BRUARY 20, 1996 
4:00 P.M. 
lA^JUs 25 VAN NESS AVENUE, SUITE 70 

The meeting was called to order at 4:45 p.m. 



DOCUMENTS DEP T * 
MAR 5 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners Present 
Keeler 



Terri Simon, Willis Kirk, Emily 



Staff Present: Richard Newirth, Nancy Gonchar, Lawrence 
Thoo , Michele Liapes 

I. Murals on Landmark Buildings or Buildings in Historic 
Districts 

Mr. Newirth reported on a proposed policy, negotiated with 
the Landmarks Board with the assistance of the City 
Attorney's office, regarding the review and approval process 
for murals on landmark buildings and/or buildings in 
historic districts. For public buildings, the Landmarks 
Board would review a proposed mural in an advisory capacity 
before it went before the Art Commission, but the Art 
Commission would retain ultimate approval authority. For 
murals on private buildings, the Art Commission would have 
initial advisory review, and the Landmarks Board would have 
ultimate approval authority. Then either the Art 
Commission, a building owner or an artist could appeal a 
decision to the Planning Commission or the Board of 
Supervisors. It was noted that this proposal gives the Art 
Commission greater authority than in the past when, for 
private buildings, review by the Commission was not 
mandatory . 




City and County of 
San Francisco 



Motion to endorse leg 
buildings and buildin 
public buildings, the 
review and the Art Co 
authority and, for pr 
undertakes advisory r 
ultimate approval aut 
a building owner, or 
a decision on murals 
Planning Commission o 
Moved: Kirk 
Vote : Unanimous 



islation regarding murals on historic 
gs in historic districts whereby, for 

Landmarks Board undertakes advisory 
mmission retains ultimate approval 
ivate buildings, the Art Commission 
eview and the Landmarks Board has 
hority, with either the Art Commission, 
an artist having the ability to appeal 
for private buildings to either the 
r the Board of Supervisors. 



2. 



1996-1997 Budget 



Nancy Gonchar and Rich Newirth presented the 1996-97 budget. 
This time, the Mayor's Office directed departments to 
propose a status quo budget for the initial submission. The 
budget will undergo revisions as the budget process is 
clarified in the coming months by the new administration. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Motion to approve the fiscal year 1996-1997 General Fund 
budget submission to the Mayor. 
Moved: Keeler 
Vote: Unanimous 

3. Street Artist program budget 

The Commissioners discussed the Street Artist program budget 
and the fact that the program is totally self supporting. 

Motion to approve the fiscal year 1996-1997 Street Artist 
program budget submission to the Mayor. 
Moved: Kirk 
Vote: Unanimous 

4. Cultural Equity Grants Program Budget 

The staff and Commissioners discussed the program budget, 
which is based on a percentage of the hotel tax. They 
discussed the loan reserve, whereby $150,000 will go into a 
loan capital pool every year. 

Motion to approve the fiscal year 1996-1997 Cultural Equity 
Grants program budget submission to the Mayor. 
Moved: Kirk 
Vote: Unanimous 

5. Report from the Program Director of the Cultural Equity 
Grants Program on activities of the Program. 

Mr. Thoo reported on the creative space category. The number 
of proposals has increased from the preceding year. There is 
also a large increase in planning grant applications. The 
staff and Commissioners discussed plans to hold a series of 
informational meetings so that applicants can have impact on 
the program and its guidelines. They discussed the 
development of an evaluation process for the Cultural Equity 
Initiatives and Organization Project Grants categories. The 
process would involve a combination of meetings and 
interviews, with the advisory committee interviewing a 
random sampling of past applicants. Two community feedback 
meetings would give the constituency an opportunity to have 
impact on the guidelines and application process. A report 
would be submitted to the Executive Committee. The staff 
would produced a draft revision of the guidelines, which 
would be presented at a subsequent community meeting. Final 
revisions would be submitted to the Executive Committee and 
the Full Commission. Mr. Thoo said that revised guidelines 
might not be ready for the next cycle of Organization 
Project Grants because of time constraints. However new 
guidelines should be ready for the next Cultural Equity 
Initiatives cycle, which begins a couple of months later. 



6. Proposed Percent for Art Program at Hunters Point Naval 
Shipyard 

Mr. Newirth reviewed informal discussions conducted between 
Art Commission staff and others connected with Hunters Point 
Shipyard. He discussed possibilities for integrating a 
percent for art program into the base conversion process. 

Jennifer Spangler, representing her organization Artists at 
the Yard, said that the draft reuse plan gave arts a top 
priority and that the Citizens Advisory Committee felt arts 
and education should be emphasized. 

The Planning Commission has reviewed the reuse plan and 
turned it over to the Redevelopment Agency, which will 
submit a final version. The Mayor has signed an agreement 
with the Navy allowing the City to lease buildings directly 
to entities. A plan is being developed whereby the city will 
eventually be able to sell parcels for tax increment money. 

The Committee members discussed the cleanup issue. Ms 
Spangler informed them that there is a 10-year schedule for 
parcel-by-parcel cleanup. 

Mr. Newirth said that specific language on a percent for art 
program must be incorporated into the reuse plan by July. 
City College faculty have indicated support for a City 
College art center whereby artists would teach from their 
studios. Commissioner Kirk suggested involving the College 
Chancellor in the plan, and Jennifer Spangler will write a 
letter. The potential for other facilities and job training 
was also discussed. The Committee members agreed that this 
could be an innovative program that would be much broader 
than typical percent-f or-art programs. 

The Art Commission staff will work with other entities to 
establish a broad base of support. 

Motion to support the development of a percent for art 
program at Hunter's Point shipyard and for the Art 
Commission to take a lead role in working with the necessary 
agencies to implement it. 



Moved 
Vote: 



Kirk 
Unanimous 



The meeting ad journ^dy^at 6:05 p.m. 
Submitted 

Approved 

Richard Newirth, Director 




APR-22-1996 09:21 FROM S F ART COMMISSION 



TO 



95574475 



P. 01 




PROGRAMS 

Civic A«t Couiction 

Civic DIStCN Rm;w 

community a»t$ 

& Education 

Cultural EqyiTv Chants 

POPS Symphony ConcIHTs 

Pu»UC ART 



STMIT Autistj LlCtKSlI 

Sum 70 

415 252 :*8I 



A*T Commission Gauikt 

401 Van Ntss Avsnui 

415 554.6080 



SF 



/ 



SAN FRANCISCO ART COMMISSIO 



// 



N 



SAN FRANCISCO ART COMMISSION 



SPECIAL 4 EXECUTIVE COMMITTEE MEETING 

DOCUMENTS DEPT. 



TUESDAY,^PR|lBTT99( 

4:00 P.M. 

25 VAN NESS AVENUE, SUITE 70 



^AGENDA 



APR 2 2 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



1. Brief introduction to the Executive Committee about its ouroose 
and activities. 

2. Motion to approve the following individuals to the Cultural 
Equity Grants panel pool: Francisco Garcia, Deann Borshay 

3. Discussion and motion to approve the following grant 
recommendations of the Creative Space panel: 



EXITTheatre 

Jon Sims Center for the Performing Arts 

San Francisco Camerawork 

San Francisco Craft and Folk Art Museum 

The Jewish Museum of San Francisco 

Climate Theatre 

Theatre Rhinoceros 

Theater Artaud, Inc 

Tenderloin Neighborhood Development Corp. 

San Francisco Women's Centers/The Women's Bldg 

Bayview Opera House, Inc. 



$20,000 
$ 3,919 
$20,000 
$ 1,000 
$15,000 
$ 8,000 
$ 5,700 
$12,000 
$18,000 
$13,500 
$18,000 



4. Report from the Program Director of the Cultural Equity Grants 
program on activities of the program. 

5. Discussion and possible recommendations regarding public 
relations needs of the Art Commission. 

6. Discussion and possible motion to approve Public Art Fund 
allocation and reimbursement of expenses associated with the 
Mayor's Economic Summit to the Community Cultural Centers. 

7. Staff Report 




Citt ano County or 

San Francisco 



Post-«t* Fax Note 



7671 



pate 



^JMdA^ni^ 



CoVDept. 



Phone* 



toTT 



Co. ' 



Phont i 



JFax» 



*5 Van NJSS Avr. Sunt 240. San t-KANClsro, CA. 94102 



Tit. 415. .'.53 2590 km -115.23^.2595 



APR-22-1996 09:21 FROM S F ART COMMISSION TO 95574475 P. 02 

A CCESSIBIUTY INFORM A TION 

disabilities. "™ accommodations to [he needs of persons with 

Full Commission Meetings, and individual Committee Meeting of. h. «„ .-„_ 

Van Ness Avenue. San Franoseo. located on the eoroeToTo! 1 *"£"%%!? "f" " * 
Su.,e 70. basemen, ievel. and e,n be accessed by me two main ££ R, S^STbSS " 

*«.„«,, .„«„, ro, persons -id, disabmtics. including tbose it, weelchan,. w,„ be lwaaMe . 

A~-W. c „^d, prnting b M been debated on Oak Sme , between Van Ness Avenne and Frank*,, 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Twins-stopping at Van Ness and Market, 
one-half block from the building 

CM* Cm.*/*; Jt T *"T~T ing ^ "" ° f Vaa Ncss «« Market 
°* ? o r r B m A ft RT : ^ * ftC »«««l« of Grove. Hyde, and Market Streets 
For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness multinie .-h,.™.,*,, , 
disabUities Should call Our accessibility hoUine a : («SSSS r« S "T l,¥-ar W "^ 

to assist the citys efforts to accoromoLe *"h peon PL^oS t iST?'* aCCeS * bUi *- ta <** 
attendees may be sensitive to various chemical K prXu TpL« i , T"^ ** ^^ «** othcr 
individuals. ° P ro<lucts - Pleasc help the city to accommodate these 

American sign language interpreters and/or a sound enhancement system win k. . -t » 
at meetings. Please contact Liz Lerma in the CmmmtoEZTJEZ £ ^ Up0 ° "^ 

least 72 hours prior to meetmg. Late -c^SKeta^ JpoSb" ^ " (415)252 - 259 < 5 « 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government s duty is to serve the public, reaching its decisions in full view of the wMlc 
Commissions, boards, councils and other agencies of the Citv and rllZl P J 

business. This ordinance assures that ^JSo^^^tl^^^ TfV* ^^ 
are open to the people's review. conducted before the people and that City operations 

FOR MORE INFORMATION ON YOUR RIGHTS iimtifr tuc crrvot»x m ~ 



TOTAL P. 02 



SAN FRANCISCO ART COMMISSION 

/ 6 

SAN FRANCISCO ART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
TUESDAY , .APRIL 23, 199(C > 
4:00 P.M. 
25 VAN NESS AVENUE, SUITE 70 

The meeting was called to order at 4:10 p.m. 



DOCUMENT 

m 3 l996 



de.dt 



s P utT ANCl 



'-id 



programs 

Civic Art Collection 
Civic Design Review 
Community Arts 

jltural £^^0^ Cornm 'i ss "' oners Present: Stanlee Gatti , Armando Rascon, Emery 
>s symphony concerts Rogers . Janice Mirikitani arrived at 4:25. 

Public Art 

Staff Present: Richard Newirth, Nancy Gonchar, Katie Bell, 

Street Artists Licenses Michele LiapeS 



CO 



Suite 70 
415.252.2581 



Commission Gallery 

01 Van Ness Avenue 

415.554.6080 



f 

1 

1 2.3 1 Clio 



I. Introduction 

Richard Newirth, Director of Cultural Affairs, gave a brief 
overview of the purpose and activities of the Executive 
Committee . 

II. Cultural Equity Grants Panel Pool. 

Program Assistant Katie Bell, in Lawrence Thoo's absence, 
summarized the four Cultural Equity Grants programs. 
Organization Projects Grants provide project grants of up to 
$15,000 for small and mid-sized organizations. The Creative 
Space category provides funding for facility renovation, 
space acquisition for art spaces, or the creation of 
live/work spaces by nonprofit developers. The Cultural 
Equity Initiative grants, Level I and Level II, are targeted 
specifically for people or organizations whose work 
represents underserved communities. Level II grants are 
three-year awards for up to $105,000. Level I awards are 
one-year grants of up to $15,000. The Individual Artists 
category makes awards to individual artists for up to 
$10,000. Disciplines for this category are alternated each 
year. All Cultural Equity Grant programs are funded by the 
Hotel Tax. 



City and County of 
San Francisco 



Ms. Bell said that Commissioners should feel free to 
recommend potential CEG panelists. The next panel review 
will be for CEI Level I grants on May 2 and 3. New members 
are also currently being added to the advisory committee. 

Motion to approve the following individuals to the Cultural 
Equity Grants panel pool: Francisco Garcia, Deann Borshay. 

Moved: Rogers 
Vote: Unanimous 

III. Grant Recommendations by the Creative Space Panel 

In answer to a question, Ms. Bell said that the full amount 
of the budget for the Creative Space category had been 
al located. 




25 Van Ness Ave. Suite 240, San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Motion to approve the following grant recommendations of the 
Creative Space panel: 

EXITTheatre $20,000 

Jon Sims Center for the Performing Arts $ 3,919 

San Francisco Camerawork $20,000 

San Francisco Craft and Folk Art Museum $ 1,000 

The Jewish Museum of San Francisco $15,000 

Climate Theatre $ 8,000 

Theatre Rhinoceros $ 5,700 

Theater Artaud, Inc. $12,000 

Tenderloin Neighborhood Development Corp. $18,000 
San Francisco Women's Centers/The Women's 

Building $13,500 

Bay view Opera House, Inc. $18,000 

Moved: Rascon 

Vote: Unanimous 

IV. Public Relations Needs 

The Commissioners and staff discussed the need for a 
comprehensive public relations effort. Currently publicity 
is being handled by staff members on a project basis. The 
potential advantages and drawbacks to using an independent 
contractor were discussed. Mr. Newirth emphasized the 
necessity of having someone who was familiar with the day- 
to-day workings of the agency. The Commissioners suggested a 
focus on five major events and the use of a different 
consultant for each one. The Commissioners also suggested 
the possibilities of pro bono work and of establishing a PR 
consultant pool. The need to address the overall image of 
the Art Commission was emphasized. The Commissioners 
identified the opening of the ADA elevator at Hallidie Plaza 
and the 25th anniversary of the Street Artists Program as 
potential media events. 

V. Possible Public Art Fund allocation and reimbursement 
of expenses associated with the Mayor's Economic Summit 
to the Community Cultural Centers. 

Since the allocation amount was not specified, the 
commissioners decided that a motion to reimburse the 
cultural centers should be tabled. 

Motion to defer approval of Public Art Fund allocation and 
reimbursement of expenses associated with the Mayor's 
Economic Summit to the Community Cultural Centers. 

Moved: Rascon 
Vote: Unanimous 

The meeting adjourned at 5:35 p.m. 

Sub ._-; l^io^^ i^/^ 




ichard Newirth, Director 




SAN FRANCLSCO.ART CO M M I S S I O N 



trograms 

Civic Art Collection 

Ci . ic De>ign Review 

Community arts 

&. Education 

lturai Equity Grants 

S Symphony Concerts 

Tublic Art 



ires r Aptists Licenses 

Suite 70 

■4 15 252.2581 



Commission Gallery 

) 1 Van N f bS Avenue 

4 15 554.6080 

3F 

MO- 3P7 
f | 



• 



* 



SAN FRANCISCO ART COMMISSION 



SPECIAL^EXECUTIVE COMMITTEE MEETING 
^TUESDAYCMAY 21, 1995^> 



4:00 P.M. 
25 VAN NESS AVENUE, SUITE 70 



/AGENDA 



DOCUMENTS DE^t 
MAY 2 1996 

SAN FRAK'n- - 
PUBLIC LIBh^ni' 



1. Discussion and motion to approve the following grant 
recommendations of the Cultural Equity Initiatives, Level 1, panel: 

Afro Solo $ 8,420 

LunaSea Women's Performance Project $15,000 

Smart Mouth Theater $ 3,500 

Tale Spinners Theater/Feedback Productions S 6,000 

Aunt Lute Foundation $15,000 

Center for Southeast Asian Refugee Resettlement $13,500 

Sukay: High Energy Music of the Andes $13,500 

Iconoclast Productions $ 9,400 

Women of Vision $13,500 

Asian American Theater Company $13,500 

BWA Productions $11,610 

Kulintang Arts $13,500 

Creativity Explored of San Francisco $13,500 

Jon Sims Center for the Performing Arts $13,500 

Persona Grata Productions $13,500 

SF Gu-Zheng Music Society $ 4,500 

The Purple Moon Dance Project $13,500 

Japantown Art & Media Workshop $1 3,500 

2. Report from the Program Director of the Cultural Equity Grants 
program on activities of the program. 

3. Discussion and possible motion to approve Public Art Fund 
allocation and grant of $5,000 for sponsorship of 1996 Music Day 
(Making Waves). 

4. Staff Report 




Cm and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



-4 CCESSWILITY IN FORMA TION 

♦Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans witi 
Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the An Commission will be held at 2^ 
Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings are held in 
Suite 70, basement level, and can be accessed by the two main elevators in the lobby of the buildin". 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and Franklin 
Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains—stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In order 
to assist the city's efforts to accommodate such people, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical based products. Please help the city to accommodate these 
individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252-2596 a: 
least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations 
are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK 
FORCE AT 554-6075. 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Zultural Equity Grants 

)PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



r Commission Gallery 

401 Van Ness Avenue 

415.554.6080 

170-339 

c.x 



SAN FRANCISCO ART COMMISSION 

SAN FRANCISCO ART COMMISSION 
, EXECUTIVE COMMITTEE MEETING 
TUESDAY , C&AY 21, 199 J> 
4:00 P.M. 
25 VAN NESS AVENUE, SUITE 70 

c 

The meeting was called to order at 4:10 p.m. 



KWY •3(01996 

§ft\N FRAN CI SCO 
fWlBUlCiLlBBARY 



Commissioners Present: Stanlee Gatti, Willis Kirk, Janice 
Mirikitani, Armando Rascon, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar , Lawrence 
Thoo , Michele Liapes 

I. Grant Recommendations of the Cultural Equity 
Initiatives, Level 1, Panel 

Program director Lawrence Thoo summarized the grant 
recommendations. Eighteen grants were recommended for a 
total of slightly more than $200,000. In answer to 
questions on process, he explained that panel meetings are 
open, applicants can call the office to obtain a summary of 
the proceedings for feedback, evaluation is criteria based 
and scored numerically, panelists make evaluations based on 
the materials provided for them, and program staff members 
give workshops and technical assistance in proposal 
preparation. 

Commissioner Rascon expressed concern about the effects on 
panel composition and final recommendations when a panelist 
is obliged to drop out for illness or other reasons. 

The Commissioners and staff discussed previous incidents of 
panel dropouts. Mr. Newirth said that the panel process was 
designed to be fair, and that it had been. In answer to a 
question, Mr. Thoo said that criteria for panelist selection 
depended on the program, but the emphasis was consistently 
on breadth of relevant representation of expertise and 
experience . 

Commissioner Gatti asked Committee members to confine 
discussion to the agenda items. Mr. Newirth will schedule 
orientations on each program in order to inform the 
Commissioners about processes and procedures for each. 




City and County of 
San Francisco 



25 Van Ness Ave. Su.te 240. San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Motion to approve the following grant recommendat 

Cultural Equity Initiatives, Level 1, panel: 

Afro Solo 

LunaSea Women's Performance Project 

Smart Mouth Theater 

Tale Spinners Theater/Feedback Productions 

Aunt Lute Foundation 

Center for Southeast Asian Refugees Resettlement 

Sukay, High Energy Music of the Andes 

Iconoclast Productions 

Women of Vision 

Asian American Theater Company 

BWA Productions 

Kulintang Arts 

Creativity Explored of San Francisco 

Jon Sims Center for Performing Arts 

Persona Grata Productions 

SF Gu-Zheng Music Society 

The Purple Moon Dance Project 

Japantown Art & Media Workshop 



ions of the 



$ 8 
$15 
$ 3 
$ 6 
$15 
$13 
$13 
$ 9 
$13 
$13 
$11 
$13 
$13 
$13 
$13 
$ 4 
$13 
$13 



420 
000 
500 
000 
000 
500 
500 
400 
500 
500 
610 
500 
500 
500 
500 
500 
500 
500 



Motion: Mirikitani 

For: Mirikitani, Rogers, Gatti 

Abstain: Rascon 



2. Report from Program Director of the Cultural Equity 
Grants Program on Activities of the Program 

Mr. Thoo said that the Cultural Equity Initiatives, Level 1, 
recommendations concluded the program cycle for 1995-96. He 
distributed updates on the funding distributed this year and 
last year. Grant awards this year totaled $1,086,146, 
compared to $834,292 for 1994-95. The increase this year 
resulted from the third and final step increase in the 
allocation from the Hotel Tax Fund was the final of three 
steps. From now on, fluctuations will be smaller and will 
depend on hotel tax revenues. He reviewed plans to make 
annual contributions toward building a capital base for a 
facilities loan program. An amount of $150,000 has been set 
aside so far. Mr. Thoo anticipates that the capital base 
will be sufficient in three to four years. Program 
guidelines have not yet been developed. The 1996-97 cycle 
will begin with the individual artist category. Guidelines 
will be mailed out soon. This year, grants will be awarded 
for projects in the literary, media and visual arts. 
Application forms will also be available electronically. Mr. 
Thoo estimated that the amount of funding available for this 
category would be $130,000 to $150,000. 



Mr. Newirth announced plans for a comprehensive review of 
the program. The involvement of the Executive Committee and 
all other Commissioners will be important. 



3. Public Art Fund Allocation for sponsorship of 1996 
Music Day (Making Waves) 

Mr. Newirth gave background on previous Art Commission 
involvement in "Making Waves," an annual San Francisco 
Music Day that is held simultaneously with similar summer 
solstice music festivals on June 21 in cities throughout the 
world. San Francisco is the only city in the United States 
to participate in the international celebration. The three 
main sponsors have been at the Goethe Institut, the Alliance 
Francaise and the Exploratorium. The Goethe Institute will 
give presentations at the Performing Arts Committee meeting 
and the next full Commission meeting. Sponsorship will 
change in subsequent years because Dr. Ulrich Sacher of the 
Goethe Institute will be leaving the city. 

Mr. Newirth suggested that the Art Commission undertake a 
limited sponsorship this year of one large stage, preferably 
at or near Justin Herman Plaza, for and grant of $5000 to 
the Goethe Institut. 

Commissioner Gatti emphasized the importance of Making 
Waves, as a free event encompassing all the performing arts, 
to San Francisco. He said he would like to see the Art 
Commission take charge of it in the future. Issues of 
funding and staffing were discussed. 

Motion to approve Public Art Fund allocation and grant of 
$5,000 for sponsorship of 1996 Music Day (Making Waves). 



Motion: 
Vote: 



Kirk 
Unanimous 



4. Staff Report 

Mr. Newirth suggested that the Art Commission should assume 
a leadership role in mobilizing artists and art 
organizations for effective advocacy on major issues. 



The meeting adjourned at 5:30 p.m. 
Si 



ne meeting aajou] 
lubmitted ^ / /t>i 



Approved 




ommission Secretary 



Richard Newirth, Director 



S|F 



AC 



TROGRAMS 

Civic Art Coi lection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

)PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252 2581 



SAN FRANC! SCO ART 



COMMISSION 






SAN FRANCISCO ART COMMISSION 

.EXECUTIVE COMMITTEE MEETING 

Tuesday, June F8 , 1996 ^ 

4 p.m. 

25 Van Ness Avenue, Suite 70 



^GENDA 



DOCUMENTS DEPT, 
JUN 1 8 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



1. Recommendations to approve the following Public 
Art Fund allocations for fiscal year 1996-1997. 




Cultural Center Maintenance Contracts $24,000 

CAE Program Expenses $ 7,475 

CAE Program Assistant (salary/benefits) $38,760 

Gallery Director (salary/benefits) $50,170 

Gallery Program Expenses July/August $ 5,000 



2. Motion to approve the following additions to the 
CEG panel pool: Paul Yi , Peter H. Gordon, 
Gustavo Vasquez , Rosalia Valencia, Joel A. 
Slayton, Stephanie Anne Johnson, Mario Martinez, 
Jaime Jacinto. 



3 . Report from Lawrence Thoo on Cultural Equity 
Grants Program. 



4. Staff Report 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240, San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with 
Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held at 25 
Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings are held in 
Suite 70, basement level, and can be accessed by the two main elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and Franklin 
Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains— stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In order 
to assist the city's efforts to accommodate such people, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical based products. Please help the city to accommodate these 
individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252-2596 at 
least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations 
are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK 
FORCE AT 554-6075. 



S|F 



AC 



PROGRAMS 

Ci> ic Art Collection 

Civic Design Review 

Community Arts 

& Education 

ultural Equity Grants 

PS Symphony Concerts 

Public Art 






Street Artists Licenses 

Suite 70 

41S.252.258! 



Com mi ssion Gallery 

401 Van N ess Avenue 

415.554.6080 



3F 

h 



SAN FRANCISCO ART COMMISSION 
/ 



'S 



SAN FRANCISCO ART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
TUESDAY , _JU NE 18, 199(P > 
4:00 P.M. 
25 VAN NESS AVENUE, SUITE 70 

The meeting was called to order at 4:15 p.m. 



DOCUMENTS DEPT 
JUN 2 8 7996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners Present: Stanlee Gatti, Willis Kirk, Janice 
Mirikitani 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence 
Thoo , Michele Liapes 



I. 



Public Art Fund Allocations 



Director of Cultural Affairs Richard Newirth gave the 
Commissioners background on the public art fund. It consists 
of proceeds from the POPs series and is used to fund 
projects and expenses not funded by the General Fund. 
Examples included certain staff positions, maintenance 
contracts for the cultural centers, operating expenses for 
the gallery, and neighborhood festivals. 



Motion to approve the following Public Art Fund allocations 
for fiscal year 1996-1997. 

Cultural Center Maintenance Contracts $24,000 

CAE Program Expenses $ 7,475 
CAE Program Assistant (salary/benefits) $38,760 

Gallery Director (salary/benefits) $50,170 

Gallery Program Expenses July/August $ 5,000 



Motion: 
Vote: 



Kirk 
Unanimous 



2. Motion to approve the following additions to the CEG 
panel pool: Paul Yi , Peter H. Gordon, Gustavo 
Vasquez, Rosalia Valencia, Joel A. Slayton, Stephanie 
Anne Johnson, Mario Martinez, Jaime Jacinto. 



Motion 
Vote: 



Kirk 
Unanimous 



3. Report from Lawrence Thoo on Cultural Equity 
Grants Program. 

Mr. Thoo reported that the Individual Artist grants panel 
will meet in July. Staff members have given two orientation 

city and county of workshops, which lore than 40 people attended. Also, 

San Francisco ■■•..«• • -i i t j_ 1 • 

application forms are now available on the internet. 




25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



- 



4. Staff Reports 



In a budget update, Mr. Newirth said that approximately half 
a million dollars has preliminarily been recommended for 
cultural center projects and maintenance by the Capital 
Improvement Advisory Committee. These awards may change with 
the finalization of the budget. 

In response to a question from Commissioner Gatti, he 
explained the budget process, which begins with the Mayor's 
request that a budget be submitted from each department. 
This year, the Mayor requested a status quo budget. The Art 
Commission submission was approved by the previous 
Commission in January. 

Mr. Newirth also explained the current financial arrangement 
with the Symphony, which yields more direct support to the 
Art Commission than under a former arrangement. It allows 
the department to fill in items that had been cut from the 
General Fund budget and to support discretionary 
programming. 



The Commissioners discussed 
for cultural center health 
the only way that all cultu 
could be funded at once was 
bond measure of several yea 
number of organizations inc 
the Aquarium as well as the 
small margin. It would have 
cultural centers and $1 mil 
replacement . 



the possibilities of planning 
and safety. Mr. Newirth said that 
ral center needs and deficiencies 

through a bond issue. The last 
rs ago, which provided for a 
luding the Asian Art Museum and 

cultural centers, failed by a 

provided $19 million for the 
lion for gallery building 



The Commissioners discussed the Commission relationship with 
and responsibility to the city's various community arts 
organizations . 



The meeting adjourned at 5:30 J?.m. 
Submitted 



Mic 



Approved.. 




iapes, Acting Commission Secret 



ary 



Richard Newirth, Director 



Aim-ifi-iqqp, arisi fphm q f opt rnMMiqqrnN 



Tn 



qSS7dd7S 



p k? 



( • 

> 


1 


A 


c 



SAN FRANCISCO ART COMMISSION 
/ 



PROGRAMS 

CiviC A*T COUfCTiON 

Civic Oisign Review 

Co»inv»tir» Amj 

& tDWATICN 

CuiTUMl £C4»ITV C*ANTJ 

POPS SYMPHONY CONCERTS 

PuslIC AfcT 



Sheet Artists LicinsiS 

Sum 70 

4t5.2S2.2SSI 



S? 

$/ao/<? t 



4> 



fcA&CUMVA, LUMJV1I1 Itiv MEETING 
TUESDAY , AUCtfST 2fl t l99(> ^ 
4:00 P.M. 



25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AG ENDA 



DOCUMENTS DEPT 
AUG 1 6 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



Aut Commission Gaiieut 

401 Van Niss Avcnvi 

41S.SS4 60SO 



1 . Motion to approve a Public Art Fund allocation in the amount of $19,830 
for gallery programming. 

2. Motion to approve a Public Art Fund allocation in thf amount of np tn 
$1 ,975 for a facilities management training workshop for the cultural 
centers directors and CAE Program Director. 

3 . Motion to approve the FY 1 996- 1 997 gallery budget. 

4. Discussion regarding commissioner suggestions for Art Commission 
projects. 

5. Discussion regarding Art Commission fundraiser. 

6. DiM,u:»iuii icgm illjig ijubliw uifoiiuatioii needs and possible strategies. 

7. Report from Direetor of the Cultural Equity Grants program. 

? Mnfinn tn inprnva fhsr fnllnwinfl idditinns to thf" CVCi panrl pnfil" 

Enrique Chagoya, Ana Montano, Yolanda M. Lopez, Chuy Jesus 
Campucano. Vox Prabhu, Juana Alicia, Lynne Baer, Jeanni? 
Weiffenbach, and Reray Charlip 

9. Diccuccion regarding r«vi«\v process for Cultural Equity Grants program . 

with timeline for review and addition of new members to advisory 
committee and/or development of an adhoc review committee. 




City and County o» 
San Francisco 



8/15/96 



25 Van tflSS Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252 2590 tax 415. 252. 2595 



AUG- 16- 1996 08:53 FROM S F ART COMMISSION TO 95574475 P. 03 



ACCESSIBILITY INFORMATION 

•Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with 
Disabilities Act. all City agencies will make reasonable accommodations to the r.ecds of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be hcid at 25 
Van Ness Avenue. San Francisco, located on the corner of Oak and Van Ness Alt meetings are held in 
Suite 70. basement level, and can he accessed fiy the two main elevators ir. th* tohby n*' rtw bmiuinc 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available 

Accessible curbsidc parking has been designated on Oak Street between Van Njss Avenue and Franklin 
Street. 

Accessible MUNI lines that serve this location are: 

J. K, L, M, ™d N Traim.-ttopping at Van N^ss and Mr!:«t, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove. Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call Our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In order 
to assist the city's efforts to accommodate such people, attendees at public meetings are reminded that other 

attendees may be >v«>Ul>x iv v*slvu» UlClldcal baaed prudueo. Please help ihc cUy 10 accommodate IhCSf 

individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (4 15)252-2596 at 
least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boa/ds, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the peopir and rhat City optrationc 
are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK 
FORCE AT 554-6075. 



TOTAL P. 03 



SAN FRANCISCO .ART COMMISSION 



s 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

jltural Equity Grants 

Gallery 

>S Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



SAN FRANCISCO ART COMMISSION 
, EXECUTIVE COMMITTEE MEETING 
TUESDAY, AUGUST 20, 1996^> 

4:~00~~P.M. 

25 VAN NESS AVENUE, SUITE 70 



DOCUMENTS DEP V . 
SEP 4 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



The meeting was called to order at 4:10 p.m. 

Commissioners Present: Stanlee Gatti, Willis Kirk, Janice 
Mirikitani, Armando Rascon, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence 
Thoo, Katy Bell, Michele Liapes 

1 . Report from Director of Cultural Equity Grants Program 

Program director Lawrence Thoo reported that review of the 
Individual Artist Grant proposals would begin on Friday, 
August 23. In answer to questions about diversity of the 
applicants and panelists, he said that both groups were a 
broad mix. Commissioner Gatti inquired about representation 
from the Arab community. Mr. Thoo said that it was not 
possible to tell except on the basis of name recognition, 
and that there was no indication of representation from that 
group on that basis. Commissioner Rascon suggested artist 
Sayed Alavi as a potential panelist. Director of Cultural 
Affairs Richard Newirth asked CEG staff to distribute to 
Executive Committee members copies of the most recent 
guidelines for each category, the ordinance and the final 
report from the task force. 

2. Motion to approve the following additions to the CEG 
panel pool: Enrique Chagoya, Ana Montano , Yolanda M. 
Lopez, Chuy Jesus Campusano , Vas Prabhu, Juana Alicia, 
Lynne Baer, Jeannie Weiffenbach, and Remy Charlip. 



Moved : 
Vote: 



Kirk 
Unanimous 



3. Discussion on review process for Cultural Equity Grants 
program 

Mr. Newirth explained that the program was due for review 
this year. Although there have been instances of 
constituent complaints, the general response has been that 
the process has been fair. Those who have expressed concerns 
have been informed that this year's thorough review process 
involving public input would be the time for their views to 
be heard. 



Mr. Thoo suggested the following general framework for the 
review: the development of key issues to be addressed; the 
scheduling of informational meetings with the constituency 
to distribute a draft of known key issues and to receive 
feedback; a fleshing out of those issues in collaboration 
with the program advisory committee; the scheduling of small 
focus group meetings for evaluation; individual interviews 
25 Van Ness Ave. Suite 240, San Francisco. CA. 94102 tel. 415. 2S2. 2590 fax 415.252.2595 




City and County of 
San Francisco 



with previous applicants; a compilation of information and a 
discussion with the Executive Committee to evaluate whether 
the current guidelines required a major revision or minor 
editing; a drafting of guidelines for Committee feedback; a 
presentation of guidelines for mass constituency feedback; 
refinement of the guidelines; presentation to the Executive 
Committee for final approval. 

In response to Commissioner questions, Mr. Thoo said that he 
expected approximately 30 to 40 people to attend the mass 
constituency meetings, and that all organizations in the 
database would be noticed about the meetings. 

Mr. Newirth suggested that all categories should be reviewed 
also on the basis of how they fit together and how they fit 
with the overall funding — especially from other city 
sources— of organizations and individual artists. 

The Commissioners discussed the possibility of scheduling 
one mass meeting in the fall and another in January. They 
also discussed the formation of an advisory group 
specifically for the review process, the need to send 
releases about forthcoming meetings to community newspapers, 
and timelines for the review process and the actual 
implementation of changes. It was decided that Mr. Newirth 
and Ms. Gonchar would meet with the CEG staff to determine 
strategies. Mr. Thoo will contact those people who have 
expressed their interest in the review to inform them of the 
schedule . 

The Commissioners also discussed their interest in 
ascertaining that new and emerging artists had access to CEG 
resources. Commissioner Gatti said he would like to know 
what grantees had done to increase their constituencies and 
other sources of support. 

Commissioner Rascon departed at 4:55 p.m. 

4. Motion to approve a Public Art Fund allocation in the 
amount of $19,830 for gallery programming. 

Moved: Kirk 
Vote: Unanimous 

5. Motion to approve a Public Art Fund allocation in the 
amount of up to $1,975 for a facilities management 
training workshop for the cultural centers directors 
and CAE Program Director. 

Moved: Kirk 
Vote: Unanimous 

6. Motion to approve the FY 1996-1997 gallery budget. 
Moved: Mirikitani 

Vote: Unanimous 



7. Discussion regarding public information needs 

Mr. Newirth discussed the need for a staff person to provide 
public and press information, the possibility of funding 
such a position, plus postage and printing costs, from the 
Public Art Fund, and the procedure for securing approval. It 
was also suggested that the Public Information Officer might 
assist with grant proposals. Ms. Gonchar noted that the Art 
Commission should consider strategies to restore positions 
to the General Fund, such as the Gallery Director. Mr. 
Newirth asked Committee members to let him know their 
thoughts on the subject. Mr. Newirth will present a full 
proposal at the next meeting. 

8. Art Commission Fundraiser 

Commissioner Gatti opened discussion on possibilities for an 
Art Commission fundraiser early next year. Ideas discussed 
included a waterfront music festival and a January dinner 
dance to raise money for a project, such as new public 
sculptures, that would benefit the entire city The 
Commissioners agreed that a fundraising committee should be 
formed. 

The meeting adjourned at 6 : 00 p.m. 

Submitted 




Mi£hele Liapes, ^Act/ng Commission Secretary 
Approved 



Slichele Liapes, Acting Commissioi 
Richard Newirth, Director 



S|F 



A C 



SAN 



FRANCISCO ART COMMISSION 



Sf 



DocuMPrv TS DEPT 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Iultural Equity Grants 

Gallery 

PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



ftio. 3^7 



SAN FRANCISCO ART COMMISSION 
< EXECUTIVE COMMITTEE MEETING 



Tuesday, September 24, 
25 Van Ness Avenue 



1996; 4 p.m. 
Suite 70 



SEP 2 19% 

SAM FR ANCh ~ 
PUBLIC LIBRahv 



& 



AGENDA 



Discussion 
Commi ssion 



on Commission 
project. 



suggestions for Art 



Motion to approve the following public art fund 
allocations for fiscal year 1996-97 for the 
Community Arts and Education Program. 

Cultural Center maintenance contracts $ 1,000 

CAE festivals grants $21,025 

ArtHouse $13,000 
Arts Education professional 

development project $10,000 

TOTAL $45,025 

Motion to approve the fiscal year 1996-97 
Community Arts and Education budget, $1,038,984. 

Discussion and possible motion to approve proposal 
to create a public information officer position 
including approval of allocation of funds for the 
position for a 12-month period, plus related 
expenses, total amount of $75,000. 

Motion to approve CEG individual artist 
commissions panel recommendations, total amount of 
$144,221 . 




City and County of 
San Francisco 



25 Van Ness Ave. 



Yolanda M. Lopez 




$ 9 


840 


Lisa Gray-Garcia 




10 


000 


Susan Elizabeth Morosoli 


10 


000 


Sara Bates 




9 


240 


Ruth Asawa 




10 


000 


Jay Rosenblatt 




10 


000 


Jennifer Mayorena Tayl 


or 


9 


400 


Shei la Ghidini 




6 


050 


Brian Michel Gibbs 




10 


000 


Genevieve Lim 




8 


000 


Jefferson Adams 




8 


000 


Jack Walsh 




8 


000 


Brian John Goggin 




7 


,743 


Margaret L. Kilgallen 




5 


007 


Arthur Scott Evans 




6 


,941 


Cami 1 le Roy 




8 


,000 


Jenny Morales Chan 




8 


,000 


TOTAL 




$144 


,221 


Suite 240, San Francisco, CA. 


94102 


tel. 415.25 



FAX 415.252.2595 



6. Report from Cultural Equity Grants program 
di rector. 



7. Discussion of review process for Cultural Equity 
Grants Program, with timeline for review and 
addition of new members to advisory committee 
and/or development of an ad hoc review committee, 
continued from August 20 meeting. 



A CCESSIRILITY IS FORMA TION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with 
Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held v ">S 
Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings are held in 
Suite 70, basement level, and can be accessed by the two main elevators in the lobby of the building 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available 

Accessible curbsidc parking has been designated on Oak Street between Van Ness Avenue and Franklin 
Street. 

* 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, "call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In order 
to assist the city's efforts to accommodate such people, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical based products. Please help the city to accommodate these 
individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252-2596 at 
least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

... Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations 
are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK 
FORCE AT 554-6075. 



SAN FRANCISCO ART COMMISSION 



programs 

:ivic Art Collection 

Civic Design Review 

Community Arts 

& Education 

tural Equity Grants 

Gallery 

Symphony Concerts 

Public Art 



rREET Artists Licenses 

Suite 70 

415.252.2581 






W?t 



SAN FRANCISCO ART COMMISSION 
•^EXECUTIVE COMMITTEE MEETING 
Tuesday, ^Septembe r 24, 1996, 4 p.m. 
25 Van Ness Avenue, Suite 70 

MINUTES 

The meeting was called to order at 4:10 
Gatti arrived at 4:20. 



DOCUMENTS m.PT 

OCT - 8 1996 

SAN ?F^OS3CO 
PUBLIC LIBRARY 



President 



Commissioners Present: Stanlee Gatti, Willis Kirk, 
Janice Mirikitani, Armando Rascon, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence 
Thoo, Katy Bell, Michele Liapes 

1. Public Art Fund Allocations for Fiscal Year 1996- 
97 for Community Arts and Education Program 

Mr. Newirth explained that the allocations had 
already been recommended by the Community Arts 
and Education Committee but were subject to 
Executive Committee approval. He made the 
following elaborations on the items. The $1,000 
allocation for Cultural Center maintenance is an 
addition to a previously approved $24,000, owing 
to an underestimate. On the festival grants item, 
most of the festivals are associated with one of 
the cultural centers. For ArtHouse , a joint 
program of the Art Commission and California 
Lawyers for the Arts, the public art fund 
allocation is the same as last year. The 
contribution to the Arts Education professional 
development project is being made so that the Art 
Commission can be involved in the funders' 
decision-making process. 




City and County of 
San Francisco 



Motion to approve the following public art fund 
allocations for fiscal year 1996-97 for the 
Community Arts and Education Program. 



Cultural Center maintenance contracts 
CAE festivals grants 
ArtHouse 

Arts Education professional 
development project 



TOTAL 



Motion : 
Vote: 



Mirikitani 
Unanimous 



$ 1,000 
$21,025 
$13,000 

$10,000 

$45,025 



25 Van NESS AVE. SU.TE 240. San FHANCIfCO. CA. 94102 TEL. 415.252.2590 pax 415.252.2595 



2. Community Arts and Education Budget 

Mr. Newirth explained that the budget had also been 
reviewed and approved by the Community Arts and 
Education Committee, subject to Executive Committee 
approval . 

Motion to approve the fiscal year 1996-97 Community 
Arts and Education budget, $1,038,984. 
Motion: Kirk 
Vote: Unanimous 

3. Public Information Officer Position 

Mr. Newirth reviewed the need expressed by both staff 
and Commissioners for a staff public information 
person. He said the standard civil service job 
description would be customized to Art Commission 
requirements. Duties would include agendas and minutes, 
public contact, the writing and production of a 
newsletter, special publications and calendars, press 
releases and the development of a comprehensive public 
information strategy. A designer, retained on a 
personal services contract, would be local. Of key 
importance in getting approval for the position will be 
the support of the Mayor's Office budget analyst. Mr. 
Newirth said he hoped to have the position approved 
before the end of the calendar year. 

Motion to approve proposal to create a public 
information officer position including approval of 
allocation of funds for the position for a 12-month 
period, plus related expenses, total amount of S75,000. 

Motion: Mirikitani 
Vote: Unanimous 

4. Motion to approve CEG individual artist commissions 
panel recommendations, total amount of $144,221. 

Yolanda M. Lopez S 9,840 

Lisa Gray-Garcia 10,000 

Susan Elizabeth Morosoli 10,000 

Sara Bates 9,240 

Ruth Asawa 10,000 

Jay Rosenblatt 10,000 

Jennifer Mayorena Taylor 9,400 

-Stieila Ghidini 6,050 

Brian Michel Gibbs 10,000 

Genevieve Lim 8,000 

Jefferson Adams 8,000 

Jack Walsh 8,000 



Brian John Goggin 7,743 

Margaret L. Kilgallen 5,007 

Arthur Scott Evans 6,941 

Camille Roy 8,000 

Jenny Morales Chan 8,000 

TOTAL $144,221 

Motion: Kirk 
Vote: Unanimous 

Report from Cultural Equity Grants Program Director. 

Mr. Thoo said that the Individual Artist Commission 
cycle for this year was finished. Grants were slightly 
over the allocated budget in order to make awards to 
two additional applicants. The contingency fund will be 
used to make up the difference. 

In answer to a question from Commissioner Mirikitani, 
Mr. Thoo explained that the only grounds for appeal 
were two: failure by the panel to follow established 
criteria; a factual error in the presentation to the 
panel. These grounds were established by a previous 
Commission in order to eliminate frivolous appeals. 

Mr. Newirth said that, in the 14 months that he had 
served as director, no appeals had been submitted. He 
said that he had responded, point by point in writing, 
to the small number of complaints that had come in. 

Mr. Thoo said that only one formal appeal had been 
filed. This appeal, which was filed during the 
program's first round, was examined and denied. Mr. 
Newirth said that applicants have the right to testify 
at Executive Committee meetings, though this would not 
constitute an appeal. 

In answer to Commissioner questions, Mr. Thoo said that 
staff did not participate in panel decisions. He 
emphasized that his role was to ensure adherence to 
guidelines and criteria. 

In answer to another question, Mr. Thoo said that an 
applicant cannot receive more than three consecutive 
CEI Level I grants. 



6. Discussion of review process for Cultural Equity Grants 
Program, continued from August 20 meeting. 

Mr. Thoo said that a review of the implementation of 
two programs, Cultural Equity Initiatives and 
Organization Project Grants, would be completed by May 
1997. He said that an advisory committee would be 
established. He will present specific suggestions for 
that committee at the next Executive Committee meeting. 

Committee members were invited to submit their 
suggestions for advisory committee members to Mr. Thoo 
or Mr. Newirth. Qualifications to be considered would 
include artistic discipline, expertise, diversity, 
comprehensive knowledge of the arts and the community, 
and the availability to make a commitment to see the 
process through. 

Two public meetings will be held in early November. A 
similar review will be conducted for the other two 
categories, Individual Artist and Creative Space. 

7 , New Ideas 

Commissioner Gatti opened the discussion on potential 
ideas for new Art Commission activity. 

The Commissioners discussed possibilities for 
generating support, both financial and volunteer. Mr. 
Newirth said that, for fundraising, legislation to 
permit utilization of a fiscal agent or the 
establishment of a nonprofit "Friends" organization 
would have to be passed. 

Commissioner Gatti expressed his interest in acquiring 
distinctive sculptures as outdoor public art. 
The Commissioners discussed the acquisition of 
sculpture by artists who were not local, the 
distinction between support for local artists and 
support for public art acquisition, the possibility of 
establishing an artist bank, and the importance of 
establishing San Francisco's stature as an 
international city. 

Mr. Newirth raised the possibility of earmarking for 
art maintenance a certain percentage of funds raised 
for new public art. 

Commissioner Mirikitani expressed her concerns about 
support for mid-sized organizations, new and emerging 
artists, multicultural organizations and established 
artists who are unable to make a living here. She 
suggested the encouragement of collaborations between 
established and emerging artists. 



Commissioner Rascon expressed his interest in 
generating corporate support for artists. He said that 
many artists of stature were obliged to leave San 
Francisco . 

Commissioner Gatti said it was necessary to highlight 
San Francisco's existing artistic resources. 

Commissioner Mirikitani suggested the formation of an 
Executive Committee subcommittee to flesh out proposals 
for new directions as they were submitted. Mr. Newirth 
suggested an ad hoc committee, consisting of both 
Commission and outside participants. 

Commissioner Gatti suggested that the Art Commission 
work with all arts organizations to help the entire 
city appreciate art. He emphasized the need to support 
the cultural centers 

Mr. Newirth suggested a tour of the Hunter's Point 
studios as a potential site of dynamic artistic 
activity . 

The Commissioners discussed the city budget. Mr. 
Newirth said that the budget process would start next 
month. 

The Commissioners discussed the need to take a daring 
leadership role, the existence of cultural barriers, 
and the importance of breaking those barriers. 



The meeting adjou 
Submitted 

Approved 




Richard Newirth, Director 



S|F 



A C 



SAN FRANCISCO^ART COMMISSION 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

jltural Equity Grants 

Gallery 

'S Symphony Concerts 

Public Art 






A EXECUTIVE COMMITTEE MEETING 
TUESDAY, NOVEMBER 19, 1996 
4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



DOCUMENTS DEPT. 
H0Vl 5m 

SAN FR Ar < C/ 
PUBL/CLIBRAR/ 



Street Artists Licenses 

Suite 70 

415.252.2581 



AGENDA 




1 . Discussion and motion to approve a Public Art Fund allocation in 
the amount of $18,000 for computer systems upgrades. 

2. Discussion regarding Art Commission role in presentation of Music 
Day 1997. 

3. Motion to approve members of Cultural Equity Review Advisory 
Committee. 

4. Report from the Cultural Equity Grants Program Director on the 
activities of the program. 

5. Discussion and possible recommendations regarding Muni 
Powerhouse Building at Turk and Fillmore. 

6. Staff Report. 



11/13/96 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

♦Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to 
the needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. ; 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue 
and Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains— stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or 
related disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at 
public meetings are reminded that other attendees may be sensitive to various chemical based 
products. Please help the city to accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available 
upon request at meetings. Please contact Liz Lerma in the Community Arts and Education 
Program at (415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if 
possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK FORCE 
AT 554-6075. 







SAN FRANCISCO ART COMMISSION 

/ -5- 



PR.OGR.AMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Iultural Equity Grants 

Gallery 

PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 







SAN FRANCISCO ART COMMISS 
^EXECUTIVE COMMITTEE MEETING 
TUESDAY, NOV EMBER 19, 1996 

4:0 P.M. SAN FRANCISCO 

25 VAN NESS AVENUE, SUITE 70 PUBLIC LIBRARY 



^DOCUMENTS DEPT. 
DEC 5 1996 



The meeting was called to order at 4:10 p.m. 

Commissioners Present: Stanlee Gatti, Willis Kirk, Janice 
Mirikitani, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence 
Thoo , Michele Liapes 



I. Public Art 

Upgrades 
Nancy Gonchar as 
allocation of $2 
was an increase 
explained that i 
upgrade all offi 
agency. The pri 
and to network S 
city accounting 
will be networke 



Fund Allocation for Computer Systems 

ked for approval of a Public Art Fund 
0,000 for computer systems upgrades. This 
of $2,000 over the amount on the agenda. She 
t was expected to take four years to fully 
ce computers and to network the entire 
ority is to replace the 286 word processors 
uite 240, which will allow access to the 
system. The following year, the lower level 
d and . the 386 computers will be replaced. 



Commissioner Gatti expressed support for the plan on the 
grounds that it would increase office efficiency. 

Mr. Newirth also said that the budget cycle was beginning. 
He and Ms. Gonchar will meet with the new budget director in 
the Mayor's Office. 

The Commissioners discussed the potential for perceiving the 
arts as a lower-priority item and the need to generate 
recognition of San Francisco as an arts city. 

At the December Executive Committee meeting, Mr. Newirth and 
Ms. Gonchar will present an outline of the budget they 
intend to present to the Mayor's Office. The budget itself 
is due on February 1, 1997. 

Motion to approve Public Art Fund allocation in the amount 
of $20,000 for computer system upgrades. 
Motion: * Kirk 
Vote: Unanimous 

2 . Music Day 

Mr. Newirth reviewed the need to determine whether the Art 
Commission was committed to serve as the umbrella 
organization for Music Day 1997 and whether it would be 
financially feasible. He estimated the total cost to be 
$50,000. He said that, in previous years, much of the major 
fundraising had been done by Ulrich Sacher of the Goethe 
Institut, the former umbrella organization and fiscal 
sponsor. The consultant who has managed the event will be 
25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



City and County of 
San Francisco 



asked to make a presentation at the next Executive Committee 
meeting so that a decision can be made. 

The Commissioners also discussed another proposal to produce 
a jazz festival. This event, according to the individual who 
is making the proposal, would be different from the 
International Jazz Festival that already takes place 
annually in San Francisco. The producer may be asked to make 
a presentation before the Performing Arts Committee if, upon 
review, the proposal has merit and is feasible. 

3 . Cultural Equity Review Advisory Committee 

Lawrence Thoo presented the committee members with a 
prospective list of names for the Advisory Committee. Its 
responsibility would be to work with Mr. Thoo to listen to 
and distill constituency feedback through the program 
guideline review. Mr. Thoo explained that he had developed 
the list to reflect ethnic diversity, different artistic 
disciplines, and familiarity with community arts and arts 
organizations. Approximately eight people would be selected 
for the committee, and a chief criterion would be 
availability. 

Commissioner Mirikitani recommended the addition of Mark Izu 
to the list of names (attached). 

Motion to approve pool of potential members of Cultural 
Equity Review Advisory Committee. 
Motion: Kirk 
Vote : Unanimous 

4. Report form the Cultural Equity Grants Program Director 
on the Activities of the Program 

Mr. Thoo reported that the final round of interviews for 
program assistant was under way. He expects to fill the 
position by early December. He will provide the 
Commissioners with an upcoming schedule for each category, 
including issuance of guidelines and application deadlines. 

5 . Muni Powerhouse Building 

Mr. Newirth explained that the Redevelopment Commission as 
well as certain nonprofit groups had expressed interest in 
the building, which will require restoration. Neither the 
Art Commission nor nonprofit organizations have the 
necessary resources for the restoration. 

The Commissioners discussed the prospects for capitalizing 
on the Art Commission investment in the building while 
serving the constituency. They discussed the need for an 
advisor skilled in real estate negotiations. 

Mr. Newirth suggested the formation of an ad hoc committee 
to address this complex issue and to interact with 
Redevelopment Commissioners and the agency's director. 



President Gatti will appoint members to this Committee. 
Commissioner Kirk said that he would like to serve on the 
Committee. It was also brought up that Commissioner 
Freebairn-Smith had spearheaded an earlier study of the 
building, and that Commissioner Martinez has expressed her 
interest in participating in any decisions on property owned 
by the Art Commission. 

Mr. Newirth also said that the property is landmarked, and 
that its maintenance has also been an issue. 



Staff Reports 

Mr. Newirth reviewed the status of the physical 
rehabilitation and arts education projects at the Mission 
Cultural Center for Latino Arts. Concerns about the ability 
to complete these projects within the current fiscal year 
have been communicated to the MCCLA Board. 



The meeting ^^journed a 
Submitted 

Approved 




.chard Newirth, Director 



SAN FRANCISCO ART COMMISSION 



Memorandum 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

ultural Equity Grants 

Gallery 

PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415. 2S2. 2581 



To: Executive Committee 

From: Lawrence Thoo 

Date: Nov. 19, 1996 

Subject: CEG Program Review Advisory Committee 



The following individuals are nominated for the Review Advisory Committee. All have strong 
ties to the arts in San Francisco, coupled with expertise in various facets of organizational 
development and management. Most are artists in their own right and all have had previous 
involvement in the CEG, either as applicants, grantees or panelists, or in a combination of 
those roles. 



If approved, a committee of about eight to ten persons would be convened from these 
nominees, as we assume that not all of them will be available to commit the time and energy 
to this process. 

Nancy Horn — executive director, Kearny Street Workshop 

Part of the original cadre at KSW, Nancy is now helping to guide this long-established 
grassroots organization in its transition from artists' collective to a modern community arts 
organization. An artist herself, she is very involved with other independent artists, especially in 
the Chinese, Japanese and Filipino American communities. In addition, her involvement with 
KSW has given her a special insight into how the arts can impact underserved communities. 
She is a past grantee. 




City and County of 
San Francisco 



Jewelle Gomez — executive director, Center for Poetry and Literature, SFSU 
Jewelle Gomez is a respected and award-winning novelist, critic, poet, essayist and teacher. 
She has written articles, essays, and literary and film reviews for The New York Times, the 
Philadelphia Inquirer, the Village Voice, The Kenyon Review and numerous other publications. 
Her work has been widely anthologized. She has taught at New College of California and 
Menlo College and recently took on the running of the Poetry Center. She has served on the 
Executive Board, PEN American Center; the Board of Directors, Open Meadows Foundation; 
the Board of Advisors, Human Sexuality Archives, Cornell University. She is a past CEG 
panelist. 

Deann Borshay — executive director, National Asian American Telecommunications Assn 
Ms. Borshay had been the executive director of NAATA since 1994 after serving as its 
development director since 1989. She left her post this month to complete her doctoral 
dissertation and resume work on a film project which she has held in abeyance since taking 
NATAA's helm. In addition to her responsibilities at NAATA, where she oversaw all operations, 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Memorandum 



Jennifer Spangler — independent consultant 

Ms. Spangler was a founder of ArtHouse and is an expert on artist housing issues. She has 
been active in the community arts scene in San Francisco for many years and is recognized for 
her role in facilitating the development of live-work housing in the city. Today, she is a 
consultant to arts organizations and artists, as well as developers who are interested in 
incorporating artist facilities in their developments. Ms. Spangler served as a member of the 
original CEG advisory committee. 

Joe Rodriguez — community development officer, San Jose Office of Cultural Affairs 
Mr. Rodriguez runs a nationally known community arts development program for the City of 
San Jose, with components in organizational incubation, technical assistance, space sharing, 
event production, granting, etc. Prior to joining San Jose, he was a program administrator for 
the NEA. He is a past CEG panelist. 

Vicki Taplan — former ArtHouse manager 

An attorney by profession, Ms. Taplan volunteered her services to California Lawyers for the 
Arts for several years before undertaking the running of the ArtHouse program. She retired 
from fulltime involvement in the program this year in order to devote her attention to her first 
child, but continues to lend her legal expertise to the program. She was a member of the 
Creative Space advisory panel for CEG. 

Linda Lucero — asst. director for community education, Center for the Arts, Yerba Buena 
A grants office for an area foundation before joining Center for the Arts, Ms. Lucero has 
established a strong record of outreach and involvement with community organizations in San 
Francisco and has earned a reputation as an advocate and a mentor, especially, but not 
exclusively, in the Latino community. 

Michael Smith — president, American Indian Film Institute 

Mr. Smith is one of the founders of the organization which. produces one of the country's 
premiere film festivals devoted to the Native American. As might be expected of such an 
organization, AIFI has extensive contacts with Native Americans and bridges to the 
mainstream film and television world as well. AIFI is a CEI Level 2 grantee. 

Thomas Simpson — director, Afro Solo 

An actor in his own right, Mr. Simpson is the founder of this small San Francisco arts 
organization which produces, among other things, a prominent festival of one-person 
performances by African American artists. Afro Solo is a past grantee. 



S F 



AC 



SAN FRANCISCO/RT COMMISSION 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

ultural Equity Grants 

'S Symphony Concerts 

Public Art 



010.3*7 

/*//7/% 



EXECUTIVE COMMITTEE MEETING 
TUESDAY^ fiECEMBER 17, 199(D > 
4:00 P.M. 



25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



Street Artists Licenses 

Suite 70 

415.252.2581 



4, 



AGENDA 



Commission Gallery 

•01 Van Ness Avenue 

415.554.6080 



Discussion and possible motions regarding FY1 997-98 Budget 
submission. 




2. Discussion regarding budget implications of Art Commission's 
role in the presentation of Music Day 1 997. 

3. Report from the Cultural Equity Grants Program Director on the 
activities of the program. 

4. Discussion and motion regarding the reallocation of City Site funds 
to the Mary Ellen Pleasant exhibition. 

5. Staff Report. 



12/12/96 



DOCUMENTS DEPT. 
DEC 1 3 1996 

SAN FRANCISCO 
PUBLIC LIBRARY 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

♦Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to 
the needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue 
and Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains—stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or 
related disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at 
public meetings are reminded that other attendees may be sensitive to various chemical based 
products. Please help the city to accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available 
upon request at meetings. Please contact Liz Lerma in the Community Arts and Education 
Program at (415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if 
possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK FORCE 
AT 554-6075. 






c 



SlF 



AC 



SAN FRANCISCO ART CO MM I S S I O N 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

jltural Equity Grants 

>S Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

41S.2S2.2S81 



Commission Gallery 

tOl Van Ness Avenue 

41S.5S4.6080 



/ 



DOCUMENTS DEPT, 

JAN 2 1997 



S,*N FRANCISCO 
PUi*UC LIBRARY 



SAN FRANCISCO ART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
Tuesday, December 17 , 1996^ 4 p.m. 
25 Van Ness Avenue, Suite 70 

. MINUTES 

The meeting was called to order at 4:15. 



Commissioners Present: Stanlee Gatti, Janice 
Mirikitani, Armando Rascon, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar , Lawrence 
Thoo , Michele Liapes 



0321 
I 

■//7/n 



i. 




City and County of 
San Francisco 



FY 1997-98 Budget 

Mr. Newirth informed the Committee members that the 
complete budget would be presented to the Executive 
Committee in January and submitted for approval at the 
February Full Commission meeting. He reviewed the 
serious General Fund cuts sustained by the Art 
Commission during the previous administration. He 
explained that the General Fund constituted roughly 10% 
of the Art Commission budget. He also reviewed recent 
fundraising successes, including a total of 
approximately $2 million in federal transportation 
grants raised by Jill Manton for the Historic 
Interpretive Signage Project, the Promenade Ribbon and 
the 19th Avenue MUNI boarding stations and MUNI metro 
stations . 

Mr. Newirth and Nancy Gonchar put forth recommendations 
for increasing General Fund allocations as part of the 
upcoming budget submission to the Mayor's Office. They 
also asked the Commissioners for direction on use of 
the Public Art Fund. 

The Commissioners agreed on the necessity to prioritize 
funding needs. They decided to request the following 
additional general fund allocations: $80,000 for the 
upgrade of the office computer system; $15,500 to 
restore the gallery assistant position from three- 
fifths time to fulltime; $24,000 for contractual and 
maintenance funds for the cultural centers; $13,000 for 
programmatic costs; $49,000 to restore the Gallery 
Director position to the General Fund; $38,320 to fund 
the Community Arts and Education assistant position 
from the General Fund. 

The deadline for submission to the Mayor's Office is 
February 2/ . 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



2. Budget Implications of Art Commission's role in the 
presentation of Music Day 1997 

Mr. Newirth presented the estimated operating budget 
for Music Day 1996. He explained that if the Art 
Commission were to undertake the role of umbrella 
organization, it would have the ultimate responsibility 
of raising the necessary $55,564. He also said a 
fiscal sponsor would be needed to receive and 
administer funds raised. He said that the consultant 
who has managed the event in the past will give a 
presentation at the next Performing Arts Committee 
meeting. 

President Gatti discussed the desirability of Art 
Commission sponsorship of more performing arts events. 
He said that Music Day was the only such event that was 
free to the public and that provided a venue for a 
large number and variety of multicultural 
organizations. He suggested that the cost was modest 
for what the event was. 

The Commissioners discussed fundraising possibilities 
and obstacles, the need to retain a fiscal sponsor to 
receive and administer funds, and the need to verify 
the budget. They agreed that they did not yet have 
adequate information to make an informed decision on 
Art Commission sponsorship of the event. 

3 . Cultural Equity Grants Program 

Program Director Lawrence Thoo announced that the 
application deadline for the Organization Projects 
Grants category was Monday, December 23. He said that 
three informational workshops had been held and were 
well attended, and that he was fielding between 6 and 
12 phone calls per day. He said that he expected to 
receive approximately 100 proposals. 

In response to a question, he explained that the 
allocation for the program is 2.25% of the Hotel Tax 
Fund 

He gave the Commissioners an update on the assembly of 
an Advisory Committee to review feedback on the program 
by constituents. He raised the possibility of 
contracting a person for staff support during the 
review process. The Commissioners will receive updates 
and summaries of the feedback. Mr. Thoo also invited 
the Commissioners to attend review sessions and the OPG 
panel. He will inform them of the dates once the 
schedule is determined. 



4. Reallocation of City Site funds to the Mary Ellen 
Pleasant Exhibition 

Mr. Newirth explained that Gallery Director Rupert 
Jenkins had budgeted for an April or May City Site 
installation but that the future of the City Site lot 
was now in question. It has also become evident that 
Mr. Jenkins will have to recreate the Mary Ellen 
Pleasant Exhibition scheduled for the Gallery. He. 
would like to apply the money originally designated for 
the spring City Site installation to the Mary Ellen 
Pleasant exhibition instead. There is also the 
possibility that the exhibition could then become a 
traveling exhibit that would bring in rental fees. 

Motion to reallocate City Site funds to the Mary Ellen 
Pleasant exhibition. 
Moved: Mirikitani 
Vote: Unanimous 



The meeting adjourned at 6:00 p.m. 



Submitted 




MichefTe Liapes, program Assistant 



Approved. 





oJL vU.^Jl 



Riehard Newirth, Director 



S I F 



A C 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OPS Symthony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



v SAN FRANCISCQ^ART COMMISSION 

, EXECUTIVE COMMITTEE MEETING 

TUESDAY, JANUARY 28, 1997 






4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



DOCUMENTS DEPT 
JAN 27 1997 

SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



1 . Report from the Director of the Cultural Equity Grants program. 

2. Approve the following additions to the CEG panel pool: Nanette 
Fok, Jeannie Barroga, Preston Metcalfe, Linda Lilley, and Deborah 
Vaughn (see attached). 

3. Discussion and motion to approve the FY 1997-98 program budgets 
for the Street Artists and Cultural Equity programs. 

4. Discussion and motion to approve the FY 1997-98 budget 
submission to the Mayor. 

5. Music Day Festival 

-Discussion and motion to approve the Art Commission's 
management of the Music Day festival. 

-Motion to approve Commission staff submission of legislation to 
the Board of Supervisors for approval for World Arts West to act 
as fiscal sponsor for Music Day. 

6. Staff Report. 




Pity and County of 
San Francisco 



1/22/97 



25 Van Ness Ave. Suite 240. San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

♦Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with 
Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the An Commission will be held at ?S 
Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings are held in- 
Suite 70, basement level, and can be accessed by the two main elevators in the lobby of the buildino 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available 

Accessible curbsidc parking has been designated on Oak Street between Van Ness Avenue and Franklin 
Street. 

» 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 4.2 Buses—serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, "call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In order 
to assist the city's efforts to accommodate such people, attendees at public meetings are reminded that other 
attendees may be sensitive to various chemical based products. Please help the city to accommodate these 
individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252-2596 at 
least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

... Government's duty is to serve the public, reaching its decisions in full view of the public. 

Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations 
are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK 
FORCE AT 554-6075. 



Nancy, 

For the Exec Cmte agenda: 

Approve the following additions to the CEG panel pool: 

Nanette Fok 

Development Director 

National Asian American Telecommunications Association 

Jeannie Barroga 

Literary Manager/Spectrum Artist 

TheatreWorks 

Playwriting teacher 

Brava! for Women in the Arts 

Preston Metcalfe 

Director 

San Jose Institute of Contemporary Art 

Linda Lilley 

Public Relations/Special Events Representative 
American Indian Film Institute 

Deborah Vaughn 

Artistic Director 
Dimensions Dance Theater 
Chair of the Dance Dept. 
Contra Costa College 



S F 



A C 



SAN FRANCISCO ART CO MM I S S I O N 



?0- 327 



rwnr 



PROGRAMS 



Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



1. 




City and County of 
San Francisco 



SAN FRANCISCO ART COMMISSION 
^EXECUTIVE COMMITTEE MEETING 
Tuesday, ^January 28, 1997 \ 4 p.m 
25 Van Ness Avenue^ Suite 70 

MINUTES 
"5 

The meeting was called to order at 4:15. 



DOCUMENTS DEPT. 

FEB 6 1997 

SAN FRANCISCO 

PUBLIC LIBRARY 



Commissioners Present: Stanlee Gatti, Willis Kirk, 
Janice Mirikitani, Armando Rascon, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence 
Thoo , Michele Liapes 

Report from the Director of the Cultural Equity Grants 
program 

Lawrence Thoo discussed the proposed additions to the 
CEG panel pool. They were Jeannie Barroga, TheatreWorks 
and Brava! for Women in the Arts; Nanette Fok, National 
Asian American Telecommunications Association; Linda 
Lilley, American Indian Film Institute; Deborah Vaughn, 
Dimensions Dance Theater; Joe Lambert, San Francisco 
Digital Media Center; Joseph Tuohy, Bay Area Dance 
Series . 

In an update on the Organization Projects Grants cycle, 
he said that all received applications are nearly 
processed. Eighty-five proposals are still active in 
the pool, representing 90 organizations. Of the 
proposals received, two were pulled because they failed 
to meet guideline criteria. The essential issue for 
both was the amount of time spent in San Francisco in 
relation to time spent touring. Two other organization 
applicants are still in question in regard to the same 
issue. Two other applications were pulled by the 
organizations themselves because they were too small to 
qualify for the large grant amounts they were 
requesting . 

The Commissioners discussed the ongoing difficulty for 
local artists to make a living in San Francisco, and 
the need to make it easier for them to have a home 
season. Commissioner Mirikitani asked Mr. Thoo to 
inform her of discussions he has on this issue. 

Motion to approve the following additions to the CEG 
panel pool: Nanette Fok, Jeannie Barroga, Linda Lilley, 
Deborah Vaughn, Joe Lambert, Joseph Tuohy. 
Motion: Kirk 
Vote: Unanimous 



25 Van Ness Ave. Suite 240. San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Art Commission Executive Committee Minutes 01/28/97 



3. Budgets for Street Artist and CEG Programs 

Mr. Newirth reviewed past budget allocations for the 
Street Artists Program, a self-supporting program, 
funded by fee revenues. In FY 95-96, the expenses were 
$133,875. In FY 96-97, the budgeted revenue was 
$140,000. The projection for FY 97-98 is also $140,000. 

The Cultural Equity Grants Program is funded by the 
Hotel Tax Fund. The allocation is 2.25% of the Hotel 
Tax, and projections are based on the preceding year's 
figures. Mr. Newirth explained that the budgets for 
these two programs must be submitted at the same time 
as the General Fund budget. 

Motion to approve the FY 1997-98 program budget for the 

Street Artists Program. 
Moved: Rogers 
Vote: Unanimous 

Motion to approve the FY 97-98 program budget for the 
Cultural Equity Grants Program. 
Moved: Mirikitani 
Vote: Unanimous 

Commissioner Mirkitani departed at 5:10 p.m. 

4. FY 1997-98 Budget Submission to the Mayor 

Mr. Newirth and Ms. Gonchar reviewed with the 
Commissioners the proposed General Fund budget 
submission to the Mayor's Office. Mr. Newirth reviewed 
the cuts that had taken place between FY 92-93 and FY 
95-96. Items cut included the receptionist position, 
the Gallery Director's position, 2/5 of the gallery 
assistant position, and $14,000 in programmatic 
funding. 

He also explained a recent directive from the Mayor's 
Office requiring budget submissions to be in two 
pieces: (1) a cost to continue budget; (2) new 
initiatives, such as computers, new positions, new 
proposals . 

He asked the Commissioners for direction on how to 
designate certain items. He explained that, since the 
2/5 portion of the gallery assistant position, the 
gallery director's position, and certain program 
expenses were once part of the general fund budget, it 
was possible to argue that this funding was needed in 
order for the Art Commission to continue providing 
service at the same level. The alternative would be to 
treat these items as new initiatives. If they are 






Art Commission Executive Committee Minutes 01/28/97 



submitted as part of the cost to continue budget, prior 
approval will be needed from Steve Agostini, the 
Mayor's Finance Director. Commissioner Gatti will 
discuss this issue with Mr. Agostini. 

Motion to approve the FY 1997-98 budget submission to 
the Mayor. 
Moved: Rascon 
Vote: Unanimous 

5. Music Day Festival 

The staff and Commissioners discussed the prospects for 
raising the necessary funding with Dr. Ulrich Sacker's 
help. Mr. Newirth and Commissioner Gatti will meet with 
Dr. Sacker. The Commission will promise between $5,000 
and $10,000 for the event. Commissioner Kirk reported 
that he has been contacting potential new funding 
sources. Mr. Thoo has contacted World Arts West as a 
potential fiscal sponsor. The organization would charge 
a 5% fee. It will be necessary to have legislation 
passed in order to designate World Arts West as the 
fiscal sponsor. 

Motion to approve the Art Commission's management of 
the Music Day Festival and authorize the staff to 
submit draft legislation to the Board of Supervisors 
for World Arts West to act as a fiscal sponsor. 
Moved: Rascon 
Vote: Unanimous 

6. Staff Reports 

Mr. Newirth announced a forthcoming meeting at the 
Center for African and African American Arts to discuss 
the cultural centers appropriations bond measure. 

The Commissioners and staff discussed the status of 
communication between the Commission and the Mission 
Cultural Center for Latino Arts board. 

The staff and Commissioners discussed the forthcoming 
installation of new street furniture (lighting, benches 
and kiosks to be donated by JCDecaux ) on the Howard 
Street block at Moscone. Commissioner Gatti said that 
the new street furniture items would be the in same 
locations as those currently in place. A specially 
noticed Civic Design Review Committee meeting will be 
held before the full Commission Meeting on February 10 
to review the project for Phase I, II., and III. 

Commissioner Gatti introduced discussion on the Bammie 
Walk of Fame and the proposal to embed stars in the 
pavement throughout the Civic Center area. Ms. Gonchar 



Art Commission Executive Committee Minutes 01/28/97 



will check with Deputy City Attorney Miriam Stombler on 
the nature of the Art Commission role in the approval 
process. 

The Commissioners discussed the public art process and 
their wish to participate in the initial defining of 
the nature, scale and scope of new art projects. They 
also discussed the importance of building San 
Francisco's image as a major international city, the 
need to open competitions to an international pool of 
top applicants, and the Commission responsibility to 
push selected architects and artists to the highest 
level possible. They also discussed the importance of 
Commissioner involvement in civic affairs and the need 
for heightened communication between the members of 
different committees. 



The meeting adjourned at 6:30 p.m. 



Submitted 



Approved 




.ichard Newirth, Director 



S F 



A C 



SAN FRANCISCO ART COMMISSION 
• 4 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

)PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



Commission Gallery. 

401 Van Ness Avenue 

415.554.6080 



f)7C.3P7 



3/^7/37 



^EXECUTIVE COMMITTEE MEETING 
THURSDAY, MARCH 27, 199?2 > 
4:00 P.M. 

25 VAN NESS AVENUE 
COMMISSION MEETING ROOM SUITE 70 ^ 

SAN FRANCISCO, CA 94102 ^r-yM£NTS D 



DOC* 



AGENDA 






1 . Report from the Director of the Cultural Equity Grants program. 

2. Discussion and motion to approve of the 1997 Organizational 
Project Grant panel recommendations. 

3. Discussion and motion to approve a Public Art Fund allocation to 1997 
Music Day festival. 

4. Discussion and motion to authorize the Director of Cultural Affairs 
to enter into contract with World Arts West to serve as fiscal 
sponsor of 1997 Music Day festival. 

5. Discussion and motion to authorize the Director of Cultural Affairs 
to enter into contract with Toni Hafter, Project Director of 1997 
Music Day festival. / 

6. Staff Report. 




City and County of 
San Francisco 



3/17/97 



25 Van Ness Ave. Suite 240, San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 






*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains -stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in/the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting.' Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 



S F 



A C 



SAN FRANCISCO ART COMMISSION 
/ * 



2) f)76-327 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 






Cultural Eojjity Grants . I 

'OPS Symphony Concerts /jlnCff*^ 

Public Art SAN FRANCISCO ART COMMISSION 

25 VAN NESS AVENUE, SUITE 70 



Street Artists Licenses 

Suite 70 

415.252.2581 



it Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



EXECUTIVE COMMITTEE MEETING 
y APRIL 15, 1997 AT 4:00 P.M. 



<i 



HAS BEEN CANCELLED 



ftP R 1 4 1997 

CAN FRANCISCO 
PUBLIC UBRABY 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



; 



/ 



SAN FRANCISCO ART COMMISSION 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



Sf 

frno. 2U7 
*l 



4. 



San Francisco Art Commission 
j, Executive Committee Meeting 
J^gyTn/r99X >riiesHay T 4 p.m. 
25 Van Ness Ave., Suite 70 



^Agenda 



DOCUMENTS DEPT. 
MAY 1 9 1997 

SAN FRANCISCO 
PUBLIC LIBRARY 



Staff briefing on the Asian Pacific American Arts Community 
Development Initiative 

Motion to accept and expand an NEA Planning and Stabilization 
Grant for the Asian Pacific American Arts Community 
Development Initiative in the amount of $50,000. 

Motion to approve preliminary working budget for the Asian 
Pacific American Arts Community Development Initiative. 

Discussion and possible motion to approve final allocation from 
the Cultural Equity Grants budget to fulfill matching 
requirements of NEA grant as indicated in the preliminary 
working budget. 

Report from the Program Director of the Cultural Equity Grants 
Program on activities of the program. 

Update on plans to review CEG guidelines and policies. 

Motion to pay honorarium of up to $10,000 for intern to 
coordinate review of CEG guidelines and policies. 

Motion to add the following people to the CEG panel pool: 
Jennifer Spangler, independent arts consultant, founding 
manager, Arthouse; Sue Coliton, . manager, Cultural Facilities 
Fund, Bay Area Program; Susan Chung, director, Business Arts 
Council; Troy Brown, architect, San Jose Arts Commissioner; 
Marnie Gillett, executive director, San Francisco Camera Works. 




City ano County of 
San Francisco 



Staff update and discussion on the Art Commission fiscal year 
1997-98 budget. 

Staff update, discussion and possible request for action from the 
Commission regarding the California Cultural Tourism Initiative. 

Staff briefing about New York WritersCorps meeting and future 
direction of the program 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Asian 


raciric isianaer American Arts community uevelopmenf Initiative 


























BUDGET SCENARIOS 




































Original 




Projected 




Income 




































SFAC cash 








$41,500 




$43,850 




SF Foundation 








$10,000 




$10,000 




Zellerbach 








$10,000 




$3,000 




NEA 










$86,100 




$50,000 




GFTA 










$0 




$30,000 




AT&T 










$0 




$10,000 




Marin Community Foundation 






$0 




$0 




East Bay Community Foundation 




$0 




$0 




Santa Clara County Art Commission 




$0 




$0 




























TOTAL = 




$147,600 




$146,850 




































































Original 




Projected 




Expenses 




































Overheac 


projector 








$450 




$450 




Computer 








$4,000 




$4,000 




Office space 








$7,200 




$7,200 




















Project Coordinator 








$54,000 


$49,500 




Principle planning consultant team 




$46,300 


$46,300 




Targeted consultants 






$10,000 


$8,000 




Outreach costs to coalition members 




$0 




$10,000 






















Postage/copying, etc. 






$3,800 


; 




Publications, periodical, misc. 






$2,700 




$2,700 




Research materials 
































Travel (including per diem) 






$19,200 


$4,900 






















Pilot Implementation Projects 






$0 




$10,000 


























TOTAL = 




$147,650 


I $146,850 




























Difference= 


($50) 




$0 


































1 


In-Kind 






; 






Co-directors salaries and fringe 


$21,204 


$21,204 | 


Telephone Service 






$1,440 




$1,440 




Internet access 








$406 




$406 




Meeting Supplies 








$1,500 




$1,500 




























TOTAL = 




$24,550 




$24,550 





ACCESSIBILITY INFORMATION 

^Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
xoith Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



SAN FRANCISCO ART COMMISSION 



/ 



6F 
A7<?.3P7 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



,t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



+ 1 



t/n/n 



EXECUTIVE COMMITTEE MEETING 
TUESDAY, 3IJNE 17, 19 92^ 
4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 



CEG Director program report. 



DOCUMENTS DEPT 

JUN 17 1997 

SAN FRANCISCO 
PUBLIC L,l. : ..- 



Review and motion to approve panel recommendations for Cultural 
Equity Initiatives Level 2 grants. 



Discussion and possible motion regarding request of Theater 
Rhinoceros for an exception to the lease requirement for Capital 
Improvement grants. 

Recommendation to approve the following Public Art Fund allocations 
for FY 1997-1998: 

Cultural Center Maintenace Contracts $20,000 

CAE Program Expenses $ 7,875 

CAE Program Assistant (salary/benefits) $32,700 

Professional Development Project $10,000 

Summer Youth Arts Internship $ 3,000 

Gallery Director (salary /benefits) $47,350 

Gallery Program Expenses (July/August) $ 5,000 

Cultural Tourism Inititative (2 years) $40,000 



Total PAF allocation 



$165.925 




City and County of 
San Francisco 



Update Making Waves budget. 



6-10-97 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

■ 
*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 

with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside paridng has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

X K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals. with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

■ 
Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



S F 



A C 



SAN FRANCISCO ART COMMISSION 
• <■ 

5T 

EXECUTIVE COMMITTEE MEETING 

^°-^1 TUESDAY, sBJLY 29, 19gD 

4:00 P.M. 



I 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



l/^/^ 



25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 



DOCUMENTS DEP^. 
JUL 2 5 1997 

SAN FRANCISCO 
PUBLIC LIBRARY 



1 . CEG Director program report. 



2. Review and motion to approve panel recommendations for 
Cultural Equity 1997 Creative Space grants. 

3. Review and motion to approve panel recommendations for 
1997 Cultural Equity Initiatives Level 1 grants. 

4. Motion to approve the following additions to the CEG 
panel pool: 

Sachiko Nakamura, performance artist 
Karen Amano, stage director and dramaturg 
Gang Situ, composer 

5. Motion to approve a grant to Golden Gate University of $10,000 
to support honoraria for a CEG intern. 

6. Review and motion to approve the FY1 997-98 Gallery Budget. 

7. Motion to approve a public art fund allocation of $75,000 for 
Gallery programming and Gallery Director's salary and benefits 
for fiscal year 1997-1998. 

8. Motion to approve a grant of up to $30,000 to the San Francisco 
Study Center for the California Cultural Tourism Initiative. 




City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 

with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside paridng has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals. with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



^SAN FRANCISCO /RT COMMISSION 






L 



PROGRAMS 



Civic Art Collection 

Civic Design Review 

Community Arts 

St Education 

Cultural Equity Grants 

POPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



rt Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



3F 
01O.3Z1 

*l 



EXECUTIVE COMMITTEE MEETING 
TUESDAY, AUGUS^IM^X^ 
4:00 P.M7 - 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 



1. CEG Director program report. 



2. Motion to approve the following additions to the CEG panel pool: 

Amy Gonzales, stage director 

Joseph Jennings, Music Director, Chanticleer 

Mary Watkins, composer 

Robbin Frey, dancer, choreographer 

John McC luggage, Assoc Artistic Director, SJ Repertory Theater 

others to be announced 



DOCUMENTS DEPT. 
AUG 1 5 1997 

SAN FRANCISCO 
PUBLIC LIBRARY 



3. Review and motion to approve the FY 1997-98 Writers Corps budget. 

4. Motion to authorize the Director of Cultural Affairs to enter into contract with Janet 
Heller to direct the Writers Corps program in an amount not to exceed $50,000. 

5. Review and motion to approve the FY 1997-98 CAE budget 

6. Recommendation to approve the following Public Art Fund allocation for 
FY 1997-98: 

Community Organization Festivals 



Gospel Festival 
Re-beat Festival 
Barrio Festival 
St. Theater Festival 
CAAAC Orisha Conference 



$16,250 

$3250 
$3250 
$3250 
$3250 
$3250 




City and County of 
San Francisco 



7. Review and motion to approve the spending plan for the Cultural Center Line Item 
Legislation for FY 1997-98. 

8. Motion to approve the initial installment(25%) of programmatic grants to the 
Cultural Centers for FY 97-98 as follows: 

Bayview Opera House $ 1 5,6 1 

CAAAC $24,807 

Mission Cultural Center for Latino Arts $36,5 14 

SOMAR $52,369 

Total $129,309 



25 Van Ness Ave. Suite 240. San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 




ACCESSIBILITY INFORMATION 

*Pnrsuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



3P7 



Wf7 



SAN FRANCISCO .ART COMMISSION 

DOCUMENTS DEPT. 
San Francisco Art Commission 

^Executive Committee MeetingJYlinutes OCT 3 1 1997 

programs October 21, 1997, Tuesday, 4 p.m. ^ FRANCISC0 



c.v,c art couict.on 25 Van Ness Ave -> Suite 70 PUBLIC LIBRARY 

Civic Desicn Review 
Community Arts 

& education Commissioners Present: Willis Kirk, Janice Mirikitani, Emery Rogers 

Cultural Equity Grants 
>OPS Symphony Concerts 

public art Staff Present: Richard Newirth, Nancy Gonchar, Lawrence Thoo, Jennifer Ross, 
Michele Liapes 



Street Artists Licenses 

Suite 70 

415.252.2581 



The meeting was called to order at 4:05 p.m. 



rt Commission Gallery 

401 van ness avenue 1. Cultural Equity Grants: Individual Artists Commissions 

415.554.6080 

Mr. Thoo reported that the review panel had recommended individual artists 
commissions to 18 applicants. He presented an alternative staff recommendation for 
two of the recommendations, asking that the grant amount be 75% of the requested 
amount instead of the recommended 70%. This would increase each grant by $500, 
a total of $1,000, and would serve to reinforce the Commission desire to fund CEG 
grants at or close to the amounts requested. The change would bring the total value 
of IAC grants this year to $164,610. 

Motion to approve the following panel recommendations for 1998 Individual 
Artist Commissions Grants. 

Jon Jang S10,000 

Brenda Wong Aoki $10,000 

Miya Masaoka S10,000 

Sara Felder S10,000 

Idris Ackamoor $10,000 

Jorge Ignacio Cortinas S10,000 

Albert Lujan $6,250 

Scott Wells S9,500 

Lily Cai $9,500 

William Ludtke $9,500 

Alison Wright $9,180 

Jo Kreiter $9,500 

Pamela Z. $9,500 

Kim Epifano $8,310 

Krissy Keefer $9,500 

I Donald Swearingen $8,870 

Oscar Ramirez $7,500 

city and county of Enrico F. Labayen $7,500 

San Franc.sco Total $164,610 




25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Moved: Kirk 

Vote: Unanimous 

2. CEI-OPG Guidelines Review Progress Report 

Mr. Thoo said that the review process for the CEI and OPG categories had begun, so 
that program intentions could be either reaffirmed or revised. The review would 
also include a perception check to verify that communication to all constituents had 
been effective. 

Major issues being re-examined included eligibility requirements, appropriate 
projects, funding levels and limitations, evaluation criteria, review panels, time 
frames for the program, the inclusion of a more rigorous grants evaluation process, 
and technical assistance by staff to grantees. Also being examined were issues on 
the impact of the programs on the arts community. Mr. Thoo said that the review 
was currently at the stage of information-gathering from applicants, commissioners 
and other interested organizations. Mr. Thoo said that the schedule called for 
reporting findings in November and December, and making recommendations in 
December and January. Implementation of recommendations would begin in the 
spring and fall, with some of the larger changes possibly being phased in over a two- 
year period. 

In response to a question from Commissioner Rogers, Mr. Thoo said that 
application forms were evaluated every year. 

Mr. Thoo discussed the funding limitation issue and the goal of making the program 
available to as many organizations as possible. He said that of the 131 organizations 
who received grants under the OPG or CEI category, only 49 had received multiple . 
grants. This indicated that the program had been accessible to a broad range of 
applicants. 

He announced dates for upcoming public meetings. Mr. Newirth suggested that it 
would be beneficial for Commissioners to hear firsthand the community input. 

3. Public Art Fund Allocation for Rickey Sculpture Allocation 

Mr. Newirth and Debra Lehane explained that a cap had been set by the donor on 
the installation cost, and that $6,700 would be needed to pay for completion of the 
project. 

Motion to approve a Public Art Fund allocation of S6/700 for expenses related 
to the installation of the Rickey sculpture. 

Moved: Rogers 

Vote: Unanimous 



4. Public Art Fund Allocation of $5,000 for Memberships in Professional 
Organizations 

Mr. Newirth explained that Art Commission membership in certain professional 
organizations provided Commissioners and staff with important publications and 
alerts. The national organization Americans for the Arts in particular serves as an 
advocacy organization. 

Motion to approve a Public Art Fund allocation of $5,000 for memberships in 
professional organizations. 

Moved: Kirk 

Vote: Unanimous 

5. ArtHouse 

Mr. Newirth discussed the issue of Commission oversight of the program, which is a 
joint program of the Art Commission and California Lawyers for the Arts (CLA). 
He raised the possibility of changing the Committee jurisdiction from the CAE 
Committee to the Executive Committee under the Cultural Equity Grants Program. 
This would be a logical shift since the ArtHouse program advocates for live/work 
spaces for artists, and the CEG Creative Space program is available to developers 
for the creation of live/work spaces. The CEG program has a solid process in place 
that would be effective for supporting the ArtHouse program. It would allow the Art 
Commission to take a leadership role in coordinating funding for facilities. 

Mr. Newirth recommended continuing the grant to CLA for support at the same 
level. He said that the time had come to verify that the Art Commission was fiscally 
responsible in its allocations for the program. 

Motion to approve a Public Art Fund allocation of $11,500 for ArtHouse. 

Moved: Mirikitani 

Vote: Unanimous 

Motion to approve a grant of S25,000 to California Lawyers for the Arts for 
ArtHouse. 

Moved: Mirikitani 

Vote: Unanimous 

6. Allocation for Staff Travel 

Mr. Newirth and Ms. Gonchar explained that allocations for staff travel would be 
used to attend important conferences. There would also be opportunities for 
Commissioners to attend conferences if they wished. 



Motion to approve a Public Art Fund allocation of $5,000 for staff travel to 
conferences. 

Moved: Rogers 

Vote: Unanimous 

7. Motion to approve a Public Art Fund allocation of $1,000 for Art 
Commission banner and signage for Suites 60, 70 and 240. 

Moved: Rogers 

Vote: Unanimous 

8. Allocation for Miscellaneous Administrative Expenses 

It was explained that miscellaneous administrative expenses included personnel 
training and purchase of or subscription to publications. 

Motion to approve a Public Art Fund allocation of $1,000 for miscellaneous 
administrative expenses 

Moved: Mirikitani 

Vote: Unanimous 

9. Allocation for Purchase of New Conference Chairs 

Mr. Newirth explained that four additional conference room chairs were needed to 
accommodate the addition of the new Commissioners. 

Motion to approve a Public Art Fund allocation of $1,500 for the purchase of 
four new commissioner conference chairs. 

Moved: Mirikitani 

Vote: Unanimous 

10. Staff Report 

Mr. Thoo said that CEG advisory committee member Thomas Simpson was 
available to answer questions from the Commissioners. Mr. Simpson urged the 
Commissioners to attend advisory committee meetings. 

The Meeting 

Submitted 




Approved 

Richard Newirth, Director 






\fCW A* <?Y~€c CiuCf^ (O/^-iAj'J 






Cultural Equity Grants 

Reviewing and Revising the 

Cultural Equity Initiatives and 
Organization Project Grants 



Guidelines 






W£h ■ ' """ ' ' ' ' • : 


: 


|| Cultural Equity Grants 


i : : 


n Individual Artist Commissions 


g&%ffl$$!!aeW^v5%'7' v 


% '. m Creative Space 


;.}\ 


m Organization Project Grants 


..-" ..'■'' \ 


m Cultural Equity Grants 


^■^&v^:/| 


': ■--•'/■': h:>- : .- % 


^B 


mmm ■ 


'■'■■■■■■ '^^^^B 

I 



What This is About 



H R^litjrGKeck 

>- Circumstances evolve 
>- Do original assumptions still hold up? 
^Reaffirm intentions — or revise them 
■ Perception Gheck 

*r. Have we communicated effectively? 
*- Did we mean what they got? 



■ ^V^-:-:^;-:\>fe-:-..,'---., - , :■; -..,-: ■ ■ ■ ,- -■■. ■ ■■.■■■■■■■.■■■-.■.,:■,...;.,■..■.., ..,■■■, . . ,.■■ . ■ ■ ■ ■ . ■ ; ..■;.. ,■ :, ■ .. ■■/■;■<_■■■■>':■ ■:..:<;■..:<,.■ 



m Eligibility requirements 

•►"Deeply rooted arid expressive of historically 

underserved communities" 
>■ "Midsized^ 
*- "Arts" organizations 
>■ Touring organizations 

m Appropriate projects 

e Funding levels and limitations 

■ Evaluation criteria 

Panels 



Issues 



B Program timeframes 

■ Evaluating grants made 

■ Technical assistance 

B Staff assistance in general including; 
review feedback 

B Staff ayattability 



Context 



b How different are the arts community 
and the ecosystem? 

fl What kind of difference has the 
programs made? 






Who's Involved 



T " 



3S3WE 



. - ■ ■ . .. .-. 

- ■ . 



H Community 
B Goininissioners 
m Advisory Committee 
Staff 






Advisory eommittee 

■ DeanriBorshay e Joe Rodriguez 

** NAATA (past) ^ SJ Off. of Culi 

B Jewelle Gomez m Thomas Simps 

»- Poetry Center *■ Afro Solo 

d Nancy Horn h Michael Smith 
- Kearny Street Workshop - American Ind 

Marklzu , .. ^ • . 



^ SJ Off. of Cultural Affairs 
13 Thomas Simpson 

- . ■ ■ ■ .-a . .. ■• 
m Michael Smith 
>- American Indian 



*- First Voice 
Linda Lucero 
>- Center for the Arts, YBG 



13 Jennifer Spangler 
>- arts consultant 



>~ ArtHouse (pasty 



Community 






Previous applicants 

Interested organizations that haven't 
applied 

Review Panelists 

Others 



■ ; . 




Organization Project Grants 



■'->■■:■ -■■ ■ ■ ■ ■■-■■■ .-.■■■■.■■- ■ - ■ ...'....:,..,■ ■■■.-■■: ■ ■ - -■' ■■■■■■■■ .■'- '• . ■..■.. .■■■.. : : -.-: 

B Stimulate the production and 
dissemination of high-quality works of 
arts in all disciplines in San Francisco 

m Expenses for last three fiscal year 
average no more than $900,000 



Prpjviouslv 



I Stimulate the production and 
dissemination of high-quality works of 
arts in San Francisco 

m Expenses for last fiscal year not 
exceeding $1,000,000 

Limited art forms in each cycle 




Grants Awarded (OPG) 



1995 
$251,600 
199fe 
$306,300 

1997 
$390,200 




Applications [ 
Grants I 



.': ; *fc»»>. 
■«■■■■ 





Cultural Equity Initio 



■ Initiatives aim^ at ^ffiancmg &e 
development stabilization (sustenance) and 
growth of San Francisco arts organizations 

Deeply rooted in and able to express the 
experiences of historically underserved 
communities/ such as African American, Asian 
American/disabled, Latino, lesbian and gay, 
Native American, Pacific Islander, women 



. ' - - • 



Cultural Equity Initiatives 



■ .:■- ;;■:.::;:;■ ■ ■ ':■■'■■■■■- ~ '''i#*%PW3>*? 



m Two categories 

» Level It standard/ brie^vear grants for 



initiatives consistent with organizations' 
mission and plans 



^S4U]j3SS!]^mm^^mmwMijJimi 



initiatives requiring an extended period of 
support 

No size limitations for eligibility 

.' : :••.'-"■ ■ •• . , ■..'■'.:..■. . *,, ■■■ 



. ■ ■'■'■■'•- 



Prisvidusly 



Initiatives intended to have lastag impact, with 
the potential to effect long-term changes in the 
San Francisco cultural landscape 

Arts organizations deeply rooted in and able to 
express the experiences of historically 
underserved communities, such as African 
American, Asian American, disabled, Latino, 
lesbian and gay, Native American, Pacific 
Islander, women 



Plus 

■ Only one category 

■ Level 2 introduced in second cycie 



*- Small and medium-sized organizations 
only 

>- Size limitations removed in following cycle 



,. ■ .- 




Distribution by Size 



SS^ffwjw^w 1 ^-^y attjwma 



^Cultural Equity Initiatives Level 1 



i$:- ■ 



80% } &SS 



wot' • •■■ »» 



apps ''grants apps : : ;'g^Bnts Lapps' '.grants 



v-'Ss'^-SKj^'!''''^''*'' 'H'^" S' : "'-■'" • ' - 




Multiple Grants 



1 131 organizations ha^e i^ceiyed 118 
grants from QPG and GH (including^ 
jomtgrants). 

■ 49 have received more than one grant 

30 have two, 16 have three, 3 have four 
grants. 

> 14 have >1 OPG; 10 have >1 CEI1; 3 have > 
1 GEI1/2 










S F 



A C 



SAN FRANCISCO ART CO MM I S S I O N 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

&. Education 

Cultural Equity Grants 

OPS Symphony Concerts 

0.3P7 PUBL,CART 

Street Artists Licenses 
Suite 70 
415. 2S2. 2581 



f ftM 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



San Francisco Art Commission 

^Executive Committee Meeting 

November 18, 1997, Tuesday, 4 p.m. 



"y. 



25 Van Ness Avenue, Suite 70 



AGENDA 



DOCUMENTS DEPT. 

NOV 1 8 1997 

SAN FRANCISCO 
PUBLIC LIBRARY 



Discussion regarding ArtHouse and motion to approve six-month work plan 
submitted by ArtHouse. 

Motion to approve a copying charge of 10 cents per page for any document 
request over ten pages or any request for three or more documents. 

Report from the Program Director of Cultural Equity Grants regarding CEI- 
OPG Guidelines Review progress report. 




City and County of 
v San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitatbn Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



S F 



A C 



SAN FRANCISCO, ^RT COMMISSION 



a 



070-3^7 

PROGRAMS <f/ 



Civic Art Collection 

Civic Design Review 

Community Arts 

&. Education 

Cultural Eqijity Grants 

DPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415. 2S2. 2581 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



^ EXECUTIVE COMMITTEE MEETING 

TUESDAY^ DECEMBER 16, 1997 

*'4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 



DEO 1 Z 1 

SAr 

PU8L! 






1. Motion to approve a Public Art Fund allocation of $33,000 for salary and benefits 
for the Public Information Officer. 

2. Motion to approve a Public Art Fund allocation of $12,500 for a grant to ArtHouse. 

3. Motion to approve a Public Art Fund allocation of up to $10,000 as a match to the 
recommended NEA grant for the restoration of the Jose Moya Delpino mural at 
CAAAC. 



) 



4. Staff report and discussion regarding Making Waves 1998. 

5. Report from the Program Director, Cultural Equity Grants regarding CEI-OPG 
Guidelines Review progress report. 

6. Report from the Program Director, Cultural Equity Grants with update regarding 
Asian American Theater Company. 







City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains -stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals. with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



S F 



A C 



PROGRAMS 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



it Commission Gallery 

401 Van Ness Avenue 

415. 5S4. 6080 



SAN FRANCISCO^ART COMMISSION 



f\l0.32l 



ll*fo 



jl-v^.i-td 



^EXECUTIVE COMMITTEE MEETING 

TUESDAY, JANUARY 20, 1998 

4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 



DOCUMENTS DE?T. 
JAN 1 6 1998 

Si-M FRANCISCO 
BLJC LIBRARY 



1 . Report from the Director of the Cultural Equity Grants program. 

2. Motion to approve additional members to the CEG panel pool. Actual candidates to 
be announced at the meeting. 

3. Discussion and motion to approve FY 1998-99 program budgets for Street Artists 
and Cultural Equity Grants programs. 

4. Discussion and motion to approve the FY 1998-99 General Fund budget submission 
to the Mayor. 

5. Motion to authorize the Director of Cultural Affairs to submit grant applications to 
the San Francisco Foundation for the 1998 Making Waves Festival and to the 
California Arts Council for the Community Arts and Education program. 







City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



FROM : SF ARTS COMMISSION 



PHONE NO. 



415 2522595 



Jan. 16 1998 09:52AM PI 






S|F 



AC 



PROGRAMS 

Civic Art Collection 

Civic Dkic>> Review 

Community ARTS 

& Education 

Cultural Equity Grants 

POPS Symfuomv CouciRTt 

PtllUC ART 



Street Artists Licenses 

Suite 70 

415-2S2.2S81 



TN.*.l ^^MMfsSVOtt V.ALLERY 

401 Van Ness Avenue 
4IS.S54.6080 



SAN FRANCISCO ART COMMISSION 



f\l 0.327 
+1 



EXECUTIVE COMMITTEE MEETING 

TUESDAY, JANUARY 20, 1998 

4:00 P.M. 

2S VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 

1 . Report from the Director of the Cultural Equity Grants program. 

2. Motion to approve arldifinnfll members to the CEG panel pool. AUual candidates 10 
be announced at the meeting. 

3. Discussion and motion to approve FY 1998-99 program budgets for Street Artists 
and Cultural Equity Grants programs. 

4. Discussion and motion to approve the FY 199S-99 General Fund budget submieeion 
to the Mayor. 

5. Motion to authorize the Director of Cultural Affairs k> submit grant applications to 
the San Francisco Foundation for the 1 998 Making Waves Festival and to the 
California Arts Council for the Community Arts and Education program. 

6. Discussion and motion to approve the Writers Coips Five-Year Plan. 



R«f 



City and County of 
San Francisco 



JAN 16 (9 9S 

(.J. ■<> 






D£ Vak) Wi*S Xvs. Suiti 3A0, Sam Francisco, Ca. 94\02 tev.. 



41S.1522S90 e a x 4. 1 S . 2 S. 1 . Z '. 



S F 



A C 



nn 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Eqijity Grants 

POPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



^AN FRANCISCO ^\RT COMMISSION 



+ \ 



*)*»fa 



San Francisco Art Commission 
^Executive Committee Meeting 
/February 24, 1998, Tuesday, 4 p.m. 

25 Van Ness Avenue, Suite 240 

(Small Conference Room) 



FEB 2 3 1998 

SAN FRANCISCO 
PUBLIC LIBRARY 



rt Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



AGENDA 



% 




City and County of 
San Francisco 



1 . Motion to authorize the Director of Cultural Affairs to submit a grant 
application to the Grants for the Arts for the 1998 Making Waves Festival. 

2. Motion to approve and review revisions to the Cultural Equity Initiative 
guidelines. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible cuibside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Please help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4851. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #701, San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http://www.ci.sf.ca.us/ethics/. 



S F 



A C 



^AN FRANCISCO, ART COMMISSION 



trograms 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Equity Grants 

OTS Symphony Concerts 

fuiuic Art 



Street Artists Licenses 

Suite 70 

4 15.252 2581 



t Commission Gallery 

401 Van Ness Avenue 
415.554.6080 






, EXECUTIVE COMMITTEE MEETING 

TUESDAY^AY 26, 1998 

4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



DOCUMENTS DEPT, 

MAY 2 2 1998 

SAN FRANCIS 
PUBLIC LIBRARY 



AGENDA 
^ 

1 . Report from the Program Director of Cultural Equity Grants. 

2. Review and motion to approve Creative Space grant recommendations. 

3. Motion to approve additions to the CEG panel pool. Actual candidates to be 
announced at the meeting. 

4. Discussion and possible motion as to whether organizations receiving funding from 
any program of the Art Commission in any given fiscal year are eligible to apply to 
any/all of the Cultural Equity Grants programs. 

5. Motion to authorize the Director of Cultural Affairs to enter into contract with the 
San Francisco Symphony to produce the 1998 Summer in the City concert series in 
an amount not to exceed $900,000. 




City and County of 
San Erancisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

"Pursuant to City policy and tke requirements of the 1973 Rehabilitation Act and the 1990 Americans 
with Dbabilities Act, all City agencies xuill make reasonable accommodations to the needs of persons 
with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the An Commission will 
be held at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. 
All meetings are held in Suite 70, basement level, and can be accessed by the two main 
elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains-stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses-serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove. Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-S925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are reminded 
that other attendees may be sensitive to various chemical based products. Piease help the city to 
accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon request 
at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415)252- 
2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact the Sunshine Ordinance Task Force at 554-4S51. 

Attention: Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance [SF Admin Code 
16.520 - 16.534] to register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 1390 Market Street #70'., San Francisco, CA 
94102, telephone (415) 554-9510, fax (415) 703-0121 and web site http.7/www.ci.sf.ca.us/ethics/. 



S F 



A C 



SAN 



0. 327 



U>H? 



PROGRAMS 



Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

ltural Eqjjity Grants 

S Symphony Concerts 

Public Art 



treet Artists Licenses 

Suite 70 

415.252.2581 



Commission Gallery 

31 Van Ness Avenue 

415.554.6080 




Cm AND COUSTY OF 

San Francisco 



FRANCISCO ART COMMISSION 



San Francisco Art Commission 
^Executive Committee Meeting Minutes 
May 26, 1998, Tuesday, 4 p.m. 
25 Van Ness Ave., Suite 70 



DOCUMENTS DEPT. 

JUNO H998 

c&n FRAN' 

pubuc ubraW 



Commissioners Present: Stanlee Gatti, Willis Kirk, Emery Rogers 

Staff Present: Lawrence Thoo, Jennifer Ross 

President Gatti called the Meeting to order at 4:20 p.m. 

1 . Report from the Program Director of Cultural Equity Grants Program 

Lawrence Thoo reported Panel recommendations for the Cultural Equity Initiative 
Grant - Level Two. Of the fourteen eligible proposals submitted, six organizations 
were invited to submit full proposals for final review. He reported that, for the first 
time, this year's panel requested the opportunity to interview representatives from 
each of the finalist organizations. Commissioner Rogers asked Mr. Thoo if he 
considered this a good idea, noting the chance of criticism that some organization 
representatives might be more articulate than others. Mr. Thoo responded that the 
idea as a whole is quite viable. He also added that the ability to come across well in 
an interview is similar in effect and as varied as the ability to put together a well- 
written proposal. Mr. Thoo invited Commissioners to attend the final phase of CEI- 
Level Two review - Tuesday, June 23, 1998 starting at noon. 

Mr. Thoo reported the receipt of 3 1 proposals for the Cultural Equity Initiative 
Grant - Level One. One proposal was deemed ineligible; the applicant organization 
has been notified. Panel recruitment is currently under way. 

Mr. Thoo reported that the work of the CEG Advisory Committee will continue 
through the summer. Upcoming issues related to the Organization Project Grant 
(OPG) program include whether or not RFPs should be offered twice annually as 
opposed to once annually. He reported that Advisory Committee members were not 
enthusiastic but willing to explore the option in an effort to accommodate 
scheduling and budgeting challenges experienced by some applicant organizations. 
Debate over whether to adjust funding policies to allow more grants to be made 
within the existing budget will also be resolved. An additional issue regarding 
eligibility when examining an organization's presence in San Francisco vs. its 
touring frequency will be further explored. Mr. Thoo reported Advisory Committee 
attrition over time because of the unanticipated length of the evaluation process. 
The Committee has suggested adding new members - Andrew Wood (local 
freelance administrative manager) and Lawrence Pech (Artistic Director of the 
Lawrence Pech Dance Co.) have been proposed. The Executive Committee agreed 
Mr. Thoo should add members on an ad hoc and noted that they should be advised 
only in the event that special attention is necessary. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tee. 415.252.2590 fax 415.252.2595 



Finally, Mr. Thoo invited Executive Committee members to the Asian Pacific 
Islander (API) Initiative public presentation scheduled for June 11, 1998. He 
requested suggestions to enhance the planning committee. Chinese Chamber of 
Commerce was suggested by Commissioner Gatti as a source of contacts. 

2. Review of CEG Creative Space Grant Recommendations 

Mr. Thoo reported awards to 1 1 organizations to support their facilities-related 
proposals. The grants ranged in size from $9,980 to $20,000 and were evenly split 
between Planning and Capital Improvement projects. The six top-ranking proposals 
were recommended for full funding, the remaining five at 90% of their grant 
requests. The recommended grants totaled $172,600, slightly more than $170,000 
originally planned. The difference fell within this year's contingency allowance. 

Commissioners acknowledged receipt of notes from panel review. The notes were 
submitted by staff in response to Commissioner Mirikitani's earlier request to 
review panel comments in order to understand why some proposals are not funded. 

Motion to approve the following 1998 Creative Space Grant recommendations. 
Moved: Willis 

Vote: Unanimous 

3. CEG Panel Pool 

Mr. Thoo presented the Committee with information on the additional members he 
proposed to add to the CEG panel pool. 

Motion to approve the following additional members to the CEG Panel Pool: 

Idris Ackamoor, multiple award-winning founder and co-artistic director of Cultural 

Odyssey; Carol J. Callen, Principal, CJ Callen & Associates, consultants to 

foundations, local governments and nonprofit organizations. Previously the director 

of the Lifeline Initiative, The San Francisco Foundation; Michael Palladino, 

President, Avelino Associates, an organizational consulting and systems integration 

firm. 

Moved: Gatti 

Vote: Unanimous 

5. Motion to authorize the Director of Cultural Affairs to enter into contract 

with the San Francisco Symphony to produce the 1998 Summer in the City concert 
series in an amount not to exceed $900,000 
Moved: Gatti 

Vote: Unanimous 



The Meeting adjoufR^H at 5:00 p 
Submitted 




S F 



A C 



SAN FRANCISCO ART COMMISSION 



programs 

:ivic Art Collection 

Civic Design Review 

Community Arts 

& Education 

tural Equity Grants 

Symphony Concerts 

Public Art 



reet Artists Licenses 

Suite 70 

415.252.2581 



■amission Gallery 

1 Van Ness Avenue 

415.554.6080 



To: Executive Committee 

From: Lawrence The 

Date: May 22, 1998 

Subject: Creative Space Grant Recommendations 




The Creative Space grants review panel recommends that 1998 grants be awarded to 1 1 organizations to 
support their facilities-related proposals. The grants would range in size from $9,980 to $20,000 and 
would be split nearly evenly between Planning and Capital Improvement projects. The six top-ranking 
proposals are recommended for full funding, the remaining five at 90 percent of their grant requests. The 
recommended grants total $1 72,600, slightly more than the $1 70,000 originally planned. The difference 
falls well within this year's contingency allowance. 



The panel reviewed a total of 23 of 25 proposals we received. The two not considered did not meet the 
eligibility criteria. (One of those, RHC, had filed an appeal for a waiver of eligibility criteria, which the 
Executive Committee debated and denied.) 

The panel did carefully debate funding a handful of additional proposals but ultimately decided against 
such a recommendation because every scenario considered would have required that no proposal be 
funded at more than about 65 percent of its grant request. The panel's recommendation is unanimous. 

By way of comparison, the Arts Commission awarded nine Creative Space grants in 1 997. They totaled just 
over $151,000. 

This year's panel consisted of five arts professionals with a variety in-depth facilities-related backgrounds, 
an architect with an extensive arts policy background and a city official responsible for development 
grant-making and grants oversight. Two of the panelists had also served on last year's review panel. The 
panel list is attached. 

The first attachment is the list of applicants showing their evaluation scores and the grants recommended 
for each. Immediately following are brief summary descriptions of each of the projects in the same order. 
The panel list is the final attachment. 




City and Colinty of 
San Francisco 



In addition, Jennifer has provided you separately her notes from the panel discussion of the proposals. 
Please keep in mind that these are "shorthand" notes and not a narrative description of the discussion. 
They serve primarily as a critical memory jog to us when we provide feedback to applicants. 
Consequently, you may find them a bit cryptic, in which case, please do not hesitate to ask us to explain. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Creative Space — 1998 grant recommendations 



Panel Ratinq 


No. 


91.7 


4 


89.9 


18 


86.9 


24 


86.3 


19 


84.1 


8 


82.3 


11 


80.0 


6 


79.6 


12 


79.2 


15 


78.4 


7 


78.4 


3 


75.4 


26 


75.3 


20 


74.9 


23 


73.4 


17 


72.9 


5 


72.3 


2 


70.9 


16 


69.3 


1 


67.3 


13 


66.3 


21 


60.0 


9 


53.7 


10 



A pplicant 

A Traveling Jewish Theatre 

Bay Area Video Coalition 

ABADA-Capoeira SF, Brazilian Cultural Academy 

Brady Street Dance Centre 

Galeria de la Raza 

Intersection for the Arts 

ODC/San Francisco 

Frameline 

Randall Museum Friends 

Precita Eyes Muralists Association 

Project Artaud Corporation 

Thick Description 

San Francisco Girls Chorus 

The LAB/ the art re grup, Inc. 

GP/TODCOA, Inc. 

Chinese Culture Foundation of San Francisco 

80 Langton Street, Inc, (dba New Langton Arts) 

Russian Center of San Francisco 

The Eureka Theatre Company 

Fifth Floor 

George Coates Performance Works 

Qcc-The Center for Lesbian Gay Bi and Trans Art & Culture 

Bay Area Theatresports 

Totals 



Request 


Grant 


$20,000 


$20,000 


$20,000 


$20,000 


$9,980 


$9,980 


$20,000 


$20,000 


$15,000 


$15,000 


$18,354 


$18,354 


$20,000 


$18,000 


$11,962 


$10,766 


$15,000 


$13,500 


$15,000 


$13,500 


$15,000 


$13,500 


$20,000 


$0 


$20,000 


$0 


$10,000 


$0 


$20,000 


$0 


$4,376 


$0 


$10,000 


$0 


$20,000 


$0 


$20,000 


$0 


$8,000 


$0 


$20,000 


$0 


$15,000 


$0 


$10,000 


$0 


$357,672 


$172,600 



5/22/98 



P- 1 



Asian and 

Pacific Islander 

Arts Community Development Initiative 

A Community-Based Cultural Planning Project 

— of the San Francisco Arts Commission 

in cooperation with ./ .•' ,-r" 

APAAC (the Asian and Pacific American Arts' 1 Coalition) 

in search of new and bette.rsuppprt for the' sustainability 
and advancement of arts 1 groups and individual artists rooted 
in Asian and PacificJslander American communities. 

Presentation 
Thursday, June 1 1, 1998 

6 pm 

Arts Commission Conference Room 

Suite 70 
25 Van Ness Avenue 

. : : " ." For information, contcic" 

Lawrence Thoo • 415 252-2565 • lawthoo@thecity.sfsu.eclj 

Liz Lerma • 415 252-2596 • laixtal@ool.con: 



With support from 

National Endowment for the Arts 

Grants for the Arts of the Hotel Tax Fund 

Cultural Equity Grants of the San Francisco Arts Commission 






S F 



A C 



SAN FRANCISCO ART COMMISSION 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Eqjjity Grants 

'OPS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 




City and County of 
San Francisco 



— —- — .» 



•OWENTSO**- 



San Francisco Art Commission QOCV 

^.Executive Committee MeetingJ^Iinutes M1G 3 1998 



^June 29, 1998, Tuesday, 4 p.m. 
*" 25 Van Ness Ave., Suite 70 



J 



tugs*" 



Commissioners Present: Stanlee Gatti, Willis Kirk, Emery Rogers, Janice Mirikitani 
Staff Present: Rich Newirth, Nancy Gonchar, Lawrence Thoo, Jennifer Ross 
President Gatti called the Meeting to order at 4: 10 p.m. 

1 . Report on Cultural Equity Grants Program 



Mr. Thoo reported the Asian and Pacific Islander Arts Community Development Initiative public 
outreach meeting on June 1 1, 1998 was well attended. Participant organizations are working 
toward more specificity in identifying goals. Project Coordinator Judy Nihei is conducting on-site 
research on technical assistance and resource assistance programs, including incubator projects. 

2. Review of CEG CEI Level II Grant Awards 

CEG Program Director Lawrence Thoo reported that the Cultural Equity Initiatives Level 
II panel had completed the evaluations of proposals but had not been able to make grant 
recommendations. The evaluations had resulted in scores for the lower four of the six finalist 
proposals that were each no more than 0.5 percentage points from another. Panelists felt that these 
scores were statistically equivalent and wanted an opportunity to revisit their scores for the four 
before making grant recommendations. Mr. Thoo reported that this request had come after the 
panel had begun discussing the funding recommendations and after having had an opportunity to 
revisit their scores (prior to beginning the funding discussion), a request he had denied. Mr. Thoo 
provided the Committee a joint letter from the panelists explaining their request and reluctance to 
proceed without having the opportunity to confirm or, if appropriate, amend scores. 

Director of Cultural Affairs Rich Newirth pointed out that the reason amendments to scores have 
been permitted only before a panel begins discussing funding recommendations is to avoid the 
appearance that scores can be adjusted to suit "favored" proposals or applicants without regard to 
the real results of the evaluations. 

Ms. Brenda Wong-Aoki of First Voice, the organization with the third-ranking proposal, addressed 
the Committee to urge that the panel not be allowed to adjust the scores to the potential 
disadvantage of First Voice. Ms. Laurie Lazar of 509 Cultural Center/The Luggage Store, which 
had the top-ranking proposal, addressed the Committee to express support for the current policies 
as outlined by Mr. Thoo and encouraged the continuation of a fair and clear policy. 

Following extensive discussion, the Committee decided to deny the panel's request on the grounds 
that there had been nothing improper in the evaluations themselves and that it would set a bad 
precedent to alter a policy and standing practice in mid-stream. The Committee also advised Mr. 
Thoo that he had the full support of the Committee in denying any similar requests for a mid- 
stream departure from policy and standing practice in the future. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



The Committee then decided to proceed without grant recommendations from the panel, but on the 
basis of the panel's evaluations, to make its own recommendations for grants to the Commission. 
The Committee decided that the only fair course was to fully fund the top three proposals, as the 
budget did not allow for more. 

Motion to approve 1998 Cultural Equity Initiatives Level II grant recommendations from the 
Executive Committee as follows: 

509 Cultural Center/The Luggage Store $109,500 over three years 

Precita Eyes Muralists Association, Inc. $120,000 over three years 

First Voice $120,000 over three years 

Moved: Gatti 
Vote: Unanimous 

3. Review of CEG CEI Level I Grant Recommendations 

Mr. Thoo withdrew a previously distributed set of grant recommendations from the CEI Level I 
review panel and reported a revised set of recommendations which the panel agreed to after Mr. 
Thoo had had an opportunity to take a closer look at the budget. The revised recommendations 
include two additional grants for a total of 23 and a budget total of $290,189. 

Mr. Newirth noted the absence of African American applicant organizations in the 1998 Level I 
cycle. 

Motion to approve the recommendations of the review panel for 1998 Cultural Equity Initiatives 
Level I grants. 
Moved: Gatti 
Vote: Unanimous 

4. CEG Panel Pool 

Mr. Thoo presented the Committee with information on the additional member he proposed to add 
to the CEG panel pool. 

Motion to approve the following additional member to the CEG panel Pool: Brenda Way, ODC 
Artistic Director 
Moved: Gatti 
Vote: Unanimous 

5. ArtHouse 

Motion to approve grant of $25,000 to ArtHouse for FY98/99 ($12,500 from the Public Arts fund 
and $12,500 from CEG). 
Moved: Kirk 
Vote: Unanimous 



6. Public Art Fund Allocations 

Motion to approve the Following Public Art Fund allocations for FY 98/99: 

CAE Program Assistant (salary /benefits) up to $44, 100 

Gallery Director (salary/benefits) up to $58,900 

Public Information Officer (salary/benefits) up to $57,500 

Gallery Program Expenses (six months) $13,000 

ArtHouse $12,500 

TOTAL ALLOCATION $ 1 86,000 
Moved: Kirk 
Vote: Unanimous 

7. Grant eligibility in other grant areas for organizations currently receiving funding. 

Discussion regarding eligibility of cultural centers (that currently receive dedicated line item) for 
CEG funds emphasized the future need for creation of specific guidelines. Director of Cultural 
Affairs Rich Newirth stated current policy would not exclude small residents organizations housed 
in cultural center facilities. 

8. Discussion regarding restoration of Jose Moya del Pino mural. 

Debra Lehane, Civic Art Collection Manager, reported on the status of the mural project located at 
the Center for African and African American Art & Culture (CAAAAC). Ms. Lehane reported that 
CAAAAC Program Assistant Sonia Manjon conveyed the culture center's Board wishes to 
redefine project to move mural to another site. Ms. Lehane and the San Francisco Art Commission 
received a $15,000 award from NEA for the mural restoration and supplemented it with $10,000 
from Art Commission funds. Ms. Lehane reminded Committee that CAAAAC is housed in a city- 
owned facility. Permission to remove or change the existing mural must be cleared through the Art 
Commission. 



The Meeting 
Submitted 



Approved 




Rich Newirth, Director 



S|F 



AC 



^AN FRANCISCO /.RT COMMISSION 



PROGRAMS 

Civic Ari Collection 

Civic Design Review 

Community Arts 

& Education 

gULTURAt Equity Grants 

>PS Symphony Concerts 

Public Art 



Si reet Artists Licenses 

Suite 70 

415.252.258! 



Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



(\10.321 



4 EXECUTIVE COMMITTEE MEETING 

TUESDAY AUGUST 25, 1998 

25 VAN'tfESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 
if.--.oo p. /n. 

AGENDA 



OOCUM&TS OEPT- 

AUG 1 4 1998 



1 . Discussion regarding the Asian Pacific Islander American Arts Community 
Development Initiative. 

2. Discussion and motion to approve FY 1998-99 Community Arts and Education 
Budget (excluding WritersCorps). 

3. Discussion and motion to approve FY 1998-99 WritersCorps Budget. 

4. Discussion and motion to approve FY 1998-99 Gallery Budget. 

5. Motion to approve the following Public Art Fund allocations for 
FY 98/99: 



5 



CAE Program Expenses 



$8,000 



6. Motion to approve the following additions to the CEG panel pool: Bonnie Earls- 
Solari and Cory Tong. 

7. Discussion of proposed changes to the CEG Organization Project Grant guidelines. 







City and County of 
San Francisco 



25 Van Ness Ave. Suite 240, San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 



*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the neeu> 
of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held 
at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings 
are held in Suite 70, basement level, and can be accessed by the two main elevators in the lobby of 
the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains: stopping at Van Ness and Market, one-half block from 

the building. 
9, 26, and 42 Buses: serving the area of Van Ness and Market. 

Civic Center BART: located at the intersection of Grove, Hyde, and Market 

Streets. 
For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or 
related disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at public 
meetings are reminded that other attendees may be sensitive to various chemical based products. 
Please help the city to accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available 
upon request at meetings. Please contact Liz Lerma in the Community Arts and Education Program 
at (415) 252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 61 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are 
open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A 
VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE AT 554-6075. 



j 



S F 



A C 



;an francisco/rt commission 



programs 

Civic Art Collection 

Civic Design Review 

Community Arts 

& Education 

Cultural Eqjjity Grants 

5PS Symphony Concerts 

Public Art 



Street Artists Licenses 

Suite 70 

415.252.2581 



r Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



ail:) 






'>, EXECUTIVE COMMITTEE MEETING 
TUESDAY, SEPTEMBER 15, 1998 AT 4 P.M. 

2? VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 

£ 



BOOSTS OEPT- 

SEP 1 1 OT8 



1 . Progress report on the Asian Pacific Islander American Arts Community 
Development Initiative. 

2. Discussion and motion to approve FY 1998-99 Community Arts and Education 
Budget (excluding WritersCorps). 

3. Discussion and motion to approve FY 1998-99 WritersCorps Budget. 

4. Discussion and motion to approve FY 1998-99 Gallery Budget. 

5. Motion to approve the following Public Art Fund allocations for 
FY 98/99: 

CAE Program Expenses $8,000 

6. Motion to approve additions to the CEG panel pool (names to be announced). 

7. Discussion of proposed changes to the CEG Organization Project Grant guidelines. 




) 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



A CCESSIBILITY INFORM A TJON 

♦Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the need c 
of persons with disabilities. 






Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held 
at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings 
are held in Suite 70, basement level, and can be accessed by the two main elevators in the lobby of 
the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains—stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses— serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are 
reminded that other attendees may be sensitive to various chemical based products. Please help the 
city to accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are open 
to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A 
VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE AT 554-6075. 



L 



) 



S|F 



AlC 



^SAN FRANCISCO^ART COMMISSION 



ZZ1 

Richard Newirth 
Director ot Cultural Attain 



*h 



Programs 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 

Suite 60 

Civic Arc Collection 

Street Artists Licenses 

Suite 70 

Art Commission Gallery 

401 Vao New Avenue 

415.554.6080 



EXECUTIVE COMMITTEE MEETING 

TUESDAY, JANUARY 19, 1999 

4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETENG ROOM SUTTE 70 

SAN FRANCISCO, CA 94102 



•, AGENDA 
£ 



1 . Report from ihe Director of the Cultural Equity Grants program. 

2. Report from Project Coordinator of the API project. 

3. Discussion and motion to approve the FY 1998-99 program budgets for Sti 
Artists and Cultural Equity Grants programs. \ 




Discussion and motion to approve the FY 1998-99 General Fund budget submission 
to the Mayor. 

Discussion and possible motion as to whether organizations receiving funding from 
any program of the Art Commission in any given fiscal year are eligible to apply to 
any/all of the Cultural Equity Grants programs. 



http://thecity.sf5u.edu/sfae/ 

i':// email: ?hcR:hecityjfsu.edu 

AIL:] 




City and County 
of San Francisco 



DOCUMENTS DEFT. 

JAN 1 5 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 






25 v.n N«* Ave,™., Sum 240 h» F—sco 

S6SSSSS STt> : "ON 3N0Hd 



, CA 94102 Phone (415) 252^2590 



Fax (415) 252-2595 




Id Wd9£:20 666T ST -u*f 



N0ISSIWN0D SidU dS : UlOdd 




^AN FRANCISCO^RT COMMISSION 



Richard Newirth 
ictor of Cultural Affairs 

. 337 

Programs 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

\rt Commission Gallery 

401 Van Ness Avenue 

,,, 415.554.6080 



^Executive Committee Meeting 
larch 16, 1999, Tuesday, 4:00 p.i 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 

MAR 1 6 1929 

SAN FRANCISCO 
PUBLIC LIBRARY 



AGENDA 



1 . Presentation by Commissioner Andrew Brother Elk and discussion of the 
following items: 

Motion to support the Neighborhood Parks Task Force request for 
appropriate funding from the Board of Supervisors to establish an Arts 
Recreation Program, the purpose of which is to deliver art and cultural 
workshops for all ages of San Franciscans in recreation centers and parks. 

2. Report from the Director of Cultural Equity Grants. 

3. Motion to approve the payment of honoraria to Kathy Woodruff and 
Elizabeth Chur for interim program assistance for the Cultural Equity 
Grants program at a rate up to $17.20 per hour until a permanent CEG 
program assistant is in place. 



*.//tbecity.sfsu.ec!u/sfac/ ^ Motion to approve payment o f a monthly intern stipend to Sandy Giraud, 
I sfac@thecity.sfsu.edu a student nt the University of San Francisco, at the rate of $1,000 per 

month, pro rated for partial months, through June 1999. 

5. Request for consideration of the homeless as an addition to the set of 
historically underserved communities recognized for the purposes of the 
Cultural Equity Grants Program. 

6. Discussion regarding the FY 1999-2000 budget submission to the Mayor's 
Office. 




City and County 
of San Francisco 






7. Motion to approve the Director of Cultural Affairs to apply for an H-1B 
visa on behalf of Susan Gray, assistant in the Public Art Program and 
Civic Design. 

8. Motion to approve the payment of up to $5,000 to Donna Graves for 
editorial and production of the next issue of the Art Commission 
newsletter. 

9. Motion to approve a Public Art Fund allocation of $7,200 for workstations 
including chairs, wiring and phone for two interns. 



Van Ness Avenue, Suite 240 San Francisco, CA 94102 Phone (415) 252-2590 Fax (415) 252-2595 



ACCESSIBILITY INFORMATION 



< 



♦Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the needs 
of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held 
at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All meetings 
are held in Suite 70, basement level, and can be accessed by the two main elevators in the lobby of 

the building. 

■ 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

I 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains— stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses --serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 



C 



Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are 
reminded that other attendees may be sensitive to various chemical based products. Please help the 
city to accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before die people and that City operations are opd 
to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A 
VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK FORCE AT 554-6075. 



S|F 



A C 



SAN FRANCISCO ART COMMISSION 



Richard Newirth 
ector of Cultural Affairs 



0.337 



<,/?<? 



Programs 



Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

Art Commission Gallery 

401 Van Ness Avenue 

?:/, 415.554.6080 



■://thecity.sfsu.e^''->fac/ 
ail: sfac@thecity.sfsu.edu 



EXECUTIVE COMMITTEE MEETING 

TUESDAY,;VIARCH 16, 1999 

4:(fo P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



AGENDA 



1 . Report from the Director of Cultural Equity Grants. 



DOCUMENTS DEPT. 

MAR 1 2 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



2. Motion to approve the payment of honoraria to Kathy Woodruff and Elizabeth 
Chur for interim program assistance for the Cultural Equity Grants program at 
a rate up to $17.20 per hour until a permanent CEG program assistant is in 
place. 

3. Motion to approve payment of a monthly intern stipend to Sandy Giraud, a 
student at the University of San Francisco, at the rate of $1,000 per month, pro 
rated for partial months, through June 1999. 

4. Request for consideration of the homeless as an addition to the set of 
historically underserved communities recognized for the purposes of the 
Cultural Equity Grants Program. 




5. Discussion regarding the FY 1999-2000 budget submission to the Mayor's 
Office. 

6. Motion to approve the Director of Cultural Affairs to apply for an H-1B visa 
on behalf of Susan Gray, assistant in the Public Art Program and Civic 
Design. 

7. Motion to approve the payment of up to $5,000 to Donna Graves for editorial 
and production of the next issue of the Art Commission newsletter. 

8. Motion to approve a Public Art Fund allocation of $7200 for workstations 
including chairs, wiring, and phone for two interns. 



City and County 
of San Francisco 



'< Van Ness Avenue, Suite 240 San Francisco, CA 94102 Phone (415) 252-2590 Fax (415) 252-2595 






ACCESSIBILITY INFORMATION 

• 
*Pursuant to City policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the needs 
of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be held 
at 25 Van Ness Avenue, San Francisco, located on the comer of Oak and Van Ness. All meetings 
are held in Suite 70, basement level, and can be accessed by the two main elevators in the lobby of 
the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 



Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains— stopping at Van Ness and Market, 

one-half block from the building. 

9, 26, and 42 Buses --serving the area of Van Ness and Market. 

Civic Center BART, located at the intersection of Grove, Hyde, and Market Streets. 

For more information on accessible transit, call (415) 923-6142. 



c 



Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415)554-8925 to discuss meeting accessibility. In 
order to assist the city's efforts to accommodate such people, attendees at public meetings are 
reminded that other attendees may be sensitive to various chemical based products. Please help the 
city to accommodate these individuals. 

American sign language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415)252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils and other agencies of the City and County exist to conduct the people's 
business. This ordinance assures that deliberations are conducted before the people and that City operations are ope; 
to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORT A 
VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHIRE ORDINANCE TASK FORCE AT 554-6075. 






FROM : SF ARTS COMMISSION 



PHONE NO. 



415 2522595 



May. 13 1999 10:32AM P2 




RjCHAAD NfWHTH 

Director of CuuruuM ArtAiRs 



0.3*7 



> 



AN FRANCISCO ARTS COMMISSION 



.EXECUTIVE COMMITTEE MEETING 
TUESDAY>MAYJ8J92JP> 

4:0CTP.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



i/il 



PROGRAMS 

Civic Design fctvicw 

Community Arts 

&. Education 

FEOfOlMING ARTS 

Public Art 

Cultural £quity Grants 
Suite 60 

Civic Art Collection 

Street ARTISTS L-ICENSIS 
Suits 70 

AiT COmmiSSiC* GalLLRY 
■401 Van NESS AVENUE 

4lS.5St.6030 



NTTr//TMecrTY.SFSU.EOU/SFAC/ 

EmaR: StACOTHtCiTY.SfSU.EDU 



mail: 



AGENDA 



1 . Motion to allocate $20,000 from the PAF fund to establish an Arts 
Management Fellowship program. 

2. Motion to transfer $30,000 to World Arts West for the Arts Management 
Fellowship program. 

3 . Report from the Director of Cultural Equity Grants. 

4. Recommendations for 1999 Individual Artist Commissions grants (Report to 
be sent under separate cover) 

5. Update on Asian and Pacific Islander Initiative. 

6. Report and discussion on proposed review and evaluation of ArtHouse. 

7. Review and approve nominations for addition to the CEG Panel Pool. 



DOCUMENTS DEPT. 




City and County of 
San FranCUCO 



MAY I 3 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



5-12-99 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415. 2S2. 2590 Fax 41S-2S2.2S95 




Richard Newirth 
rector or Cultural Affairs 



SAN FRANCISCO ARTS COMMISSION 

/ 4 



EXECUTIVE COMMITTEE MEETING 



DOCUMENTS DEPT. 

JUN - h 1999 
SAN FRANCISCO 



PUBLIC LIBRARY 



* TUESDAYJVIAY 18, 1999 

4:0<fp.M. 

25 VAN NESS AVENUE 06-0 4-9 9 A 1 : 33 RCVD 

COMMISSION MEETING ROOM SUITE 70 
SAN FRANCISCO, CA 94102 



MINUTES 



programs 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

rt Commission Gallery 

401 Van N ess Avenue 

415.554.6080 



TIV//TH ECITY.SFSU.EDU/SFAC/ 
MAIL: SFAC@THECITY.SFSU.EDU 



Commissioners present: 
Rogers 



Janice Mirikitani, Ralph Guggenheim, Stanlee Gatti, Emery 



Staff present: Rich Newirth, Nancy Gonchar, Lawrence Thoo 

Commissioner Gatti called the meeting to order at 4:15 p.m. 

A member of the public, Mr. Lloyd Schloegel asked to address the Commissioners. 
Commissioner Gatti asked him to please make his comments brief. Mr. Schlogel 
explained that he was a playwright and that he used the name Phillip Forest. He 
explained that Mr. John Korty had made screenplays of several of his works for films that 
he had produced and that Mr. Schlogel was never paid for his work. He said that Mr. 
Korty was a member of the Arts Commission when Mr. Korty requested permission to 
adapt his plays for the screen. Mr. Schlogel has sued Mr. Korty in court and the 
determination was in his favor, however he has still not been paid. Mr. Schogel implied 
that the Arts Commission and the City were responsible for this debt to him. Rich 
Newirth said that he would research whether or not Mr. Korty was a member of the Arts 
Commission and would refer the matter to the City Attorney's Office. 




City and County of 
San Francisco 



1 . Motion to allocate $20,000 from the PAF fund to establish an Arts Management 
Fellowship program. 

Nancy Gonchar requested that the Commissioners consider establishing an Arts 
Management Fellowship program so that the Commission could award fellowships to 
deserving young arts managers to work with the staff on special projects. In this way 
we could provide needed on-the-job training for recent arts graduates, while also 
gaining the insights and points of views of fresh new talent. Ms. Gonchar reported 
that Susan Gray was our first Arts Management Fellow. 

Motion to allocate $20,000 from the PAF fund to establish an Arts Management 
Fellowship program. 



Motion: Commissioner Mirikitani 



Vote: unanimous 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



2. Motion to transfer $30,000 to World Arts West for the Arts Management 
Fellowship program. 

Motion: Ralph Guggenheim Vote: unanimous 

3. Report from the Director of Cultural Equity Grants. 

Lawrence Thoo reported on the activities of the Cultural Equity Grants program. 
Evaluations of the initial proposals to the Cultural Equity Initiatives Level 2 category 
have been completed and six organizations have been selected to make 
comprehensive proposals for grants. We have received over 100 Organization Project 
Grants proposals for a total requested amount of $1.4 million, while the OPG budget 
stands at $430,000. Lawrence Thoo noted that this situation raised a red flag as the 
Jarge number of proposals, about a 30% increase from last year, required an 
unprecedented number of panel meeting days, complicating the assembling of a 
suitable panel. He said if the large number of proposals proves to be an indicator of 
future trends, then it may be necessary to re-examine the way in which the OPG 
program is carried out, including the consideration of a return to the original scheme 
of alternating arts forms each year. 

4. Recommendations for 1999 Individual Artist Commission grants. 

Lawrence Thoo reported recommendation of 22 grants, based on evaluations of IAC 
review panels (see attached). The grants recommended totaled $174,413 and 
represented either full funding or funding at 80% of the grant requested. The 
proposed grants are for projects in the literary arts, media arts, visual arjtts and related 
interdisciplines or multidisciplines. 

Commissioner Gatti requested a brief biography of the artists awarded grants. Mr. 
Thoo said that he would be happy to provide artist bios. 

Motion to approve panel recommendations for 1999 Individual Artist 
Commission grants. 

Motion: Janice Mirikitani Vote: unanimous 

5. Update on Asian and Pacific Islander Initiative. 

Lawrence Thoo reported that the APII steering committee had met on a couple of 
additional occasions since the last executive committee meeting report. The 
discussions have coalesced around three broad areas: marketing and fundraising; the 
development of a resource guide to be used by the arts community that would include 
resources such as funders, producers, etc.; and ongoing facilitation and networking 
between Asian and Pacific Islander Arts organizations. Mr. Thoo has asked Judy 
Nihei, project coordinator, to craft a proposal to get consensus from the larger 
community around the three issues identified by the steering committee. The 



Commissioners requested that they receive minutes from the steering committee 
meetings. Mr. Thoo said that he would ask Judy Nihei to add the Commissioners to 
the distribution list for minutes. 

6. Report and discussion on proposed review and evaluation of Arthouse. 

Rich Newirth reported that Alma Robinson, Executive Director of California Lawyers 
for the Arts requested additional funding for Arthouse. Mr. Newirth explained that 
no additional funds would be allocated until the Arts Commission conducted an 
evaluation of the program. Lawrence Thoo noted that since the real estate market had 
changed so dramatically since Arthouse was founded, and there were very few 
opportunities for affordable live-work space, it was unclear what the program's 
mission ought best to be at this point. Rich Newirth pointed out that the historical 
.relationship between the Commission and Arthouse was as a joint program with 
California Lawyers for the Arts. Mr. Thoo reported that he had received a grant 
application from CLA for a project to assess artist housing opportunities at the 
Presidio which might involve Arthouse. 

Commissioner Rogers asked who is currently serving on the Arthouse Committee. 
Rich Newirth replied that it had been Willis Kirk but that he had not been replaced 
since his resignation. Commissioner Rogers noted that the committee met 
infrequently and that not much was accomplished. Mr. Newirth asked if the 
Commissioners had any comments regarding CLA applying for CEG funds. 
Commissioner Gatti didn't see a problem. Commissioner Mirikitani felt that it was a 
grey area while Commissioner Rogers also didn't see a problem with CLA applying 
for CEG funds. Commissioner Guggenheim asked if Arthouse was still 
accomplishing what they had initially set out to do. Rich Newirth replied that 
Arthouse used to put artists in touch with potential live-work opportunities but since 
the market had changed so drastically it is no longer how effectively Arthouse can 
accomplish that part of the mission. 

Commissioner Mirikitani asked what percentage of their budget does the Arts 
Commission support. Rich Newirth replied that the Arts Commission supported at 
least 50% of the Arthouse budget. Lawrence Thoo reported that Arthouse had just 
hired a new coordinator with a real estate background. 

7. Review and approve nominations for addition to the CEG Panel Pool. 

Lawrence Thoo recommended the following individuals to the CEG Panel Pool: 
Yasmen Sorab Mehta, Karen Park and Barbara Day Turner. 

Motion to approve Yasmen Sorab Mehta, Karen Park and Barbara Day Turner 
to the CEG panel pool. 

Motion: Janice Mirikitani Vote: unanimous 




Submitted, Nancy Gerfchar 
Approved, Richard Newirth K^< 



6-3-99 




6-3-99 



FROM : SF ARTS COMMISSION 



PHONE NO. 



415 2522595 



Jun. 11 1999 09:58AM P2 




AC 



Richard Newirth 

0>»'crO« Of CuLTUlLAL AfFAIKj 



3P7 



^AN FRANCISCO /iRTS COMMISSIO 



N 



EXECUTIVE COMMITTEE MEETING 
TUESDAY ^UNE lfej9 9?^> 

4:00P.M. y ~~ 
25 VAN NESS AVENUE 
COMMISSION MEETING ROOM SUITE 70 
SAN FRANCISCO, CA 94102 



f/11 



rROCRAMS 

Civic PesiCM Reviiw 

community a uts 

& Education 

PfUFOlMlNG ARTS 

puilic art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Strut Artists Licenses 

Suite 70 

Asr Commission Galle&y 

401 van Ness Avenue 

4lS.SS4.6080 



Mm\//THECITY.JFSU.EOU/SFAC/ / 
EMAIL: SfACOTFIECITY.S'SU tOU 






AGENDA 



1 . Motion to authorize the Director of Cultural Affairs to enter into contract with 
the San Francisco Symphony to produce the 1999 Summer in the City concert 
series in an amount not to exceed $900,000. 

2. Recommendation to approve the following Public Art Fund allocations for FY 
99/00 



CAE Program Assistant (salary/benefits) 
Gallery Director (salary /benefits) 
Public Information Officer (salary/benefits) 
Gallery Program Expenses (six months) 



Total Allocation 



up to $ 38,856 

up to $ 63,172 

up to $63,071 

$14,000 

S 179.099 



3 . Report from the Director of Cultural Equity Grants. 

4. APII Initiative Update. 

5. Motion to approve individuals to the CEG panel pool, (names and bios, to be 
provided). 

6. Motion to approve a grant of up to $5,500 to Goldman School of Public 
Policy, UC Berkeley for intern stipends. 



DOCUMENTS DEPT. 




City ano County or 
San Francisco 



06 



_ u _oQMV.OO RCVD 



JUN 1 1 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



• n -* r"» n <« i ft "> 



u in ^SOfi c»v A^* 7<i*5 7S<5^ 



6/15/99 Executive Committee Meeting Minutes 



^San Francisco^Art Commission 
Executive Committee Meeting Minutes 
yune 15, 1999 

25 Van Ness Avenue, Suite 70 
San Francisco, CA 94102 



Commissioners Present: Ralph Guggenheim, Janice Mirikitani, Emery Rogers 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence Thoo, Khan Wong, Judi Nihei 

Commissioner Guggenheim called the Meeting to order at 4:20 p.m. 



1. Motion to authorize the Director of Cultural Affairs to enter into contract with 
the San Francisco Symphony to produce the 1999 Summer in the City concert 
series in an amount not to exceed $900,000. 

Commissioner Mirikitani questioned the amount and wondered if it could be changed. Mr. 
Newirth responded that the S900K. amount is an estimate equal to one half of 17c of the 
property tax and pro\ided for in the City Charter to support the Symphony and therefore 
could not be changed without a Charter amendment. 

Moved: Commissioner Rogers 
Second: Commissioner Mirikitani 
Vote: Unanimous 



Recommendation to approve the following Public Art Fund allocations for FY 
99/00 



CAE Program Assistant (salary/benefits) 
Gallery Director (salary/benefits) 
Public Information Officer 
Gallery Program Expenses (six months) 



up to S3S.856 

up to S63.172 

uptoS63,071 

S14.000 



Total Allocation 



Moved: Commissioner Mirikitani 
Second: Commissioner Rogers 
Vote: Unanimous 



S179.099 



DOCUMENTS DEPT. 

AUG 9 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



6/15/99 Executive Committee Meeting Minutes 



3. Report from the Director of Cultural Equity Grants (CEG). 

Mr. Thoo distributed biographies on the artists awarded Individual Artist Commission 
grants this year. He reported that the IAC grant recommendations have been approved by 
the Full Commission and that the Cultural Equity Initiative Level 2 Grants have their final 
panel review on June 21, 1999. Both the Organization Project Grants and the Creative 
Space Grants will most likely go before panels in July. 

Commissioner Mirikitani asked if it has ever been assessed whether or not certain artists or 
organizations are consistently awarded grants or, conversely, are consistently denied 
grants. Mr. Thoo responded that while there's an anecdotal sense regarding this matter, no 
definitive survey has ever been performed. He stressed that the panels consist of different 
members every year, so favoritism among panelists resulting in consistent awards/denials 
is unlikely. 

Commissioner Mirikitani then asked if there is an appeals process. Mr. Thoo explained 
that there are generally grounds for appeal only if there is an error in the review process. 
An artist or organization that disagrees with the panel's decision may address those 
concerns at an Executive Committee meeting. He pointed out that should the Executive 
Committee wish to overrule the panel's decision, such an act would entail second-guessing 
the panel and making decisions on proposals the Committee would not have reviewed. It 
was agreed this would not be an acceptable course of action. 

Mr. Newirth pointed out that while an appeals process based on disagreements with the 

pane! does not exist per se. any applicant may enlist the aid of CEG staff to address errors 
and points of weakne>s in their proposal; s) prior to panel re\ iew. It ■•.■.> his perception 
that those who took advantage of the opportunity have stronger proposals in the end. Mr. 
Thoo added that CEG does provide workshops on how to prepare applications for each of 
the programs under the CEG umbrella. 

Commissioner Mirikitani then brought up the issue of capacity build::.: r?r non-profits and 
observed that organizations often need consultants for organizational :•:'. eiopment and 
•••■ondered if this was something the Art< Commission could provide. !■•!: Thoo pointed out 
that part of the purpose of the Asian Pacific Islander Initiative lAPIi ■ .-.- to address this 
verv issue. He went on to say that the Cultural Equity Initiative prog-.:::> ^"CEG are 
about capacitv building, but the eligible constituency is limited. 

Mr. Newirth suggested that CEG might in the future consider givir.g -~.. ; ', technical 

assistance grants. 

Mr. Thoo stated that there were already several options for capacitv building workshops 
for non-profits in San Francisco. 

Commissioner Guggenheim asked if the issue of organizational development and capacity 
building was of concern to us specifically at CEG and the Arts Commission. 
Commissioner Mirikitani responded that this issue was of general concern to the non- 
profit/arts community in San Francisco and that such organizations need to look at how 
they can change and grow with respect to capacity building. 

Mr. Thoo suggested it might be useful to convene several groups to discuss this specific 
issue. 



6/15/99 Executive Committee Meeting Minutes 



Mr. Newirth stated that it would be appropriate for the Commission to convene the public 
and private sectors, non-profits and funders, to address this issue. 

Mr. Thoo distributed copies of Monograph , a newsletter focused on the infrastructure 
issues of community based organizations. 

4. Asian Pacific Islander Arts Community Development Initiative (APII) Update. 

Ms. Nihei distributed minutes from the past two Steering Committee meetings of APII as 
well as an invitation to three public meetings coming June 22, June 30 and July 7 th , 1999. 
She stated that the initiative was at a point where it cannot move forward without public 
participation. She wondered what the Arts Commission can do to leverage discussions 
between larger organizations and funders. She went on to say that while this initiative 
specifically targets the API community, perhaps the Commission's focus should be on the 
broader arts community of San Francisco (with respect to the discussion of agenda item 3). 
She observed that part of the problem of weak infrastructures of organizations is the fact 
that most funders have moved away from giving operational support to giving project-only 
support. Thus product becomes the goal, and few resources are left to build infrastructure. 
This is especially debilitating to smaller organizations. She stated that an issue that's come 
up frequently in her discussions with various groups is that of capacity building versus 
stabilization. She wondered how groups on the edge of collapse might be saved. 

Mr. Thoo responded by stating that sustainability, rather than stabilization, was more the 
issue. He believes that stabilization is based on a faulty premise, that once an organization 
is deemed ""stable", that means they're in the clear and needn't focus on infrastructure and 

management anymore. 

Ms. Nihei then suggested that the other side of the sustainability issue is: what is the 
outside environment that non-profits strive to sustain themselves in This raises the big 
question: what kind of city is San Francisco? What is the city's attitude to the arts and to 



Mr. Newirth stated that the problem is there is no discussion between different 
commissions and cit\ departments, there is no integration, which is a necessary first step to 
address macro policy. 

Ms. Nihei concluded her presentation by informing the Committee that she will be 
presenting these topics as they apply to the Asian Pacific Islander community as a member 
of an Arts and Culture focus group at the Smithsonian Institute on June 24-25, 1999. 



5. Motion to approve the following individuals to the CEG panel pool: 

Sheila Bergman, Director of Artistic and Educational Programs, Zeum 
Carolina Ponce de Leon, Executive Director, Galeria de la Raza/Studio 24 

(biographies attached) 



Moved: Commissioner Rogers 
Second: Commissioner Mirikitani 

Vote: Unanimous 



6/15/99 Executive Committee Meeting Minutes 



6. Motion to approve a grant of up to $5,500 to Goldman School of Public Policy, 
UC Berkeley for intern stipends. 

Moved: Commissioner Mirkitani 
Second: Commissioner Rogers 
Vote: Unanimous 



The Meeting adjourned at 5:00 p.m. 



Submitted^ 



Approved 




Rich Newirth, Director 



X 371 



SlF 



A C 



h 



Richard Newirth 
:tor of Cultural Affairs 



SAN FRANCISCO ARTS COMMISSIO 



N 



San Francisco Arts Commission 
Executive Committee MeetingJVlinutes 
^ July 20, 1999 

25 Van Ness Avenue, Suite 70 
San Francisco, CA 94102 



trograms 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

ultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

Commission Gallery 

101 Van Ness Avenue 

415.554.6080 



Vthecity.sfsu.edu/sfac/ 
l; sfac@thecity.sfsu.edu 




Commissioners Present: Stanlee Gatti, Janice Mirikitani, Denise Roth 

Staff Present: Richard Newirth, Nancy Gonchar, Lawrence Thoo, Khan Wong, Judi Nihei, 
Janet Heller, Jennie Louie 



Commissioner Gatti called the Meeting to order at 4:20 p.m. 

1. Motion to approve the FY 1999-2000 WritersCorps budget. 

Ms. Gonchar presented and summarized the budget. 

Ms. Heller explained that all publication needs were now to be handled by one person, 
whereas they had previously been outsourced to three people. This explains the apparent 
increase in consulting costs. She stated that the larger consultant contracts would go out to 
bid. 

Commissioner Mirikitani asked whom the consultants would be accountable to, as she was 
concerned about the stress placed on Arts Commission staff by having to supervise them. 
She suggested that the creation of a staff position to perform the tasks to be outsourced 
might be considered in the future. 

Mr. Newirth pointed out that outsourcing these tasks actually frees up time for the existing 
staff, and that it is very difficult to get approval for new City positions. 

Moved: Commissioner Mirikitani 
Second:Commissioner Roth 
Vote: Unanimous 



City and County of 
San Francisco 



2. Motion to approve the FY 1999-2000 Gallery budget. 

Ms. Gonchar presented and summarized the budget. 

Moved: Commissioner Mirikitani 
Second:Commissioner Gatti 
Vote: Unanimous 



DOCUMENTS DEPT 

AUG 9 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415 7 s 7 7 5 9.5 



3. Recommendation to approve the following Public Art Fund allocations for FY 
99/00. 

Membership dues up to $7000 

Collections Intern $10,000 



Total Allocation $17,000 



Moved: Commissioner Roth 
Second:Commissioner Mirikitani 
Vote: Unanimous 



4. Discussion and nomination of the Arts Commission Vice President. 



Commissioner Gatti suggested that Commissioner Mirikitani be the nominee. 

Commissioner Mirikitani stated that her main concern was that she would be able to 
responsibly fulfill her obligations, as her responsibilities outside the Commission are quite 
extensive. 

Commissioner Gatti expressed his full confidence in her ability to do so. 



Moved: Commissioner Gatti 
Second:Commissioner Roth 
Vote: Unanimous 



5. Motion to approve the following individuals to the CEG panel pool: 

Alexandra Urbanowski, Managing Director, San Jose Repertory Theater 

(biography attached) 

Commissioner Mirikitani asked if there were geographic parameters that governed the 
selection of panelists. 

Mr. Thoo responded that the San Francisco Bay Area is the general guideline. 

Mr. Newirth explained that due to the increasing volume of proposals received by the 
program, finding panelists who have larger blocks of time to commit to reviews was 
proving to be a challenge. He also stated that because CEG needs to rotate its panelists, 
the program is quickly exhausting the available pool. 



Ms. Gonchar noted that it might be necessary to expand the Bay Area geographic limit. 

Mr. Thoo added that the increasing numbers of proposals is also increasing the number of 
conflicts of interest that arise for prospective panelists. 



Moved: Commissioner Roth 
Second:Commissioner Mirikitani 
Vote: Unanimous 



6. Approval of 1999 Cultural Equity Initiatives - Level 2 grants to Brava! for 
Women in the Arts, Women's Educational Media and The Mexican Museum. 



A report on this year's program was distributed, including panelist comments on the five 
finalists for this grant. 

Commissioner Mirikitani asked if there were any repeat grantees in this year's group. 

Mr. Thoo explained that Brava! for Women in the Arts was among the first three recipients 
of this particular grant when it was first introduced four years ago. At that time they were 
awarded a three-year grant, and then sat out one year per program guidelines. 

Commissioner Mirikitani then asked if the Mexican Museum had received a grant before. 

Mr. Thoo stated that they had unsuccessfully applied for this grant a few years ago. 

Commissioner Roth asked if there was a limit to the number of grants any one organization 
can get. 

Mr. Thoo explained that the guidelines state that any one organization may receive a 
particular grant three years in a row, but they were then required to sit out one year. The 
three years of the CEI Level 2 grants are considered to meet the three year maximum. 
However, there is no absolute limit. 

Commissioner Mirikitani wondered if this point might be something to reconsider in the 
future since the grant awards are so large and limited to only three recipients. 



Moved: Commissioner Roth 
Second: Commissioner Mirikitani 
Vote: Unanimous 



6a. Report on the 1999 Creative Space grant recommendations. (This item was to be 
on the agenda but the amended agenda was not distributed.) 



A report on this year's program was distributed, including panelist comments on all 
twenty-four (24) of the proposals reviewed. 



Mr. Newirth commented that SomArts receiving funds through this granting program 
creates an issue because it is a municipally owned facility yet it does not receive capital 
improvement funds. This situation forces them to compete for grants with other non- 
profits though the facility is the City's responsibility. 

Mr. Thoo raised the issue of whether or not the four municipally owned cultural centers 
should be able to apply for competitive grants from the Arts Commission since they are 
already being funded through the Arts Commission. He added that those funds (which are 
line items in the City's budget) have increased significantly. 

Mr. Newirth explained that the Center for African-American Art and Culture and the 
Mission Cultural Center did receive capital improvement funds from the City several years 
ago and that the Bayview Opera House and SomArts have been overlooked. 

Commissioner Mirikitani stated that the Commission needs to further assess the amount of 
city funds the cultural centers receive, aside from Arts Commission grants. She stated that 
while the need exists for the City to take care of its projects, the perception that the four 
centers are receiving a disproportionate amount of the available funds must be avoided. 
She concluded by requesting that the staff prepare a discussion paper on the subject for the 
Executive Committee. 



7. CEG Director's Report. 

Mr. Thoo reported that Joseph Jennings, Musical Director for Chanticleer, dropped out of 
the OPG panel scheduled for July 28, 1999 due to a lack of preparation time. He stated 
that this situation leaves CEG with no musical representation on the panel. 

Other potential panelists have been approached, but thus far there has been no response. 



8. Report on the Asian/Pacific Islander American Arts Initiative. 

Ms. Nihei distributed minutes from the meetings of June 22, June 30 and July 7, 1999, 
each of which focused on a different model of approach towards furthering this initiative. 
Namely they are: Information Sharing, Joint Marketing/Fundraising and (building a) 
Cultural Service Center. She stated that at the last meeting the point was made that these 
three models can be seen as steps towards one model. She went on to say that she was 
driving energy towards the Information Sharing model. 

Ms. Nihei reminded the panel that there are only five weeks remaining of this initiative. 



Announcement 



Ms. Gonchar announced that she will be taking a 3 month leave due to her adoption of a 
baby. Esther Reyes will be filling in for her administrative duties while Susan Gray will be 
filling in for Civic Design. 



The Meeting adjourned at 5:10 p.m. 



Submitted 



Approved 




Rich Newirth, Director 



FROM : SF ARTS COMMISSION 



PHONE NO. : 415 2522595 



Aug. 13 1999 12:06PM P2 




RlCIIAKO NCWIKIIl 
DllECTO* Ol CULTURAL AFFAIRS 



'0.321 



SAN FRANCISCO ARTS COMMISSION 



EXECUTIVE COMJ^XIEEJ^JEETINC. 
TUESDAY AUGUST 17,J999> 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



iM 



programs 

Civic dcsicm review 

Community Arts 

& education 

Performing Arts 

Pontic A<o 

Cultural EQyiTv Grants 
Suite 60 

Civic Art CouecriON 

Street artists Licenses 

Suite 70 



Art Commission Gallery 

-•01 Van Ness Avenue 

41S.S54 6080 



hTTI > ;//TMEC!TY.SESU.EDU/SEAC/ 
Email SEAC*THf.CITY.SESU.EDU 



AGENDA 
% 



1. Recommendation lo approve the following Public Art Fund allocations for FY 
99/00 

Staff Travel $5,000 

Triadigm Database Services $3,500 

Admin. Misc. expenses (equipment repair, trucking, etc.) $2,000 

Computer Router and cabling costs up to $ 1 0,000 

Office Space Planning and Startup up to $10,000 

Total Allocation $3 1 .500 



2. Motion to approve the payment of up to $5,000 to Michael Olexo for space 
planning, design and implementation plan for renovation of the Arts 
Commission offices. 

3. Motion to approve individuals to the CEG panel pool, (names and bios, to be 
provided). 

4. Motion to approve Organization Project Grants program. Round 1 grant 
recommendations. 

5 . Cul rural Eq u ity Grants program update . 

6. AAPJ Arts Initiative update 




City and County oe 
San Francisco 



7. Motion to approve a modification to the contract no, ENAR98000034 with 
Judith Nihei to extend her service for up to one month to September 30.1999 
and to increase the contract amount to $63,250 ($3,250 additional) to cover 
increased services. 

DOCUMENTS DEPT. 



AUG 1 3 I9S9 

SAN FRANCISCO 
PUBLIC LIBRARY 

25 Van NtSS Avt. Sunt 240. San Francisco. CA, 94102 tcl. 415.252.2590 fax 41S. 252. 2595 



m 
327 



SAN FRANCISCO ARTS COMMISSION 



DOCUMENTS DEPT. 



AUG 3 19S9 



Richard Newirth 
ctor Of Cultural Affairs 



/San Francisco Arts Commission 
, Executive Committee Meeting Minutes 

August 17, 1999 FRANCiSCC 

25 Van Ness Avenue, Suite 70 ^ M,N , . D D A R V 

San Francisco, CA 94102 PUBLIC LIB KAri 



,„„,.,.. Commissioners Present: Stanlee Gatti, Ralph Guggenheim, Janice Mirikitani, and Denise 
Roth 



Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 



Staff Present: Richard Newirth, Lawrence Thoo, Khan Wong and Jennie Louie (intern) 



Cultural Equity Grants 

suite 60 c ornm i ss j oner Gatti called the Meeting to order at 4: 10 p.m. 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

Commission Gallery 

401 van ness avenue 1. Recommendation to approve the following Public Art Fund allocations for FY 99/00: 

415.554.6080 

Staff Travel 



//THECITY.SFSU.EDU/5FAC/ t- • j- r\ «. L r 

thecity.sfsu.edu Tnadigm Database Services 



;l: sfac@i 



$5,000 
$3,500 

Admin. Misc. Expenses (equipment repair, trucking, etc.) $2,000 

Computer Router and cabling costs up to $ 1 0,000 

Office Space Planning and Startup up to $ 10,000 



Total Allocation 



$31,500 



Moved: Commissioner Roth 
Second: Commissioner Guggenheim 
Vote: Unanimous 



2. Motion to approve the payment of up to $5,000 to Michael Olexo for space planning, 
design and implementation plan for renovation of the Arts Commission offices. 



Moved: Commissioner Guggenheim 
Second: Commissioner Roth 
Vote: Unanimous 




"^SBp? 7 3. Motion to approve individuals to the CEG panel pool. 



' ' of Cathy S. Phoenix, Executive Director, National Educational Media Network, Oakland 



San Francisco 



Thomas Simpson, Founder and Artistic Director, Afro Solo Theatre Company 
(biographies attached) 



25 Van Ness Ave. Suite 240, San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Mr. Thoo distributed biographies on the two prospective panelists. He explained that Julie 
Mackaman, a current panelist recommended Ms. Phoenix to the Commission, while Mr. 
Simpson had served on the Commission's advisory committee. 

Commissioner Gatti commented that these two candidates were excellent selections for the 
Commission's panel pool. 

Moved: Commissioner Guggenheim 
Second: Commissioner Roth 
Vote: Unanimous 



4. Motion to approve Organization Project Grants program, Round 1 grant 
recommendations. 

Mr. Thoo distributed a list of the grant recommendations together with summaries of the panel 
discussions on each of them. 

Moved: Commissioner Roth 
Second: Commissioner Guggenheim 
Vote: Unanimous 



5. Cultural Equity Grants program update. 

Mr. Thoo explained that the panel review for the remainder of the Organization Project Grant 
(OPG) proposals will be held on September 10, 11 and 17. He went on to say that thus far, 
there is no literary arts panelist and as there are several proposals from literary organizations, it 
is a situation he is attempting to remedy. 

Commissioner Mirikitani recommended Devorah Major, Doug Yamamoto and Florence Hongo 
as possible panelists. 

Mr. Thoo continued his report by stating that this latest round of the OPG's underlines a 
dilemma: the fact that small organizations whose focus is on presenting/preserving cultural 
heritage have a hard time in the Commission's grants programs. There is a sense of a probably 
unintentional tendency among our panelists to lean towards more contemporary forms. He 
wondered if the Commission should seek to balance this situation by specifically citing cultural 
heritage as an area covered by our grants programs. 

Commissioner Guggenheim raised the question of how to define "cultural heritage" should 
such a course of action be taken. 

Mr. Thoo stated that there are examples of funders who specifically support cultural heritage 
and traditional art forms and that the Commission could look to them as models. 

Mr. Thoo continued his report by discussing slow-performing grants. He asked the Committee 
if a limit on the length of extensions organizations can ask for to complete their projects should 
be established. He stated there currently is no such limit. 

Commissioner Gatti stated that there should be a limit on how long organizations can hold onto 
funds. 



Mr. Thoo cited two current situations that illustrate this question. The first is Brady Street 
Dance Theater, who had been awarded a Creative Space grant to undertake a capital 
improvement project on their facility. Because of several difficulties that arose concerning the 
lease on the facility, the original Grant Agreement was never executed. A third party is about 
to assume the lease. It would now like to have the grant transferred to them. 

The second situation involves the Asian American Theater Company, who are asking for an 
extension until May 2000 to complete their project funded through the Cultural Equity 
Initiatives, Level One. The project window was originally August 1, 1998 through December 
31, 1999. AATC has a new proposal pending in the current round of the same grants. 

Commissioner Gatti pointed out that with so many deserving organizations needing funds, 
holding up funds in this manner is unacceptable. 

Commissioner Mirikitani concurred and stated that it should be clearly stated in CEG 
guidelines that after X number of months, an organization is out of compliance with our grant 
requirements. 

Mr. Newirth asked if there has been precedence set on these matters, and if we have been 
consistent in dealing with situations like these in the past. 

Mr. Thoo responded by stating that a reasonable level of consistency has been maintained. He 
added that the bigger issue is the transfer of the Brady Street Dance Theater grant to the new 
leaseholders. 

Commissioner Gatti felt the answer should clearly be "no". 

Mr. Newirth asked what other funders of the project have done. He was concerned that there 
could be a perception issue if the Commission, as a government funder, declined the request 
when other funders have granted it. 

Commissioner Mirikitani stated that she felt it was unlikely that other funders would comply 
with the request. She stated that the new leaseholders need to submit their own proposal and 
get funding on their own merits. 

Mr. Thoo also stated that due to the nature of this project (to improve the dance facilities in the 
space in question) and the lack of dance spaces in San Francisco, to decline the request and 
withhold funding may generate negative feelings from the dance community towards the Arts 
Commission. 

The Committee was unanimous in agreeing that a precedent like this should not be set. 
6. AAPI Arts Initiative update 

Mr. Thoo distributed minutes from the last meeting of the initiative held on August 6, 1999. 



7. Motion to approve a modification to the contract no. ENAR98000034 with Judith Nihei 
to extend her service for up to one month to September 30, 1999 and to increase the 
contract amount to $63,250 ($3,250 additional) to cover increased services. 

Moved: Commissioner Guggenheim 
Second: Commissioner Roth 
Vote: Unanimous 



The Meeting adjourned at 5:05 p.m. 



Submitted 



Approved 




Richard Newirth, Director 






S F 



A C 



Richard Newirth 
lector of Cultural Affaius 



10- 3P7 



SAN FRANCISCO ARTS COMMISSION 



EXECUTIVE COMMITTEE MEETING 

*' TUESDAY^ SEPTEMB ER 21, 1999 

4:00 P.M. 

25 VAN NESS AVENUE 

COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 



DOCUMENTS DEP 
SEP 2 



SANFR ANC/SC0 
PU BL/C L/BRARy 



«/?1 



AGENDA 






TROGRAMS 



Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

t Commission Gallery 

401 Van N ess Avenue 

415.554.6080 



"'H 



ECITY.SFSU.EDU/SFAC/ 
'FAC@THECITY.SFSU.EDU 




1. Motion to approve recommendations for 1999 Organization Project Grant 
awards, second and final installment. 

2. Motion to approve additions to the CEG Panel Pool: Frank Condon, artistic 
director, River Stage; Florence Makita Hongo, general manager, Asian 
American Curriculum Project; and others TBA. 

3. Report of the CEG director, including update on the A API Initiative. 

4. Motion to authorize a grant of $10,000 to the National Asian American 
Telecommunications Association for the Asian American Pacific Islander Arts 
Community Development Initiative. 

5. Motion to approve the FY 1999-2000 Community Arts and Education budget. 

6. Motion to grant up to $25,194 to San Francisco Foundation Community 
Initiative Fund for arts education assistant services from the following funds: 
CAC grant, Youth Arts Fund, SF Foundation Community Initiative Fund. 

7. Motion to rescind resolution number 0405-99-128 to approve a public art fund 
allocation of up to $5,000 to Donna Graves for editorial and production of the 
Arts Commission newsletter. 

8. Motion to approve a public art fund allocation of up to $5,000 to Regina 
Mouton for editorial and production of the next issue of the Arts Commission 
newsletter. 

9. Motion to approve a Public Art Fund allocation of up to $10,000 to begin 
renovations of Suite 70 and the Arts Commission offices. 



ity and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the 
needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be 
held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All 
meetings are held in Suite 70, basement level, and can be accessed by the two main elevators in 
the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains: stopping at Van Ness and Market, one-half block 

from the building. 
9, 26, and 42 Buses: serving the area of Van Ness and Market. 
Civic Center BART: located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at public 
meetings are reminded that other attendees may be sensitive to various chemical based products. 
Please help the city to accommodate these individuals. 

"American Sign Language interpreters and/or a sound enhancement system will be 
available upon request at meetings. Please contact Liz Lerma in the Community Arts and 
Education Program at (415) 252-2596 at least 72 hours prior to meeting. Late requests will be 
honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 

(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils, and other agencies of the City and County exist to conduct the 
people's business. This ordinance assures that deliberations are conducted before the people and 
that City operations are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 

AT 554-6075. 



S F 



A C 



Richard Newirth 

ictor of Cultural Affairs 



0. 3<P7 



)AN FRANCISCO ARTS COMMISSION 






, EXECUTIVE COMMITTEE MEETING 
'' TUESDAY^EZI^MBER28^99^ 
4:30 P.M. 

25 VAN NESS AVENUE 
COMMISSION MEETING ROOM SUITE 70 

SAN FRANCISCO, CA 94102 DOCUMENTS DEPT, 



ae/w 



AGENDA 



SEP 2 7 IBS 



PROGRAMS 



Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



v . .IFCITY.SFSU.EDU/SFAC/ 
FAC@THECITY.SFSU.EDU 



\ 



SAN FRANCISCO 
PUBLIC LIBRARY 

1. Motion to approve. recommendations for 1999 Organization Project Grant 
awards, second and final installment. 

2. Motion to approve additions to the CEG Panel Pool: Frank Condon, artistic 
director, River Stage; Florence Makita Hongo, general manager, Asian 
American Curriculum Project; and others TBA. 

3. Report of the CEG director, including update on the A API Initiative. 

4. Motion to authorize a grant of $10,000 to the National Asian American 
Telecommunications Association for the Asian American Pacific Islander Arts 
Community Development Initiative. 

5. Motion to approve the FY 1999-2000 Community Arts and Education budget. 

6. Motion to grant up to $25,194 to San Francisco Foundation Community 
Initiative Fund for arts education assistant services from the following funds: 
CAC grant. Youth Arts Fund, SF Foundation Community Initiative Fund. 

7. Motion to rescind resolution number 0405-99-128 to approve a public art fund 
allocation of up to $5,000 to Donna Graves for editorial and production of the 
Ails Commission newsletter. 

8. Motion to approve a public art fund allocation of up to S5,000 to Regina 
Mouton for editorial and production of the next issue of the Arts Commission 
newsletter. 



1 

'City and 




County of 
San Francisco 



9. Motion to approve a Public Art Fund allocation of up to $10,000 to begin 
renovations of Suite 70 and the Arts Commission offices. 



25 Van Ness Ave. Suite 240. San Francisco, CA. 94102 tel. 415.252.2590 fax 415.252.2595 



Community Arts & Education Program Budget 1999-00 


Fund Budget Item Actual FY 98-99 Proposed FY 99-00 Subtotal 99-00 


Income 

GFTA 99-00 




200,000 


222.000 




GFTA carryfwd 






78.268 




GFTA Subtotal w/carryfwd 








300,268 












CAC Grant 




41.882 


41,853 




CAC Subtotal 








41,853 












SF Foundation CIF 99-00 




32.500 


35,000 




SFF CIF Subtotal 








35,000 












Youth Arts Fund 




102,500 


111,106 




YAF carryforward 






23,935 














YAF Subtotal w/carryfwd 








135,041 












Koret Foundation 




10,000 


10,000 




Koret Subtotal 








10,000 












CSSSA Foundation 




1,000 


1.000 




CSSSA Subtotal 








1,000 












GGU carryfwd 




4,950 


4.950 












4,950 












WritersCorps Income 




363,925 


455.897 




WC Subtotal 








455,897 












Public Art Fund 




48,508 


8,000 




PAF Subtotal 








8,000 












General Fund 




20,128 


22,698 




General Fund Subtotal 








22,698 












Center Maintenance 




75.000 


75,000 




Center Maintenance Subtotal 








75,000 












Hotel Tax/Line Item 




1.700.000 


2.200.000 




Hotel Tax Subtotal 






2,200,000 


Totals 


2,600,393 


3,289,707 


3,289,707 


Expense 

CCAP 99-00 


36,840 


62.590 




CCAP Subtotal 




62,590 








PIC Grants 99-00 


117,214 117,160 




PIC Grants Subtotal 






117,160 




" 307400 






Festival Grants 99-00 


45,250 




Festival Grants Subtotal 


- 





45.250 




Arts Education 99-00 


122.295 


157,354 




, Arts Education Subtotal 






157,354 










WritersCorps 


363,925 


506,897 


506,897 
49,950 


WritersCorps Subtotal 


8.000 




CAE Program Expenses 

CAE Program Expenses Subtotal 


49,950 




ArtHouse Grant 


12.500 


11,540 






ArtHouse Grant Subtotal 






11,540 














Light Heat Powr General Fund 


25,965 


22,698 






General Fund Subtotal 






22,698 














Center Maintenance 


75.0001 


75,000 






Center Maintenance Subtotal 






75,000 














Culturl Ctr Htl Tx/Line Itm 


1,700,000 


2,200.000 






Cultural Ctr Subtotal 






2,200,000 




Totals 


2,492,139 


3,248,439 


3,248,439 



mg 9/ 16/ 1999 



Page 1 



c:/my documents/tronjfer/excel/Budget/99-CO/CAE 1999-2000 budget.XLS 



ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the 
needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be 
held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All 
meetings are held in Suite 70, basement level, and can be accessed by the two main elevators in 
the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains: stopping at Van Ness and Market, one-half block 

from the building. 
9, 26, and 42 Buses: serving the area of Van Ness and Market. 
Civic Center BART: located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at public 
meetings are reminded that other attendees may be sensitive to various chemical based products. 
Please help the city to accommodate these individuals. 

"American Sign Language interpreters and/or a sound enhancement system will be 
available upon request at meetings. Please contact Liz Lerma in the Community Arts and 
Education Program at (415) 252-2596 at least 72 hours prior to meeting. Late requests will be 
honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code ) 

Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils, and other agencies of the City and County exist to conduct the 
people's business. This ordinance assures that deliberations are conducted before the people and 
that City operations are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6075. 



X327 



S F 



A C 



SAN FRANCISCO ARTS COMMISSION 



/ 



uhi 



Richard Newirth 
rictor 01 Cultural Affairs 



San Francisco Arts Commission 

Executive Committee Meeting JVIinutes 

^September 28, 1999 

25 Van Ness Avenue, Suite 70 

San Francisco, CA 94102 



DOCUMENTS DEPT 
OCT 6 1999 



SAN FRANCISCO 
PUBLIC LIBRARY 



programs Commissioners Present: Ralph Guggenheim, Emery Rogers, and Denise Roth 



Civic Desicn Review 



community arts Staff Present: Richard Newirth, Nancy Gonchar, Liz Lerma, Lawrence Thoo, and Khan Wong 

& Education " 



Performing Arts 



public art c ornm j ss j oner Guggenheim called the Meeting to order at 4:30 p.m. 



Cultural Equity Grants 
Suite 60 

Civic Art Collection 
Street Artists Licenses 



Due to a scheduling constraint, Ms. Gonchar requested that items 5 through 9 on the agenda be 



suite 70 addressed first. All agreed. 



rt Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



5. Motion to approve the FY 1999-2000 Community Arts and Education budget. 



Tf>://THEUTY.SFSU.EDU/SFAC/ I ■ • • • 01 

Mi sfac@thecity.sfsu.edu Ms. Gonchar presented the budget and noted the increases in income. She stated that the Koret 
funds would be carried forward and that the biggest increase was in the funds for the cultural 
centers (Hotel Tax/Line Item). 

Moved: Commissioner Roth 
Second: Commissioner Rogers 
Vote: Unanimous 




City and County of 
San Francisco 



6. Motion to grant up to $25,194 to San Francisco Foundation Community Initiative 
Fund for arts education assistant services from the following funds: CAC grant, 
Youth Arts Fund, SF Foundation Community Initiative Fund. 

Ms. Gonchar explained that the arts education assistant position is to be split between the Arts 
Commission and Arts Council, Inc. The proposed distribution of funds was determined to be 
the most expeditious and easily managed. 

Moved: Commissioner Rogers 
Second: Commissioner Roth 
Vote: Unanimous 



7. Motion to rescind resolution number 0405-99-128 to approve a public art fund 
allocation of up to $5,000 to Donna Graves for editorial and production of the Arts 
Commission newsletter. 

Moved: Commissioner Roth 
Second: Commissioner Rogers 
Vote: Unanimous 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415. 252. 25 l > 5 



8. Motion to approve a public art fund allocation of up to $5,000 to Regina Mouton for 
editorial and production of the next issue of the Arts Commission newsletter. 

Moved: Commissioner Roth 
Second: Commissioner Rogers 
Vote: Unanimous 



9. Motion to approve a Public Art Fund allocation of up to $10,000 to begin renovations 
of Suite 70 and the Arts Commission offices. 

Moved: Commissioner Rogers 
Second: Commissioner Roth 
Vote: Unanimous 



1. Motion to approve recommendations for 1999 Organization Project Grant awards, 
second and final installment. 

Mr. Thoo noted the unusual number of first time grantees in this group of awards. He added 
that several of the first time grantees were first time applicants as well. 

Moved: Commissioner Rogers 
Second: Commissioner Roth 
Vote: Unanimous 



2. Motion to approve additions to the CEG Panel Pool: Frank Condon, Artistic 
Director, River Stage; Florence Makita Hongo, General Manager, Asian American 
Curriculum Project, and Leslie Martinson, Associate Artist & Casting Director, 
TheatreWorks. 

Mr. Thoo distributed a biography for Ms. Martinson. (Biographies on Mr. Condon and Ms. 
Hongo had previously been distributed). 

Moved: Commissioner Roth 
Second: Commissioner Rogers 
Vote: Unanimous 



3. Report of the CEG director, including update on the AAPI Initiative. 

Mr. Thoo reported that the Cultural Equity Initiative, Level One grants are the last of the 1999 
cycle to be awarded. The panel review is currently scheduled for October 15 th and 18 th . He 
requested that the October Executive Committee meeting be delayed for one week so that staff 
would have time to produce the panel notes and not delay final approval at the full commission 
meeting on November 1. It was agreed that the October meeting would be held on October 26 
rather than the 19 th . 

He went on to state that of the 39 proposals submitted for this program, five will likely be ruled 
out for eligibility issues or incompleteness. The staff is also working on assembling the panel 
for the 2000 Individual Artist Commissions. 



Mr. Thoo then reported that phase one of the AAPI project is now complete and that the 
steering committee met last week. 



4. Motion to authorize a grant of $10,000 to the National Asian American 
Telecommunications Association for the Asian American Pacific Islander Arts 
Community Development Initiative. 

Mr. Newirth explained that this grant is actually for the Asian Pacific American Arts Coalition 
(APAAC) for assistance provided (to Judi Nihei) during the early stages of the initiative. 
Since APAAC is not a formal organization, it was unclear how the commission should pay 
them. APAAC has since decided that the National Asian American Telecommunications 
Association, the largest organization involved with APAAC, should receive the grant on their 
behalf. 

Moved: Commissioner Roth 
Second: Commissioner Rogers 
Vote: Unanimous 

Ms. Lerma reported that the steering committee of the AAPI Initiative met for half a day at the 
Yerba Buena Center and engaged in a discussion of how best to further the initiative. The 
three pilot project proposals put forward were: communications, joint marketing/fundraising 
and the development of a cultural services center. Of the three, the communications proposal 
is the one being recommended as the course to pursue. The plan involves the development of a 
website and a listserve, among other aspects. Ms. Lerma stated that given the lack of 
infrastructure within the AAPI community as a whole, as well as the diversity of the 
community, a focus on communications makes the most sense. 

Mr. Newirth stated that this project would ideally involve corporate and private foundation 
monies in addition to public funds. He felt that the project couldn't continue without some 
matching funds from the private sector. He believed that the ability to secure the additional 
income will aid in determining whether or not the project should go on as planned or shift 
direction in some way. He went on to say that many private foundations have already 
committed their 2000 funds and that any additional monies might not be available until 2001. 
He stated that he has volunteered to go on funder calls with representatives of the community. 

Ms. Lerma added that the pilot project is multi-layered and that some of the more expensive 
layers could be eliminated as the funds or lack thereof dictated. She stated that the real 
question was how much of a kick-start the project could be given, and that the goal is to get it 
going and have the AAPI community take over once some momentum was gained. 



The meeting adjourned at 5:30 p.m. 



Submitted 




Approved 



KhanW 




Richard Newirth, Director 



.3»1 



S F 



A C 



Richard Newirth 
ictor (if Cultural Affairs 



SAN FRANCISCO ARTS COMMISSION 



San Francisco Arts Commission 

Executive CommitteeJVleeting Notes 

^October 26, 1999 

25 Van Ness Avenue, Suite 70 

San Francisco, CA 94102 



DOCUMENTS DEPT. 

NOV t'8 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



PROGRAMS 



Civic Design Review 



Commissioners Present: Janice Mirikitani, Denise Roth and Emery Rogers (via phone) 



community arts Staff Present: Richard Newirth, Esther Reyes, Lawrence Thoo and Khan Wong 

& Education 



Performing Arts 



Suite 60 



public art Commissioner Mirikitani called the Meeting to order at 4:30 p.m. She acknowledged that as 
cultural equity granh Commissioner Rogers was participating in the meeting via telephone, the Committee would 
not be able to vote on the Motions presented, but a full discussion will take place. Due to the 
civic art collection j^ f a quorum, this was not an official meeting of the Committee. 

Street Artists Licenses ^ ° 

Suite 70 

t Commission Gallery 

401 Van Ness Avenue 

415.554.6080 

1. Report from the Cultural Equity Grants Program Director. 



P://TH EC I ty.sfsu.edu/sfac/ 
Ml: SFAC@THECITY.SFSU.EDU 




City and 
San 



County of 
Francisco 



Mr. Thoo distributed a two-year comparison of grants awarded by the Cultural Equity Grants 
(CEG) Program. He noted an increase of $37,000 from 1998 to 1999 and stated that for 2000, 
the program should see an increase of $50,000 - $90,000. He noted the figure for the Cultural 
Equity Initiative Level Two grants for 1999 was lower because a two-year grant had been 
awarded this year. He stated that the Cultural Equity Initiative Level One grants will be the 
last of the 1999 grants to be awarded. 

He reported that the CEG Program is already launched into the 2000 cycle and is in the midst 
of the review process for the Individual Artist Commissions, typically the first program of each 
cycle. The Theater Arts sub-panel has already met and selected 8 of 21 proposals for the final 
round to take place on November 8, 1999. The Dance and Music sub-panels will meet on 
Friday, October 29, 1999. He distributed descriptions of the proposals received together with a 
list of the panelists. 

He continued by informing the committee that one of the Theater Arts applicants who is not 
being moved to the final round had met with him to express some of her concerns with the 
process. He reported that she felt she had received an inadequate hearing, and that the 
panelists, in focusing on her lack of playwriting background, dismissed the substantial 
experience she has as an educator. She also noted the absence of African-American panelists 
(she is African-American) and stated that this may be why the panel did not appreciate the 
subject matter of her proposed project and why the projects of African-American applicants 
that focused on more negative aspects of the community were selected for the final round. Mr. 
Thoo noted that this did not appear to be one of her major concerns rather another aspect of her 
overall dissatisfaction with the review of her proposal. Her main bone of contention stemmed 
from her perception that the panelists had dismissed her background and experience unfairly. 
He stated that her companion at his meeting with her stated that she would be at the Mayor's 
next Open Door Day and would consider raising the issue. 



5 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252 2 



Motion to approve recommendations for 1999 Cultural Equity Initiatives Level One 
grants. 



Mr. Thoo presented the twenty-four organizations recommended for the CEI Level One grants 
and noted that there were 19 recommendations for full funding and 5 for partial funding. He 
stated that this is a high proportion of the total applicant pool. 

Commissioner Roth asked how many of the applicants not being recommended had applied 
before. Mr. Thoo responded that though he did not have an exact figure, he could name at 
least four that have either applied for or received this grant in the past that were not 
recommended this year. Commissioner Mirikitani stated that it seemed like some groups who 
have been denied funding in the past were recommended this time. Mr. Thoo concurred. 

Commissioner Mirikitani asked the committee if they were inclined to approve the 
recommendations, should a vote be taken. All agreed that they were so inclined. 



Motion to approve additions of the following individuals to the CEG Panel Pool: Darcy 
Reynolds, composer, pianist and Director of the American Composers Forum, Bay Area 
Chapter; Carl Stone, composer and past president of American Music Center; Brenda 
Way, Artistic Director of ODC; and Julie M. McDonald-Stahl, Executive Producer of 
LaDeDa and Producer/Manager for Pixar Studios. 

Mr. Thoo distributed biographies and resumes for each of the prospective panelists. He stated 
that Ms. McDonald-Stahl was being added to the pool at the suggestion of Commissioner 
Ralph Guggenheim. Mr. Thoo informed the Committee that three of the proposed panelists, 
namely Mr. Stone, Ms. Way and Ms. Reynolds have been invited to serve on the Individual 
Artist Commissions panel and asked if Committee members had any reservations since the 
individuals were not yet a part of the pool. The Commissioners expressed no concerns. 

Commissioner Mirikitani asked if the Committee would approve these recommendations were 
a vote to be taken. All agreed that thev would. 



Motion to approve a Public Art Fund allocation of $7,500 for computer cabling in Suite 
60. 

Mr. Newirth informed the Committee that the Arts Commission would soon be occupying 
space currently occupied by the Public Guardian's Office. He stated that cabling needed to be 
installed so that the computers in the new space could be networked properly. 

Commissioner Mirikitani asked the committee if they were inclined to approve the 
recommendations, should a vote be taken. All aareed that they were so inclined. 



5. Motion to approve a Public Art Fund allocation of $5,960 for ArtHouse. 

6. Motion to approve a grant of $30,000 to ArtHouse for joint program for fiscal year 1999- 
2000 (CAC: $11,540, CEG: $12,500, PAF: $5,960 

7. Motion to expend up to $10,000 for a professional evaluation of the ArtHouse joint 
program. 

These three motions are to be taken together as one. Mr. Newirth presented the proposed 
budget for the ArtHouse program. He stated that the evaluation would help the Commission 
determine the Program's future and the desired return on the investment. He stated that the 
grant was being increased to $30,000 mostly to increase pay for the new Program Coordinator. 
The salary for this position had to be raised in order to make it more competitive and to draw 
higher caliber applicants. He went on to say that he has seen significant improvement in the 
program since the new Coordinator has been on board. 

Commissioner Mirikitani asked the committee if they were inclined to approve the 
recommendations, should a vote be taken. All agreed that they were so inclined. 



Mr. Newirth regretfully informed the Committee that a sub-committee of the Board of 
Supervisors had passed a resolution that overturned the Arts Commission's authority regarding 
the use of Art-enrichment funds set aside for use at the mid-Embarcadero. The Supervisors 
have ruled that said funds are to be used for the Organ Pavilion, in direct opposition to the Arts 
Commission's prior determination that the project would not be an appropriate use. 

He continued to point out a number of issues regarding this matter: 

• As the resolution passed urged action on the part of both the Arts Commission and the 
Transportation Authority, what would happen if Transportation agreed to it and the Arts 
Commission did not? 

• Since Art-enrichment funds are now to be used for this project, if it is determined that 
those funds were already used up prior to the organ project, what would happen then? 

• The Arts Commission does not have the authority to manage a construction project nor the 
funds or expertise to maintain the organ. Construction of such an endeavor falls under the 
jurisdiction of the Department of Public Works. Further, the property in question is in the 
jurisdiction of the Department of Parks and Recreation so technically it would be that 
department's responsibility to maintain the organ. In order for the Arts Commission to 
take on this project in the manner suggested by the Supervisors, it would have to accept a 
jurisdictional transfer. What would happen if the Commission refuses such a transfer is 
unknown. 



The Meeting adjourned at 5:05 p.m. Commissioner Mirikitani stated that all items had been 
discussed in full and the general sense was that all were in favor of leaning towards the 
approval of these agenda items. 



Submitted 



Approved 




Richard Newirth, Director 



SAN FRANCISCO ARTS COMMISSION 



10. 



Richard Newirth 
sector or Cultural Affairs 



70. 3^7 



f /L/l<j 



PROGRAMS 



Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

| Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



San Francisco Arts Commission 
^Executive Committee Meeting 
25 Van Ness A venue, Suite 70 





November 16, 1999,jTuesday, 4:00 p.m. 



^AGENDA 

1 . Report from the Cultural Equity Grants Program Director. 

2. Motion to approve recommendations for 2000 Individual Artist Commissions 
grants. 

3. Motion to approve additions of the following individuals to the CEG Panel 
Pool: to be announced. 



://TH ECITY.SFSU.EDU/SFAC/ 
.IL: SFAC@THECITY.SFSU.EDU 



DOCUMENTS DEPT 




City and County of 
San Francisco 



NOV 1 8 1999 

SAN FRANCISCO 
PUBLIC LIBRARY 



11-1 

^0 U*l -h f*** 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.25^5 



10. ? 
2 



S F 



A C 



SAN 



Richard Newirth 
rector of Cultural Affairs 



/i<oh 



programs 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

it Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



T://TH ecity.sfsu.edu/sfac/ 
iail: sfac@thecity.sfsu.edu 



F RA N C I S C O ,A RT S COMMISSION 



San Francisco Arts Commission 
.Executive Committee Meeting Minutes rWM i> 

^November 16, 1999 * UU ^UME/\JTS DEPJ 

25 Van Ness Avenue, Suite 70 
San Francisco, CA 94102 



DEC ( 1393 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners Present: Stanlee Gatti, Denise Roth and Emery Rogers 

Staff Present: Richard Newirth, Esther Reyes, Lawrence Thoo and Khan Wong 

Commissioner Gatti called the Meeting to order at 4:35 p.m. 

1. Report from the Cultural Equity Grants Program Director. 

Mr. Thoo informed the Committee of preliminary appeals currently pending from 
Individual Artist Commission (IAC) applicants. He distributed copies of a letter 
from one of them. Ms. Lora Marlene Traveler, together with his reply to that letter. 
Ms. Traveler felt that the panel inadequately reviewed her proposal and that her 
significant experience as an educator was not given due respect or consideration. 
Mr. Thoo went on to say that Ms. Traveler appears to have misapprehended or 
misconstrued certain aspects of the process or certain comments made by the 
panelists. She has also contacted the Mayor's Office of Community Service and 
has telephoned Mr. Newirth regarding this matter. Mr. Thoo has scheduled a 
meeting with Ms. Traveler on Thursday. November 18. 

2. Motion to approve recommendations for 2000 Individual Artist Commissions. 




City and County of 
San Francisco 



Mr. Thoo reported that twenty-one applicants were being recommended for the 
2000 Individual Artist Commissions out of an original pool of forty-seven. He 
noted that there was an interesting mix of grantees this cycle, which consisted of 
both established artists as well as emerging artists. 

Commissioner Roth noted that a number of the projects being recommended 
required that other funds be secured from outside the Commission. She asked 
what would happen to those projects if the other funds fell through. 

Mr. Thoo responded that the Commission requires that a good-faith effort be made 
to do the project(s) proposed. If the project never gets off the ground, it is required 
that any funds disbursed to date must be returned. However, if a good-faith effort 
is made to mount a project and it is not successful, we do not require a return of 
funds. He stated that part of the process is failures may happen, and that the 
Commission is taking a chance on ideas. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 4 15.252.2590 fax 415.252 



Mr. Newirth commented that the Arts Commission gives artists the opportunity 
and ability to create, and success is not guaranteed. 



Motion: Commissioner Rogers 
Second: Commissioner Roth 
Vote: Unanimous 



3. Motion to approve additions to the CEG panel pool. 

There were no additions. 

The Meeting adjourned at 5:00 p.m. 



Submitted 



Approved 




Richard Newirth, Director 



S F 



A C 



SAN FRANCISCO ARTS COMMISSION 



Richard Newirth 
irlctor of Cultural Affairs 



70.3^7 
/ 



programs 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

rt Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



rr://TH ECITY.SFSU.EDU/SFAC/ 
AAIL: SFAC@THECITY.SFSU.EDU 




^San Francisco Arts Commission 

, Specia UExecutive Committee Meeting 

25 Van Ness Avenue, Suite 70 

( January 25., 2001L 5ruesdav. 3:00 p.m. 



DOCUMENTS DEPT. 

JAN 2 5 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: Requests to testify are accepted by completing one of the speaker 
request cards, which are available at all hearings, and giving it to the Secretary 
before the item on which the individual wishes to speak comes up for 
consideration. The Presiding Officer will also call for public testimony on 
agenda items either at the beginning of the Meeting or prior on the vote on 
particular items. 

AGENDA 

1 . Report from the Cultural Equity Grants Program Director. 

2. Discussion regarding eligibility issues for CEG grants. 

3. Motion to approve adjusting the Creative Space and Cultural Equity 
Initiatives budget parameters so that the definition of "mid-sized" 
organizations matches that in the Organization Project Grants program. 

4. Motion to approve increasing the Cultural Equity Initiatives Level 1 grant 
ceiling to $18,000. 

5. Discussion and motion to approve the FY 2000-01 program budget for Street 
Artists program. 

6. Discussion and motion to approve the FY 2000-01 program budget for 
Cultural Equity Grants program. 

7. Discussion and motion to approve the FY 2000-01 General Fund budget 
submission to the Mayor. 

8. Discussion and motion to approve revised San Francisco Arts Commission 
By-laws, incorporating reference changes due to the adopted 1996 revised 
City Charter. 



City and County of 
San Francisco 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the 
needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be 
held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All 
meetings are held in Suite 70, basement level, and can be accessed by the two main elevators in 
the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. Accessible curbside parking has been designated on Oak Street between Van Ness 
Avenue and Franklin Street. Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains: stopping at Van Ness and Market, one-half block 
from the building. 9, 26, and 42 Buses: serving the area of Van Ness and Market. 
Civic Center BART: located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at public 
meetings are reminded that other attendees may be sensitive to various chemical based products. 
Please help the city to accommodate these individuals. 

American Sign Language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415) 252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 
(Chapter 67 of the San Francisco Administrative Code) 
Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils, and other agencies of the City and County exist to conduct the 
people's business. This ordinance assures that deliberations are conducted before the people and 
that City operations are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6171. Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the 
San Francisco Public Library and on the City's website at www.ci.sf.ca.US . 

Referenced documents are on file and available for public inspection at 25 Van Ness Avenue, Suite 240 
during normal office hours. For further information, please contact Michele Liapes, Public Information Officer, 

252-2559. 



3.327 



S F 



A C 



*$/ 



oo 



Richard Newirth 
irector of Cultural Affairs 



SAN FRANCISCO ARTS COMMISSION 



San Francisco Arts Commission 

^Executive Committee Meeting Minutes 

^January 25, 2000 

25 Van Ness Avenue, Suite 70 

San Francisco, CA 94102 



DOCUMENTS DEPT. 
F Efi I S 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



PROGRAMS 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

».r Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



rr://TH ecity.sfsu.edu/sfac/ 

<AIL: SFAC@THECITY.SFSU.EDU 







City and County of 
San Francisco 



Commissioners Present: Stanlee Gatti, Ralph Guggenheim and Janice Mirikitani 
Staff Present: Richard Newirth, Nancy Gonchar, Lawrence Thoo and Khan Wong 
Commissioner Gatti called the Meeting to order at 3:08 p.m. 

1. Report from the Cultural Equity Grants Program Director. 

Mr. Thoo reported that the Organization Project Grant (OPG) proposal deadline 
passed on January 19, 2000. Ninety-five proposals were received; of these six or 
so have some eligibility issues while another handful are missing several 
components. He stated that he is not ready to decide if these were "substantially 
incomplete" or not, thus it is uncertain whether these proposals will be considered 
at this time. He stated he wanted to look at all of the incomplete proposals as one 
body before making a ruling on this matter. The program received 10-15 proposals 
less than last year. The program aims to have panel reviews in late March. 

Commissioner Mirikitani asked if there was precedence for warning applicants that 
there are parts missing from their proposals. Mr. Thoo replied that if the proposals 
are submitted early enough, the program staff informs the applicant of the missing 
portions and the applicant then has the opportunity to submit those parts before the 
deadline. If the proposal comes in at the deadline it's more difficult. Generally, 
there's no problem if minor adjustments need to be made, but if a large chunk is 
missing the staff may decline acceptance of the proposal. Staff also gives 
applicants feedback on proposals as a matter of routine. Additionally, workshops 
are conducted for the preparation and submission of proposals well in advance of 
the deadline. Mr. Thoo went on to say at the workshops held for this year's OPG, 
we informed attendants that the guidelines would be adhered to more closely this 
year than they were last year. 

Mr. Thoo stated that the deadline for the Creative Space grants was three weeks 
away. 

Mr. Newirth raised the issue of eligibility of Cultural Centers that already receive 
line-item funding. As an example, he mentioned SomArts, which is one of the 
municipally owned Cultural Centers that receives line-item funding via the 
Community Arts and Education program yet they have also applied for an OPG. 
He wondered if funding through CEG should be limited to facilities projects. 



25 Van Ness Ave. Suite 240. San Francisco. CA. 94102 tel. 415.252.2590 fax 415.252.2595 



He also asked how to handle the three newer cultural centers (i.e., the Queer, 
Asian-American/Pacific Islander and Native American Cultural Centers) when 
applying to CEG for collaborations with one of the four existing Centers for which 
there may be matching funds already coming from the City. How would this 
agency track such information? 

Mr. Newirth concluded by stating he only wanted to raise the issue for the 
Commissioners' consideration and that this matter would be discussed in more 
detail next month. 



2. Discussion regarding eligibility issues for CEG grants. 

Mr. Thoo summarized the four issues he raised in his memo to the Commissioners 
(see attachment). He stated that these issues are coming up with some frequency 
in this current batch of OPG proposals. 

With regard to the requirement that an organization's mission statement "involve 
mainly and clearly the development, production and/or presentation of arts 
activities in San Francisco," he wondered how he should interpret the guideline 
when the answer is not obvious. He presented the scenarios of an organization 
whose mission statement does not explicitly state a San Francisco focus but whose 
activities clearly demonstrate such a focus and that of an organization who tours 
frequently or who otherwise performs the bulk of its activities outside the City 
even though they are based here. He asked the Commissioners whether he should 
still accept proposals in these circumstances. 

Commissioner Gatti stated that he felt such proposals should be accepted. He 
continued by saying that even if an organization has a more global focus, it can 
still be of benefit to the City. 

Mr. Thoo stated that given the wording of the guidelines, he felt he was obliged to 
refuse proposals that did not fulfill the criteria. He stated that perhaps removing 
the criteria from the guidelines should be considered if a looser interpretation was 
preferable. 

With regard to the question of an entity that appears to be part of a larger entity 
which is not eligible for CEG programs, Mr. Thoo cited the examples of San 
Francisco State University's Gallery as well as ODC Theatre. ODC Theatre 
currently has an OPG proposal pending. He stated that this organization wished to 
be treated as a separate entity and that according to the Theatre's manager, the 
Theatre does its own fundraising separate from the parent organization. Mr. Thoo 
raised a number of questions that may factor into the determination of such an 
organization's status: are the books kept separately? Does the staff of the smaller 
organization report directly to the Board of Directors or to the director(s) of the 
parent organization? 

Commissioner Mirikitani stated that perhaps such organizations should be 
encouraged to get their own 501(c)(3) status. 



The remaining two issues were discussed earlier in this meeting (see attachment). 

Mr. Thoo reported that these issues are coming up with more frequency and the 
distinctions between what is acceptable and what is not are getting more subtle. 
He asked the Commissioners for feedback on how he should deal with these 
issues. 

Mr. Newirth suggested that Mr. Thoo prepare a more detailed report and submit it 
to the Committee for review. 

Commissioner Gatti suggested that a small committee be convened to resolve these 
issues, and that a prospectus could be drafted and presented. He asked 
Commissioner Mirikitani to lead that committee as she has the most experience 
with this program and its issues. 

Commissioner Mirikitani stated that because of a family health crisis, she did not 
have the time to commit. 

Mr. Thoo replied that in light of the fact, he would proceed as he has always done 
and the resolution of these matters would have to come at a later date. 



3. Motion to approve adjusting the Creative Space and Cultural Equity 
Initiatives budget parameters so that the definition of "mid-sized" 
organizations matches that in the Organization Project Grants program. 

Mr. Thoo explained that until last year, "mid-sized" budgets were considered to be 
up to $900,000. OPG is now at $1,000,000 but the other programs are not. 

Moved: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 



4. Motion to approve increasing the Cultural Equity Initiatives Level I grant 
ceiling to $18,000. 

Moved: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 



5. Discussion and motion to approve the FY 2000-01 program budget for Street 
Artists program. 



6. Discussion and motion to approve the FY 2000-01 program budget for 
Cultural Equity Grants program. 

Items 5 and 6 were taken together. Ms. Gonchar presented the budgets for both 
programs (see attachments). She stated that the revenue for the Street Artists 
program was lowered slightly. She explained that a fee increase of $22 per year 
was necessary so that the program could match its expenses. She stated that this 
was the first fee increase in eight years. There were no significant changes to the 
CEG budget. 

Moved: Commissioner Mirikitani 
Second: Commissioner Guggenheim 
Vote: Unanimous 



7. Discussion and motion to approve the FY 2000-01 General Fund budget 
submission to the Mayor. 

Ms. Gonchar presented the budget (see attached). She explained that the Agency 
is allowed to ask for one-time only budget increases and that these were to be used 
for workstation upgrades to address ergonomic issues. Additionally, there is a 
requested budget increase for the DTIS costs resulting from the Agency's recent 
computer upgrades as well as upgrades for remote locations (the Gallery and the 
Chinatown Community Arts Program). She reported the Agency was making a 
$250,000 capital request for the Civic Collection and the Cultural Centers. She 
also stated the Agency was requesting that the cost of mitigating the 
electromagnetic field in Suite 60B be covered by the Department of Real Estate 
since, technically, this Agency is a tenant and the required work constitutes a 
capital improvement to the building. (Please see "Budget Priorities" attachment 
for explanations.) 

Moved: Commissioner Mirikitani 
Second: Commissioner Guggenheim 
Vote: Unanimous 



Discussion and motion to approve revised San Francisco Arts Commission 
by-laws, incorporating reference changes due to the adopted 1996 revised 
City Charter. 

Mr. Newirth pointed out the numbers and references in the Charter relating to 
items that had been deleted or revised. He stated that the Agency must allow one 
month for a review of the new by-laws by the Commissioners. 

Moved: Commissioner Mirikitani 
Second: Commissioner Guggenheim 
Vote: Unanimous 



A discussion ensued regarding the appeal of Jon Jang, a composer who was turned 
down for a 2000 Individual Artist Commission. Commissioner Mirikitani reported 
that the artist informed her that he did not know a full budget was required. She 
asked if the staff could have given him a reason for this belief. She also asked if 
staff was consistent in the treatment and review of his proposal and if staff was at 
all remiss in letting him know anything was missing. She also stated that based on 
the strength of the content of his proposal and his reputation, that he should be 
granted a hearing with the Director, Mr. Newirth. She stated that while the content 
was very strong, she could see how the budget was inadequate. 

Mr. Thoo responded to the questions by stating that the staff did not give him 
reason for believing a full project budget was not required. He continued by 
stating that while staff does inform applicants when parts of the proposal are 
missing, nothing was missing from Mr. Jang's proposal — in his case what was 
presented was inadequate information. 

Mr. Newirth reported that in investigating Mr. Jang's previous proposals as well as 
the proposals of the 2000 grantees, he found that all such proposals had full 
budgets. Since Mr. Jang had completed such budgets before, it seems that he 
should have understood such information was required. 

The crux of the issue is that Mr. Jang feels that how the grant monies were to be 
used was all that was required. 

Mr. Thoo stated that while Mr. Jang may have genuinely misunderstood the 
requirement, it was not as a result of communications with the Agency. 

Commissioner Mirikitani emphasized again the need for a face to face meeting 
with Mr. Jang to show the Agency's due diligence with respect to this matter and 
to demonstrate that staff has been meticulous in addressing his appeal. 



The meeting adjourned at 4:30pm. 



Submitted 



Approved 




Richard Newirth, Director 



S F 



A C 



Richard Newirth 
ctor of Cultural Affairs 



SAN FRANCISCO ARTS COMMISSION 



To: Executive Committee 

From: Lawrence Thoo, Program Director, CEG 

Date: January 22, 2000 

Subject: Background for CEG Action Items on Jan. 25 Agenda 




PROGRAMS 

Civic Design Review 

Community Arts 

& Education 

Performing Arts 

Public Art 

Cultural Equity Grants 
Suite 60 

Civic Art Collection 

Street Artists Licenses 

Suite 70 

Commission Gallery 

401 Van Ness Avenue 

415.554.6080 



//TH ECITY.SFSU.EDU/SFAC/ 
IL: SF*C@TH£CITY.SFSU.EDU 




City and County of 
San Francisco 



Adjust budget parameter for mid-sized organizations 

When the Arts Commission adopted new guidelines and policies for the Organization Project Grants 
program, it included a provision that increased the upper limit on budgets for mid-sized organizations 
from $900,000 to $1,000,000 in the 2000 cycle, the present one. However, a similar provision does not 
exist in the guidelines and policies of either the Cultural Equity Initiatives program or the Creative Space 
program, which had been adopted previously. Consequently, the mid-size category continues to top out 
at $900,000 averaged over three years in both those programs. 

In order to maintain consistency across the programs, I am asking that Commissioners approve adjusting 
the guidelines and policies of the CEI and CrS programs to match the OPG definition of mid-sized 
organizations, viz., annual operating budgets between $150,001 and $1,000,000 when averaged over the 
three most recent years. 

Increase Cultural Equity Initiatives Level 1 grant ceiling to $18,000 

Currently, CEI Level 1 grants cannot exceed $15,000, whereas the OPG grant ceiling is $18,000. The OPG 
grant ceiling was raised from $15,000 when the current guidelines and policies were adopted. Should the 
grant ceilings be made to match again? 

Non-action matters on the agenda 

Several matters will be raised at the Jan. 25 meeting for which I am anxious to have Commissioner input. 
Of them, perhaps the most complex is the subject of eligibility to participate in the CEG programs. 

As I have discussed with members of the executive committee previously, the approach we had 
embarked on with respect to the new and narrower eligibility requirements for the Organization Project 
Grants program was to provide a grace period to allow the constituency to adjust to the narrower 
character of the eligibility requirements. Thus, we applied the provisions quite generously last year, while 
this year I am trying to observe the requirements closely. Not unexpectedly, this is likely to result in the 
inability of several organizations to participate in the OPG, including groups that might have been able to 
in the past. At the Jan. 25 meeting, I plan to cite several examples for your information and to solicit your 
views. 

Among the more prominent issues are: 

1 ) The requirement that an organization's mission statement involve mainly and clearly the 
development, production and/or presentation of the arts in San Francisco. 

2) The question of how to recognize when an entity that appears to be part of a larger organization, e.g., 
an arts presenting program of a university, may participate in a CEG program as if it were an arts 
organization in its own right when the "parent" organization does not qualify. In addition, if the 
"parent" organization qualifies as well, should both entities be able to apply? 

3) The question of how to recognize when an incomplete application is actually a "substantially 
incomplete" application that should not be accepted for grant consideration. 

4) The question of whether indirect Arts Commission funding of a project should be recognized as Arts 
Commission support for the purpose of determining whether "double-funding" is being sought. 

I look forward to a thoughtful discussion with the executive committee and thank you in advance. 



25 Van Ness Ave. Suite 240. San Francisco. CA 94102 



tel. 415.252.2590 fax 415.252 2 



STREET ARTISTS PROGRAM 



FY 1998-99 



FY 1999-00 



FY 2000-01 



Revenue 

Expenses 

Salaries 

Material & Supplies 

Advisory Committee 

Telephone 

Reproduction 

Rent 

Police Enforcement 

Other 



$145,000.00 



$111,660.00 
$1,352.00 
$10,000.00 
$900.00 
$5,000.00 
$7,800.00 
$7,000.00 
$3,250.00 



155,500.00 $148,800.00 



$122,744.00 
$1,368.00 
$10,000.00 
$900.00 
$2,000.00 
$7,800.00 
$7,000.00 
$3,470.00 



TOTAL EXPENSES $146,962.00 $155,282.00 

INCOME LESS EXPENSES ($1,962.00) $218.00 

Note: FY 2000-01 salaries will be adjusted by the Controller. 
Note: Revenue will require $22 annual fee increase to meet the expenses: 
$372 per year X 400 artists = $1 48,800 



$124,033.00 

$1 ,400.00 

$10,000.00 

$900.00 

$2,000.00 

$0.00 
$7,000.00 
$3,467.00 

$148,800.00 



CULTURAL EQUITY GRANTS 



Revenue 

Carryforward from FY 1 999-2000 
TOTAL REVENUE 

Expenses 

Salaries 

Administrative Expenses 

(incl. travel, equip., printing, etc.) 

Rent 

Grant Programs 

Loan Fund 

Panelist Honoraria 

Intern 

Contingency 

TOTAL EXPENSES 



FY 1998-99 

$1,828,706.00 

$79,739.00 

$1,908,445.00 



$97,488.00 
$36,000.00 

$8,000.00 

$1,452,000.00 

$150,000.00 

$18,300.00 

$10,000.00 

$0.00 



FY 1999-00 



FY 2000-01 



$1,939,397.00 $1,939,397.00 

$136,657.00 $95,026.00 
$2,076,054.00 $2,034,423.00 



$110,928.00 
$49,100.00 

$8,000.00 

$1,553,000.00 

$150,000.00 

$20,000.00 

$10,000.00 

$80,000.00 



$116,748.00 
$62,800.00 

$8,000.00 
$1,600,000.00 
$150,000.00 
$20,000.00 
$13,000.00 
$40,000.00 



$1,771,788.00 $1,981,028.00 $2,010,548.00 



Net (carried forward to following year $136,657.00 $95,026.00 $23,875.00 

Note: FY 2000-01 salaries will be adjusted by the Controller. 



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FY 2000-2001 Budget Priorities 

1. Office Renovation - Workstation Upgrade and EMF Mitigation 

Workstation Upgrade $75,000 

Upgrading staff workstations is again one of the top priorities for the agency. It has 
become increasingly urgent that we mitigate our existing workstation situation. The Arts 
Commission has had a third workers compensation claim filed for repetitive stress 
injuries in the past month due to inadequate furniture/equipment. Unfortunately, we 
anticipate that the numerous complaints that we have received may well turn into claims 
if the working environment is not remedied. What we propose is prevention against 
claims by meeting the basic ergonomic requirements of our employees. 

We have received an ergonomic assessment from the Occupational Safety and Health 
Section from the Department of Public Health (forthcoming). 

As with many other offices throughout the City, we estimate that staff spends 70% of 
their time in the office, 90% of the time at their desks working on computers or on the 
phone. All staff, including the executive staff, are currently using desks and filing 
systems that have either been with the agency for decades or that have been salvaged 
from the City's surplus furniture warehouse. Existing workstations are clearly not 
intended for computer use. Computer monitors and keyboards are placed on desks, 
typewriter returns and other work surfaces that are not at appropriate heights, adjustable 
to individual needs, nor compatible with the reality of having to simultaneously view a 
monitor, type on a keyboard and navigate a mouse comfortably. The nature and 
configuration of these default, mismatched work surfaces has been the primary cause of 
workers comp claims, as well as potential claims in the complaints received about 
discomfort, strain and stress. 

At minimum, what we hope to accomplish is to provide ergonomically designed, 
furnished and equipped workstations appropriate to the tasks of our employees, who are 
conducting City business. While we currently have 30 employees, we chose to focus on 
outfitting the 15 employees whose workstations have the most critical need of an 
upgrade, 3 of whom have sustained injuries and filed workers comp claims. Previous 
budget requests have detailed other pressing needs such as ergonomic chairs, filing and 
storage bays that would help mitigate additional workplace hazards and establish 
compliance with the Americans with Disabilities Act. These needs are not included in 
this request. Our plan is to phase in these improvements over three years. 

Expenditures: 

15 Work Stations @ $4,000 $60,000 

Stations Include Desk/Work Surface, Adjustable Keyboard Tray, Filing Cabinets 

2 Executive Staff 

6 Program Directors 
16 Program Staff 



FY 2000-2001 Budget Priorities 

Demolition and Hauling $5,000 

Construction, Electrical and Phone Rewiring $7,500 

Work Station Planning and Installation $2,500 

TOTAL Workstation Upgrade $75,000 

2. DTIS Cost Increase $14,864 

The Arts Commission is facing increased costs for computer services principally because 
we have purchased a router and T-l line with two other departments, the Rent Arbitration 
Board and the Commission on the Status of Women. For the last few years we were 
"camping out" on the Department of Parking and Traffic's router as a temporary solution 
to the Arts Commissions' computer needs. It was agreed upon that this agreement would 
end in a few years. This year we have been able to work at our current arrangement with 
the Rent Board and the COSW. 

Two ISDN lines and routers for remote access to the LAN for the Arts Commission 
Gallery located at 401 Van Ness and the Chinatown Community Arts Program located in 
Chinatown at the Chinatown Cultural Center. We are currently using phone lines which 
are prohibitively slow, for example it takes 10 minutes just to sign-on to cc: mail. 
Currently, staff from the gallery and the Chinatown program are unable to access the 
LAN due to the slowness of the connection. 

FY 2000-01 Expenditure Estimates as per DTIS: 

Citywide Services - LAN/e-mail Connections $69 

Citywide Services - Network Planning $1,181 

Citywide Services - WAN System Maintenance $4,788 

Citywide Services - Web Site Maintenance $3325 

Citywide Intranet - $499 1 

Local Area Network Services $7458 

Tivoli Contract $949 

Enterprise Computing, FAMIS & ADPICS access $600 

PacBell for shared T- 1 Line $3 1 

ISDN Lines monthly charges $720 

Total: $24,391 

Current DTIS computer costs $10,407 

Additional DTIS computer costs FY 2000-01 $13,984 

One-time cost for ISDN lines and Routers $880 

Total FY 2000-01 DTIS Expenditures $14,864 



FY 2000-2001 Budget Priorities 



We feel that the following information regarding EMF mitigation is the responsibility of 
the Real Estate Department and are providing details here for information only. 

Electromagnetic Field Mitigation in Suite 60B $10,000-$20,000 

The increase of Arts Commission program, services and staff has provided greater 
services to the public while creating increased demands on the department's management 
and operations. The staff has increased more than 40% in the past few years. We had 
been forced to squeeze in more staff into existing space in Suite 240 and Suite 60A, 
creating ADA compliance problems, as well as ventilation, privacy and corresponding 
productivity concerns. The Arts Commission was able to obtain an additional 1000 sq. ft. 
at 25 Van Ness, in the back area of Suite 60 on the basement level, formerly occupied by 
the Public Administrator/Public Guardian. Upon investigation of renovations to the new 
space needed to move into Suite 60B, it was discovered that two of the office spaces 
intended for four employees, had electromagnetic field (EMF) levels stemming from the 
location of the building transformer that interfered with the operation of standard office 
equipment. Staff voiced concerns over the EMF level and we asked DPH to conduct an 
assessment (see attached). 

As detailed in the DPH report, the EMF levels are sufficiently high enough to cause 
concern. Richard Lee stated that in all of the years that he has conducted EMF 
assessments, he had never seen levels so high in a City office. The average reading for 
City offices is 1 to 2 milligauss. Readings of 300 milligauss were registered in areas of 
the offices. Richard Lee's recommendation was to mitigate the EMF by contacting a 
consultant for a survey and mitigation. The costs of the survey may range from $700- 
$1,000 and mitigation may cost between $10,000 to $20,000. 

Since then, we have been requesting that Real Estate investigate, as we had received 
written assurance from the building manager that mitigation would be done to decrease 
the EMF levels enough so that regular computer equipment could be operated in the 
offices. Real Estate brought in a PG&E technician to do another assessment and the 
PG&E technician was quite surprised when he saw how high the levels are. Real Estate 
had subsequently backed away and told us that we would have to use the offices as 
storage space. After discussing the issue with Matthew Hymel, Matthew agreed to 
consider funding the mitigation work through Real Estate after we submit a consultant's 
mitigation proposal. Based upon ensuing discussions with Real Estate and the Mayor's 
Budget Office, Real Estate has scheduled the survey and the report will be available 
shortly. 



FY 2000-2001 Budget Priorities 



BYLAWS 

The Arts Commission of the City and County of San Francisco 



ARTICLE 


I 


NAME AND DEFINITIONS 






1.1 


Name 






1.2 


Definitions 




ARTICLE 


n 


PRINCIPAL EXECUTIVE OFFICE 






2.1 


Principal executive office 




ARTICLE 


m 


PURPOSE 






3.1 


Overall mandate 


D0CUIVIE NTS 0£ 




3.2 


Powers and duties 


*" •— 'C 




3.3 


Commission program 


FEB / 5 20C0 


ARTICLE 


IV 


MEMBERS 


SAIVFr ANc 
PUBLIC LIBRARY 




4.1 


Members 






4.2 


Nomination and appointment 






4.3 


Appointment and term of office 






4.4 


Duties of Commissioners 






4.5 


Compensation 






4.6 


Vacancies, removals and resignations 






4.7 


Annual statement of economic interests 





ARTICLE 



OFFICERS 



5. 1 Officers 

5.2 Election and term of office 

5.3 Duties of the President " 

5.4 Duties of the Vice-President 

5.5 Absence of Officer(s) at regular meetings 

5.6 Filling vacancies 

5.7 Director of Cultural Affairs 



ARTICLE VI 



MEETINGS 



6. 1 Regular meetings 

6.2 Committee and "passive" meetings 

6.3 Special meetings 



By Laws 



Revised 3/99 



6.4 

6.5 

6.6 

6.7 

6.8 

6.9 

6.10 

6.11 



Closed meetings 

Notice of meetings 

Action at a meeting: quorum and required vote 

Action on items not on the agenda 

Voting 

Public testimony 

Access to meetings 

Conflict of interest 



ARTICLE VH 



COMMITTEES 



7.1 Guiding principles 

7.2 General committee procedures 

7.3 Accountability of committees to the Commission 

7.4 Standing committees 

7.5 Advisory committees 

7.6 Ad hoc committees 

7.7 Chairpersons of committees 

7.8 Committee membership and size of committees 

7.9 Terms of committee membership 

7.10 Removal 



ARTICLE VIE 



GOVERNANCE 



8.1 Governance 



ARTICLE IX 



AMENDMENT OF BYLAWS 



9. 1 Amendment of Bylaws 



ByLaws 3 Revised 3/99 

BYLAWS 

The Arts Commission of the City and County of San Francisco 

ARTICLE I 

Name and Definitions 

1.1 Name 

The name of the agency shall be the Arts Commission of the City and County of 
San Francisco. 

1.2 Definitions 

The following terms and their definitions shall apply to these Bylaws: 

a. The Arts Commission of the City and County of San Francisco is referred 
to as "the Commission". 

b. Individuals who serve on the Commission are referred to as 
"Commissioners" or "members". 

c. Officers, such as President and Vice President, of the Commission are 
referred to as "Officers". 

d. The Mayor of the City and County of San Francisco is referred to as "the 
Mayor". 

e. The chief executive appointed by the Commission is referred to as the 
"Director of Cultural Affairs" or "the Director". 

f. Staff members working for the Commission are referred to as "Staff. 



By Laws , 4 Revised 3/99 

ARTICLE II 

Principal Executive Office 

2.1 Principal Executive Office 

The principal executive office of the Commission shall be located at: 25 Van 
Ness Avenue, Suite 240, San Francisco, CA 94102. 



ARTICLE ni 

Purpose 

3.1 Overall Mandate 

The purpose of the Commission is to champion the arts in San Francisco. 
Believing that a creative cultural environment is essential to the City's well being, 
Arts Commission programs integrate the arts into all aspects of City life. 

The Arts Commission is charged specifically with the responsibility to carry out 
the mandate of City Charter sections 5.103 and 16.106. These sections provide 
that the Commission shall approve the design of all buildings and other structures 
erected on City property or extending onto City property; shall approve the 
contracting, placement, removal, relocation or alteration of art on public property; 
shall supervise and control the expenditure of all appropriations by the Board of 
Supervisors for music and the advancement of art or music; and shall supervise all 
policy connected with the arts assigned to it by ordinance or executive action. 

(Charter, Sections 5.103 and 16.106) 

3.2 Powers and Duties 

The Commission has general powers and duties as described in Sections 4.101- 
104, Boards and Commissions, of the San Francisco Charter. 

In general, the Arts Commission has the authority and duty to: 

a. Prescribe rules and regulations consistent with the charter for the conduct 
of its affairs. 

b. Appoint a president. 

c. Establish standing and special committees. 

d. Receive and administer gifts, devises and bequests on behalf of the City 
and County. 

e. Hold regular, open and public meetings at regular fixed dates and at 
regular meeting places. 

f. Hold executive sessions. 



ByLaws 5 Revised 3/99 

g. Appoint an administrative head who shall hold office at its pleasure. 

(Charter, Sections 4.101-104, 5.103) 

3.3 Commission Programs 

Pursuant to its Charter responsibilities, the Arts Commission establishes programs 
in order to fulfill its purpose and administer policy: 

a. Arts Commission Gallery 

b. Civic Design Review Charter Sec. 5. 103 

c. Collections Management Charter Sec. 5. 103 

d. Community Arts and Education Charter Sec. 5. 103 

e. Cultural Equity Endowment A.C. Chapter 68, Sec.68.1-9 

f. Maintenance of a Symphony Orchestra Charter Sec. 16. 106 

g. Public Art A.C. Sec. 3.19 

h. Street Artists Ordinance No. 41-83 

The Arts Commission may authorize the expansion of programs or curtailment of 
program responsibilities other than those specifically defined by City Charter or 
Ordinance. 

ARTICLE IV 

Members 

4.1 Members 

The Arts Commission shall have fifteen (15) regular members appointed by the 
Mayor, and one ex-officio member. The ex-officio member shall be the president 
of the Planning Commission, or a member of the Commission designated by the 
Mayor. The regular members shall include four lay members and eleven (11) 
practicing art professionals, including two architects, one landscape architect, and 
representatives of the visual, performing, literary, and media arts disciplines, 
including painting, sculpture, dance, theatre, music, literature and media arts. 

4.2 Nomination and Appointment 

The members of the Arts Commission shall be appointed by the Mayor. In 
appointing the eleven regular members, the mayor shall solicit nominations from 
architectural, art, musical, literary, dance theatre, and other cultural organizations 
of the city. (Charter Section 5. 103) 

4.3 Appointment and Term of Office 

The initial terms of office of the fifteen (15) appointed Commissioners are 
delineated in Charter Section 5.103. All subsequent terms of office shall be for 



ByLaws 6 Revised 3/99 



four years. Appointments are made to complete existing terms or to start new 
terms. 

4.4 Duties of Commissioners 

Each regular Commissioner shall be a member of at least one committee. In order 
to execute their responsibilities, Commissioners shall: 

a. Attend all regular and special meetings of the Commission and the 
meetings of committees of which they are members. 

b. Be knowledgeable about general issues of concern to the San Francisco art 
community. 

c. Strive to increase the resources of the Commission. 

d. Act as liaisons to the Board of Supervisors, the Mayor and other members 
of City Commissions. 

e. Act as advocates for the Arts to government and the business community. 

4.5 Compensation 

Commissioners shall serve without compensation. No member of this 
Commission shall receive from the City and County, or from any trust, donation, 
or legacy, any compensation for any service for the benefit of the City and 
County. 

(Charter, Section 4.122) 

4.6 Vacancies, Removals and Resignations 

a. Vacancies and removals 

A vacancy on the Commission shall be deemed to exist on the occurrence 
of any of the following: 

1. The death, resignation or removal of any Commissioner. 

2. The declaration by the Mayor of a vacancy in the office of a 
Commissioner who has been declared of unsound mind by a final 
order of court, or has been convicted of a felony, or has engaged in 
official misconduct prohibited by the Charter. 

3. If any Commissioner has three (3) unexcused absences of regularly 
scheduled meetings of the full Commission in any twelve (12) 
month period, the Commission may notify the Mayor for mayoral 
decision to remove the Commissioner. If a Commissioner does not 
give notice to the Director within 72 hours of the scheduled 
meeting, the absence will be unexcused. 

4. If there is an increase in the chartered number of Commissioners. 

All vacancies occurring during a term shall be filled for the unexpired 
term. 



ByLaws 7 Revised 3/99 



b. Resignations 

Any Commissioner may resign upon giving written notice to the Mayor. 

4.7 Statement of Economic Interests 

Members have the duty of submitting to the Ethics Commission upon their 
appointment to the Commission and annually during their membership, and upon 
termination of their membership, a completed and signed Statement of Economic 
Interests. 

ARTICLE V 

Officers 

5.1 Officers 

The officers of the Commission shall consist of a President and Vice-President. 

5.2 Election and Term of Office 

At the regular November meeting of the Commission, Officers shall be elected 
from among the regular members of the Commission. All officers shall hold 
office for one ( 1 ) year or until replaced by election. 

5.3. Duties of the President 

The President shall preside at all regular meetings of the Commission. The 
President is empowered to call special meetings, reschedule meetings, change 
committee appointments, form committees of the commission, change committee 
appointments, and appoint chairpersons of all standing committees and special 
committees of the Commission pursuant to ARTICLE VII of these bylaws. 

Presiding duties include opening and adjournment, ascertainment of the existence 
of a quorum, sequence of business, recognition of members entitled to the floor, 
statement for vote of all motions that legitimately come before the assembly, 
enforcement of rules of debate, and protection of the assembly from frivolous or 
dilatory motions. 

The President shall be an ex-officio member of all committees of the Arts 
Commission. 



By Laws 8 Revised 3/99 

5.3 Duties of the Vice-President 

In the absence of the President, the Vice-President shall preside at meetings of the 
Commission and have all powers of, and be subject to all the restrictions upon, the 
President. 

5.4 Absence of Officer(s) at Regular Meetings. 

In the event of absence, or inability to act, of the President and Vice President, a 
majority of the remaining members of the Commission at the meeting shall elect 
one of the members to act temporarily as the presiding officer. 

5.5 Filling Vacancies 

In the event the President is unable to complete his/her term of office, the Vice- 
President will succeed the President and fulfill the President's remaining term of 
office as the presiding officer. The Commission shall conduct an election to 
replace the Vice President. The Vice President's successor will serve the 
remaining term of office. 

5.6 Director of Cultural Affairs 

The Director shall conduct all administrative affairs under the control of the 
Commission, and shall supervise the staff required for this work. 

ARTICLE VI 

Meetings 

6.1 Regular Meetings 

Regular meetings of the Commission shall be publicly noticed and held at 3:00 
p.m. on the first Monday of each month at 25 Van Ness, Suite 70, San Francisco, 
CA 94102. Exception: W hen the first Monday of the month falls on a holiday, 
that month's meeting shall be held on the next business day. 

(Sunshine Ordinance, A.C. Sec. 67.6C) 

6.2 Committee and "passive" Meetings 

Standing, ad hoc and advisory committee meetings of the Commission are subject 
to all of the requirements for notice, regularity of meeting dates and locations, 
public access, public testimony, action and voting. "Passive meetings" are subject 
only to the requirements of the San Francisco Sunshine Ordinance. Passive 
meetings are meetings of advisory committees formed by written initiative of a 
Commissioner or the Director, or social, recreational and ceremonial occasions. 

(Sunshine Ordinance, A.C. Sees. 67.3(b) and 67.4) 



ByLaws 9 Revised 3/99 

6.3 Special Meetings 

In addition to the regular monthly meetings, the President or a majority of the 
Commission or a committee may elect to hold special meetings, of the 
Commission or the committee so electing, to investigate timely issues or those 
requiring concentrated focus and investigation. Special meetings shall be 
governed by the following requirements for notice, public access, testimony, 
action and voting. 

6.4 Closed Meetings 

The Commission shall hold closed or executive sessions as permitted in the 
Brown Act, the Sunshine Ordinance and Charter Section 4.104, and shall specify 
and disclose the purpose of any closed sessions. 

a. Conferring with designated public officials on matters posing a threat to 
the security of public buildings or threat to the public's right to access to 
public services or public buildings. 

b. Considering the appointment, employment or dismissal of, or to hear 
complaints and charges against employees under its authority. 

c. Conferring with legal counsel under circumstances in which the lawyer- 
client privilege conferred by the laws of the State of California may 
lawfully be claimed. 

d. Meeting with its negotiator prior to the purchase, sale, exchange or lease 
of real property. 

(Brown Act, Sections 54956.7-9, and 
54957.0.1; Charter, Section 4.104) 

Disclosure of closed session discussions and actions shall be at the discretion of 
the Commission, unless the matter is confidential under federal, state or local 
law. 

6.5 Notice of Meetings 

The Director of Cultural Affairs shall be responsible for assuring that notices, 
agendas and minutes for all regular and special meetings of the Commission and 
all meetings of the Commission's committees are prepared, posted and distributed 
in accordance with state and local laws. 

6.6 Action at a Meeting: Quorum and Required Vote 

a. Quorum 

The presence of eight (8) Commissioners at a meeting of the Commission 
constitutes a quorum. Each Commissioner present shall have one vote on 
motions brought before the Commission. Proxies are not permitted. In 
the absence of a quorum, no action can be taken, and the meeting will be 



ByLaws 10 Revised 3/99 

adjourned. At this time, an informational hearing can be held with no 

action taken and a report given at the next hearing. 

(Charter, Section 4. 104 and Roberts 
Rules of Order, Chapter XI.39) 

b. Required vote 

Commissioners who are present at a meeting may abstain from voting on 
any question put to a vote at that meeting under two circumstances only. 
First, the Commission may excuse a member from voting on a matter for 
any reason through a motion adopted by a majority of members present. 
Second, a Commissioner must disclose any necessary information and 
refrain from voting where his/her participation would constitute a conflict 
of interest as defined by controlling federal, state or local laws. 

c. Tie vote 

In the rare instance in which an even number of Commissioners are 
present at a regular meeting and a vote on an issue is evenly divided, the 
vote on that matter may be carried over to the next regularly scheduled 
meeting of the Commission or the issue may be tabled to the agenda of a 
special meeting. 

6.7 Action on Items not on the Agenda 

No action or discussion shall be undertaken on any item not appearing on the 
posted agenda, except to the extent of asking a question for clarification or 
referring the matter to staff. 

(Sunshine Ordinance, A.C. Sec. 67.7(d) 

Action on items not on the agenda may be taken on items of business not 
appearing on the posted agenda only: 

a. Upon a determination by a majority vote of the Commission that an 
accident, natural disaster or strike poses a threat to public health and 
safety. 

b. Upon a reasonable determination by a two-thirds vote of the Commission, 
or a unanimous vote of the members present, that (A) deferring of action 
to a subsequent special or regular meeting would result in serious injury to 
the public interest, or the action is purely commendatory, and (B) that the 
need to take action came to the attention of the Director subsequent to the 
agenda being posted as specified in Section 6.5 herein. 

c. When the item was legally posted for discussion at a meeting and 
continued for action to a subsequent meeting taking place not more than 
five days after the initial meeting. 

(Sunshine Ordinance, A.C. Sec. 67.7(e) 



ByLaws 1 1 Revised 3/99 



6.8 Voting 

a. Classes of voting members 

All members, whether appointed by the mayor or ex-officio, shall be 
entitled to one vote on each matter submitted to a vote of the Commission. 

b. Procedure 

A vote of the majority of the Commissioners at a meeting at which a 
quorum of members entitled to vote is present shall constitute an action or 
decision of the Commission, unless otherwise specified in these Bylaws, 
or any other State or Local ordinance. 

c. No censure 

Every member of the Commission retains the full constitutional rights of a 
citizen to comment publicly on any item before the Commission. The 
Commission shall not sanction, reprove or deprive members of their rights 
as elected or appointed officials for expressing their judgements or 
opinions. (Sunshine Ordinance, Sec. 67.19) 

6.9 Public Testimony 

Time shall be set aside during the meeting for public testimony on matters on the 
published agenda of the meeting and other matters within the Commission's 
jurisdiction. 

The time allocated for public testimony may be limited at the discretion of the 
Commission President or a majority of the Commissioners or committee members 
present, provided that each person wishing to speak on an item shall be permitted 
to be heard once for up to three (3) minutes. 

(Sunshine Ordinance Sec. 67.17) 

6.10 Access to Meetings 

The Commission shall provide notice of public accessibility and access to all 
regular and special meetings in compliance with Chapter 67 of the San Francisco 
Administrative Code. 

6.11 Conflict of Interest 

Every member of the Commission shall refrain from making or influencing 
governmental decisions in cases where he or she has a conflict of interest, as 
described in A.C. Sec. 58.130, the California Government Code Sections 87.100 
et seq., and related laws. 



ByLaws 12 Revised 3/99 



ARTICLE VII 

Committees 

7.1 Guiding Principles 

The Commission shall establish standing committees which shall: 

a. Conduct public hearings and take public testimony when needed to ensure 
that all viewpoints are considered and in all cases when required by local, 
state or federal law. 

b. Provide the Commission with readily available expertise regarding the 
policies and direction of the Commission. 

c. Review Director and staff recommendations and advise the Commission 
regarding action to be taken. 

d. Provide a broad community participation in Commission activities. 

e. Examine issues brought before the Committee and make recommendations 
to the Commission on resolutions, contracts and approvals. 

7.2 General Committee Procedures 

• All Committees of the Arts Commission shall be governed by the provisions of all 
applicable federal, state and local laws. In general, all Committee meetings shall 
be open and public. All committees shall publish and distribute agendas and 
minutes, shall meet at regularly scheduled times and at regular meeting places, 
shall provide for public accessibility, shall hear public testimony on issues on the 
agenda and other issues under their purview, and shall have the right to limit 
public testimony. 

(Sunshine Ordinance, A.C. 67.3 and 67.6) 

7.3 Accountability of Committees to the Commission 

All Committees formed by the Commission or the President of the Commission 
shall be accountable to the Commission and shall have authority to make 
recommendations to the Commission on matters within the Committee's area of 
responsibility. Only the Commission can take action binding the Commission; 
committees are not so empowered. 



ByLaws 13 Revised 3/99 



7.4 Standing Committees 

The Commission shall maintain standing committees for the execution of its 
general powers and duties: 

a. Executive Committee 

The Executive Committee shall be composed of six Commission 
members: the President of the Commission; the chairs (or their designees) 
of the Community Arts, Performing Arts, Visual Arts Committees; and 
two other Commissioners. 

The Executive Committee shall have the responsibility for reviewing and 
recommending overall Commission policy, long range and strategic 
planning, program evaluation, general budgeting and financing of 
programs and facilities. It shall review panel recommendations, program 
policy and implementation, and issues and recommendations from the 
Advisory Committee of the Cultural Equity Endowment Fund. 

b. Civic Design Committee 

The Civic Design Review Committee is charged with the Charter 
responsibility of reviewing the design of buildings and all other structures 
erected upon land belonging to the City and County, or private structures 
which extend over or encroach upon such land. The Committee may also 
advise the Commission with respect to lines, grades and planting of public 
ways and grounds. 

c. Community Arts and Education Program Committee 

The Community Arts and Education Program Committee shall be 
responsible for review and recommendation of program policies, projects 
and initiatives for the Community Arts and Education Program which 
includes the program formerly known as Neighborhood Arts and 
community arts in general. It shall review recommendations by the Arts 
Education and Cultural Facility Advisory Committees and report these to 
the Commission. 

d. Nominating Committee 

The Nominating Committee shall be appointed by the President no later 
than the regular August meeting each year. The Committee shall consist 
of a minimum of three regular members of the Commission. 

The Nominating Committee shall review qualifications and availability of 
Commissioners and make recommendations for officers, review 
nominating procedures, develop and participate in orientation sessions for 
new members, and make recommendations for public membership on ad 
hoc committees and subcommittees. 



ByLaws 14 Revised 3/99 



e. Performing Arts Committee 

The Performing Arts Committee shall be responsible for addressing issues, 
programs and projects concerning the performing arts, such as music, 
theatre, dance, opera, and related disciplines. It shall oversee support 
mechanisms or programming developed to maintain a symphony 
orchestra, either directly or through a subcommittee. 

f. Street Artist Program Committee 

The Street Artist Program Committee meets to hear proposals for, and 
initiate drafts of, policy relating to the management and enforcement of 
the program and Street Artists Ordinance. The Committee oversees 
licensing procedures, develops criteria for examining street arts and crafts, 
recommends on requests for temporary and permanent selling spaces, 
conducts hearings on alleged violations and makes recommendations on 
acquittals, suspensions and revocations of street artist certificates. 

g. Visual Arts Committee 

The Visual Arts Committee reviews and recommends all program 
proposals, policies and procedures for the Public Art, the Gallery and the 
Civic Art Collection programs. It oversees all aspects of acquiring, 
maintaining or de-accessioning artwork for the Civic Art Collection. 

7.5 Advisory Committees 

The Commission shall maintain Advisory Committees to inform and make 
recommendations to the Standing Committees of the Commission. Advisory 
Committees shall include but are not limited to: 

a. Arts Education Advisory Committee 

The Arts Education Advisory Committee shall examine and recommend to 
the Community Arts and Education Committee programming, projects and 
initiatives which provide Commission leadership and service in Arts 
Education to the arts community, primary and secondary public schools 
and the general public. 

b. Cultural Equity Endowment Advisory Committee 

The Cultural Equity Endowment Advisory Committee will conduct an 
annual review of the implementation of the Cultural Equity Endowment. 
It will report its findings to the Executive Committee of the Arts 
Commission. 

c. Cultural Facilities Advisory Committee 

The Cultural Facilities Committee shall review and make 
recommendations to the Community Arts and Education Program 



ByLaws 15 Revised 3/99 

Committee regarding programs in, maintenance, construction, acquisition 
and disposition of City facilities in neighborhoods under the jurisdiction of 
the Arts Commission. 

d. Street Artist Advisory Committee 

The Street Artist Advisory Committee shall be made up of five artists and 
craftspeople, appointed by the Mayor, one of whom is an art teacher, and 
none of whom are street artists. 

The Committee is responsible for the screening of wares of applicants who 
are seeking permits in order to verify that items are of the artist's own 
creation. The Committee makes studio visits and monitors street sales. 

7.6 Ad hoc Committees 

The President of the Commission and/or a majority of the Commissioners may 
also form ad hoc committees. Ad hoc committees ("select" committees) are 
formed for a specific purpose and cease to exist after completion of a designated 
task. 

7.7 Chairpersons of Committees 

Chairpersons of standing committees will be regular Commissioners other than 
the Commission President. Chairpersons of advisory or ad hoc committees may 
be community members of advisory or ad hoc committees. Appointments to chair 
committees shall be determined by the President of the Commission, or at the 
President's option, by a consensus election of the committee membership. 

7.8 Committee Membership and Size of Committees 

Standing committees will be made up of regular members of the Commission. 
Advisory and ad hoc committees may be made up of regular members of the 
Commission and members of the public nominated and approved by the 
Commission. Committee size shall be determined as set forth in these Bylaws or 
by the President of the Commission. 

7.9 Terms of Committee Membership 

Members of standing, advisory and ad hoc committees shall serve for one year 
and may be re-appointed to committees. 

7.10 Removal 

Commissioners may request removal from a committee by doing so to the 
President of the Commission. 



By Laws 16 Revised 3/99 

Each committee may determine its attendance requirements. Members who miss 
more meetings than permitted without express approval of the committee 
chairperson shall be deemed to have resigned. 

■ - 

ARTICLE Vm 

Governance 

■ 

8.1 Governance 

The operation of the Commission shall be governed by the following legislation 
and rules: 

Charter of the City and County of San Francisco 

The San Francisco Administrative Code 

Chapter 67 of the San Francisco Administrative Code (The Sunshine 

Ordinance) 

California Government Code Sections 54950 et seq. (The Brown Act) 

Roberts Rules of Order 

ARTICLE EX 

Amendment of Bylaws 

9.1 Amendment of Bylaws 

The Bylaws of the Arts Commission may be amended after presentation of 
proposed amendments as a scheduled agenda item in a Regular meeting of the 
Commission. Both one full month's notification of proposed amendments and 
passage by majority membership vote at the following month's regular meeting 
are prerequisites to amendment of Bylaws. 



dnesday, March 15, 2000 



^FAC | Name of Committee | Month Year 
Agenda 



Page: 1 




>.327 



Executive Committee 

March 21, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 

MAR 2 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission 
office. 25 Van Ness Ave, ste 240. San Francisco CA 94102 during regular business hours. Tel: (415) 
252-2553 email: khan_wong@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the 
item. 



Agenda 



I. Motion to approve the following Public Art Fund allocations: 

A. Gallery Programming, $16,000 

B. Renovations costs for Suite 60, $10,000 

II. Motion to approve up to $5,000 to Michael Olexo for space planning, 
design and implementation plan for renovation of Suite 60. 

III. Report from Cultural Equity Grants Program Director 

March 15. 2000 



[Back | ACCESSIBILITY INFORMATION | Meetings Index 



•ile:"/ARTS-COM-0i SVR DATA/SHAPED 
vVeD°o20Stagmg.srac meetings/ age- aa 



San Francisco Arts Commission Public Meetings 
ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with 
Disabilities Act, all City agencies will make reasonable accommodations to the needs of persons with 
disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Arts Commission will be held at 
25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness, suite 70, basement 
level, unless another site is specified. Suite 70 can be accessed by the two main elevators in the lobby of 
the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and 
Franklin Street. 

Accessible public transit that serves this location includes: 

Muni Metro Trains: J, K, L, M, and N lines stop at the Van Ness Station, Van Ness and Market, 
one-half block from the building. 

Muni Buses: 9, 26, 42, 47 and 49, serving the area of Van Ness and Market. 

BART: Civic Center Station, located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

In order to assist the city's efforts to accommodate individuals with severe allergies, environmental 
illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that 
other attendees may be sensitive to various chemical based products. Please help the city to accommodate 
these individuals. 

American Sign Language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415) 
252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 

(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, 
boards, councils, and other agencies of the City and County exist to conduct the people's business. This 
ordinance assures that deliberations are conducted before the people and that City operations are open to 
the people's review. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the 
ordinance, contact Donna Hall: By mail to Clerk of the Board of Supervisors , 1 Dr. Carlton B. 
Goodlett Place, Room 244, San Francisco 94102; by phone at (415) 554-7724; by fax at (415) 554-5163; 
or by email at Donna Hall@ci.sf.ca.us . Citizens interested in obtaining a free copy of the Sunshine 
Ordinance can request a copy from Ms. Hall or on the City's website, www.ci.sf.ca.us . 



Please use the Back button on your browser to return to the previous page or click on one of the links 
below: 



Executive Committee March 2000 Minutes 



fiIe:///S|/Web Staging/sfac/meetings/minutes/2000/exec/ecm032 1 OO.htrr.. 




C. 357 
I 



EXECUTIVE COMMITTEE 
jVIarch 21, 2000 



4:00 p.m. 



25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 

MAY - 8 2000 

•SAN FRANCISCO 
PUBLIC LIBRARY 



^ 



Explanatory documents are available for public inspection and copying at the^Arts Commission office 
25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Stanlee Gatti, Ralph Guggenheim and Janice Mirikitani 

Staff Present: 

Richard Newirth, Nancy Gonchar, Lawrence Thoo and Khan Wong 

All votes are unanimous unless recorded otherwise. 



Minutes 



*, 



Commissioner Gatti called the meeting to order at 4:14pm. 

I. Motion to approve the following Public Art Fund allocations: 

A. Gallery Programming, $16,000 

B. Renovations costs for Suite 60, S10,000 

Moved: Commissioner Mirikitani 
Second: Commissioner Guggenheim 

II. Motion to approve up to $5,000 to Michael Olexo for space planning, design and 
implementation plan for renovation of Suite 60. 

Moved: Commissioner Mirikitani 
Second: Commissioner Guggenheim 



4/25/00 9:59 A' 



m. Report from Cultural Equity Grants Program Director 

Mr. Thoo distributed information on the panelists as well as proposal summaries for the 
2000 Organization Project Grants. He stated that he was concerned about the lack of 
classical music and ethnic dance representatives on the panel. He hoped to bring grant 
recommendations to next month's Executive Committee meeting. Commissioner 
Mirikitani asked if there was a sense that funds were getting tighter for smaller 
organizations. Mr. Thoo replied that there was no sense that funds were getting tighter. 
He stated that the Cultural Equity Grants program is the difference and the City has 
increased funding over the years. Commissioner Mirikitani then asked if there were 
more new and emerging organizations in this year's applicant pool. Mr. Thoo replied 
that there were, and there are also more small^ethnic community organizations. 

Mr. Thoo reported that he hoped to present recommendations for the 2000 Creative 
Space grants to next month's meeting as well. He stated that the program has received 
only about twelve proposals and may be in a position to make grants on merit alone. 

Mr. Thoo continued by informing the Executive Committee of the status of a 1997 
Cultural Equity Initiative Level Two grant made to the Center for African and 
African-American Art & Culture. He reported that the organization has not filed any of 
the interim reports or programming plans required under the terms of their Grant 
Agreement nor have they responded to notices and inquiries made by the program staff. 
The staff does not know what has happened with the initiative for which this 
organization received the grant. Mr. Newirth reported that the Arts Commission has 
received notices of unpaid insurance bills for the same organization two months in a row 
(they are one of the four Cultural Centers owned by the City). Mr. Thoo stated that 
CAAAAC is currently ineligible for Cultural Equity Grant programs. Potentially, 
funding they receive through the Community Arts and Education program could be 
suspended: these represent the bulk of the funds CAAAAC receives from the Arts 
Commission. Mr. Newirth stated that members of CAAAC's board of directors attended 
the CAE meeting at which the audits were discussed. They indicated that they would 
rectify the problems;unfortunately, many of the problems persist.. He stated that board 
and Commissioner interaction should take place before any drastic action is taken. 
Commissioner Mirikitani stated that the new Commissioners should be briefed on this 
situation. 

The meeting adjourned at 4:40pm. 



Submitted by Khan Wong, Cultural Equity Grants Program Assistant 
Approved by Richard Newirth, Director of Cultural Affairs (March 30, 2000) 

March 30. 2000 

[ ACCESSIBILITY INFORMATION 1 Executive Committee Index | Meeti ng s Index ] 



- 



E iecujjjye Committee | April 2000 Notes 



fi!e:///S|/Web Staging^sfac/meetings/minutes/2000/exec/ecm041 800.html 




0.3*7 



EXECUTIVE COMMITTEE 



April 18, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
MY - g 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission office, 
25 Van Ness Ave. ste 240, during regular business hours. 

Commissioners Present: 

Stanlee Gatti and Janice Mirikitani; Ralph Guggenheim (via telephone) 

Staff Present: 

Richard Newirth, Lawrence Thoo and Khan Wong 

NOTICE 

Commissioner Gatti called the Meeting to order at 4:10 p.m. As Commissioner Guggenheim was 
participating in the meeting via telephone, the Committee was not be able to vote on the Motions 
presented, but a full discussion took place on each item. Due to the lack of a quorum, this was not an 
official meeting of the Committee. 



Notes 
% 

I. Motion to authorize the Director of Cultural Affairs to enter into contract with the 
San Francisco Symphony to produce the 2000 Summer in the City concert series in 
an amount not to exceed $950,000: 

Mr. Newirth presented this item and stated that this budget item was mandated by the 
City Charter and the figure is based on an estimation of a property tax allocation. 

The Commissioners agreed that they were all inclined to approve the motion, if a vote 
were to be taken. 

II. Motion to approve an allocation up to $10,000 from the Public Art Fund for an 
intern from the Goldman School of Public Policy to assist the Deputy Director in 



4/25/00 11:5S AM 



FAC | Executive Committee | April 2000 Notes fi!e:///S|/Web Staging/sfac/meetings/minutes/2000/exec/ecmCK^ 800 

- 

managing the transition of all Arts Commission financial transactions to online 
accounting. 

Mr. Newirth presented this item and stated that assistance with this project was 

necessary, given the size of the undertaking. Cultural Equity Grants currently has an 

intern from the Goldman School who is very good. 

. 

The Commissioners agreed that they were all inclined to approve the motion, if a vote 

were to be taken. 

m. Motion to approve an allocation up to $3,000 from the Public Art Fund and make 
payment to Chiori Santigo for completion of the Arts Commission Spring 
newsletter. 

Mr. Newirth presented this item. 

The Commissioners agreed that they were all inclined to approve the motion, if a vote 
were to be taken. 

IV. Recommendations for 2000 Organization Project Grants. 
Action: Motion to accept recommendations. 

V. Recommendations for 2000 Creative Space Grants 
Action: Motion to accept recommendations. 

Explanatory document: Details of the recommendations are contained in the Program Director's 
recommendations memo to the Executive Committee. 

Discussion of Item V took place first. 

Mr. Thoo reported that of the twelve Creative Space proposals submitted this year that 
met eligibility requirements, seven were being recommended for full funding on the 
merits. He further reported that the review panel was in the unusual circumstance of 
being able to suggest funding on merit alone as there were sufficient funds allocated to 
Creative Space to cover all of this round's requests. But, Mr. Thoo said, in its 
evaluations the panel believed that the lower scores the remaining proposals earned 
indicated significant weaknesses and many questions left hanging. Thus the panel 
suggested to Mr. Thoo that they not be funded in their current state. 

Mr. Thoo then presented recommendations for 44 Organization Project Grants awards 
(Item IV). 

Mr. Thoo reported that 91 proposals met eligibility requirements and were evaluated by 
review panel. He reported that the panel's recommendation to him was that the top three 
proposals be awarded full funding while the rest be awarded grants that represented 75 
percent of their requests. 

Mr. Thoo pointed out that he had attached two conditions to the recommendation of an 
award to Barangay Dance Company, stemming from the fact that the organization has 
yet to complete its contractual arrangements for its 1999 Cultural Equity Initiative Level 
One grant awarded in November 1999. 



! ^xecj'.ive Committee | April 2000 Notes file:///S|AVeb Staging/sfac/meetings/minutes/2000/exec/ecm04 1 800.html 



Mr. Thoo stated that this year's recommended grants were ten more than last year and 
totalled about $100,000 more, as well. He noted that the contingency allocation and 
leftover funds from Creative Space would be more than sufficient to cover the extra 
awards. 

Commissioner Mirikitani raised her concern that there were no Asian American OPG 
panelists this year. She also noted that there were a number of Asian American 
organizations that were not being funded. 

Mr. Thoo informed the committee that he had attempted to recruit several Asian 
Americans for the panel, but that none of them had been available this year. He also 
noted that several Asian-American organizations were among those with proposals 
recommended for funding. He pointed out that the proposals not recommended for 
funding had weaknesses which were reflected in their lower scores, thus making them 
not competitive enough to merit awards. 

Commissioner Guggenheim asked if the partial awards were the result of the panel's 
attempt to fund as many organizations as possible. Mr. Thoo stated that was correct. 

Commissioner Mirikitani asked about the award to Barangay Dance Company and 
wondered why they were awarded a grant, given their situation. 

Mr. Thoo explained that the organization's failure to execute its contract was not a part 
of the panel's evaluation and thus did not enter into the scoring. He stated that the 
contract delays created an administrative problem that had no bearing on the proposal 
presented to the panel. He also stated that a conditional grant award was not 
unprecedented. 

Commissioner Gatti raised his concern that awarding Barangay a grant given their lapse 
in fulfilling the obligations of their previous award would be unfair to other 
organizations. He stated that given the circumstance, the organization should not be 
awarded the grant. 

Commissioner Mirikitani stated that her inclination was to agree with Commissioner 
Gatti, though it was a difficult choice. 

Commissioner Guggenheim concurred. 

Commissioner Mirikitani again raised her concern that there were no Asian Americans 
on the panel. She stated that in the future, she would like to see more balance. She added 
that she was more uncomfortable with this decision docket than she has been in the past. 

Mr. Thoo concurred, stating that there is always room for more diversity. He repeated 
that attempts had been made to recruit Asian American panelists, but none were 
available for the schedule. He pointed out, as did Mr. Newirth, that the large number of 
proposals required a large time commitment from panelists, including four full meeting 
days. This circumstance made assembling the OPG panel a particularly difficult 
challenge. 

Commissioner Guggenheim asked if we were underfunding any of the organizations. He 



4/25/00 11:58 AM 



SFAC | Executive Committee | April 2000 Notes file:///S|/Web Staging/sfac/meetings/minutes/2000/exec/ecm04 1 800.hi 

wondered if, by awarding partial grants, the Commission was encouraging organizations 
to ask for more than they really need, knowing that they'll receive less. 

Mr. Thoo said he understood the concern and explained that that is why the program has 
a policy in place of funding "at or reasonably close to" the grant amount requested. He 
stated that in the past the program has awarded partial grants between 75 - 90 percent of 
the requested amounts and that 75 percent is certainly the lowest the program would go. 

Commissioner Guggenheim stated that in light of that policy, he appreciated the panel's 
attempt to stretch the available funds as far as possible. 

The Commissioners agreed that they were incjined to accept the 2000 Creative Space 
grant recommendations and the 2000 Organization Project Grant recommendations, with 
the exception of Barrangay Dance Company, if votes were to be taken. 

VI. Program Director's Report, Cultural Equity Grants 

Mr. Thoo reported that the program is currently setting panel dates for the Cultural 
Equity Initiative, Level Two grants. The first review will take place in May, while the 
final round will take place in July. He stated that the Cultural Equity Initiative Level 
One grants have an application deadline of May 30th, approximately one week after the 
first review of the Level Two proposals. He stated that this should allow organizations 
who were declined Level Two grants after the first pass reviews the opportunity to scale 
down their initiatives and apply for Level One, if they wish. 

The meeting adjourned at 4:45pm. 



Submitted by Khan Wong, Cultural Equity Grants Program Assistant. 
Approved by Richard Newirth, Director of Cultural Affairs (April 24, 2000) 



April 24, 2000 



[ ACCESSIBILITY INFORMATION | Executive Committee [ Meetin g s I nd ex ] 



of 4 4 25/00 II 58 W» 



s f SAN FRANCISCO 
a"c ARTS COMMISSION 



0.327 
/ 



Executive Committee 

JVIay 16, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, Ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: khan_wong@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 



^Agenda 



DOCUMENTS DEPT, 

MAY 1 2 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



I. Motion to make the following addition to the CEG Panel Pool: 

Lucero Arellano, Progarm Administrator 

Multi-Cultural Arts Development Program of the California Arts Council 

II. Motion to approve the payment of a stipend to Jenny Louie for interim staff assistance to the Cultural 
Equity Grants Program at a rate of up to $17.80 per hour until a permanent CEG program assistant is in place. 

III. Referral from the Arts Commission: 

Reconsideration of OPG grant award to Barangay Dance Company 

Action: Motion to award or deny a grant of $4,875 to Barangay Dance Company 

IV. Report from Cultural Equity Grants Program Director 
V. Update on the Asian/Pacific Islander Arts Initiative. 

May 10. 2000 



[Back | ACCESSIBILITY INFORMATION | Meetings Index 1 



San Francisco Arts Commission Public Meetings 
ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with Disabilities 
Act, all City agencies will make reasonable accommodations to the needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Arts Commission will be held at 25 Van Ness 
Avenue, San Francisco, located on the corner of Oak and Van Ness, suite 70, basement level, unless another site is 
specified. Suite 70 can be accessed by the two main elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and Franklin Street. 

Accessible public transit that serves this location includes: 

Muni Metro Trains: J, K, L, M, and N lines stop at the Van Ness Station, Van Ness and Market, one-half block 
from the building. 

Muni Buses: 9, 26, 42, 47 and 49, serving the area of Van Ness and Market. 

BART: Civic Center Station, located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

In order to assist the city's efforts to accommodate individuals with severe allergies, environmental illness, multiple 
chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical based products. Please help the city to accommodate these individuals. 

American Sign Language interpreters and/or a sound enhancement system will be available upon request at 
meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415) 252-2596 at least 72 
hours prior to meeting. Late requests will be honored if possible. 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 

(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that 
deliberations are conducted before the people and that City operations are open to the people's review. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact 
Donna Hall: By mail to Clerk of the Board of Supervisors , 1 Dr. Carlton B. Goodlett Place, Room 244, San 
Francisco 94102; by phone at (415) 554-7724; by fax at (415) 554-5163; or by email at Donna Hall@ci.sf.ca.us . 
Citizens interested in obtaining a free copy of the Sunshine Ordinance can request a copy from Ms. Hall or on the 
City's website, www.ci.sf.ca.us . 






Please use the Back button on your browser to return to the previous page or click on one of the links below: 

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SFAC | Executive Committee | April 2000 Notes 



Page 1 of 3 



s f SAN FRANCISCO 






Rirsi wjiM fjM |KjBC| l BIt^i WtTil Kyi IWll 






■ 









EXECUTIVE COMMITTEE 
May 16, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Ralph Guggenheim, Janice Mirikitani and Denise Roth 

Staff Present: 

Richard Newirth, Nancy Gonchar, Liz Lerma, Lawrence Thoo and Khan Wong 

NOTICE 

Commissioner Guggenheim called the Meeting to order at 4:15 p.m. 



-0 Minutes 

1. Motion to make the following addition to the CEG Panel Pool: 
Lucero Arellano, Program Administrator 

Multi-Cultural Arts Development Program of the California Arts Council 

Explanatory document: A brief biography of Ms. Arellano was distributed. 

Moved: Commissioner Mirikitani 
Second: Commissioner Roth 
Motion: Unanimous 

2. Motion to approve the payment of a stipend to Jenny Louie for interim staff 
assistance to the Cultural Equity Grants Program at a rate of up to $17.80 per 
hour until a permanent CEG program assistant is in place. 



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2/20/2004 



SFAC | Executive Committee | April 2000 Notes Page 2 of 3 



Mr. Thoo reminded the committee that Ms. Louie has been interning with CEG since 
the fall. He informed them that he would like to appoint her to take up as many of the 
Program Assistant's responsibilities as possible when Mr. Wong vacates the position 
at the end of the month. The appointment would be for the interim, until a permanent 
replacement is in place. He clarified that payments to previous interim assistants had 
been made directly as stipends rather than through payroll. He would like to extend 
that arrangment to Ms. Louie. Mr. Thoo asked that in addition Ms. Louie's internship 
stipend of $1,000 per month be extended by two months to include April and May. 
Motion was revised thusly: 

Motion to extend Jenny Louie's internship stipend through May 2000 and to 
approve payment of a stipend at a rate of up to $17.80 per hour for interim 
administrative assistance to the Cultural Equity Grants Program until a 
permanent CEG program assistant is in place. 

Moved: Commissioner Roth 
Second: Commissioner Mirikitani 
Vote: Unanimous 

3. Referral from the Arts Commission: 

Reconsideration of OPG grant award to Barangay Dance Company 
Action: Motion to award or deny a grant of $4,875 to Barangay Dance Company 

In response to a question from the committee Mr. Thoo explained that he had 
recommended a conditioned grant award to Barangay because while the 
organization's failure to complete the Grant Agreement arrangements for its 1 999 CEI 
Level 1 grant award was cause for concern, it was mitigated by the relatively brief 
interval between notification of that award and the 2000 OPG deadline. The award 
announcements had been made in November 1 999 and the OPG deadline followed 
just two months later in January 2000. Normally, there would have been about an six- 
to eight-month interval. Thus, the fact that the CEI Grant Agreement had not been 
completed by the time of the OPG deadline was not extraordinary. In fact, by the time 
the OPG award decisions were made only about five-and-a-half months had passed, 
sufficient to have completed the prior Grant Agreement, but not so critical as to 
withhold a new grant entirely.-Mr. Thoo explained that the situation had been further 
complicated because prior to this month's Arts Commission meeting at which action 
on this item should have been taken, the organization had received unauthorized 
communication about the Executive Committee's intention to recommend denying the 
grant altogether and have since supplied the paperwork on which the process was 
waiting. 

Commissioner Mirikitani stated she felt this was a difficult situation because an 
ethical question was being raised. She stated that the Commissioners were 
conscientious about the needs of the organizations who apply to the program as well 
as about honoring the work and recommendations of the panelists. 

Motion: Commissioner Mirikitani 
Second: Commissioner Guggenheim 
Opposed: Commissioner Roth 

Motion failed. 



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SFAC | Executive Committee | April 2000 Notes Page 3 of 3 



Motion to table this item to next month's Executive Committee meeting 

Moved: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 

(for further information, please see discussion of Items IV and V during the Executive Committee 
meeting of April 18.2000 ) 

4. *Update on the Asian/Pacific Islander Arts Initiative 

This item was tabled. 



The meeting adjourned at 5:00pm. 



Submitted by Khan Wong, Cultural Equity Grants Program Assistant. 
Approved by Nancy Gonchar, Deputy Director (May 30, 2000) 



May 19,2000 



[ ACCESSIBILITY INFORMATION | Executive Committee | Meetings Index ] 






http://sfac.sfsu.edu/meetings/minutes/2000/exec/ecm05 1 600.html 2/20/2004 





s f SAN FRANCISCO 
Ale ARTS COMMISSION 




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Executive Committee 

June 20, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 

JUN 2 1 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment i.n regard to specific items will be taken before or during consideration of the item. 



^Agenda 

I. Motion to review and approve a 2000 Organization Project Grants award of $4,875 to Barangay 
Dance Company (tabled from May meeting). 

II. Review and approve the addition of certain individuals TBA to the Cultural Equity Grants Panel 
Pool. 

III. Review and approve encumbrance of a sum certain, TBA, for a grant to APAAC (Asian and Pacific 
American Arts Coalition) to fund a pilot project that culminates the NEA phase of the Asian and 
Pacific Islander American Arts Community Development Initiative 

IV. Approve the following Public Art Fund allocations for FY 2000-2001: 

A. Salaries and Benefits (Gallery Director, Public Information Officer, CAE Program Assistant, portion Senior 
Accountant) up to $182,768 

B. Gallery Program Expenses $30,000 

Total Allocation $212,768 
V. Report from Cultural Equity Grants Program Director 

June 15, 2000 



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San Francisco Arts Commission Public Meetings 
ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 Americans with Disabilities 
Act, all City agencies will make reasonable accommodations to the needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Arts Commission will be held at 25 Van Ness 
Avenue, San Francisco, located on the coiner of Oak and Van Ness, suite 70, basement level, unless another site is 
specified. Suite 70 can be accessed by the two main elevators in the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be available. 

Accessible curbside parking has been designated on Oak Street between Van Ness Avenue and Franklin Street. 

Accessible public transit that serves this location includes: 

Muni Metro Trains: J, K, L, M, and N lines stop at the Van Ness Station, Van Ness and Market, one-half block 
from the building. 

Muni Buses: 9, 26, 42, 47 and 49, serving the area of Van Ness and Market. 

BART: Civic Center Station, located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

In order to assist the city's efforts to accommodate individuals with severe allergies, environmental illness, multiple 
chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be 
sensitive to various chemical based products. Please help the city to accommodate these individuals. 

American Sign Language interpreters and/or a sound enhancement system will be available upon request at 
meetings. Please contact Liz Lerma in the Community Arts and Education Program at (415) 252-2596 at least 72 
hours prior to meeting. Late requests will be honored if possible. 



KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 

(Chapter 67 of the San Francisco Administrative Code) 

Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, boards, 
councils, and other agencies of the City and County exist to conduct the people's business. This ordinance assures that 
deliberations are conducted before the people and that City operations are open to the people's review. 

For more information on your rights under the Sunshine Ordinance or to report a violation of the ordinance, contact 
Donna Hall: By mail to Clerk of the Board of Supervisors , 1 Dr. Carlton B. Goodlett Place, Room 244, San 
Francisco 94102; by phone at (415) 554-7724; by fax at (415) 554-5163; or by email at Donna Hall@ci.sf.ca.us . 
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SFAC | Executive Committee | April 2000 Notes 



Page 1 of 3 



SAN FRANCISCO 

)MMISSION 



I ^PaV ft^Hl Hl^Bft m 



■ *■ 



^EXECUTIVE COAAMITTEE 
June 20, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

*V t °/° ° Commissioners Present: 

Stanlee Gatti, Janice Mirikitani and Denise Roth 

Staff Present: 

Richard Newirth, Nancy Gonchar, Lawrence Thoo and Jenny Louie 

NOTICE 

Commissioner Gatti called the Meeting to order at 4:15 p.m. 



Minutes 

I. Motion to review and approve a 2000 Organization Project Grants award of 
$4,875 to Barangay Dance Company (tabled from May meeting). 

Mr. Thoo reminded the committee that he had recommended a conditional grant 
award to Barangay because while the organization's failure to complete the Grant 
Agreement arrangements for its 1 999 CEI Level 1 grant award was cause for concern, 
it was mitigated by the relatively brief interval between notification of that award and 
the 2000 OPG deadline. He provided an update and informed them that Barangay and 
its fiscal sponsor have been sent an Agreement for its 1999 grant. To date, Bayanihan 
Movement, their fiscal sponsor, had not returned the grant agreement. 

Commissioner Mirikitani reiterated her desire to support community arts groups and 
to be understanding of their infrastructure shortcomings and felt that the staff and 
panel provided valuable insight into the situation. Therefore, she felt that there was 



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SFAC | Executive Committee | April 2000 Notes Page 2 of 3 



compelling reason to approve the funding. 

Commissioner Gatti agreed that he sympathized with the organization, but he felt that 
it would not be the best thing to do in the big picture. He felt that arts organizations 
need to be responsible and that granting exceptions would not encourage them to do 
so. 

Commissioner Mirikitani agreed, but felt that the circumstance and the 
recommendation of the staff and panelists were compelling. She asked if there were 
others in the same situation. Mr. Thoo explained that Barangay was the only 
organization in administrative arrears that had been awarded a 1999 grant and 
recommended for a 2000 OPG award. 

Commissioner Gatti felt that it wasn't an issue of whether or not the organization was 
deserving, but whether or not they met the requirements. 

Mr. Thoo explained that when Barangay heard through an unofficial channel that its 
grant was in jeopardy, it pulled the fiscal sponsorship paperwork for its 1999 grant 
together. 

Motion: Commissioner Mirikitani 

Second: Commissioner Roth 

Opposed: Commissioners Gatti, Mirikitani and Roth 

Motion failed 

2. Review and approve the addition of certain individuals TBA to the Cultural 
Equity Grants Panel Pool. 

None were introduced. 

3. Review and approve encumbrance of a sum certain, TBA, for a grant to APAAC 
(Asian and Pacific American Arts Coalition) to fund a pilot project that 
culminates the NEA phase of the Asian and Pacific Islander American Arts 
Community Development Initiative 

Mr. Thoo explained that a S3 5, 000 grant would be awarded to the National Asian 
American Telecommunications Association which would act as the fiscal sponsor for 
APAAC. Their proposed project had four components: 1. Information Dissemination; 
2. Facilities Planning 3. Fundraising and 4. Training in marketing. 

Mr. Newirth added that there was some concern that the proposal was too diffuse. 
However, both he and Mr. Thoo felt that APAAC is amenable to modifications that 
would bring the necessary focus to the pilot. Mr. Thoo added that he had already 
begun discussions to that effect with the executive director of NAATA. 

Amended: Review and approve a grant of $35,000 to National Asian American 
Telecommunications Association (NAATA), acting as fiscal sponsor for the Asian 
and Pacific American Arts Coalition (APAAC) to fund a pilot project that culminates 
the NEA phase of the Asian and Pacific Islander American Arts Community 
Development Inititiative. 

Motion: Commissioner Mirikitani 



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c SFAC | Executive Committee | April 2000 Notes Page 3 of 3 



OSecond: Commissioner Roth 
Vote: Unanimous 

4. Approve the following Public Art Fund allocations for FY 2000-2001 : 

A. Salaries and Benefits (Gallery Director, Public Information Officer, CAE 

Program Assistant, portion Senior Accountant) up to $182,768 
2. Gallery Program Expenses $30,000 

Total Allocation $212,768 

Motion: Commissioner Roth 
Second: Commissioner Mirikitani 
Vote: Unanimous 

5. Report from Cultural Equity Grants Director 

Mr. Thoo brought the Commissioners up to date on CEL-Level 2 applications and 
informed them that four organizations, Aunt Lute Books, Cultural Odyssey, Galerie 
de la Raza and the Queer Cultural Center, were advancing to the second round of 
review. The panel is scheduled to meet July 15. 

He also informed the Commissioners that the CEI-L1 deadline had passed and over 
30 applications have been recteived. However, some of the applications appear to 
have eligibility issues. 

The meeting adjourned at 5:00 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

June 26, 2000 



[ ACCESSIBILITY INFORMATION | Executive Committee | Meetings Index ] 



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I Executive Committee | August 2000 Agenda 



fiIe^//S|AVebStaging/sfac/meetings/agenda/20OO/exec/eca0820O0.html 




10.3*7 



Executive Committee 

August 15, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, San 
Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 



DOCUMENTS DEPT 

AUG 1 4 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



Agenda 

I. Motion to approve the following Public Art Fund allocations: 

Newsletter $5,000 

Collection & Civic Design Interns $40,000 

Staff Travel $3,000 

Professional memberships $4,000 

Triadigm Web Services $3,500 

Misc. admin, expenses $3,500 

Harvey Milk exhibition $10,000 

Space Planning & Renovation up to $80,000 

Total Public Art Fund allocations $129,000 

II. Motion to review and approve 2000 Cultural Equity Initiatives Level II grants to Aunt Lute Books, Galeria de 
la Raza and Queer Cultural Center. 

III. Motion to review and approve a contract with Laurie MacDougall and associates in an amount not to exceed 
$6,500, to conduct an analysis of the ArtHouse Project. 

IV. Review and approve the addition of certain individuals TBA to the Cultural Equity Grants Panel Pool. 

V. Report from Cultural Equity Grants Program Director. 

VI. Discussion and possible motion to approve processing reimbursement for FY 99-00 expenses under the line 

item legislation for the Center for African and African American Art and Culture subject to certain conditions. 

August III, 2000 



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v |0/00 5 55 FM 



ACCESSIBILITY INFORMATION 

Pursuant to City Policy and the requirements of the 1973 Rehabilitation Act and the 1990 
Americans with Disabilities Act, all City agencies will make reasonable accommodations to the 
needs of persons with disabilities. 

Full Commission Meetings, and individual Committee Meetings of the Art Commission will be 
held at 25 Van Ness Avenue, San Francisco, located on the corner of Oak and Van Ness. All 
meetings are held in Suite 70, basement level, and can be accessed by the two main elevators in 
the lobby of the building. 

Accessible seating for persons with disabilities, including those in wheelchairs, will be 
available. Accessible curbside parking has been designated on Oak Street between Van Ness 
Avenue and Franklin Street. Accessible MUNI lines that serve this location are: 

J, K, L, M, and N Trains: stopping at Van Ness and Market, one-half block 
from the building. 9, 26, and 42 Buses: serving the area of Van Ness and Market. 
Civic Center BART: located at the intersection of Grove, Hyde, and Market Streets 

For more information on accessible transit, call (415) 923-6142. 

Individuals with severe allergies, environmental illness, multiple chemical sensitivity or related 
disabilities should call our accessibility hotline at (415) 554-8925 to discuss meeting 
accessibility. In order to assist the city's efforts to accommodate such people, attendees at public 
meetings are reminded that other attendees may be sensitive to various chemical based products. 
Please help the city to accommodate these individuals. 

American Sign Language interpreters and/or a sound enhancement system will be available upon 
request at meetings. Please contact Liz Lerma in the Community Arts and Education Program at 
(415) 252-2596 at least 72 hours prior to meeting. Late requests will be honored if possible. 

KNOW YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE 

(Chapter 67- of the San Francisco Administrative Code) 
Government's duty is to serve the public, reaching its decisions in full view of the public. 
Commissions, boards, councils, and other agencies of the City and County exist to conduct the 
people's business. This ordinance assures that deliberations are conducted before the people and 
that City operations are open to the people's review. 

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO 
REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE 
AT 554-6171. Copies of the Sunshine Ordinance can be obtained from the Clerk of the Sunshine Task Force, the 
San Francisco Public Library and on the City's website at www.ci.sf.ca.US . 

Referenced documents are on file and available for public inspection at 25 Van Ness Avenue. Suite 240 
during normal office hours. For further information, please contact Michele Liapes, Public Information Officer. 

252-2559. 



SFAC | Executive Committee | August 2000 Minutes 



Page 1 of 5 











S F 






A C 




... , , , 


■ 



SAN FRANCISCO 

MISSION 



EXECUTIVE COMMITTEE 
August 15, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 Z004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Stanlee Gatti and Ralph Guggenheim and Janice Mirikitani 

Staff Present: 

Richard Newirth, Nancy Gonchar, Lawrence Thoo and Jenny Louie 

NOTICE 

Commissioner Gatti called the Meeting to order at 4:25 p.m. 



^Minutes 

(Note, agenda items II and IV were taken up first.) 

I. Motion to approve the following Public Art Fund allocations: 

Newsletter $5,000 

Collection & Civic Design Interns $40,000 

Staff Travel $3,000 

Professional memberships $4,000 

Triadigm Web Services $3,500 

Misc. admin, expenses $3,500 

Harvey Milk exhibition $10,000 



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SFAC | Executive Committee | August 2000 Minutes Page 2 of 5 

Space Planning & Renovation up to $80,000 

Total Public Art Fund allocations $129,000 

Motion: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 

I. Motion to approve 2000 Cultural Equity Initiatives Level II grants to Aunt Lute 
Books, Galeria de la Raza and Queer Cultural Center. 

Mr. Thoo explained that the panel had recommended that the three top organizations 
be awarded grants at the amount requested. There were four proposals that advanced 
to the second round and the scores between the third and fourth proposal were 
extremely close. However, there was only $340,000 budgeted for Level II Initiatives 
this year, a slight increase from last year, nevertheless the funds were insufficient to 
provide all four organizations with grants reasonably close to the amount suggested. 
Cultural Equity Grants did receive a letter from Cultural Odyssey, the fourth 
organization, asking for an alternative funding plan, for a two year initiative. Since 
the panel did not see such a plan and was not able to evaluate it, Mr. Thoo felt that he 
could not act on the suggestion. 

Idris Ackmoor, Executive Director and Co-Artistic Director of Cultural Odyssey, 
began his testimony by describing their proposed project, Arts across the Digital 
Divide, which addresses the lack of access to the Internet in theAfrican American 
Community. The project included computer stations where people could get access to 
the Internet as well as, an artist registry which would enable artists to have access to 
the Internet and to have a basic a web page. 

Mr. Ackmoor said they were concerned because the percentage point difference was 
less than 1%. They were the only African American organization in that pool. He felt 
that for some reason, the African American community is not participating in Cultural 
Equity Grants. He felt they had submitted a strong proposal and that it didn't send the 
right message ~ if Cultural Odyssey can't do it, why should other African American 
orgnaizations bother? Mr. Ackamoor explained that they were not present that day to 
say that they needed funding, but rather, that he felt there was a flaw in the process. 

Rhodessa Jones, Co-Artistic Director, understood the budgetary constraints, but felt 
that their concerns needed to be voiced. Considering what had happened with the 
Center for African American Art and Culture, she had hoped CEG would give more 
impetus to this community, a boost that Cultural Odyssey could provide. According 
to Ms. Jones, Cultural Odyssey is largest African American performing company in 
California, and there needs to be models of success for the community. 

Commissioner Mirikitani asked what were the procedures for an appeal. 

Mr. Thoo explained that this situation was not an appeal and that an appeal is made 
only when there is a claim of a procedural error and a formal complaint is filed with 
the Director of Cultural Affairs. 

President Gatti noted that this was not the first time that there was a small percentage 



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SFAC | Executive Committee | August 2000 Minutes Page 3 of 5 



point differential in the scoring. He acknowledged that it was a difficult situation, but 
the budgetary constraints only allowed the top three proposals to be funded. 

Mr. Thoo felt that the Commission was hard pressed to figure out an immediate 
solution without overhauling the process that had just taken place. It would be 
difficult to find funding sources for this fourth project, given that there were still 
Cultural Equity Initiatives Level I left to award. He suggested that these issues should 
be examined in the review of guidelines and procedures. While Cultural Odyssey had 
suggested an alternative, to reduce each award to $100,000 for the top three 
organizations, and provide funds for a two year project for the fourth, Mr. Thoo felt 
that such action would represent a departure from the existing policies. 

President Gatti said that he was in favor of trying something new, but felt that the 
Commission could not change it after the fact. He felt that the process could not be 
overturned without serious repercussions. 

Mr. Ackmoor related his experience on an NEA panel. While the panelists had made 
their recommendations, the NEA reserved final judgement to insure that the most 
deserving organzations were funded. 

Commissioner Mirikatani felt that there were two issues at hand. The first was the 
need to review the guidelines. The second was the issue of whether or not the 
panelists' recommendations could be ignored. 

Mr. Thoo raised the question of what the most effective decision-making process 
would be. He had supported the panel review process and felt it would be counter 
productive to have panels make recommendations just to have the Commission 
completely overturn them. However, he felt that this situation should not be forgotten. 

Mr. Newirth pointed out that Mr. Ackamoor raised issues regarding partial funding of 
grant requests. He explained that CEG funds at, or reasonably close to, the amout 
requested to ensure that the project would happen. He agreed with Commissioner 
Mirikatani and Mr. Thoo that the process needs to be reviewed. 

Mr. Ackamoor said he understood the dilemma, but felt change was within the 
discretion of the Commission. He felt that there was a lack of compassion on these 
issues, perhaps because the Commission did not have to live in the community. He 
explained that the Cultural Equity Endowment Fund was formed because people 
wanted to make it work and exceptions were made. He felt that in this case, an 
exception could be made if the desire was there. In general, Mr. Ackamoor felt that 
the African American community was a low priority for CEG. 

Ms. Jones added that there were several African American artists with national 
recognition who were denied grants from CEG because the panelist did not know 
who they were. According to Ms. Jones, these artists have not gotten past the gate 
because of the panelists. 

Commissioner Mirikitani asked that Mr. Ackamoor and Ms. Jones provide 
suggestions for changes to the guidelines. 

Ms. Jones also refered to the NEA decision making process and felt that it would not 



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SFAC | Executive Committee | August 2000 Minutes Page 4 of 5 



be detrimental to add a safeguard to prevent something from "falling through the 
cracks." 

Motion: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 

2. Motion to approve a contract with Laurie MacDougall and associates in an 
amount not to exceed $6,500, to conduct an analysis of the ArtHouse Project. 

Motion: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 

3. Motion to approve the addition of Sonja Basheva Manjon, Tanya Mayo and 
Tere Romo to the Cultural Equity Grants Panel Pool. 

Motion: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 

4. Report from Cultural Equity Grants Program Director. 

Mr. Thoo noted that CEG was currently receiving applications for Individual Artist 
Commissions and given the number of applications already requested, he expected a 
very large volume of proposals. 

5. Discussion and possible motion to approve processing reimbursement for FY 99- 
00 expenses under the line item legislation for the Center for African and 
African American Art and Culture subject to certain conditions. 

Mr. Newirth explained that SFAC was working with the staff at the Center to get 
funding flowing again. He asked Mr. Ackamoor relate some of the comments that he 
had made during the Community Arts and Education meeting the day before. 

Mr. Ackamoor noted that it was a tragedy that a wonderful and much needed facility 
was going to waste. The conditions at CAAAC stayed the same for so long, he felt 
they were ingrained in the culture of the Center. He observed that people cannot work 
effectively under those circumstances and more security and a new management 
infrastructure was needed. According to Mr. Ackamoor, a task force with 
subcommittees to addresss specific issues was the only solution. 

Ms. Jones added that there were many organizations who were interested in working 
there, but could not get space. 

Commissioner Mirikitani posed the question of what was the Commission's purview. 
Mr. Newirth explained that as a landlord, the Commission is not involved in the 
internal affairs and that changes neeeded to come from the community. 

Ms. Jones pointed out that the artists are not interested in running the center. 






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SFAC | Executive Committee | August 2000 Minutes Page 5 of 5 



President Gatti felt that the process would work better if it did not involve the 
Commission. 



The meeting adjourned at 5:45 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

August 18, 2000 



[ ACCESSIBILITY INFORMATION | Executive Committee | Meetings Index ] 



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C I Executive Committee | October 2000 Agenda 



file:///S|AVebStaging/sfac/meetings/agenda/2000/exec/eca 102300.html 



TT\ SAN FRANCISCO 
ac ARTS COMMISSION 



Executive Committee 

.October 23, 2000 
v 

4:00 p.m. 
25 Van Ness Avenue, 8th Floor 



DOCUMENTS DEPT. 

OCT 3 1 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 



Agenda 

I. Discussion and possible motion to approve the FY 2000-01 Gallery budget. 
II. Discussion and possible motion to approve the FY 2000-01 WritersCorps budget. 

III. Discussion and possible motion to approve the FY 2000-01 CAE budget. 

IV. Motion to approve recommendations for 21 grants totalling $340,475 from the 2000 program cycle of 
the Cultural Equity Initiatives program, Level One. 

V. Motion to approve a grant of $15,000 to California Lawyers for the Arts for the support of ArtHouse. 

VI. CEG Program Director's report. 

VII. Art space crisis update. 

October 19,2000 

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10/19/00 5:20 PM 



SFAC I Executive Committee I October2000 Minutes 



Page 1 of 3 



^|f|SAN FRANCISCO 

:ommission 



AC 



■ ■ . : -.. , 



-EXECUTIVE COMMITTEE 
October 23, 2000 

4:00 p.m. 
25 Van Ness Avenue, 8th Floor 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
7o. 3 2 7 office, 25 Van Ness Ave, ste 240, during regular business hours. 

ojz 3 /a o Commissioners Present: 

Ralph Guggenheim and Denise Roth. A quorom was not present. No action was taken. 

Staff Present: 

Richard Newirth, Nancy Gonchar, Lawrence Thoo and Jenny Louie 

NOTICE 

Commissioner Gugenheim called the Meeting to order at 4:40 p.m. 



Minutes 









1. Discussion and possible motion to approve the FY 2000-01 Gallery budget 

Ms. Nancy Gonchar noted that the only major changes in the Gallery's budget from 
the previous year was an increase to fund a much needed half-time Program 
Assistant. Mr. Newirth indicated that the Gallery City Hall program would be on the 
Grants for the Arts docket next year and no longer a one time allocation. 

2. Discussion and possible motion to approve the FY 2000-01 WritersCorps budget. 

Ms. Gonchar explained that the only significant change to the budget was an increase 
in teacher salaries due to an increased number of teachers and an increased number of 
work hours. 



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SFAC | Executive Committee | October2000 Minutes Page 2 of 3 



3. Discussion and possible motion to approve the FY 2000-01 CAE budget. 

Ms. Gonchar stated that there were no significant changes to the CAE budget from 
the previous year. Some errors were noted, and would be changed for the next 
meeting. 

4. Motion to approve recommendations for 21 grants totalling $340,475 from the 
2000 program cycle of the Cultural Equity Initiatives program, Level One. 

Mr. Thoo reported that the panel had come to a consensus on funding 
recommendations with little difficulty, suggesting a fair amount of agreement on 
which were the stronger and which the weaker proposals. He felt that the panel was 
strong and worked well together. However, he did note that while the evaluation 
process continues to be rigorous, the bar for organizations that have significantly 
different cultural perspectives from the mainstream and use a primary language other 
than English remains high. While he felt that there is a need to develop a means to 
provide targeted assistance to such organizations, it was difficult see what that might 
be and how to do so for one language group without offering it for all language 
groups. 

Commissioner Guggenheim asked if there were any organizations in the Level One 
list that were out of compliance. Mr. Thoo stated there were none. 

5. Motion to approve a grant of $15,000 to California Lawyers for the Arts for the 
support of ArtHouse. 

Mr. Thoo explained that the ArtHouse project has been jointly funded of late from 
Cultural Equity Grants and Administration sources. The grant would cover only a 
half-year, as the project is currently being evaluated by Laurie MacDougall and 
Associates. The evaluation would help the Arts Commission and California Lawyers 
for the Arts determine how the program could best serve the needs of the arts 
community. Mr. Thoo and Mr. Newirth felt that current project manager has been 
very active. 

6. Report from Cultural Equity Grants Program Director. 

Mr. Thoo reported that he has met with ArtSpace Projects, the nonprofit arts facilities 
developer in Minnesota and that he had invited them to come they would be coming 
out in December to explore the possibility of projects in San Francisco. 

Mr. Thoo mentioned that he had spoken with some members of the National Arts 
Stabilization Project and was interested in having them assist local organizations with 
their capacity building. 

He also noted that a one time allocation of $150,000 had been redirected to the 
Creative Space Program from the loan fund reserve to assist arts organization during 
the space crisis. 

7. Art space crisis update. 



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Mr. Newirth updated the Commissioners on the events related to the space crisis, 
including the Mayor's press conference, legislation before the Board of Supervisors 
and two ballot measures addressing development in the city. 

The meeting adjourned at 5:45 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

October 26, 2000 



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Executive Committee | November 2000 Agenda 



file:///S|/Web Staging/sfac/meetings/agenda/2000/exec/eca 1 1 2800.html 



771 SAN FRANCISCO 
ac ARTS COMMISSION 



Executive Committee 

November 28, 2000 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 



Agenda 

I. Discussion and possible motion to approve the FY 2000-01 Gallery budget. 

II. Discussion and possible motion to approve the FY 2000-01 WritersCorps budget. 

IE. Discussion and possible motion to approve the FY 2000-01 CAE budget 

IV. Request to provide for additional police enforcement of street artist ordinance with $5,300 from Street 
Artists Program fund of surplus fees. 

V. CEG Program Director's report. 

November 21. 2000 

[ Committees | ACCESSIBILITY INFORMATION | Meetings Index ] 



DOCUMENTS DEPT 

NOV 2 9 2000 

SAN FRANCISCO 
PUBLIC LIBRARY 



11/21/00 3:45 PM 



( 









SFAC I Executive Committee I November 2000 Minutes 



Page 1 of 2 




.EXECUTIVE COMMITTEE 
November 28, 2000 

4:00 p.m. 
25 Van Ness Avenue, 8th Floor 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



f 



Explanatory documents are available for public inspection and copying at the Arts Commission 



office, 25 Van Ness Ave, ste 240, during regular business hours. 
"2 
i( 2 s/ o o Commissioners Present: 

Ralph Guggenheim, Janice Mirikitani and Denise Roth. 

Staff Present: 

Nancy Gonchar, Howard Lazar, Lawrence Thoo and Jenny Louie 

NOTICE 

Commissioner Mirikitani called the Meeting to order at 4:20 p.m. 



Minutes 



1. Discussion and possible motion to approve the FY 2000-01 Gallery budget. 

2. Discussion and possible motion to approve the FY 2000-01 WritersCorps budget. 

3. Discussion and possible motion to approve the FY 2000-01 CAE budget. 
(Note agenda items I-III were considered together.) 

Ms. Gonchar stated that she made the corrections noted in the budget from the last 
meeting. 

Commissioner Mirikitani noted that there was nothing extraordinary about the 
budget. 

Ms. Gonchar pointed out that the Gallery's City Hall program would be on the Grants 



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for the Arts docket next year and no longer a one time allocation, that the Writer's 
Corp Program would have a slight increase in its budget and that CAE's budget was 
increasing due to a legislated increase in funding for the Cultural Centers. 

Moved: Commissioner Roth 
Second: Commissioner Guggenheim 
Motion: Unanimous 

4. Request to provide for additional police enforcement of street artist ordinance 
with $5,300 from Street Artists Program fund of surplus fees. 

Commissioner Mirikitani asked about the source of the surplus fees. 

Mr. Lazar explained that the surplus which totaled $152,000, came from salary and 
other savings. He felt that a portion of the surplus should be spent on enforcement. 
The additional funds would almost double the period of time of this winter's 
enforcement from nine to seventeen days. He added that the street artists themselves 
are very supportive of the measure, due to the number of unlicensed vendors which 
appear during the holidays. Mr. Lazar felt that enforcement was one of the 
justifications for street artists to seek licenses in the first place. 

Moved: Commissioner Roth 
Second: Commissioner Guggenheim 
Motion: Unanimous 

5. Report from Cultural Equity Grants Program Director. 

Mr. Thoo updated the Commissioners on the the space crisis. He informed them that 
the President and Vice President of Artspace Projects, Inc. would be coming on 
Thursday and Friday for several meetings and site visits. The purpose of the visit 
would be to determine if there were any projects that they may wish to pursue in San 
Francisco, or if not, then possibly to engage them in some kind of advisory role. The 
cost of the visit would be split by Grants for the Arts, the Hewlett Foundation, as well 
as SFAC. 

The meeting adjourned at 4:45 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

December 4, 2000 



[ ACCESSIBILITY INFORMATION | Executive Co mmittee | Meetings Index ] 



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SAN FRANCISCO 



BHWflffl^^ ^ 



^Executive Committee 

January 30, 2001 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT, 
J M 2 6 200] 

SAN FRANCISCO 
p UBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, San 
Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca. us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be 
advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use of a cell phone, 
pager, or other similar sound producing electronic devices. 



I. Discussion and motion to approve the FY 2001-02 Budget submission. 
II. Discussion and motion to approve the FY 2001 -02 Street Artists and Cultural Equity Grants programs budgets. 

III. Motion to authorize the Director of Cultural Affairs to take action, without a resolution of the full Commission on the 
following items: 

1 Payments to artists, contractors and consultants and for the services provided by: printers, graphic designers, 
photographers, signage fabricators and installers and photo labs and for additional project expenses. 

2. Start-up of new art enrichment projects including determination of overall project parameters. 

3. Approval of short-listed candidates recommended by Selection Panels. 

4 Approval of individuals to serve on selection panels. 

5. Approval to enter into preliminary design contracts with artists recommended by Selection Panels for new art 
enrichment projects. 

IV . Motion to approve the addition of individuals to the CEG panel pool, including Jean Cheng, producer, California 
Newsreel; Fred Hayes, artist; Cathy Kimball, director, San Jose Institute of Contemporary Art; et al. 

V. Motion to approve a revision to the grant category definitions in the Creative Space program in the 2001 cycle, with 
the provision that it be reviewed for re-confirmation prior to the 2002 cycle. 

V I. Motion to approve pay for a temporary assistant for CEG at an hourly rate not to exceed the equivalent of the 
maximum rate of pay of the Curator I class (currently $1 8.375 per hour). 



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VII. Motion to approve engaging a consulting program director to assist in the management of CEG at a rate to be 
determined A rate above $35 an hour must be returned for commission approval. 



VIII. CEG Program Director's report. 
January 2? .2001 



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SFAC | Executive Committee | March 2001 Agenda 



Page 1 of 2 



JL_L 

A C 



SAN FRANCISCO 
ARTS COMMISSION 



Executive Committee 
^Special Meeting 

March 5, 2:30 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



70-327 

i 

=7 of 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office. 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny....louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



^Agenda 

1. Review and approve recommendations for 23 grants totalling $219,500 in the 2001 
cycle of the Individual Artist Commissions program. 

2. Authorize compensation to proposal evaluators (e.g., grant panelists in Cultural 
Equity Grants and Community Arts and Education, and guest review panelists in 
Public Art) for time spent in preparation of panel meetings at a rate equal to the 
honorarium for evaluation and panel meetings, provided that a significant amount of 
preparation is required in advance of the meetings. The determination of whether the 
amount of pre-meeting preparation is sufficient to warrant compensation shall be 
made by the appropriate program director. The extension of this authority to 
programs other than Cultural Equity Grants, Community Arts and Education and 
Public Art shall be made by the Arts Commission Director. 

3. Authorize the Arts Commission Director to spend up to $5,000 to support, with other 
funders, a contract with Artspace Projects, Inc. to conduct a detailed assessment of 
space enhancement and development opportunities in San Francisco. 

4. Review and approve the addition of individuals TBA to the Cultural Equity Grants 
panel pool. 

5. Review and approve the adoption of the following statement: 



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It is the policy of the San Francisco Arts Commission to take all reasonable steps to 
ensure that the community have access to opportunities to participate in the activities 
of the Arts Commission. Therefore, the Arts Commission shall reach out actively to 
all segments of the community, without regard to race, color, religion, creed, sex, 
national orgin, ethnicity, age, disability or medical condition, political affliation, 
sexual orientation, ancestry, marital or domestic partner status, parental status, other 
non-merit factors or any other categories prohibited by law when it seeks employees, 
contractors, interns and volunteers, members of advisory committees, and members 
of grant, public art and other evaluative panels. 

February 28. 2001 



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SFAC | Executive Committee | March 2001 Agenda 



Page 1 of 1 



AC 



F|SAN FRANCISCO 

T SSION 






Executive Committee 

May 29, 2001 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound -producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



^ Agenda 

1. Motion to authorize the Director of Cultural Affairs to enter into contract with the San 
Francisco Symphony for the 2001 Summer in the City series for $950,000. 

2. Review and approve recommendations for 39 grants totalling $588,194 in the 2001 
cycle of the Organization Projects Grant. 

3. Review and approve recommendations for 18 grants totalling $365,000 in the 2001 
cycle of the Creative Space Grants. 

4. Review and approve the addition of individuals TBA to the Cultural Equity Grants 
panel pool. 

5. Cultural Equity Grants Program Directors Report. 



May 23, 2001 



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C ] Executive Committee | May 2001 Minutes 



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'0.327 



s|f SAN FRANCISCO 
ac ARTS COMMISSION 



EXECUTIVE COMMITTEE DOCUMENTS DEPT. 
May 29, 2001 m . 1 2001 

4 p.m. san FRANCISCO 

PUBLIC LIBRARY 
25 Van Ness Avenue, Suite 70 



Explanatory documents are available for public inspection and copying at the Arts Commission office, 
25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Janice Mirikitani, Denise Roth and Ralph Guggenheim (via telephone). 

Staff Present: 

Richard Newirth, Nancy Gonchar, Jewelle Gomez, Julie Mackaman and Jenny Louie 

NOTICE 

Commissioner Roth called the Meeting to order at 4:15 p.m. 



Minutes 



I. Motion to authorize the Director of Cultural Affairs to enter into contract with the San Francisco 
Symphony for the 2001 Summer in the City series for $950,000. 

Commissioner Roth asked if this alllocation was an increase from last year. Ms. Gonchar informed 
commissioners that the amount of $950,000 was allocated from property taxes. 

Moved: Commissioner Guggenheim 
Second: Commissioner Mirikitani 

II. Review and approve recommendations for 39 grants totalling $588,194 in the 2001 cycle of the 
Organization Projects Grant 

Ms. Mackaman explained that she convened and moderated the panel reviews of the 2001 OPG applications. 
18 proposals were recommended for full funding and 22 grants were recommended for funding at 85% of the 
amount requested. Ms. Mackaman felt that the panelist recommendations were diverse in terms of organization 
size and disciplines. Of the 98 organizations that submitted applications, 60 were small and 38 were midsize. 
These application levels are higher than most years in the past and that this may be an indication that 



5/31/014:11 PM 



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applications levels may be increasing. She felt that they did an exemplary job of meeting over four days to 
review 96 proposals. The grant recommendations exceed the allocated budget for OPG by $8,194, which 
could be drawn from the contingency funds. 

Commissioner Mirikitani noticed that the 509 Cultural Center was being recommended for both an OPG and a 
CRSP grant and wondered if that was consistent with the guidelines. Ms. Mackaman assured them that it was 
and that organization were only prohibited from recieved OPG and CEI support. 

Commissioner Guggenheim noted that it is challenging to review so many applications in a short period of 
time and wondered if there were any plans to address this problem in the future, especially if application levels 
increase. 

Ms. Gomez said she is considering looking at other funding agencies policies and approaches to applications 
to determine ways that the grants could be categorized to decrease the number of proposals any given panel 
needs to submit. She hopes to bring forth new ideas for guidelines in the year to come. 

Commissioner Mirikitani inquired if she was trying to develop guidelines that would dissuade organizations 
from applying. Ms. Gomez clarified that she would try to recategorize the grants, perhaps by organization size 
or discipline so that smaller sets of applications can be reviewed by more independent panels. 

Mr. Newirth added that he felt that it was a good time to review the guidelines. 

Moved: Commissioner Mirikitani 
Second: CommissionerGuggenheim 

HI. Review and approve recommendations for 18 grants totalling $365,000 in the 2001 cycle of the Creative 
Space Grants. 

Commissioner Roth noted that she felt that the panelist comments didn't seem to justify awarding QCC a grant. 
Ms. Mackaman and Ms. Gomez explained that QCC was one of the first applications to be reviewed and was 
subject to more questions than other applications that followed. In fact, the panelists chose to revisit six 
applications at the end of the day, including the first five that were considered. In the end, the panelists felt that 
QCCs application was quite strong and that the impact of the project was quite strong. 

Commissioner Mirikitani wondered why the Victoria Theater was not recommended for a grant and expressed 
concern that this type of venue was become more scarce in San Francisco. Ms. Mackaman explained that there 
was some question about the ownership of the building and the administrative structure of the organization. 
The board seemed insular to the panelists with only three members outside of the organization. She further 
explained that the lack of funding did not implicate a negative view of the application, but instead, reflected 
the competitive nature of the grants. Ms. Louie added that the panelists felt committed to providing full 
funding for these projects. 

Finally, Ms. Gomez clarified that a budgetary issue was cleared up for the Chinese Historical Society. It had 
initially appeared that the CHS had secured all the necessary funding for its project, but with some 
clarification, the organization showed that it had not. Therefore, the Chinese Historical Society was being 
recommended for a grant. 

Mr. Newirth explained that the project descriptions were also provided to Grants for the Arts to ensure that the 
city was not double funding projects. 

Ms. Mackaman noted that all three multiuser space applications were being recommended for funding 
indicating that the increase to the creative space budget were funds that were put to good use. 

Moved: Commissioner Mirikitani 
Second: Commissioner Roth 

IV. Review and approve the addition of individuals TBA to the Cultural Equity Grants panel pool. 

None submitted. 

V. Cultural Equity Grants Program Directors Report 



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Ms. Gomez noted that she oversaw the CEI-L2 reviews. She felt that the diversity of applications was 
indicative of the great outreach efforts of CEG. Of the 19 eligible applications, 8 were moved forward. She 
noted that there were some areas where she felt the application processs could be streamlined. 



Meeting adjoured at 4:45 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

May 30, 2001 



[ ACCESSIBILITY INFORMATION | Executive Committee | Meetings Index j 



5/31/01 4:11PM 



SFAC | Executive Committee | June 2001 Agenda 



Page 1 of 2 



AC 



SAN FRANCISCO 
1MISSIO 



Executive Committee 

June 19, 2001 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_touie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound -producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



g Agenda 

1. Approve the following Public Art Fund allocations for FY 2001-2002: 

A. Salaries and Benefits (Gallery Director, Public Information Officer, CAE Program Assistant, Senior 
Accountant, Civic Collection Program Assistant, Civic Design Program Assistant) up to $258,822 

B. Gallery Program Expenses $35,000 

C. Staff Travel $3,000 

D. Professional Memberships $4,000 

E. Computer Consultants $5,000 
Total Allocation $305,822 

2. Discussion and possible motion regarding the 2001 Creative Space grant to Iconoclast 
Productions. 

3. Review and approve the addition of individuals TBA to the Cultural Equity Grants panel pool. 

4. Cultural Equity Grants Program Directors Report. 



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June 14,2001 



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SFAC | Executive Committee | August 2001 Agenda 



Page 1 of 1 



S F 



AC 



SAN FRANCISCO 

MISSION 



I ^vite^fl &^^fl MWhilHr TMlifli tIIP m K^jft V I 



Executive Committee 

August 16, 2001 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound -producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



-^Agenda 

I. Discussion and motion to approve the FY 2001-02 Community Arts and 
Education budget. 

II. Discussion and motion to approve the FY 2001-02 Art Gallery budget. 

III. Discussion and motion to approve the Cultural Equity Initiatives Level II 
Grants. 

IV. Discussion and motion to approve the Cultural Equity Initiatives Level I Grants. 

V. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 

VI. Cultural Equity Grants Program Directors Report. 

August 16.2001 



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SFAC | Executive Committee | August 2001 Minutes 



Page 1 of 4 



HH 



SAN FRANCISCO 

AMISSION 



EXECUTIVE COAAMITTEE 
August 21, 2001 

4 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
l 7 o. 3 2 7 office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Andrea Cochran, Janice Mirikitani and Denise Roth. 

Staff Present: 

Richard Newirth, Nancy Gonchar, Jewelle Gomez and Jenny Louie 

NOTICE 

Commissioner Roth called the Meeting to order at 4:15 p.m. 



Minutes 



I. Discussion and motion to approve the FY 2001-02 Community Arts and 
Education budget. 

Ms. Gonchar noted that the Youth Arts fund allocation increases each year. Revenue 
from the California Arts Council may to decrease from the previous year, if the 
special arts education grant from last year is not repeated. CAE's budget is similar 
each year. There are significant increases in salaries as a result of the reclassification 
study. Increases in funding for the Cultural Centers accounted for half of the total 
increase in the CAE budget. $75,000 was also allocated to the Cultural Centers for 
routine maintenance and $72,000 for asbestos removal at Somarts. 



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WritersCorps projected a decrease in foundation funding. Ms. Gonchar felt it was too 
ambitious to project any additional grants for the rest of the fiscal year. This year they 
intend to spend less on the anthology; last year each anthology cost about $25 each. 

Commissioner Mirikitani was surprised at the unit cost of the book. Ms. Gonchar 
explained the fact that they do smaller runs and are required to use city approved 
vendors which may not always be the least expensive. Ms. Gomez also added that 
this year the anthology included pictures which makes the book more costly to print 
and noted that the book is a fundraising and publicity tool. Mr. Newirth added that 
while it is expensive, it is an effective visibility tool and it also gives the students and 
parents a tangible symbol of their work. After looking at a copy of the book, 
Commissioner Mirikitani agreed that it was a great looking book. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Vote: Unanimous 

II. Discussion and motion to approve the FY 2001-02 Art Gallery budget. 

Commissioner Mirikitani asked how many staff worked under the Gallery Program. 
Ms. Gonchar said there were 2.4 positions at the gallery. The 40% staff member's 
salary is covered by earned income and funds from Grants for the Arts. Ms. Gonchar 
noted that Rupert Jenkins, the Gallery Director is capable of doing great projects with 
very little money. The City Hall program is covered by a grant from Grants for the 
Arts. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Vote: Unanimous 

HI. Discussion and motion to approve the Cultural Equity Initiatives Level II 
Grants. 

Ms. Gomez explained that three of the Level II applicants were recommended for 
funding after two rounds of reviews. The first application was fairly brief consisting 
of a project description and budget. From these applications, the panel invited a 
subset of the applications to submit a more substantial proposal. These grants are to 
support initiatives that would enable organizations to advance or stabilize their 
organizational infrastructure. Commissioner Roth wondered how many grants 
Frameline had received in the last five years. Ms. Louie explained that they have 
received a 2001 Creative Space grant, 2000 OPG and 1999 Creative Space grant. Ms. 
Gomez explained that Frameline had a compelling project for their Level II 
application and are in the process of purchasing a building which made a strong case 
for the Creative Space Grant. Ms. Gomez said it was not unusual for strong 
organizations to get consecutive OPG and CEI grants. Commissioner Roth asked 
when would be Frameline's next opportunity to apply for CEI funding. Ms. Louie 
answered in four years (one year after the completion of this grant). 

Mr. Newirth noted that there are very few partial grants awarded in the CEI-L2 
program, since all the projects are so ambitious. Ms. Gomez noted that the range of 



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SFAC | Executive Committee | August 2001 Minutes Page 3 of 4 



initiatives that could stabilize or support an organization is very broad, but that three 
organizations recommended for funding had a national component to their 
programming as well. 

Ms. Gomez stated that all the applicants who were considered in the final round of 
Level Two and applied for Level One are being recommended for grants. She also 
added that she wanted to develop a set schedule for application deadlines so 
organizations can apply to both Level One and Two in the future and not have to 
submit proposals at the same time. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Vote: Unanimous 

IV. Discussion and motion to approve the Cultural Equity Initiatives Level I Grants. 

Commissioner Mirikitani noted that while she does have tremendous respect the 
panel process, she noted over half of the groups that were not being recommended for 
funding were Asian American/Pacific Islander groups. 

Ms. Gomez explained that other funding scenarios were explored, one of which 
would have included four more groups, two of which were API organizations. 
However, funding would have been cut from other organizations to $14,400 (80%) 
and after some discussion the panelists decided they weren't comfortable with 
reducing the awards to that level. Ms. Gomez noted that this was an exceptional array 
of groups that were being funded. She also said that while many organizations did not 
receive funding, it was by no means a message that they did not deserve funding. Ms. 
Gomez added that she hoped to have conversations with those applicants before they 
submitted another application. 

Commissioner Roth asked if the number of applicants was typical. Ms. Louie 
informed her it was. Commissioner Roth said it was nice that they were funding more 
applications than not. 

Moved: Commissioner Cochran 
Second: Commissioner Mirikitani 
Vote: Unanimous 

V. Review and approve the addition of individuals Ryan Tranquilla, writer, editor, 
and arts administrator; Arturo Catricala, theatre artist and co-executive 
director of the Playwright Foundation; Beat Rettenmund, musician, theatre 
artist and administrator; Nancy Corporon, musician and producer; Dorothy 
Abbott, arts administrator and curator; Gary Page, editor and executive 
director of Children's Book Press; Carla Lucero, composer and musician; K.C. 
Price, Development Director for Frameline. to the Cultural Equity Grants panel 
pool. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Vote: Unanimous 



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SFAC | Executive Committee | August 2001 Minutes Page 4 of 4 

VI. Cultural Equity Grants Program Directors Report. 

Meeting adjoined at 5:30 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

Agust22, 2001 



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SFAC | Executive Committee | September 2001 Agenda 



Page 1 of 1 



s I F] SAN FRANCISCO 

A C iA.lv I 5 v^OiViiViloMOiN 



Executive Committee 

September 18, 2001 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_touie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound -producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



Agenda 

I. Review and discussion of ArtHouse assessment conducted by Macdougall and 
Company. Discussion and possible recommendations about the future of the 
relationship between the San Francisco Arts Commission and California 
Lawyers for the Arts regarding ArtHouse. 

II. Discussion and motion to approve a grant of $15,000 to California Lawyers for 
the Arts in support of ArtHouse for the period of January through June 2001. 

III. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 

IV. Cultural Equity Grants Program Directors Report. 

September 13.2001 



Committees | ACCESSIBILITY INFORMATION | Meetings Index ] 



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SFAC | Executive Committee | September 2001 Minutes 



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S I F 



AC 



SAN FRANCISCO 




EXECUTIVE COMMITTEE 
September 18, 2001 

4 p.m. 
25 Van Ness Avenue, Suite 60 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
? 7* ■ 3 2 7 office, 25 Van Ness Ave, ste 240, during regular business hours. 

H 

. Commissioners Present: 

'I I l Andrea Cochran, Janice Mirikitani and Denise Roth. 

Staff Present: 

Richard Newirth, Nancy Gonchar, Jewelle Gomez and Jenny Louie 

NOTICE 

Commissioner Roth called the Meeting to order at 4:06 p.m. 



Minutes 



NOTE: Item I was the last item discussed at this meeting. 

I. Review and discussion of ArtHouse assessment conducted by Macdougall and 
Company. Discussion and possible recommendations about the future of the 
relationship between the San Francisco Arts Commission and California 
Lawyers for the Arts regarding ArtHouse. 

Mr. Newirth introduced Sally Woelfel, Program Director of ArtHouse and Alma 
Robinson, Executive Director of California Lawyers for the Arts. In way of 
background, he explained that ArtHouse has been a long-term project of CLA and 
SFAC. Recently, Mr. Newirth and Mr. Thoo, former CEG program director, felt that 



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it was time to look at what the relationship was and it's connection to the SFAC 
mission. The program was moved from the Community Arts and Education to CEG. 
This was a logical move, since it would consolidate grant making within the Agency 
to CEG, which also had a focus on facilities. SFAC has renewed its grant without 
much review. The MacDougall report is a tool for CLA and SFAC to help assess the 
success of the programs of ArtHouse and of the relationship between the program and 
SFAC & CLA. It was not a document for broad distribution. 

Ms. Robinson noted that the project has been a joint project since 1988, which she 
believes to be one of the longest public/private ventures. She feels the program was 
well structured and worked well, but there were some possible limitations. CLA 
manages the personnel. ArtHouse has received private funding through CLA that the 
Arts Commission would not eligible for. There were also programs in southern 
California until the funding ended, but they still work with groups around the state. 
Last year the program expanded as it began to administer the rent subsidy program. 
As a result of that project, they saw a need for a financial analyst, and raised the 
money needed to hire that person. In addition, they have worked with people at 
Intersection for the Arts and Pier 70. The city of Oakland has provided funds for a 
person there and Santa Monica has expressed interest. Ms. Robinson said that the 
MacDougall report will be taken to their Board of Directors. 

Ms. Woelful felt that the report raises provocative questions and hoped that this will 
start a creative dialogue. 

Ms. Robinson also expressed her appreciation for support from the commission, her 
belief that without it ArtHouse could not be so active in the City of San Francisco and 
her hope to maintain the resources and services. 

Mr. Newirth felt that there were a few issues that should be considered. First, the 
funds for ArtHouse are given in the only noncompetitive grant awarded by the Arts 
Commission; all other grants are evaluated by a panel process. Another issue is 
determining the nature of the partnership. Is it a grantor/grantee relationship where 
there are certain deliverables that are given? Currently, the relationship appears to be 
more like one of a grantee than a partnership. 

He also explained that ArtHouse was founded in the birth of the live work laws that 
were created in a positive spirit. Unfortunately, for-profit developershave coopted 
exisitng live/work laws to develop luxury lofs for nonartists. 

Mr. Newirth noted that ArtHouse's activity is very ad hoc. He wondered what the 
original mission was, what is it now and what is the role of SFAC as a public agency? 
He is very interested in hearing CLA's response from their next board meeting. He 
felt that options at the end of the report are logical. The overall relationship is not 
functioning in a way that is helpful for any of the parties involved, CLA, SFAC and 
the arts community. This is subject to discussion and debate, the option of having it 
remain a joint program would require a lot of work between the two organizations. 

Mr. Newirth's recommendation would be to cease the joint relationship because it is 
not well defined, to phase out funding through this fiscal year and to treat CLA as 
other grantees and have them apply in a competitive process. He felt that his action 



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might be particularly appropriate, as Ms. Gomez will be coming back later in the year 
with recommendations after examining the CEG programs. 

Ms. Gomez felt that there is little accountability in the partnership. The standards that 
CEG grantees are held to are high and the reporting that they are required to provide 
is precise. It's hard to be in a collaborative partnership when there aren't adequate 
requirements for the reporting. She felt that SFAC could meet the goal of addressing 
issues of space in other ways. It currently has a grant program that addresses this and 
SFAC has been very involved with the space issue. It doesn't make sense for 
ArtHouse to be a program of the Arts Commission. 

Commissioner Roth wondered how SFAC could avoid granting noncompetitive 
grants in the future. Ms. Gonchar noted that this program preceded the grant program 
and chances of entering in to this type of relationship in the future were slim. 

Mr. Newirth added that the partnership happened organically in response to the live 
work laws. The environment has changed dramatically, yet the grant agreement was 
being renewed automatically. The relationship is a more complicated relationship 
than purely grantor/grantee. 

Ms. Robinson added that the project was planned as a joint project as a result of a 
study that came from the Feinstein administration. CLA's role was more of a 
contractor. When CEG was developed as a program, the paper work looked like a 
grant agreement. She felt that it is true that it doesn't have to provide the same amount 
of information, but a lot of information has flowed back and forth and there is a lot of 
information that is prepared. 

She was interested in knowing more about CEG grant programs and if they would be 
eligible, but was pleased at the idea of phasing out funding gradually. She felt that 
this was a unique service in San Francisco. She didn't want ArtHouse to be "cut off at 
the knees" and urged some caution. Mr. Newirth reiterated that there would be 
support at some level. 

Commissioner Cochran asked what is the most vital service ArtHouse provided. Ms. 
Woelfel responded by explaining the hotline is the only one of it's kind. They were 
also contracted by the Shipyard Trust for the Arts to do a study of the art studios that 
provide the most affordable studios for artists in the city. They are very busy with the 
rent subsidy program - helping organizations determine exit strategies, figuring out 
renting vs. buying. Their whole role has changed in the last six weeks, and they have 
just added a new financial manager. Ms. Robinson felt that they were involved with a 
lot of education. 

Commissioner Cochran asked if this was all done on a budget of $60,000. Ms. 
Robinson told her it was, but the budget has recently been increased because of the 
legislation, the Oakland Grant and the financial analyst position. Commissioner 
Cochran wanted to know how it worked. Ms. Robinson responded by saying that Ms. 
Woelful worked part-time with some help from her. She felt they producing "a lot of 
bang for the buck." 

II. Discussion and motion to approve a grant of $15,000 to California Lawyers for 



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SFAC | Executive Committee | September 2001 Minutes Page 4 of 5 



the Arts in support of ArtHouse for the period of January through June 2001. 

As a summary, Mr. Newirth stated that SFAC awarded a grant only for the first six 
months of fiscal year 2001, since there was an assessment of the ArtHouse project 
being performed during the winter. Mr. Newirth took responsibility for the report not 
coming out in time. The work was completed in January, but staff changes and other 
city business delayed editing and disbursal of the finished report. A verbal 
commitment was made to continue grant for the rest of the fiscal year. This item 
follows through on that commitment. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Vote: Unanimous 

III. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 

None brought forward. 

IV. Cultural Equity Grants Program Directors Report. 

Ms. Gomez reported that in response to Commissioner Mirikitani's concerns in the 
last meeting, a letter is being sent to applicants reaffirming that the Commission is 
committed to serving all communities and encouraging those who were not funded to 
feel comfortable contacting CEG staff before upcoming applications. She felt it was a 
gesture of enormous importance because applicants don't understand the complexities 
of the application process nor the strictures that CEG faces. 

Ms. Gonchar was alerted by the Mayor's office that they are projecting a decrease in 
the expected revenues from Hotel Tax. Mr. Newirth explained that the Hotel Tax 
funds go towards convention services and a portion of it supports the Cultural Equity 
Grants Program and the Cultural Centers. 

Ms. Gomez believed it would be good to have people talk to CEG staff, because 
funding will get more competitive as funds for the program get tighter. Commissioner 
Mirikitani believed the first cost to be cut in an arts organization is the "non-essential" 
overhead. However, it is this overhead that serves as the foundation needed to 
stabilize organizations. She felt that this letter would be a statement of SFAC's 
concern. 

Ms. Gonchar stated that given the lower funding projections, staff would be meeting 
to consider what should be done in the future. Ms. Gomez stated that she's developing 
a summary of the CEG Program and this summary could be a basis for public and 
Commissioner discussion. She felt everyone could begin to think about what could be 
changed and how the program could stay within our budget. 

Commissioner Mirikitani asked if SFAC received any federal funding. Mr. Newirth 
responded by saying SFAC has received NEA grants for special projects. He added 
that he didn't feel this was to say that CEG couldn't apply for funding. Los Angeles 
has received stabilization grants from the California Arts Council and the NEA. 



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SFAC | Executive Committee | September 2001 Minutes Page 5 of 5 



Ms. Gomez added that she would be exploring several options for addressing 
potential budget cuts. Reconsidering the level at which applications are funded is one 
option. Currently CEG funds at, or reasonably close to the amount requested. Another 
possibility is looking at the percentage of applications funded in each category. 

Meeting adjoured at 4:53 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

September 18, 2001 



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SFAC | Executive Committee | October 2001 Agenda 



Page 1 of 1 



s Fl SAN FRANCISCO 
X^c ARTS COMMISSION 



.Executive Committee 

October 16, 2001 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca. us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person{s) responsible for the ringing or use 

of a celt phone, pager, or other similar sound producing electronic devices. 



^Agenda 

I. Motion to terminate Arts Commission joint project with California Lawyers for 
the Arts of the administration and management of ArtHouse effective June 30, 
2002. 

II. Motion to grant $15,000 to California Lawyers for the Arts for the period July 1, 
2001 through June 30, 2002 for the administration of ArtHouse ($10,000 for the 
period July 1, 2001 through December 30, 2001 and $5,000 for the period 
January 1, 2002 through June 30, 2002). 

III. Motion to approve the following Public Art Allocation for FY 2001-02: 

a. staff travel -$4,000 

b. admin expenses — $3,000 

IV. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 

V. Cultural Equity Grants Program Directors Report. 

October 11.2001 



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SFAC I Executive Committee I October 2001 Minutes 



Page 1 of 3 




EXECUTIVE COMMITTEE 
October 16, 2001 

4 p.m. 
25 Van Ness Avenue, Suite 60 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
fiio.jzl office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

/ / Stanlee Gatti, Janice Mirikitani, Ralph Guggenheim and Andrea Cochran. 

Staff Present: 

Richard Newirth, Jewelle Gomez and Jenny Louie 

NOTICE 

Commissioner Gatti called the Meeting to order at 4:05 p.m. 



Minutes 



I. Motion to terminate Arts Commission joint project with California Lawyers for 
the Arts of the administration and management of ArtHouse effective June 30, 
2002. 

Commissioner Cochran summarized the issues discussed in last month's meeting 
regarding the activities of ArtHouse. Commissioner Mirikitani felt that ArtHouse had 
once played an important role in the City, however, the arts environment in the city 
has changed for emerging groups. She asserted that the real estate questions had 
shifted considerably over the past year. Mr. Newirth added that it is the only 
noncompetitive grant awarded which raised policy questions for the Agency and for 
the Grants Program. Commissioner Mirikitani felt that accountability was issue and 



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SFAC | Executive Committee | October 2001 Minutes Page 2 of 3 

that organizations are set up for failure if they are given too little guidance. 

Moving to a larger aspect of the issue, Commissioner Mirikitani also wondered if the 
Commission was doing anything actively about the crises arts organizations might 
face given the current state of the economy and the country. She felt the arts are quite 
vulnerable and wondered if there were critical issues that should be looked at to help 
newer organizations maintain stability. Even while groups may be forward thinking, 
they still may not have the cash flow to keep them stable. Mr. Newirth felt that there 
are two issues at hand. The first is that the revenues from the Hotel Tax Fund will be 
lower in the coming year than originally projected. The second is that people are 
spending less money. Some arts organizations are changing their strategy and are 
marketing to the local audiences instead of tourists. 

Ms. Gomez stated that CEG will be looking at applications in different ways 
including assessing how organizations are searching out funding sources other than 
CEG. Commissioner Mirikitani wanted to know how the Arts Commission as a City 
Agency could help groups with their thinking process in this situation. Ms. Gomez 
felt that organizations should not treat this situation as business as usual. 
Commissioner Mirikitani thought that the Commission could facilitate a dialogue 
between older established organizations and emerging organizations where the former 
could discuss their services and give a historical perspective. 

Mr. Newirth felt the Commission should help educate arts organizations on what 
measures they take to insure adaptation and survival. He informed everyone that 
Theater Bay Area is having a panel next week with funders from all sectors to talk to 
a group of theater companies. He felt that the Arts Commission could and should do 
something for the larger arts community. 

Moved: Commissioner Guggenheim 
Second: Commissioner Cochran 
Vote: Unanimous 

II. Motion to grant $15,000 to California Lawyers for the Arts for the period July 1, 
2001 through June 30, 2002 for the administration of ArtHouse ($10,000 for the 
period July 1, 2001 through December 30, 2001 and $5,000 for the period 
January 1, 2002 through June 30, 2002). 

Moved: Commissioner Cochran 
Second: Commissioner Guggenheim 
Vote: Unanimous 

III. Motion to approve the following Public Art Allocations for FY 2001-02: 

a. staff travel -$4,000 

b. admin expenses — $3,000 

Mr. Newirth noted that the administrative costs are unexpected costs that aren't 
covered in the general budget, such as purchasing furniture. 

Moved: Commissioner Mirikitani 
Second: Commissioner Guggenheim 



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Vote: Unanimous 

IV. Review and approve the addition of the following individuals to the Cultural 

Equity Grants panel pool: Cedric Brown, Tod Brody, Jean Fineberg, Ellen Selig, 
Cathy Cade, Cherrie Moraga, Edris Cooper, Christina Augello, Joan Steinau 
Lester and Jo Kreiter. 

Ms. Gomez summarized the qualifications of each panelist and noted that she focused 
on panelists with expertise in theater, music and dance for the upcoming Individual 
Artists Commission application reviews. 

V. Cultural Equity Grants Program Directors Report. 

Ms. Gomez reported that she served on the evaluation panel for the Emergency Rent 
Subsidy applications. 

Meeting adjoined at 4:45 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

October 19, 2001 



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SFAC | Executive Committee | December 2001 Agenda 



Page 1 of 2 



F| SAN FRANCISCO 

AMISSIO 



Executive Committee 

December 18, 2001 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



; p Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
^ 7 ° • "i2 7 San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

& / Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



^Agenda 

I. Discussion of the impact of the loss of carryforward funds for CEG from the 
Hotel Tax and discussion about the implications for the future should the hotel 
tax receipts continue to decline. 

II. Motion to acknowledge the acceptance of the Director of Cultural Affairs, 
Richard Newirth, into the 2002 James P. Shannon Leadership Institute and to 
approve his enrollment in the program. 

III. Disussion and motion to approve PAF allocation of $10,000 for staff professional 
development, including travel. 

IV. Disussion and motion to retract 2001 Creative Space Capital Improvement 
Grant awarded to Iconoclast productions. 

V. Review and approve recommendations for 28 grants totalling $272,140 in the 
2002 cycle of the Individual Artist Commissions. 

VI. Discussion and motion to approve an adjustment of Harvey Milk Foundation's 
2001 CEI-L1 Grant award from $17,000 to $18,000. 

VII. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 



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VIII. Cultural Equity Grants Program Directors Report. 

December 13.2001 

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SFAC I Executive Committee I December 2001 Minutes 



Page 1 of 3 




EXECUTIVE COMMITTEE 
December 18,2001 

4 p.m. 
25 Van Ness Avenue, Suite 60 



DOCUMENTS DEPT 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



- Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

uflf/o\ Commissioners Present: 

Janice Mirikitani(via telephone), Ralph Guggenheim (via telephone) and Andrea Cochran. 

Staff Present: 

Richard Newirth, Jewelle Gomez and Jenny Louie 

Commissioner Gatti called the Meeting to order at 4:05 p.m. 



Meeting Notes 

Note: As Commissioners Guggenheim and Mirikitani were not present, an official vote was 
not taken. However, the commissioners were in agreement that these motions should be 

brought to the Full Commission. 

I. Discussion of the impact of the loss of carryforward funds for CEG from the 
Hotel Tax and discussion about the implications for the future should the hotel 
tax receipts continue to decline. 

Discussion deferred until the next Executive Committee meeting. 

II. Motion to acknowledge the acceptance of the Director of Cultural Affairs, 
Richard Newirth, into the 2002 James P. Shannon Leadership Institute and to 
approve his enrollment in the program. 

Mr. Newirth explained that this was a professional development program designed to 



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renew leaders of nonprofit organizations. Commissioner Guggenheim had seen the 
brochure for the program and thought it looked great. 

III. Disussion and motion to approve PAF allocation of $10,000 for staff professional 
development, including travel. 

Commissioner Guggenheim asked if this allocation would be for Mr. Newirth's 
Program. Mr. Newirth explained that preliminary costs for the Leadership Institute 
was $4,000, but the funds would also be used for other staff. 

IV. Disussion and motion to retract 2001 Creative Space Capital Improvement 
Grant awarded to Iconoclast productions. 

Ms. Gomez explained that this organization currently has three grants. The 
requirements for creative space is that an applicant must have 501(c)3 status pending 
with the IRS at the time of application and that proof of 501 (c)3 status needed to be 
furnished within three months of the start of the grant period, September 30, 2001. 
However, Iconoclast had not submitted their paperwork to the IRS until this month. 
Given the extremely tardy nature of this documentation as well as the tardy execution 
of two other grants, it is more appropriate to have them request funding in the 
upcoming grant cycle, than to extend the project. 

V. Review and approve recommendations for 28 grants totalling $272,140 in the 
2002 cycle of the Individual Artist Commissions. 

Ms. Gomez noted that the number of grants awarded this year for individual artists is 
an increase from last year although less than half of the 66 applications received will 
be funded. Given the reductions in funding for individual artists in general, it is 
important that they continued to be supported at this time. Mr. Newirth noted that it 
was a strong group. Commissioner Mirikitani said it sounded like a good list. Ms. 
Gomez also noted that the panel was strong and that many of them were new panelist 
who had never served before. She said she would be interested in changing the 
process so that there didn't have to be two meetings. 

VI. Discussion and motion to approve an adjustment of Harvey Milk Institute's 2001 
CEI-L1 Grant award from $17,000 to $18,000. 

Ms. Gomez explained that an administrative errors was discovered, where the amount 
requested by the organization was incorrectly stated as $17,000 instead of $18,000. 
As HMI was recommended for funding at the amount requested on their application 
($17,000), CEG staff wished to adjust the amount of the grant to correct the error. 

VII. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 

No candidates submitted. 

VIII. Cultural Equity Grants Program Directors Report. 

This report was deferred until the next executive committee meeting. 



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SFAC | Executive Committee | December 2001 Minutes Page 3 of 3 

Meeting adjoured at 4:45 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 



October 19,2001 



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SFAC | Executive Committee | January 2002 Agenda 



Page 1 of 2 



s FISAN FRANCISCO 

aTc arts commissi© 



^Executive Committee 

January 15, 2002 4 pm 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission office, 25 Van Ness Ave, ste 240, 
San Francisco CA 94102 during regular business hours. Tel: (415) 252-2553 email: jenny_louie@ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound -producing electronic devices are prohibited at this meeting. 
Please be advised that the Chair may order the removal from the meeting room of any person(s) responsible for the ringing or use 

of a cell phone, pager, or other similar sound producing electronic devices. 



^Agenda 

I. Discussion of the impact of the loss of carryforward funds for CEG from the 
Hotel Tax and discussion of the implications for the future should the hotel tax 
receipts continue to decline. 

II. Discussion and possible motion to approve request by Program Director for 
ordinance increasing the street artist certificate fee to $93.40 per quarter or 
$373.60 per year. 

III. Motion to approve the Fiscal Year 2002-03 General Fund Budget. 

IV. Motion to approve the Fiscal Year 2002-03 Street Arists and Cultural Equity 
Grants program budgets. 

V. Discussion and possible motion to approve funding for ArtHouse as follows: 

1. July 2001 to December 2001, $15,000. 

2. January 2002 to December 2002, $20,000. 

VI. Review and approve the addition of individuals TBA to the Cultural Equity 
Grants panel pool. 

VII. Cultural Equity Grants Program Directors Report. 



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January 10,2001 

[ Committees | ACCESSIBILITY INFORMATION | Meetings Index ] 






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SFAC | Executive Committee | January 2001 Minutes 



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s | f SAN FRANCISCO 
a c ARTS COMMISSIO 




■ 



EXECUTIVE COMMITTEE 
January 15, 2002 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Stanlee Gatti, Denise Roth, Andrea Cochran, Janice Mirikitani 

Staff Present: 

Nancy Gonchar, Jewelle Gomez, Jenny Louie, Howard Lazar 

NOTICE 

Commissioner Guggenhiem called the Meeting to order at 4:15 p.m. 



Minutes 



I. Discussion and possible motion to approve funding for ArtHouse as follows: 

July 2001 to December 2001, $15,000. 
January 2002 to December 2002, $20,000. 

Ms. Gomez noted that the issue of SFAC's relationship to ArtHouse has been 
discussed at length in previous Executive Committee meetings. The question remains 
at what level the Cultural Equity Program should support an organization that 1) is 
receiving funds non-competitvely and 2) has reduced its activities. She noted the 
funds given to ArtHouse are all for administrative costs. She informed the Executive 
Committee that this issue was also discussed at the ArtHouse advisory board meeting, 
where it was agreed that a schedule of reduced funding was appropriate. The 



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SFAC | Executive Committee | January 2001 Minutes Page 2 of 5 



proposal, which comes after discussions with Eleanor Johns from the Mayor's office, 
would be to complete funding for 2001 at the current rate and to begin the decrease in 
funding in 2002. 

President Gatti said everyone felt good about this proposal because it is a compromise 
and is a more moderate cut than was originally proposed. Commissioner Roth agreed, 
but noted that she would like to see an end to noncompetitive grants. Ms. Gomez 
agreed that it was inappropriate to have a noncompetitive grant of this size. 

President Gatti asked if there was any public comment. Ms. Sal Woelfel of ArtHouse 
noted that Alma Robinson of California Lawyers for the Arts could not make it to the 
meeting. She described some increases in demand for services — working with 
Nomad, a group of displaced theater groups, becoming the fiscal sponsor for 
Soundspace, a group of evicted musicians. ArtHouse also presented a seminar with 
Exit Theater on financing arts facilities, which was attended by 72 people. She also 
informed the Commissioners that ArtHouse had received a $53,000 grant from the 
NEA for a feasibility study to determine if it should function as a 501c3 on its own. 
Margie O'Driscoll will be conducting the study. Ms. Woelful thanked the 
Commission for the support of ArtHouse. 

Moved: Commissioner Roth 
Second: Commissioner Mirikitani 
Motion: Unanimous 

Discussion and possible motion to approve request by Street Artist Program 
Director to propose an ordinance to increase the street artist certificate fee to 
$93.40 per quarter or $373.60 per year. 

Mr. Lazar explained that there has been, over the last 1 years, a surplus in funds due 
to an elimination of a position, however, this surplus has been diminishing and will 
be depleted in the next few years. There has not been an increase in the street artist 
fees for 1 1 years and the one proposed will be less than $6 a quarter. He felt that 
making modest and gradual increases now is better than waiting until the surplus is 
gone and imposing a $100 increase. If this is approved by the Board of Supervisors 
and it appears that the savings are building, the fees may not be raised further. 

President Gatti felt that it was a great idea and that the amount was not unreasonable. 
He felt that this increase would have minimal effect on the street artists and that it 
should be instituted as soon as possible. Mr. Lazar noted that the fees would not be 
effective until July 1 2002, if passed. 

President Gatti wanted to know if the street artists were notified. Mr. Lazar said he 
had introduced the idea in November and that there have been two street artists 
meetings to discuss this. 

Moved: Commissioner Roth 
Second: Commissioner Mirikitani 
Vote: Unanimous 

Motion to approve the Fiscal Year 2002-03 Street Artists and Cultural Equity 
Grants program budgets. 



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SFAC | Executive Committee | January 2001 Minutes Page 3 of 5 



Ms. Gonchar introduced Kieu-Anh King, the new budget analyst from the Mayor's 
Office who would be the new liaison for the Arts Commission. She noted that the 
Street Artists Program is projecting revenue decreases, but stable costs. Otherwise, 
there are no significant changes. 

She stated that the hotel tax is not doing well and 12% of CEG's original budget has 
been put on reserve. Ms. Gomez noted that the only cost changes are in salary. She 
also noted that she's not reduced the support for individual artists because it is usually 
the first area to be cut and because there are so few places where individual artists can 
get funding. This can be accomplished because CEG is no longer putting away a 
portion of its budget into a loan fund. 

Commissioner Roth wanted to know what would happen if the economy didn't 
improve. President Gatti hoped that things would be more steady and that there 
wouldn't be any more cuts. 

Moved: Commissioner Mirikitani 
Second: Commissioner Roth 
Vote: Unanimous 

4. Motion to approve the Fiscal Year 2002-03 General Fund Budget. 

Ms. Gonchar introduced SFAC's lead accountant, Kan Htun who had prepared much 
of the budget. The Mayor's office expects a $175 million deficit this year and city 
departments were told to cover all the costs of living increases in salaries, which total 
$55,727 (though this figure may be revised by the Mayor's Office). The general fund 
supports nine positions and some administrative costs, rent, postage, utilities, etc. Ms. 
Gonchar noted that there was no attrition in the staff, making it almost impossible to 
project any salary savings. Two positions were already lost during the Jordan 
administration. Programs will need to cover more administrative overhead. She also 
noted that the Cultural Centers are receiving similar messages. 

Commissioner Roth wondered what the Commission's commitment to the Cultural 
Centers was, since they are expecting a 12% decrease in their budget. Is there an 
obligation to keep them open? Could they remain dark for a few days a week? The 
consensus was that closing the Centers for any period at this time was not a workable 
solution. 

Commissioner Gatti wanted to discuss the general fund some more. At this time, the 
Commission is asked to cover $55,727 of their costs. For most other agencies, such as 
Parking and Traffic, this amount is relatively small. However, the Arts Commissions 
works closely with the communities of San Francisco and our programs mean a lot. 
With a budget as small as SFAC's, $55,727 means a lot and requires a lot of shifting 
for the programs to take on this cost. A decrease is difficult to manage. But it seems 
minimal in the bigger picture of the City budget. If DPW's budget is cut, it would 
mean cutting a project that primarily deals with landscape. SFAC, however, deals 
with people and their livelihood and it is a more immediate situation. He also felt that 
the conversation needed to go further than just the $55,727 decrease and should be an 
overall review of the policy of making across the board cuts rather than proportional 
reductions. 



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SFAC | Executive Committee | January 2001 Minutes Page 4 of 5 



Mr. King agreed that it was a difficult position to be in, however, there is still a 25% 
decrease that the city will need to absorb in some way. 

President Gatti noted that SFAC is not reaping many benefits from the general fund 
in comparison to other city agencies. Additionally, other organizations have ways of 
raising money. SFAC cannot replace this money in any other way. Ultimately 
programs will need to be cut. Closing the Centers a few days a week can be 
catastrophic for the neighborhood and the centers themselves. 

Mr. King said he would work with Ms. Gonchar to examine SFAC's service level 
impacts. He felt that this information will be important in considering cuts for 
departments. 

Ms. Gonchar also provided some possible "worse case scenario" budgets which 
considered a 10% cut of $105,396, as requested by the Mayor's Office. These budget 
scenarios include reducing staff hours and decreasing CEG and CAE budgets or 
eliminating positions from the general fund which would further seriously impact 
programs such as WritersCorps and the Gallery. She said there needs to be a way to 
cut expenses, by reducing hours or staff. She added that these budget scenarios 
needed to be discussed with Richard Newirth. 

Ms. Gonchar wondered what would happen with respect to unions if staff salaries 
were reduced. Mr. King said that this issue would need to be taken up with Todd 
Rydstrom, the new revenue manager in the Controller's Office. He also noted that the 
property tax hasn't been hit as hard at others, so the general fund may not be as 
negatively impacted. He added that there will be an opportunity to revise the 
proposed budget 10% reduction scenarios submitted in February. 

Commissioner Mirikitani also noted foundations are cutting back to essential 
services. SFACs budgets become more important if it is the only arts funding source 
in San Francisco. This is an issue that should be considered in the future. 

Ms. Gonchar informed the Commissioners that the Board of Supervisors are more 
interested in the budgets and have asked for them 2 months earlier than usual and 
because the supervisors now represent districts the budget considerations will be 
more political than in the past. 

Moved: Commissioner Mirikitani 
Second: Commissioner Roth 
Vote: Unanimous 

5. Discussion of the impact of the loss of carry forward funds for CEG from the 
Hotel Tax and discussion of the implications for the future should the hotel tax 
receipts continue to decline. 

Ms. Gonchar explained that there are different types of funds in the City budget, some 
that carry forward and some that don't. The hotel tax funds are supposed to be 
continuing funds. In FYI, $750,000 was requested to be carried forward and only 
$200,000 was approved by the Mayor's Office. There was a contradiction in the 
legislation that initially described CEG funds as continuing and a later revision in the 
legislation removed CEG funds from the carryforward list. The Mayor's office agreed 



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SFAC | Executive Committee | January 2001 Minutes Page 5 of 5 



to return the funds after CEG had provided evidence that there were grants totaling 
over $500,000 still needed to be paid out. 

Commissioner Roth asked if the legislation needed further revision. 

Ms. Gonchar said there has already been a change made in the accounting system by 
the Controllers Office that should solve this problem in the future. 

6. Review and approve the addition of individuals, Pamela Samaneigo, Melissa 
Szeto, Melody Takata and Michael Tekulsky to the Cultural Equity Grants 
panel pool. 

Moved: Commissioner Mirikitani 
Second: Commissioner Roth 
Vote: Unanimous 

7. CEG Program Director's report. 

No comments were made. 
The meeting adjourned at 5:20 p.m. 



Submitted by Jenny Louie, Cultural Equity Grants Program Operations Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

January 30, 2002 



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Executive Committee 



7 



May 21, 2002 Tmesday, 4:00 p.m. 
25 Van Mess Avenue, Suite 70 



DOCUMENTS DEPT. 
MAY 2 1 2002 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts Commission 

office. 25 Van Ness Ave. ste 24C, San Francisco CA 94102 during regular business hours- Tel: 

(415) 252»2553 email; Jenny_louie'.#ci.sf.ca.us 

Public comment in regard to specific items will be taken before or during consideration of the 

item. 

The ringing of dtxS use of cell phones, pagers and similar sound-producing devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person* s) responsible for the ringing or use of a cell phone, pager, or 
similar sound producing devises. 



^S»bw 



^Agenda 

I. Review and approve recommendations for 34 grants totaling $45 5, 1 00 in the 
2002 cycle of Organizational Project Grants. 

II. Review and approve the addition of the following individuals to the Cultural 
Equity Grants Panel Pool: 

Kim Cook, consultant former Executive Director of Theater Artaud 
Helene York, Genera) Manager A Traveling Jewish Theater 
Leon Lee, Flutist and staff member of N A ATA 

III. Cultural Equity Grants Program Director Report 

IV. Discussion regarding the Board of Supervisors budget hearing of the Arts 
Commission's FY 2002-03 budget submission. 



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— TOTAL P. 81 



SFAC | Executive Committee | May 2002 Minutes 



Page 1 of 4 



S I F 
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SAN ^FRANCISCO 

/ Yrv 1 <_> v_/ v-> A'TiV'lI u (3 1 vJ IN 



EXECUTIVE COMMITTEE 
May 21, 2002 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



SF 



Explanatory documents are available for public inspection and copying at the Arts Commission 
°' - office, 25 Van Ness Ave, ste 240, during regular business hours. 



S/7U oz Commissioners Present: 

Ralph Guggenheim, Denise Roth, Andrea Cochran, Janice Mirikitani 

Staff Present: 

Richard Newirth, Nancy Gonchar, Jewelle Gomez, Sarah Lenoue 

NOTICE 

Commissioner Roth called the Meeting to order at 4:05 p.m. 



Minutes 



I. Discussion and possible motion to approve recommendations for 34 grants 
totaling $455,100 in the 2002 cycle of Organizational Project Grants. 



Ms. Gomez pointed out that following the list of recommendations for funding for 
this year's Organizational Project Grant's (OPG's) were the panel comments. 
Commissioner Guggenheim thought the panel comments were great. Ms. Gomez said 
it was an amazing panel. The panelists started by saying how much they liked most of 
the applications, and how hard it was going to be to stay within the budget. 
Commissioner Guggenheim asked what percentage were recommended for funding. 
Ms. Gomez replied that there were just over 100 applications and 34 were 
recommended for funding. CEG receives more OPG applications than in any other 



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SFAC | Executive Committee | May 2002 Minutes Page 2 of 4 



grant category. 

Staff member Ms. Lenoue informed the Committee that the lists of grants were 
divided into small and large organizations, as they were considered this year. 
Commissioner Roth notes that there were a lot of organizations recommended for 
grants that have received funding before. Ms. Gomez indicated that we had a lot of 
new applicants this year and that maybe in the future we will to do a breakdown so 
the commissioners can see who's new. 

Ms. Gomez described this year's final voting process: the panel decided to distribute 
funding in a two tiered system in which organizations got either 100% or 80% of their 
request. 

She explained that what was done differently this year with OPG's was to divide the 
groups by their budget size and have two different panels look at them. The small 
groups were organizations with budgets under $150,000 averaged over three years, 
and the mid-sized groups were above that. Ms. Gomez felt like it really made a big 
difference as it shortened the time commitment for panelists making it a more 
reasonable 3 days of panel as opposed to five or six days as it was in the past. She 
pointed out that it also gave us more of a panel pool, because people who got grants 
in one cycle could be asked to be on the other one, and weren't competing against 
each other. Moat significantly, it also meant that the smaller groups weren't 
competing with the larger groups who sometimes have spiffier grant writers, and 
better support materials. She felt it really worked well. Commissioner's Mirikitani and 
Roth both comment that it was a good idea. 

Commissioner Cochran wondered if an assigned amount of money went to smaller 
groups and a different amount to larger groups? Ms. Gomez explained that it was 
assigned proportionately, and since we had more small groups, a little bit more 
money was assigned to smaller groups. We expanded our funding for that category by 
reallocating from another category. It felt like it was warranted because the panelists 
felt really strongly about a lot of the groups. 

Ms. Gomez also noted that CEG has been having a series of meetings about how the 
program can be streamlined and the process made a little bit easier and she will be 
summarizing the conclusions of those meetings for the commission this summer and 
fall. 

Ms. Lenoue passed out a list of organizations that were not recommended for 
funding. 

Commissioner Mirikitani wanted to know what percentage were turned down this 
round that had also been turned away before? She wondered whether most of these 
groups have been funded before. Mr. Newirth speculated that it was probably a higher 
percentage of new groups than ever before. 

Commissioner Mirikitani wanted to know if there were a lot of groups that are going 
out of business because of the economy. Ms. Gomez didn't see that happening and 
that we receive just as many proposals. Ms. Gomez explains that one of the things 
CEG did recently was to have a meeting with the staff at Grants for the Arts to talk 
about some of the things that come up for them and how they can get some of the 



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SFAC | Executive Committee | May 2002 Minutes Page 3 of 4 



organizations they can't fund to come to us. So we are putting together something to 
give people, a brochure, so if people don't get funding at Grants for the Art's then they 
can come here. A lot of community groups may know about Grants for the Arts but 
not know about us, she explained. 

Moved: Commissioner Guggenheim 
Second: Commissioner Cochran 
Motion: Unanimous 

II. Discussion and possible motion to approve the addition of the following 

individuals to the Cultural Equity Grants Panel Pool: Kim Cook, consultant, 
former Executive Director of Theater Artaud; Helene York, General Manager A 
Traveling Jewish Theater; Leon Lee, Flutist and staff member of NAATA 

Mr. Newirth brought up the question of how much information the commissioners 
would like on panelists. Ms. Gomez commented that she could give you much more. 
It used to be a couple of paragraphs of biographical information. Commissioner Roth 
said she trusted Ms. Gomez's judgement on this but that she wanted to oversee the 
diversity angle as much as possible. 

Moved: Commissioner Guggenheim 
Second: Commissioner Mirikitani 
Vote: Unanimous 

III. Discussion regarding the Board of Supervisors budget hearing of the Arts 
Commission's FY 2002-03 budget submission. 



Ms Gonchar explained the cuts that have been made in the Arts Commission's 
General Fund budget allocation and stated that the full impact of these cuts would not 
be known until all the program budgets had been submitted. The commission was 
informed at the beginning of the budget process that the department had to cover the 
5.5 % cost of living increase for the nine salaries that are funded by the General Fund. 
In order to accommodate this $56,000 cost we deducted the Light, Heat and Power 
allocation of $37,758. Additional allocations in materials and supplies were also cut 
to contribute to the required COLA contribution. We were also requested to frame 
two budget cutting scenarios, a 3% budget cut and a 10% budget cut. Thus far the 
Arts Commission has had to sustain an additional $20,000 reduction in our rent 
allocation. All of these cuts thus far have been absorbed by Hotel Tax Funds from 
CAE and CEG. The impact of these reductions will been felt by a reduction of 
funding to the cultural centers and grants to artists and arts organizations. It will be 
extremely difficult to recover the rent reduction in future budget negotiations. 

Mr. Newirth noted that of considerable concern is that we may have to sustain more 
cuts if the Mayor's office requires us to implement the 10% reductions. The Mayor's 
Office is currently negotiating with the unions to agree to charge city workers for 
2.75%o of their retirement contribution to close a $50,000,000 deficit. The offer to 
unions in return would be a guarantee that there would be no layoffs. Since the 
climate changes when each new report from Sacramento, the budget deficit is a 
moving target until the end of July. 



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SFAC | Executive Committee | May 2002 Minutes Page 4 of 4 



Ms. Gonchar notes that the Arts Commission's budget has currently taken a $76,000 
hit and more could be required of us. If the full 10% is ultimately required another 
$82,016 would be cut from the Arts Commission budget. This would represent a total 
cut of $158,016 including the COLA outlined above. Reductions in the Hotel Tax 
from last year to the current fiscal year are: CEG reduced by $248,151 and CAE 
reduced by $269,983. 

Mr. Newirth noted the irony of such severe budget cuts to our GF administrative 
budget. The Mayor's office is trying to avoid layoffs but the majority of the funds the 
SFAC receives from the General Fund supports nine salaries. The remainder is for the 
rent and a small amount of administrative costs (supplies, DTIS expenses, training, 
insurance etc.) Since 80 to 90% of the budget is personnel costs where do you 
accomplish these cuts? Any cuts to administrative costs will directly impact our 
programs and their abilities to provide services at current levels. Programs will have 
to proportionally cover administrative expenses cut from the General Fund. 

The meeting adjourned at 4:55 p.m. 



Submitted by Sarah Lenoue, Cultural Equity Grants Program Assistant. 
Approved by Richard Newirth, Director of Cultural Affairs 

June 27, 2002 



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SFAC | Executive Committee | June 18. 2002 



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EXECUTIVE COMMITTEE 
Tuesday, June 18, 2002 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco 94102 



DOCUMENTS DEPT. 
JUN 1 4 2002 

SAN FRANCISCO 
luBUC LIBRARY 



NOTICE: For information related to any of the following matters, please call Jenny Louie at (415) 
252-2553. Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 

The ringing of and use of celt phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



Agenda 

I. Motion to approve for the Director of Cultural Affairs to enter into contract with the San 
Francisco Symphony in the amount of $1,090,779 for the 2002 Summer in the City 
concert series. 

II. Motion to approve the following Public Art Fund allocations to complete FY 2001-02 

- $10,000 for computer equipment and software 

• $3,000 for administrative expenses; office supplies, printing, etc. 

• $ 3,000 to replace suite 70 chairs 
Total PAF allocation: $16,000 

in. Motion to approve the following Public Art Fund allocations for FY 2002-03. 

• $280,407 for salaries and benefits (gallery director, CAE, civic design and collections 



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program assistants, public information officer, senior accountant) 

■ $3,000 staff business travel 

• $4,000 agency memberships 

• $35,000 for gallery programs 
Total PAF allocation: $322,407 

IV. Cultural Equity Grants Program Director Report. 

V ADJOURNMENT 



[ accfssibii ity INFORMATION | CMc Design Cpmmittee Indexl Meetings Index ] 



>nf2 6/14/02 3:17 PM 

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SFAC | Executive Committee | July 23, 2002 



Page 1 of 2 



siF! SAN FRANCISCO 
Xc" ARTS COMMISSION 




^EXECUTIVE COMMITTEE 
Tuesday, July 23, 2002 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco 94102 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



/ 



o 1 



S lr 

NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
(415) 252-3257. Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person (s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



?/2 3/ 



^Agenda 

I. Motion to approve the Art Gallery FY 2002-2003 budget. 

II. Motion to approve the Community Arts and Education FY 2002-2003 budget, 
including the Arts Education and WritersCorps budgets. 

III. Motion to approve the following Special Project Grants in the amount of $900 each 
for the following volunteer based arts organizations: 

• Sun & Moon Ensemble 

• Citywinds Quintet 

• Lesbians in the Visual Arts 

• Megan Nicely & Company 

IV. Review and approve the addition of the following individuals to the Cultural Equity 



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SFAC | Executive Committee | July 23, 2002 Page 2 of 2 



Grants Panel Pool: 

Byron Johnson, Fund Director of Fund Development for the East Bay Asian Local 
Development Corporation 

•Charles Fernandez, Tides Foundation, eGrants.org 
•James Kass, Youth Speaks 

•Ricardo Gomes, associate professor of Design and Industry at San Francisco State 
University 



V. Cultural Equity Grants Program Director Report. 
ADJOURNMENT 

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SFAC | Executive Committee | August 20, 2002 



Page 1 of 2 



S I F 



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SAN FRANCISCO 

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^EXECUTIVE COMMITTEE 
Tuesday, August 20, 2002 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco 94102 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
(415) 252-3257. Explanatory documents are available for public inspection and copying at the 
* i Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 

? / 2 V c The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



^Agenda 

I. Motion to approve the Community Arts and Education FY 2002-2003 budget. 

II. Review and approve the addition of the following individuals to the Cultural Equity 
Grants Panel Pool: 

•Dawn-Elin Fraser, actor and teacher 

•Lisa Steindler, Artistic Director, Encore Theatre Co. 

•Conor Howard, Director, Irish Arts foundation 

•Nancy Kates, teacher, activist, filmmaker 

•Dr. Dee Mosbacher, teacher and filmmaker 

•Jennifer Dowdell, author 

III. Motion to modify the approval of recommendations for 34 grants totaling $435,100 in 



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SFAC | Executive Committee | August 20, 2002 Page 2 of 2 



the 2002 cycle of the Organizational Project Grants (Resolution # 0603-02-153 from 
May Executive Committee Meeting) to be 34 grants totaling $505,500. 

IV. Motion to review and approve 20 grants totaling $332,900 in the 2002 cycle of 
Cultural Equity Initiatives, Level One. 

V. Motion to review and approve 3 grants totaling $360,000 in the 2002 cycle of 
Cultural Equity Initiatives, Level Two. 

VI. Motion to review and approve 10 grants totaling $169,180 in the 2002 cycle of 
Creative Space grants. 

VII. Cultural Equity Grants Program Director Report. 

ADJOURNMENT 



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SFAC | Executive Committee | August 2002 Minutes 



Page 1 of 5 




EXECUTIVE COMMITTEE 
August 20, 2002 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



7 



Explanatory documents are available for public inspection and copying at the Arts Commission 
I 27 office, 25 Van Ness Ave, ste 240, during regular business hours. 

2 

Commissioners Present: 

Denise Roth, Andrea Cochran, and Janice Mirikitani 

Staff Present: 

Richard Newirth, Nancy Gonchar, Judy Nemzoff, Jewelle Gomez, Robynn Takayama 

NOTICE 

Commissioner Roth called the Meeting to order at 4:05 p.m. 



Minutes 



I. Discussion and possible motion to approve the Community Arts and Education 
budget for 2002-2003. 

Nancy Gonchar explained that the reduction in the budget was a result of the Hotel 
Tax Fund and that the agency would not have the final figures until the fall. Staff 
would use the amount $2,517,836 until the budget office provided final figures. 

She further explained that CAE has many more funding sources so its budget is more 
complex than most programs. $3.5 million in revenue is projected for FY 2002-03. 

Commissioner Roth asked what last year's total revenue had been. Last year (FY 00- 
01) the budget was $4.5 million. Nancy Gonchar explained that the previous director 



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SFAC | Executive Committee | August 2002 Minutes Page 2 of 5 

of CAE showed at least $500,000 in carry forward funds, a portion of which was 
attributed to the African American Arts and Culture Complex (approximately an 
additional year of funding for the center), as well as some carry forward for the other 
cultural centers. Including a carry forward at this point can be inaccurate because 
balance is unknown until the city closes the books in August. Accurate carry fowards 
are not available until early September. 

Commissioner Mirikitani asked about the Grants for the Arts funding in relationship 
to the Commission budget. Richard Newirth explained that GFTA will not fund any 
special projects in FY 02-03 due to the drop in hotel tax receipts. 

Commissioner Roth asked what are other potential funding losses. 

Judy Nemzoff responded that she's still waiting to hear from several funders and that 
this budget only lists revenue streams that are fairly certain. Some do reflect a 
reduction based on projects. For example, WriterCorps has fewer costs projected in 
book production this year. 

Judy Nemzoff also pointed out that SFAC administration budget includes grant 
writing support that both Janet Heller and Rachelle Axel need in the current climate. 
This would be for SFAC programs to assist staff in meeting their programs grant 
wrting and fundraising needs. Commissioner Mirikitani suggested that its difficult to 
get a single grant writer to understand the appropriate approach for all 
projects. Because SFAC is a city agency in-house projects such as WritersCorps and 
Arts Education have to work harder for non-governmental support. 

Judy Nemzoff pointed out that some marketing money was included in the budget. 
She would like to do more for WritersCorps and CAE public relations as well as 
working more with the Cultural Centers so they're recognized City-wide as well as in 
their neighborhoods. 

Commissioner Mirikitani asked about the affect of the city's budget crisis on arts 
funding in general. 

Richard Newirth stated that the Symphony and the Opera both took a total of 
$1,000,000 less to help balance the City budget. 

Richard Newirth acknowledged that Nancy Gonchar, Robynn Takayama, and Judy 
Nemzoff did an excellent job in drafting and providing a new format for the CAE 
budget so it articulates the program more clearly. 

Motion to approve the Community Arts and Education budget for 2002-2003. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Motion: Unanimous 

II. Motion to approve the following panelists for the Cultural Equity Grants 
Program. 

• Dawn-Elin Fraser, actor and teacher 
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SFAC | Executive Committee | August 2002 Minutes 



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Lisa Steindler, Artistic Director, Encore Theatre Co. 
Conor Howard, director of the Irish Arts Foundation 
Nancy Kates, teacher, activist, filmmaker 
Dr. Dee Mosbacher, teacher and filmmaker 
Jennifer Dowdell, author 



Moved: Commissioner Cochran 
Second: Commissioner Mirikitani 
Motion: Unanimous 

III. Motion to modify the approval of recommendations for 34 grants totaling 
$435,100 in the 2002 cycle of Organizational Project Grants (Resolution No. 
0603-02-153 from May Executive Committee Meeting) to be 34 grants totaling 
$505,500. 

Commissioner Roth asked if the change reflected a decrease in the number of 
applicants being funded. 

Jewelle Gomez responded that the correction did not reflect a decrease in the number 
of applicants being funded. Each organization and grant amount was correct, only the 
total in the motion had been incorrect. Separate panels reviewed applications in the 
Organization Project Grant category in two segments for the first time — small 
organizations and mid-size organizations. The current CEG data base program was 
inadequate for providing the correct information. The inaccuracy of the final figure 
didn't become apparent until after the vote. The panel's recommendations were, in 
fact, being upheld with the vote to make the correction. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Motion: Unanimous 

IV. Motion to review and approve 20 grants totaling $332,900 in the 2002 cycle of 
Cultural Equity Initiatives-Level One. 

Commissioner Roth inquired about the number of repeat grantees in this category and 
Rich Newirth responded that there seemed to be a significant number of new 
applicants being funded this year. Jewelle Gomez added that she expected that about 
twenty- five percent of the grantees were new to the category this year. 

Commissioner Mirikitani inquired about the overlap between CEI grantees and those 
of Grants for the Arts. Jewelle Gomez reported that in a recent meeting with GFTA 
staff it was determined that there was much less overlap than was usually assumed. 
The staff of CEG is preparing a brochure which GFTA staff can use to send potential 
applicants on to CEG when they seem inappropriate for GFTA. Jenny Louie is doing 
a statistical analysis to determine a more exact figure on how many of the CEG and 
GFTA applicants overlap and at what level of funding. 

Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Motion: Unanimous 
V. Motion to review and approve 3 grants totaling $360,000 in the 2002 cycle of 
Cultural Equity Initiatives-Level Two. 



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Commission Mirikitani expressed concern that some of the CEI grantees might be 
receiving double funding from the City. Jewelle Gomez indicated that the application 
eligibility form indicates what type of funding each applicant is receiving and our 
primary stipulation is that CEG can not support the same project that's been funded 
by another City funding source. The only exceptions may have been organizations 
that received Emergency Rent Subsidy Funds from ArtHouse. 

Commissioner Roth asked about the groups being funded in Level Two this year. 
Jewelle Gomez reported that the three organizations receiving this multi-year grant 
were each well known for their deep roots in and long term commitment to local 
communities. Rich Newirth concurred that the three recommendations by the panel 
represented a significant investment in community arts organizations. 



Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Motion: Unanimous 
VI. Motion to review and approve 10 grants totaling $169,180 in the 2002 cycle of 
Creative Space Grants. 

Commissioner Cochran asked what range of projects was represented in this category. 
Rich Newirth responded that they were always an eclectic group of proposals. This 
year, Jewelle Gomez reported, they ranged from support for the build out of a 
projection booth to the installation of a theatre marquee. 

Commissioner Mirikitani asked about the support of the Exit Theatre for its sound 
dampening project. She was concerned that the number of venues Exit manages is so 
extensive that adequate work might not be directed to the appropriate spaces. Jewelle 
Gomez reported that the panel was aware of the number of spaces Exit had under its 
wings and felt that the project request seemed appropriate. 



Moved: Commissioner Mirikitani 
Second: Commissioner Cochran 
Motion: Unanimous 
VJJ. Program Director's Report 

Jewelle Gomez reported on the two public meetings held at the Commission attended 
by about 100 constituents. The Program Director made presentations on a variety of 
potential changes in procedures in two categories Individual Artists Commissions and 
Organizational Project Grants. Preliminary discussion indicated strong support from 
the constituents for the possibility of multi year support in the OPG category; smaller 
LAC panels, the introduction of a single annual guidelines booklet; additional 
promotional material to make the program more known among emerging artists, as 
well as a number of other possibilities which were raised. The major dissatisfaction 
reported was a sense that the same organizations were funded repeatedly leaving little 
room for new groups. This is an issue the staff has discussed in house as well as with 
members of the GFTA staff and will be formulating ways to make an assessment of 
the numbers of new groups introduced into the pool in the coming year. 

Staff will make a fuller report after subsequent public meetings are held in the fall to 
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SFAC I Executive Committee I August 2002 Minutes Page 5 of 5 

discuss the other CEG categories. 

The meeting adjourned at 5:20 p.m. 

Submitted by Jewelle Gomez, Cultural Equity Grants, Program Director. 
Approved by Nancy Gonchar, Deputy Director of Cultural Affairs 

August 26, 2002 



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SFAC I Executive Committee I Ovtober 15, 2002 



Page 1 of 2 



IAN FRANCISCO 

aIcIARTS commission 



^EXECUTIVE COMMITTEE 
Tuesday, October 15, 2002 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco 94102 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
(415) 252-3257. Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 



7'V 



D Z 



The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



^Agenda 

I. Motion to approve the following Public Art Fund allocations: 

Administrative costs (including rent, IT consultant, senior accountant) $37,000 
SFAC home page web design $5,000 

SFAC promotional brochure folder (design, editorial printing) $10,000 

TOTAL $52,000 

II. Discussion and updates on the Arts Commission budget. 

III. Discussion and possible motion to grant up to $105,000 to Intersection for the Arts 
for services rendered for feasibility studies for a new Arts Commission facility. 



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IV. Motion to amend resolution no. 0205-01-063 and authorize the Director of Cultural 
Affairs to take action, without a resolution of the full Commission, on the following 
items: 

1 . Approve selection panelists nominated by Arts Commission staff; 

2. Payments for services provided by artists, contractors, consultants, printers, 
graphic designers, photographers, signage fabricators and installers, photo labs 
and other miscellaneous project expenses that do not require design approval 
from the Commission and; 

3. Start-up of new art enrichment projects including the determination of overall 
project parameters and; 

4. Approval of short-listed candidates recommended by Selection Panelists and; 

5. Approval of Selection Panelists nominated by staff. 

VI. Review and approve the addition of the following individuals to the Cultural 
Equity Grants Panel Pool: 

•Vivien Dai, dancer, performance artist, non-profit events consultant 

•Tiffany S. Broili, museum specialist, Development Assistant, SFMOMA 

•Alina Hua, Development Director, NAATA, formerly with Wing Luke Asian 

Museum and Performing Arts Workshop 

•Ruth Tobar, Executive Director, Children's Book Press 

•Tamara Gould, Executive Director, Bay Area Video Coalition 

•Loris A. Bradley, Performing Arts Curator, Yerba Buena Center for the Arts 

•Claudia L. Vierra Allen, Executive Director, Luna Sea Women's Performance 

Project 

•Catherine Sumner, Assoc. Dir. of Development, SFMOMA 

VII. Cultural Equity Grants Program Director Report. 



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SFAC I Executive Committee I October 2002 Minutes 



Page 1 of 4 




EXECUTIVE COMMITTEE 
October 15, 2002 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Denise Roth, Ralph Guggenheim, and Andrea Cochran 

Staff Present: 

Richard Newirth, Nancy Gonchar, Sarah Lenoue, and Jewelle Gomez 

NOTICE 

Commissioner Roth called the Meeting to order at 4:05 p.m. 



Minutes 



I. Discussion and possible motion to approve the following Public Art Fund 
allocations: 

Administrative costs (including rent, IT consultant, senior accountant) $37,000 
SFAC home page web design $5,000 

SFAC promotional brochure folder (design, editorial printing) $10,000 

TOTAL $52,000 

Commissioner Roth asked if it was just the home page design that was being 
approved and why this was separate from the rest of the web site design. Nancy 



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Gonchar replied that this was the beginning of a larger web design project, and that 
the design of each program's page was still under discussion. Commissioner 
Guggenheim asked why these allocations are coming from the Public Art Fund? 
Nancy Gonchar explained that the Public Art Fund is the revenue from the Summer in 
the City concerts. Those funds support a number of salaries and administrative costs. 

Motion to approve Public Art Fund allocations of $52,000. 



Moved: Commissioner Guggenheim 
Second: Commissioner Cochran 
Motion: Unanimous 

II. Discussion and updates on the Arts Commission budget. 

Nancy Gonchar presented the Committee with a spreadsheet summarizing the Hotel 
Tax History for the fiscal years 2000 to 2003. She explained that the hotel tax has not 
gone down in the last several years. In FY 2001-02 the Hotel Tax receipts were down 
by 29%. The Hotel Tax legislation caps any reduction or increase in the Hotel Tax at 
10%. The worst case scenario shows a 10% reduction. In addition to our Hotel Tax 
allocations for CAE and CEG the Mayor's Office has requested that all departments 
submit a 3% reduction ($37,774) plan in from our General Fund allocation in the 
current fiscal year. The Mayor's Office has placed the following funds on reserve, 
CAE $80,798 and CEG $74,867. 

III. Motion to grant up to $105,000 to Intersection for the Arts for services rendered 
for feasibility studies for a new Arts Commission facility. 

These funds are provided by the Mayor's Office to cover the expenses related to 
developing a new Arts Commission building at the site of the old Gallery on Grove 
Street. 

Moved: Commissioner Guggenheim 
Second: Commissioner Cochran 
Motion: Unanimous 

IV. Motion to amend resolution no. 0205-01-063 to authorize the Director of 
Cultural Affairs to take action, without a resolution of the full Commission, to 
approve selection panelists nominated by Arts Commission staff. 

The new motion in its entirety shall be revised to read: 

1 . Approve selection panelists nominated by Arts Commission staff and; 

2. Approval of short-listed candidates recommended by Selection Panelists and; 

3. Payments for services provided by artists, contractors, consultants, printers, 
graphic designers, photographers, signage fabricators and installers, photo labs 
and other miscellaneous project expenses that do not require design approval 
from the Commission and; 

4. Start-up of new art enrichment projects including the determination of overall 
project parameters and; 



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SFAC | Executive Committee | October 2002 Minutes Page 3 of 4 



5. Approval to enter into preliminary design contracts where the selection is not 
based upon submission of a specific design proposal with artists recommended 
by Selection Panels for new art enrichment projects. 

Richard Newirth explained that when this motion was originally presented to the 
Executive Committee, Commissioner Mirikitani expressed concern about diversity, in 
this instance in regard to the motion about panelists. In response, the Arts 
Commission developed a comprehensive statement about diversity but never went 
back to fix the resolution. What this motion amendment does, in effect is to bring the 
rest of the commission in line with Cultural Equity Grants procedure for panelist 
selection. Commissioner Roth asked if this was discussed with Commissioner 
Mirikitani. Richard Newirth elaborated that she had specifically asked for a statement 
in respect to public art. Commissioner Guggenheim restated his understanding that 
explicit in this statement of the Arts Commission's on diversity was that any panel 
selected be consistent with the requirements of the Human Rights Commission. 
Richard Newirth confirmed that the Commissions statement went beyond that, and 
that it was an agency wide statement. Commissioner Roth asked that the Director of 
Cultural Affairs highlight this change for Commissioner Mirikitani. 

Motion to amend resolution no. 0205-01-063 to authorize the Director of 
Cultural Affairs to take action, without a resolution of the full Commission, to 
approve selection panelists nominated by Arts Commission staff. 



Moved: Commissioner Guggenheim 
Second: Commissioner Cochran 
Motion: Unanimous 

V. Motion to approve the addition of the following individuals to the Cultural 
Equity Grants Panel Pool: 

•Vivien Dai, dancer, performance artist, non-profit events consultant 

•Tiffany S. Broili, museum specialist, Development Assistant, SFMOMA -Alina Hua, 

Developemnt Director NAATA -Ruth Tobar, Executive Director, Children's Book 

Press 

•Tamara Gould, Executive Director, Bay Area Video Coalition 

•Loris A. Bradley, Performing Arts Curator, Yerba Buena Center for the Arts 

•Claudia L. Vierra Allen, Executive Director, Luna Sea Women's Performance 

Project 

•Catherine Sumner, Assoc. Dir. of Development, SFMOMA 

Commissioner Guggenheim asked why are we doing this for CEG at this time? It was 
explained that CEG has a pool of panelists who are selected independently for each 
panel for each category of support. The pool is constantly being updated, replacing 
those who do not wish to serve any longer and adding new members of the arts 
community. The director has established a particular focus on adding more people of 
color to the pool. 

Moved: Commissioner Guggenheim 
Second: Commissioner Cochran 
Motion: Unanimous 



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VI. Program Director's Report 

Jewelle Gomez explained that the Cultural Equity Grants Program is moving grant 
cycle dates up to be more in-line with the fiscal year — so that grant windows will be 
in the same year that they are granted. This year will be transitional, making some of 
the deadlines and panel meeting dates tightly grouped but things will even out in the 
second year of transition. She reported that CEG had just had it's first meeting with 
Eaton & Associates to revamp its databases, explaining that doing so will make our 
operations much smoother. 

Commissioner Cochran commended Ms Gomez and reminded us that we were unable 
to generate the data they needed on grantees during a discussion of the 2002 OPG 
grant recommendations. Jewelle Gomez explained that presently we have to go to 5 
databases to gather information for any one year. In addition, we don't have an 
integrated Arts Commission mailing list and that this is another element we are 
discussing with them. All CEG systems will be developed with an ultimate 
Commission-wide system in mind. 

Commissioner Guggenheim added that we need e-mail addresses added to 
staff/commission address list that go out to commissioners. Jewelle Gomez ended by 
saying that CEG had just created a program brochure for general public 
relations/outreach, for new panelists for example. CEG staff will also take the 
brochure to a Grantmakers in the Arts conference at the end of this month. She 
explained that this is the beginning of agency wide image campaign. Commissioner 
Guggenheim expressed enthusiasm and support for what he saw as an overdue effort 
to develop a public image for the Commission as a whole. 



The meeting adjourned at 4:53 p.m. 

Submitted by Sarah Lenoue, Cultural Equity Grants, Program Asstant 
Approved by Nancy Gonchar, Deputy Director of Cultural Affairs 
November 25, 2002 



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Richard Newirth 

)lRECl"OR OF CULTURAL AFFAIRS 



SAN FRANCISCO ARTS COMMISSION 



., Executive Committee 

.November 19, 2002 
Tuesday, 4:00 p.m. 

25 Van Ness Avenue, Suite 70 



DOCUMENTS DEFT. 
NOV 1 5 2002 

q AN FRANCISCO 
PUBLIC LIBRARY 



PROGRAMS 

Civic Design Review 

Performing Arts 

Public Art 

Suite 240 

Community Arts 

& Education 

Cultural Equity Grants 

Street Artists Licenses 

Suite 60 

Civic Art Collection 
Suite 70 

a.rts Commission Gallery 
401 Van Ness Avenue 
415 554.6080 



http://SFAC.SFSU.EDU 



EMAIL: 
RTSCOMMISSION@SFGOV.ORC 




City and County of 
San Francisco 



^Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, ste 240, San F'rancisco CA 94102 during regular 
business hours. Tel: (415) 252-2553 email: sarahJenoue@sfgov.org 



Public comment in regard to specific items will be taken before or during consideration 
of the item. The ringing of and use of celi phones, pagers and similar sound-producing 
devices are prohibited at this meeting. Please be advised that the Chair may order the 
removal from the meeting room of any person(s) responsible for the ringing or use of a 
cell phone, pager, or similar sound producing devises. 



V. 



VI. 



Agenda 

Motion to adopt a formal policy for Cultural Equity grants that requires grant 
agreements be signed and returned to our office within 60 days of issuance 
with no exceptions except in the case of particular permit problems. 

Motion for Cultural Equity Grants to adopt a new policy that requires applicants 
to Cultural Equity Initiatives - Level Two to have previously received a) at least 
1 Cultural Equity Initiatives - Level One grant; or b) at least 2 Organizational 
Project Grants. 

Review and approve the addition of the following individuals to the Cultural 
Equity Grants Panel Pool: 

•John Kreidler, Executive Director of Cultural Initiatives of Silicon Valley 

•Robert E. Booker, poet, editor 

■Deborah Urban, consultant, former director Nonprofit Finance Fund 

Carol Ting, current director of Nonprofit Finance Fund of SF 

•Elissa Perry, writer and educator 

■Ave Montague, public relations and administrative consultant 

•Heather A. Hines, capacity consultant to private foundations on art & 

service organizations 

•Claire Aguilar producer and Director of Programming, Independent 

Television Service 

■Richard Saiz, Programming Manager, Independent Television Service 



Cultural Equity Grants Program Director Report. 



25 Van Ness Ave. Suite 240, San Francisco, CA. 94102 TEL. 415.252.2590 fax 415.252.2595 






SFAC | Executive Committee | December 1 7, 2002 



Page 1 of 2 



SAN FRANCISCO 

vUSSION 



^EXECUTIVE COMMITTEE 
Tuesday, December 17, 2002 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco 94102 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
0. 3 7l (415) 252-3257. Explanatory documents are available for public inspection and copying at the 
( Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 



1/17/ 



OZ 



The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



^Agenda 

I. Discussions regarding changes to the FY 2002-03 Arts Commission budget. 

II. Discussion regarding the FY 2003-04 Arts Commission budget. 

III. Review and approve motion to add the following individuals to the Cultural Equity 
Grants Panel Pool: 

•Jaime Jacinto, poet, educator 

•Rosemary Catacalos, poet, former director of The Poetry Center & American Poetry 

Archives 

•Corey Tong, film production/consultant 

•Corey Ohama, producer and video editor 

•Kate Fowle, associate director of curatorial practice at CCAC 

•Tiffany Brioli, curator, development at SFMOMA 



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SFAC | Executive Committee | December 17, 2002 



Page 2 of 2 



•Michael Ross, visual artist 

Tressa Berman, writer, administrator, founder of BorderZone Arts 

•Cynthia Taylor, associate curator, Youth Programs, Yerba Buena Center for the Arts 

•Maya Gonzalez, visual artist, community arts educator 

Steve Woodall, curator, Education Director at SF Center for the Book 

•Dynell A. Garron, fundraising consultant, former director of national programs at the 

Gap Foundation 

IV. Cultural Equity Grants Program Director Report. 



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SFAC | Executive Committee | January 21, 2003 



Page 1 of 2 




r EXECUTIVE COMMITTEE 
Tuesday, January 21, 2003 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco, CA 94102 



DOCUMENTS DEPT 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
7 (415) 252-3257. Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 

i/ o 3 jhe ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person(s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



-^Agenda 

I. Discussion and motion to approve change in Organizational Project Grants category 
to offer multi-year funding. 

II. Review and approve the addition of the following individuals to the Cultural Equity 
Grants Panel Pool: 

•Lorraine Garcia-Nakata 
•Linda Ayers-Fredrick 
•Rachel Hamilton 

III. Motion to review and approve 28 grants totaling $271,950 in the 2003-04 cycle of the 
Individual Artist Commission category in literary, visual and media arts. 

IV. Cultural Equity Grants Program Director Report. 



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SFAC | Executive Committee | January 21, 2003 Page 2 of 2 



V. Discussion and motion to approve the FY 2003-04 Cultural Equity Grants budget 
submission. 

VI. Discussion and motion to approve the FY 2003-04 Street Artists budget submission. 

VII. Discussion and motion to approve the Arts Commission FY 2003-04 General Fund 
budget submission to the Mayor's Office. 



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SFAC | Executive Committee | January 2003 Minutes 



Page 1 of 5 






SAN FRANCISCO 

MISSION 



EXECUTIVE COMMITTEE 
January 21, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



/*'/*3 



Explanatory documents are available for public inspection and copying at the Arts Commission 
7o-327 office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Stanlee Gatti, Ralph Guggenheim, Denise Roth 
Absent: Andrea Cochran, Janice Mirikitani 

Staff Present: 

Richard Newirth, Director of Cultural Affairs, Nancy Gonchar, Deputy Director, Rachelle Axel, 

Jewelle Gomez, Sarah Lenoue, Jenny Louie, Judy Nemzoff 

NOTICE 

Note: All votes are unanimous unless recorded otherwise. 

Commissioner Gatti called the Meeting to order at 4:02 p.m. 



Minutes 



I. Discussion and motion to approve change in Organizational Project Grants 
category to offer multi-year funding 



Cultural Equity Program Director, Jewelle Gomez introduced this motion as an effort 
to reduce the number of panel dates, use staff hours more efficiently, while allowing 
the applicant pool to increase for the Organization Project Grants (OPG's). OPG's are 
Cultural Equity's largest category, with about 1 00 applications received each year. 



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Eligible groups would be offered the opportunity to be approved for repeat projects 
for up to two years. This multi-year option would be available for organizations with 
strong track records of a recurring activity such as festivals, home season or other on- 
going series of programs, and are in good standing with the Commission. Panels 
could choose to fund organizations for one or two years. 

In response to a question from Commissioner Gatti, Ms. Gomez explained that the 
panel would determine who gets multi-year funding based on the merit of the project 
and that CEG staff would determine whether an applicant was eligible or not. 
Commissioner Roth asked if this would take extra time and Commissioner 
Guggenheim responded that it may take a bit more or the same amount of time the 
first year but next year less since there would be fewer applications. Commissioner 
Gatti pointed out that the first year would be a trial after which CEG could evaluate 
the success of multi-year funding. Ms. Gomez stated that during the first year, 
grantees have to submit documentation showing successful completion of the first 
year of the project before the second year of funding would be issued. 

She also noted that CEG already offered multi-year grants with a 3 -year grant for 
development initiatives. Multi-year grants would free up space for new applicants, as 
there will be fewer applicants returning each year. It was her hope that half of CEG's 
constituency will apply for multi-year funding. 

Commissioner Gatti expressed concern that the quality of work might be 
compromised since organizations would not have to document the success of 
programs each year. Ms. Gomez said documentation would be maintained through 
the reporting systems that are in place along with the addition of staff attending 
events, making site visits etc. However, if effective guidelines were set, the groups 
that would be eligible would be strong and the reporting would have the same high 
standards as currently exist. Commissioner Guggenheim agreed that if the stringent 
eligibility standards were set in the first year then it would become precedent. 

Ms. Gomez pointed out that if revenue for CEG should change the following year, 
there will be a corresponding percentage change in an organization's second year 
grant. Mr. Newirth pointed out that the stipulation should apply only in the case 
where the budget for the program is decreased rather than simply a percentage 
change. 

Commissioner Gatti was also concerned that multi-year funding would be bordering 
on general operating support and wondered what criteria would be used. Ms. Gomez 
replied that she has had conversations with Grants for the Arts about this issue and 
had attempted to address it by limiting the amount of administrative costs that the 
grant could support. Ms. Louie gave the examples of ongoing events such as film 
festivals and home seasons that were the primary arts activities of organizations, but 
at the same time distinct arts projects. Ms. Gomez pointed out that not all projects and 
organizations would be eligible. 

Mr. Newirth suggested that perhaps multi-year funding could be given to smaller 
organizations that do not receive support from Grants for the Arts to give them the 
ability to receive funding for consecutive years. Ms. Gomez said that this year CEG 
will look at who the organizations are that are going to both CEG and GFTA. 



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Commissioner Guggenheim felt this funding strategy would also rotate new 
applicants into the pool. Commissioner Gatti stated that he thought the concept was 
good and asked if there was anything else within the application that needed to be 
changed. Commissioner Gatti requested that CEG make the proposed changes and 
put it to the Full Commission agenda. 

The following motion was continued until the full commission. 

Motion: Discussion and motion to approve change in Organizational Project Grants 

category to offer multi-year funding. 



II. Review and approve the addition of the following individuals to the Cultural 
Equity Grants Panel Pool: 

•Lorraine Garcia-Nakata 
•Linda Ayers-Fredrick 
•Rachel Hamilton 

Commissioner Gatti asked about the ratio of men to women in the panel pool. Ms. 
Gomez said that, as is true of arts management in general, the majority of panelists 
are women and that CEG is always working on the recruitment of men, particularly 
men of color. She did point out that the percentage of people of color on the panel has 
increased by 3 to 5% in the past year and a half. 

Moved: Guggenheim/Roth 

III. Motion to review and approve 28 grants totaling $271,950 in the 2003-04 cycle of 
the Individual Artist Commissions category in literary, visual and media arts. 

Moved: Roth/Guggenheim 

IV. Discussion and motion to approve the FY 2003-04 Street Artists budget 
submission. Discussion and motion to approve the FY 2003-04 Cultural Equity 
Grants budget submission. 

Deputy Director Nancy Gonchar stated that the Cultural Equity and Street Artists 
budget submissions, due in the Budget Office Feb 21st, are much the same as last 
year. Commissioner Roth was concerned about the elimination of the line item for 
policed security in the Street Artists budget submission. Ms. Gonchar explained that 
it was eliminated because the commission has to charge more costs to the programs. 
Commissioner Roth was concerned that this would eliminate even Christmas security. 
Ms. Gonchar explained that Street Artists Program Director, Howard Lazar needed to 
identify and prioritize core services and licensing was more important than security. 

Ms. Gonchar noted that the Mayor's Office had budgeted revenue for the Hotel Tax at 
current levels but that she had decided to reserve funds in addition to the $74,867 
reserved by the Mayor's Office. In the fall the Mayor's Office had to balance a year- 
end deficit for FY 01-02 and an additional $280,000 was taken from the program 
budget due to a 29% drop in the Hotel Tax. 

Moved: Guggenheim/Roth 



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V. Discussion and motion to approve the Arts Commission FY 2003-04 General 
Fund budget submission to the Mayor's Office. 

Ms. Gonchar began by reviewing the history of the Hotel Tax Fund allocations for 
FY 2000-01, FY 2001-02 and the current year budgets to illustrate losses. She also 
explained reductions in General Fund line items begun in the current year due to 
directives from the Mayor's Office including a 3% cut. Ms. Gonchar further explained 
that due to the year-end loss to the CEG and CAE budgets she reserved amounts 
larger than the Mayor's mandated. In fact the most recent estimates on receipts for the 
Hotel Tax indicate that more drastic reserves are necessary. 

Ms. Gonchar summarized reports from the Mayor's and Controller's offices that the 
current budget deficit is estimated at $350,000,000. All departments are expected to 
absorb the COLA which amounts to $33,472 for the Arts Commission for FY 2003- 
04. The agency has also been directed to map out a plan for an additional 5% cut 
($61,0670) if needed. The budget documents due in the Mayor's and Controller's 
offices will include a Strategic Planning Memo which will identify the core services 
of the Arts Commission along with a three year plan. 

Mr. Newirth then spoke to the budget summary as presented to the commissioners 
and summarized other issues that might affect the budget should additional cuts need 
to be made. 

He then introduced a larger issue, explaining that over the past ten years the Arts 
Commission's growth had been dramatic and not reflected by any change in 
organizational structure. There has also been the great expense of technology, our 
computer network, for which there has been no general fund support. The growth of 
the commission has been accommodated by more and more general fund and other 
expenses being charged back to the programs 

He stated that in light of the recent budget cuts, the Agency is seeking to maintain 
services and improve efficiency and effectiveness by streamlining the way the 
Commission is structured. As the first step toward reorganization, this would achieve 
the initial goal of cutting the general fund by combining CEG and CAE under one 
umbrella and changing the source of part of Judy's salary to Hotel Tax funds, along 
with doing some reorganization of support staff. 

The Arts Commission has grown from 17 to 32 in the last ten years, from an agency 
with a budget of about $2,000,000,000 (two million) to almost $10,000,000,000 (ten 
million) and has done so reactively rather than through planning. With this growth, he 
felt the structure of the organization doesn't work any more. Effectively, Mr. Newirth 
would like to have three umbrella programs: Administration, including Street Artists 
and public information, Community Arts/Grants and Visual Arts. The intent is to 
make the change over the next several years. Commissioner Roth asked why over 
years, why not do this starting now. Mr. Newirth responded that the reorganization 
should, in his opinion, be phased in organically over time. The proposal is for the 
reorganization to be in place by July 1st but the change will be reflected in the budget 
submission in February. 

Commissioner Gatti requested that Mr. Newirth provide a memo for the Full 



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Commission explaining how this will impact the commission. Commissioner's Gatti, 
Guggenheim, and Roth and all concur that the proposed reorganization is a good 
solution. 

In closing the discussion of the general fund budget Mr. Newirth expressed his 
appreciation that the budget office hasn't singled out art as an expendable. They treat 
us like every other department, he said, while the arts get cut disproportionately on 
the State level. 

Motion: Discussion and motion to approve the Arts Commission FY 2003-04 
General Fund budget submission to the Mayor's Office. 

Moved: Roth/Guggenheim 

The meeting adjourned at 5:27 p.m. 



Submitted by Sarah Lenoue, Cultural Equity Grants Program Asistant. 
Approved by Richard Newirth, Director of Cultural Affairs 

January 28, 2003 



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SFAC | Executive Committee | February 18, 2003 



Page 1 of 2 



A C 



SAN FRANCISCO 
ARTS COMMISSION 



^EXECUTIVE COAAMITTEE 
Tuesday, February 18, 2003 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco, C A 94102 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
70.32 7 (415) 252-3257. Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 

/ ° * The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person (s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



^Agenda 

I. Discuss and motion to approve the allocation of $3,000 to repair and refinish the 
custom made conference tables. 

II. Discussion and motion to approve revision to the FY 2003-04 budget submission for 
the public art fund. 

III. Discussion and motion to approve a grant of up to $20,000 to a yet-to-be determined 
organization for publishing. 

IV. Discussion and motion to approve the merging of Cultural Equity Grants and 
Community Arts and Education into one program. 

V. Discussion and motion to approve an increase of the amount awarded for Special 
Project Grants from $900 to $1,000. 



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VI. Motion to review and approve the following to the Cultural Equity Grants panel pool: 

Trish LeGaso 
Marie Jones 
Jill Shiraki 
Mark Best 
Steven Oliver 
Steven P. Harris 
Brian Keith Thomas 
Stan Yogi 
Adan Griego 

VII. Cultural Equity Grants Program Director Report. 



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SFAC | Executive Committee | February 2003 Minutes 



Page 1 of 4 



; Fl SAN FRANCISCO 
ac" ARTS COMMISSION 



^EXECUTIVE COMMITTEE 
February 18, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



9?o. 327 
2 



■t 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Denise Roth, Andrea Cochran, Janice Mirikitani 

Absent: Stanlee Gatti, Ralph Guggenheim 

Staff Present: 

Richard Newirth, Director of Cultural Affairs, Jewelle Gomez, Sarah Lenoue, Jenny Louie, Judy 
Nemzoff 

NOTICE 

Note: All votes are unanimous unless recorded otherwise. 

Commissioner Roth called the Meeting to order at 4:10 p.m. 



Minutes 



I. Discuss and motion to approve the allocation of $3,000 to repair and refinish the 
custom made conference tables. 

Commissioner Cochran expressed concern about the cost of the repairs while 
Commissioner Mirikitani wondered about the cost of buying new tables. It was 
agreed that more information was needed before approving this expenditure. 



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The following motion was continued until the full commission. 

Motion: Discuss and motion to approve the allocation of $3,000 to repair and refinish 

the custom made conference tables. 

II. Discussion and motion to approve revision to the FY 2003-04 budget submission. 



Richard Newirth explained that since the last Executive Committee meeting in 
January, the city's budget deficit has gotten worse. Originally, City Departments were 
told to a) absorb 3% during the current fiscal year; b) absorb an additional 4% in cost 
of living increases next fiscal year and, c) prioritize additional 5% cuts. However, Mr. 
Newirth explained, as he handed out a revised budget, due to the fact that the deficit 
was closer to $350,000,000 as opposed to the originally projected $170,000,000, 
departments have been asked to absorb another 3% in cuts and prioritize Phase C cuts 
at 10% instead of the 5%. He explained that they have cut expenses and charged back 
to the programs as much as possible. The only other place to go is into salaries and 
benefits. What he is proposing this time, in addition to the agency restructuring 
discussed in the January Executive Committee meeting, is to cut a portion of 
positions out of the General Fund. There are five program positions with salary and 
benefits covered by the general fund including the Director, Deputy Director and 
some administrative positions. 

Other possible sources of income, such as, the Youth Arts Fund supporting portions 
of a position, or charging Grants for the Arts an administration fee for the PIC 
program are also being examined. He also requested that the Mayor's office and DPW 
credit $17,000 for the use of the Decaux kiosks against the SFAC budget target. The 
proceeds from Pops are the agency's only discretionary funds and 70% of these funds 
are already supporting salaries. Commissioner Cochran asked if this was the fix for 
this year alone. Mr. Newirth said, yes. 

Mr. Newirth said the positive thing is that the Mayor and his budget staff are treating 
all the departments equitably. Mr. Newirth added that the Mayor did say that 
according to voter approved legislation, certain funding can't be touched: Children 
Youth & Their Families, libraries & Muni. Mr. Newirth added that the agency has 
continued to be conservative in our projections of the Hotel Tax Fund, more 
conservative than the Mayor's Office even which Commissioner Roth felt was a good 
idea. 

Moved: Cochran/Mirikitani 

III. Discussion and motion to approve a grant of up to $20,000 from the public art 
fund to a yet-to-be determined organization for publishing. 

Mr. Newirth opened by saying that this is a project that staff has been working on for 
a long time and that he'd anticipated allocating funds for, when the time came. Judy 
Nemzoff explained that in response to a survey of Arts Commission staff by the 
Image Committee, it was decided that the Commission needed an agency wide 
brochure to be used for public information, as well as a binder folder with changing 
inserts and an upgraded web site. Mr. Newirth added that the Arts Commission needs 
to be able to present ourselves professionally through more than just our logo and that 



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we looked at Grants for the Arts and were impressed with their consistently 
recognizable materials. There was a formal process to find a graphic designer for this 
work and several possible organizations are already in mind to serve as fiscal 
sponsors for this project and will be named at the Full Commission meeting. 

Moved: Cochran/Mirikitani 

IV. Discussion and motion to approve the merging of Cultural Equity Grants and 
Community Arts and Education into one program. 

Mr. Newirth explained that this item was discussed at length last meeting but was not 
formally acted upon. He reiterated that the merging of these two programs allows the 
Arts Commission to avoid layoffs or reductions in salaries as it permits a portion of 
the Program Directors salary to be paid from the Hotel Tax Fund rather than the 
General Fund. It also accomplishes long range restructuring goals with the identified 
purpose of restructuring management so that the Director of Cultural Affairs can have 
more time to advocate for the arts, and serve the San Francisco arts community more 
directly by bringing the arts organizations of the city together. 

Moved: Cochran/Mirikitani 

V. Discussion and motion to approve an increase of the amount awarded for 
Special Project Grants from $900 to $1,000. 

Ms. Gomez responded to Commissioner questions by explaining that Special project 
grants are for organizations with no paid staff, only volunteers, and that the program 
give about 6 per year, with a budget under $10,000 

Moved: Mirikitani/Cochran 

VI. Motion to review and approve the following to the Cultural Equity Grants panel 
pool: 

Trisha Lagaso 
Marie Jones 
Jill Shiraki 
Mark Best 
Steven Oliver 
Steven P. Harris 
Brian Keith Thomas 
Stan Yogi 
Adan Griego 

Moved: Cochran/Mirikitani 

VII. Cultural Equity Grants Program Director Report. 

Jewelle Gomez reported that there was a meeting about the merger of CEG and CAE 
that was the beginning of discussion about specifics, and she expressed her desire for 
the commissioners to be available for input. Commissioner Mirikitani asked what the 
process was for this change. 



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Judy Nemzoff, Director of CAE said there are some basic questions to be resolved. 
While there shouldn't be overlap in programs, there needs to be sensitivity to staff so 
the agency can serve the community. 

Commissioner Mirikitani asked how long the agency has been in this process of 
reorganization. Mr. Newirth said over a month. Ms. Gomez said that there has only 
been time for one full meeting with Nancy Gonchar, Judy Nemzoff, Jewelle Gomez 
and Rich Newirth in the past 2 weeks. Commissioner Mirikitani commented on the 
importance of staff buy-in. Mr. Newirth said he met with both program directors 
before he came to the Executive Committee, and has received quite positive feedback 
from staff and commissioners. 

Mr. Newirth said that if the agency is faced with layoffs, it could centralize functions 
and eliminate positions through attrition rather than layoffs. He added that it is 
important to him that the agency reorganize sensitively, and not force this change on 
people. However, these two programs work closely already and some of the work 
they do is similar. 



The meeting adjourned at 5:06 p.m. 



Submitted by Sarah Lenoue, Cultural Equity Grants Program Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

February 27, 2003 



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SFAC I Executive Committee I March 25, 2003 



Page 1 of 2 



rn SAN FRANCISCO 
a^ ARTS COMMISSION 



EXECUTIVE COAAMITTEE 
Tuesday, March 25, 2003 

4:00 p.m. 

25 Van Ness Ave Suite, Suite 70 

San Francisco, CA 94102 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



NOTICE: For information related to any of the following matters, please call Sarah Lenoue at 
(415) 252-3257. Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Ste 240, during regular business hours. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal from the 
meeting room of any person (s) responsible for the ringing or use of a cell phone, pager, or other 
similar sound-producing electronic devices. 

Public comment regarding specific items will be taken before or during consideration of the item. 



^Agenda 

I. Discussion and motion to approve a Public Art Fund allocation for up to $10,000 to 
hire a consultant to review and create standards for evaluation, review and 
distribution of grant funds for the CAE program to review. 

II. Discuss and motion to approve the allocation of $3,000 to repair and refmish the 
custom made conference tables. 

III. Discussion regarding the FY 2003-04 budget. 

IV. Discussion and motion to approve 3 grants totaling $360,000 in the 2002-2003 cycle 
of Cultural Equity Initiatives - Level Two, for SEW Productions/Lorraine Hansberry 
Theatre, Theatre Rhinoceros, and Kearny Street Workshop. 

V. Motion to review and approve the following to the Cultural Equity Grants panel pool: 



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Sandra E Cox 
Rachael Grossman 
Kristina U. Kohler 
Miriam Kronberg 
Abeer Rafidi 
Elizabeth Soberanes 
Karen Sundheim 
Leah D. Williams 



VI. Cultural Equity Grants Program Director Report. 



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SFAC I Executive Committee I March 2003 Minutes 



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S F 



A C 



SAN FRANCISCO 



! IM WOW 1 iPIJ^if iJil flffli 




>F 



72703 



^EXECUTIVE COMMITTEE 
March 25, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Explanatory documents are available for public inspection and copying at the Arts Commission 



office, 25 Van Ness Ave, ste 240, during regular business hours 



Present: 

Denise Roth, Andrea Cochran, Janice Mirikitani, Ralph Guggenheim 

Absent: Stanlee Gatti 

Staff Present: 

Richard Newirth, Director of Cultural Affairs, Nancy Gonchar, Deputy Director, Jewelle Gomez, 
Judy Nemzoff, Sarah Lenoue, Jenny Louie 

NOTICE 

Note: All votes are unanimous unless recorded otherwise. 

Commissioner Roth called the Meeting to order at 4:05. p.m. 



^Minutes 

I. Discussion and motion to approve a Public Art Fund allocation for up to $10,000 
to hire a consultant to review and create standards for evaluation, review and 
distribution of grant funds for the CAE program. 

Ms. Nemzoff, explained that this item was discussed and approved at a recent CAE 
committee meeting to look for a consultant who could help the Commission evaluate 
the granting process to the four cultural centers. The goal is to take back the fiduciary 
responsibility and to have better oversight of the organizations in the centers. When 
Commissioner Guggenheim asked what the Commission hoped to get from this 
consultant, Ms. Nemzoff replied that it was her intention to develop a process that 



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would both track and evaluate how the money was distributed to the four centers as 
well as develop a reporting process. She stressed that the purpose of this was not to 
tell the Center Directors or organizations how to run their programs but to better 
assess how the commission is doing as granters. Mr. Newirth added that possible 
changes would not be implemented until July 1st 2004 and that the cultural centers 
will not have a role in the selection process. When asked what qualifications this 
person would have, Ms. Nemzoff replied that the Request for Qualifications listed 
someone familiar with the arts, grant making and evaluation. The deadline, March 
28th, 2003, will be extended if necessary. In response to a question by Commissioner 
Guggenheim, Ms. Nemzoff explained that the work would start in June or July and 
that there would most likely be two phases with the second phase being the 
development of any necessary databases or other support systems. Commissioner 
Guggenheim expressed some concern that $10,000 was too low a figure while 
Commissioner Mirikitani stressed the importance of getting enough staff support 
during times of transition. Mr. Newirth confirmed that the request took into account 
what was available and Ms. Nemzoff and Ms. Gonchar assured Commissioners that 
they were confident that a qualified person could be found for the amount requested, 
but they were open to reevaluating this later. 

Moved: Guggenheim 
Second: Cochran 

II. Discuss and motion to approve the allocation of $3,000 to repair and refinish the 
custom made conference tables. 

Ms. Gonchar explained that there were two elements to the table repair, the cracked 
surfaces and the edges were coming unglued. It was decided that only the cracked 
surfaces would be addressed at this time and Commissioner Roth asked to change 
amount from $3000 to $1500. The revised motion reads as follows: 

Motion revised to read: Motion to approve the allocation of $1,500 to repair and 
refinish the custom made conference tables. 

Moved: Guggenheim 
Second: Cochran 

III. Discussion regarding the FY 2003-04 budget. 

Ms. Gonchar explained that the Mayors budget office sent a memo to department's 
asking them to implement stage three 10% additional cuts. Mr. Newirth explained 
that he is pursuing with the Mayor's office and DPW, a credit of $17,000 against the 
SFAC budget deficit for the use of the Decaux kiosk panels designated to the Arts 
Commission. 

IV. IV. Discussion and motion to approve 3 grants totaling $360,000 in the 2002- 
2003 cycle of the Cultural Equity Initiatives - Level Two for SEW 
Productions/Lorraine Hansberry Theatre, Theatre Rhinoceros, and Kearny 
Street Workshop. 

In response to a question by Commissioner Mirikitani, Ms. Gomez explained that 
each $120,000 grant was to be distributed over a three-year period for organizational 
infrastructure. Commissioner Roth wondered about the feasibility of granting the full 



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SFAC | Executive Committee | March 2003 Minutes Page 3 of 4 



amount and if we approved all three years today. She also wondered if the money 
allocated today would roll over each year. Ms. Gonchar explained that the funds, once 
encumbered can't be taken away, that they used to come from an annual fund but it 
was changed to a continuing fund, with the money being carried forward at the end of 
fiscal year. She warned, however that she wouldn't be surprised if the legislation was 
changed. Mr. Newirth added that once a grant agreement is fully executed, the money 
is no longer in danger of being cut. Commissioner Roth wondered if the Commission 
shouldn't be considering reduction in grant awards. Mr. Newirth said that all 
programs have projected conservative budgets and the time to address reducing 
amounts will be when the Mayors Office begins to change the legislation. 

Moved: Guggenheim 
Second: Mirikitani 

V. Motion to review and approve the following to the Cultural Equity Grants panel 
pool: 

Sandra E Cox 
Rachael Grossman 
kristina U. Kohler 
Miriam Kronberg 
Abeer Rafidi 
Elizabeth Soberanes 
Karen Sundheim 
Leah D. Williams 
Stan Yogi 

Moved: Mirikitani 
Second: Guggenheim 

VI. Cultural Equity Grants Program Director Report 

No report given. 

The meeting adjourned at 5:00 p.m. 



Submitted by Sarah Lenoue, Cultural Equity Grants Program Associate. 
Approved by Richard Newirth, Director of Cultural Affairs 

March 25, 2003 



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SFAC | Executive Committee | May 20, 2003 Minutes 



Page 1 of 4 



sIf SAN FRANCISCO 




EXECUTIVE COMMITTEE 
May 20, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



F 

loin 

2 



Explanatory documents are available for public inspection and copying at the Arts Commission 
office, 25 Van Ness Ave, ste 240, during regular business hours. 

Commissioners Present: 

Stanlee Gatti, Andrea Cochran, Janice Mirikitani, Ralph Guggenheim 

Absent: Denise Roth 

Staff Present: 

Richard Newirth, Director of Cultural Affairs, Nancy Gonchar, Deputy Director, Jewelle Gomez, 
Judy Nemzoff 

NOTICE 

Note: All votes are unanimous unless recorded otherwise. 

Commissioner Gatti called the Meeting to order at 4:10 p.m. 



-^Minutes 

I. Discussion and motion to authorize the Director of Cultural Affairs to enter into 
contract with the San Francisco Symphony for the 2003 Summer in the City 
concert series for the amount of $1,211,979. 

Ms. Gonchar described the upcoming concert series and the long time 
collaboration that led to the success of the annual event. 

Moved: Guggenheim 
Second: Cochran 



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II. Discussion and motion regarding the FY 2003-04 Arts Commission Budget. 

Ms. Gonchar described the cost cutting measures being used to meet the goals 
required by the new budget deficit figures. The General Fund allocation has 
been reduced by 25%. Discretionary expenses such as copying and office 
supplies are being reduced. The additional budget reduction resulted in staff 
layoffs — an accountant, the public information officer and a program assistant. 
She also explained that some portion of four positions were moved so they 
could be covered by other sources because of reductions in the general fund 
and cuts in Arts Education funding from the California Arts Council. 

Mo ved : Mirikitani 
Second: Guggenheim 

III. Discussion and motion to approve the FY 2003-04 Community Arts and 
Education budget. 

Ms. Gonchar explained each source of revenue in the budget that had fluctuated or 
was potentially at risk such as carry forwards and new sources of funding. Major 
drops in revenue were shown in the funds from the Hotel Tax, Grants For the Arts 
and California Arts Council. WritersCorps funding from Juvenile Probabtion has 
been eliminated due to the closing of Log Cabin Ranch. One of the largest impacts 
will be reduction in funds going to the Cultural Centers. Reductions will be made 
proportionately as they have been done in the past. 

Moved: Mirikitani 
Second: Cochran 

TV. Discussion and motion to approve a $10,000 allocation from the PAF to fund a 
consultant to be named for an agency strategic planning process. 

Ms. Gonchar explained the process for locating a consultant and reported that there is 
a short list being considered by staff for interviews. Mr. Newirth asked 
Commissioners to consider giving staff input on what they would expect from a 
consultant and how best to use the consultant's services. 

Commissioner Mirikitani commented on the transitory nature of Commissioners and 
said that the staff would be the real key in setting policy, goals and mission and that 
would guide the current or new body of Commissioners. She suggested the staff focus 
on codifying the philosophical underpinnings of the Commission's work so it can be 
passed on to Commissioners and newer staff. She felt that which members of the staff 
are involved is critical to accomplishing a successful strategic plan and that doing the 
planning during a difficult financial period meant even more care should be taken to 
preserve the integrity of the organization and its processes. 

Mr. Newirth indicated that much of the perspective or philosophy of the work done at 
the Arts Commission has its roots in legislation that was initiated by the public. He 
said that these programs would not be in danger as long as the public remained 
attentive. He indicated that the public has been at the vanguard of mandating funding 
for these programs. 



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Commissioner Mirikitani agreed but suggested that now the agency is going in the 
positive directions set by the legislation it should be codifying those values even 
further as it strategizes about restructuring. 

Mr. Newirth reiterated that the cultural center and CEG funding should not be at 
risk because the legislation protects the vision and mission of these programs. 

Commissioner Mirikitani concurred and suggested that development of the new 
internal structures is still crucial to maintaining the agency's vision. 

Moved: Guggenheim 
Second: Cochran 

V. Motion to review and approve the following individuals to the Cultural Equity 
Grants panel pool: 

-Rosalyn Tonai, National Japanese American Historical Society 

-Marilyn Shaw, former board member Eureka Theatre, PlayBrokers 

-Eugene J. Sakai, AIA, San Jose Architect 

-Laura Derosier, choreographer 

-Maher Sabry, director, playwright, program director at Jon Sims Center 

-Fredric Sonenberg, former executive director of San Francisco Arts Education 

Foundation, founding member of New Century Chamber Orchestra board of 

directors. 

-Tom Stone, violinist, Cypress String Quartet 

-Valerie Chow Bush, editor, journalist 

Moved: Cochran 
Second: Guggenheim 

VI. Discussion and motion to approve recommendations for 19 grants in the 2003 
cycle of Cultural Equity Initiative - Level 1 category in the amount of $291, 900. 

Moved: Cochran 
Second: Guggenheim 

VII. Cultural Equity Grants Program Director Report 

Ms. Gomez reported on the project funded as an Individual Artist Commission for 
Donna Schumacher. The public bench to be installed temporarily in Union Square 
produces an audio track of interviews with neighborhood workers. Although a CEG 
panel and the Executive Committee approved the project, the Visual Arts Committee 
did not feel it had sufficient information to approve the project's installation. Ms. 
Gomez will be bringing more details to the next Visual Arts Committee meeting. 

Ms. Gomez described the efforts being made by CEG to cope with reduction in Hotel 
Tax Funds revenue including: a voluntary reduction by 10% in the hours of one of the 
staff; development of multi-year funding in one of the categories to reduce work load; 
tighter eligibility requirements; and production of one guidelines/application booklet 
a year. 



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Ms. Gomez further described the changes in the guidelines, which include stronger 
restrictions on double funding from City agencies and within the Commission 
programs such as CAE and CEG. She also indicated that the format for applications 
would probably be changed to create less work in-house. She also reported that after 
discussion with the City Attorney it was agreed that changing the names of some 
CEG categories, to differentiate between them, was acceptable as long as the focus of 
the categories remained the same as outlined in the legislation. 

She reported that in the current fiscal year 45 new panelists had been added to the 
pool the majority of them from underserved communities. 

The meeting adjourned at 5:20 p.m. 



Submitted by Jewelle Gomez, Director, Cultural Equity Grants Program 
Approved by Richard Newirth, Director of Cultural Affairs 

May 23, 2003 



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SFAC | Executive Committee | June 1 7, 2003 Minutes 



SAN FRANCISCO 

OMMISSION 



Page 1 of 4 



>H|H 



EXECUTIVE COMMITTEE 
June, 2003 

17, 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



DOCUMENTS DEPT 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



r- 



Explanatory documents are available for public inspection and copying at the Arts Commission 



7". 3 office, 25 Van Ness Ave, ste 240, during regular business hours. 

2 



W>/ oJ 



Commissioners Present: 

Stanlee Gatti, Andrea Cochran, Ralph Guggenheim 

Absent: Denise Roth, Janice Mirikitani 

Staff Present: 

Richard Newirth, Director of Cultural Affairs, Nancy Gonchar, Deputy Director, Judy Nemzoff, 
Rupert Jenkins, Carol Marie Daniels, London Breed and Jenny Louie 

NOTICE 

Note: All votes are unanimous unless recorded otherwise. 

Commissioner Roth called the Meeting to order at 4:15 p.m. Note: Agenda item III was discussed 
first. 



^Minutes 

I. Motion to approve the proposed Bayview Opera House, Mission Cultural Center 
for Latino Arts, and South of Market Cultural Centers' 2003-2004 Management 
and Programming Plans and Budgets, from Cultural Center Line Item Hotel 
Tax Funds, contingent upon completion of eligibility requirements. 

Bayview Opera House $234,825 

Mission Cultural Center for Latino Arts $395,406 

South of Market Cultural Center $659,514 



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Ms. Nemzoff explained that the Cultural Centers did not submit their Management 
and Program Plans (MPPs) by the May 1 6 deadline in time for the CAE meeting. 
Normally, the MPPs are completed prior to submission to the CAE Committee. 
However, it was important to have MPPs and budgets approved at this meeting to 
place the motions on the consent calendar for the Full Commission. Otherwise budget 
approval from the Commission would be postponed until August, delaying grant 
agreements and funding until August. She explained that it's been a difficult financial 
year for the Cultural Centers and delaying the grants would be devastating. 
Contingency clauses in the Motion reflect additional work the Centers must finalize. 
If the MPPs are incomplete by the 30th of June, recommendation for funding will be 
pulled. 

Ms. Roth wanted to know why they missed the deadline. Mr. Newirth explained as a 
noncompetitive granting process, there were no repercussions to submitting the 
proposals late. 

Ms. Roth asked about the 25% earned revenue line item. Ms. Nemzoff explained that 
it is required by the legislation that the Cultural Centers raise a percentage of funds 
above and beyond what is allocated by the Hotel Tax Fund. A discussion about 
staffing and budgets followed and concerns about SFAC responsibilities in 
maintaining "healthy nonprofits" housed in the four Cultural Centers. Mr. Newirth 
stated that anytime an organization is unable to fulfill their duties, both the staff and 
the Board bear responsibility. He noted that if there is cause for concern, the board, as 
steward of the organization, needs to address internal organizational issues. 

Staff was asked the status for the four MPPs and how much was incomplete. Ms. 
Daniels pointed out that the issue with Bayview is not so much that items are missing, 
but that there are inconsistencies. The other Center's MPPs are closer to being 
complete. 

Commissioner Guggenheim asked about line items Somarts budgeted for fiscal 
sponsorship for the Asian Pacific Islander Cultural Center and the Queer Cultural 
Center, since those two organizations have their own 501(c)(3) status. He wanted 
more information on this issue and on how Somarts was going raise their match. 

Commissioner Cochran wanted to know if there is a review process and if there was 
any accountability. Ms. Gonchar noted that there is a half-year review, but there are 
no limits on how the budgets are spent. Mr. Newirth added that all four Centers are 
currently being audited by the Controller's office. 

Ms. Daniels felt that there would be no problem getting the MPPs completed by June 
30. Commissioner Cochran wanted to know if there is any way to determine whether 
or not a Cultural Center is really serving the community that they're supposed to be 
serving. Mr. Newirth explained that each center is supposed to have 6 community 
support board meetings each year where the public is able to provide their input. Ms. 
Daniels noted that Bayview Opera House, Ruth Williams Memorial Theatre is an 
active rental facility, but she does not know the specifics of their weekly 
programming and classes. Ms. Gonchar noted that this center is important for the 
community at a critical location. 



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Ms. Nemzoff hopes to revamp the MPP process to have formal guidelines and to 
bring it more in line with a traditional granting process. 

Motion to approve the proposed Bayview Opera House, Ruth Williams 
Memorial Theatre 2003-2004 Management and Program Plans and Budget for 
$234,825 from Cultural Center Line Item Hotel Tax Funds, contingent upon 
completion of eligibility requirements by June 30, 2003. 

Moved: Guggenheim 
Second: Cochran 

Motion to approve the proposed Mission Cultural Center for Latino Arts 2003- 
2004 Management and Program Plans and Budget for $395,406 from Cultural 
Center Line Item Hotel Tax Funds, contingent upon completion of eligibility 
requirements by June 30, 2003. 

Moved: Guggenheim 
Second: Cochran 

Motion to approve the proposed South of Market Cultural Center 2003-2004 
Management and Program Plans and Budget for $659,514 from Cultural Center 
Line Item Hotel Tax Funds, contingent upon completion of eligibility 
requirements by June 30, 2003. 

Moved : Guggenheim 
Second: Cochran 

II. Motion to approve the transfer of up to $217,430 from the Hotel Tax Fund to 
Intersection for the Arts for the African American Arts & Culture Complex. 

Ms. Nemzoff explained that although Intersection for the Arts will remain the fiscal 
sponsor for AAACC, the African American Art and Culture Complex (AAACC) had 
to submit the same documents as the other Cultural Centers. Producing the MPP will 
help in the transition to a nonprofit. Ms. London Breed explained that AAACC would 
meet their required 25% match by generating other revenues in addition to very 
conservative spending. She noted plans to generate income from facility rental, 
however, they remain committed to provide space for nonprofits for community 
benefit. As the building becomes increasingly popular they may increase their rates. 
The parking lot is rented out to the community and they have a good relationship with 
the neighborhood. Projected income from the lot was conservative but expected to be 
at least $20,000. The Center is planning a fundraiser for next March and they were 
able to secure $60,000 from the Department of Children, Youth and Families. Ms. 
Breed projected that a nonprofit will be incorporated sometime in the fall. 

Moved: Cochran 
Second: Guggenheim 

III. Discussion and motion to approve the FY 03-04 Art Gallery budget. 

Ms. Gonchar noted that the one significant change in the budget was that 35% of the 



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SFAC | Executive Committee | June 17, 2003 Minutes Page 4 of 4 



gallery manager's salary would be covered by the Public Art Fund. Ms. Roth wanted 
to know how the income would be made up. Ms. Gonchar explained that it was part 
of the revenues from the Pops Summer in the City Series. Mr. Jenkins noted that he 
hoped to increase his income with a grant from the San Francisco Foundation. He 
also explained that his budget included funds located at Intersection for the Arts, the 
Gallery's fiscal agent, and that they needed a fiscal agent because some foundations 
do not wish to donate directly to city agencies. He is expecting a slight drop off in 
support from GFTA for City Hall exhibitions. He noted that most of the line items are 
constant, but one difference is the fundraiser. Last year they grossed $13,000 with a 
net $8,000 and the Gallery is hoping for $20,000 gross. The program operating costs 
are now cut to the bone, with design being the only line item targeted for further 
reduction. 

Moved: Guggenheim 
Second: Cochran 

rv. Motion to review and approve the following individuals to the Cultural Equity 
Grants panel pool: 

Norman Gee Artistic Dir Oakland Public Theatre 

Nola Yee member of the board of Pac Islanders' Cult. Assoc. 

Jennifer Walsh, Exec. Dir Abada-Capoeira 

Jose Marquez, Multi-media artist, Professor CCAC 

Julio Morales, Artist, Professor SF Art Institute 

Moved: Cochran 
Second: Guggenheim 

The meeting adjourned at 5:45 p.m. 

Submitted by Jenny Louie, Program Manager, Cultural Equity Grants Program 

Approved by Richard Newirth, Director of Cultural Affairs 

June 17,2003 



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July 1 5, Meeting Cancelled 

EXECUTIVE COMMITTEE 

Tuesday, July 15, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 









DOCUMENTS DEPT. 



MEETING CANCELLED FEB 2 2004 



SAN FRANCISCO 
PUBLIC LIBRARY 



4. 



10.171 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Robynn Takayama 415-252-2598). 



c t 



IU,1 



Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person (s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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sfac: July 29, Special Meeting 



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Meetings >> Executive Committee Meeting 

San Francisco Arts Commission 

^ ^ 

July 29, Special Meeting 









J70-327 



;/*V° 3 



>p< 1 1< 



-EXECUTIVE COMMITTEE 

Tuesday, July 29, 2003 

4:00 p.m. 

25 Van Ness Avenue, Suite 70 




^Agenda 

1 . Budget and Director's Report 

Motion to approve Public Art Allocations for FY 2003-04 

Salaries $315,054 

Gallery Programming $35,000 

Staff Business Travel $3,000 

Membership Fees $5,000 

Computer hardware, software & consulting fees $10,000 

Misc. Admin. Expenses $3,000 

SFAC Image Committee $5,000 

Total Allocation $376,054 

2. Cultural Equity Grants Program Director Report 

Motion to review and approve the following to the Cultural Equity Grants panel 

pool: 

Beverly Greene, Small Press Distribution 

Kathy Barr, SF Book Center for the Book 

Sean Lim, Asian American Theatre Co. 

Tamara Foster, Brava! 

Virginia Reed, Theater Director 

Olivia Malabuyo, Bindlestiff Studio 

Toby Leavitt, SF Shakespeare Festival 

Motion to approve recommendations for 46 grants in the 2003 cycle of 
Organization Project category totaling $555,492 

3. Adjournment 

Revision Date July 24, 2003 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



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2/20/2004 



siac: July 29, Special Meeting Page 2 01 2 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person (s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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Meetings >> Executive Committee Meeting 



^San Francisco Arts Commission 



July 29, 2003 






EXECUTIVE COMMITTEE 

Tuesday, July 29, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 







o-Zzl 



(z<*/*3 



-^Minutes 

Commissioners Present: Stanlee Gatti, Ralph Guggenheim, Andrea 
Cochran 

Absent: Janice Mirikitani, Denise Roth. 



DOCUMENTS DEPT 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Staff Present: Richard Newirth, Jewelle Gomez, Jenny Louie, Sarah Lenoue 



Call To Order: 4:11 

1 . Budget and Director's Report 

Motion to approve Public Art Allocations for FY 2003-04 

Salaries $315,054 

Gallery Programming $35,000 

Staff Business Travel $3,000 

Membership Fees $5,000 

Computer hardware, software & consulting fees $10,000 

Misc. Admin. Expenses $3,000 

SFAC Image Committee $5,000 

Total Allocation $376,054 

Moved: Guggenheim/Cochran 

2. Cultural Equity Grants Program Director Report 

Cultural Equity Grants Program Director, Ms. Gomez announced the publication 
of CEG's new funding guidelines and application booklet. Ms Gomez passed out 
copies, reminding commissioners of previous discussions about the changes to 
the guidelines, such as the addition of multi-year funding for Organization 
Project Grants. She said another significant change was in the maximum 
request amount for Cultural Equity Initiatives - Level 2, which was reduced to 
$100,000 from $120,000 to account for budget cutbacks and assure that three 



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grants can still be awarded. She also indicated that there will be staff 
discussion and public meetings before next year's guidelines are published, to 
address ways to prevent applicants from receiving multiple grants from City 
funds for the same project. In response to a question from Commissioner Gatti, 
Ms. Louie said the program expected to print over 500 copies of the booklet 
and that it was also available on line. 



Motion to review and approve the following to the Cultural Equity Grants 
panel pool: 

Beverly Greene, Small Press Distribution 
Kathy Barr, SF Book Center for the Book 
Sean Lim, Asian American Theatre Co. 
Tamara Foster, Brava! 
Virginia Reed, Theater Director 
Olivia Malabuyo, Bindlestiff Studio 
Toby Leavitt, SF Shakespeare Festival 



Commissioner Gatti opened the floor to public comment: 

As an applicant in the last round of Organization Project Grants, Anthony 
Imperial, Director of NextArts, expressed concern about Cultural Equity Grants 
panel process. He was concerned about the possible conflict of interest for 
panelists who are recipients of CEG grants and about the fact that several of 
the panelists on the recent OPG panel were not familiar with NextArts. He 
believed that these factors worked against them in the review. 

Ms. Jewelle Gomez expressed confidence in the panel process. She explained 
that panelists are screened for conflicts of interest before each panel review 
begins and that panelists cannot serve on a panel which reviews a category for 
which their organization is an applicant. She noted that the current panel pool 
includes approximately 300 artists and arts professionals from every genre, and 
ethnicity both inside the city and out, and that at each meeting of the 
Executive Committee, 3-10 new panelists are approved. 

Director of Cultural Affairs, Richard Newirth added that first hand experience 
with arts in this city is not a prerequisite for serving on a panel, as panelists 
often come from outside of the city. It is expected that applicants must make 
their case through their proposal not on the panelists familiarity with them. 

Commissioner Gatti stated that previous grantees are frequently surprised 
when they are not recommended for funding, which indicates that the panelists 
make judgement of the application based on the written proposal, not on a 
panelist's familiarity with the group. 

Ms. Gomez added that one of the places she finds panelists are in the 
application workshops. She explained that they had to have certain 
qualifications in the field and their knowledge of the arts is considered as well 
as nonprofit arts management/administrative capabilities. She pointed out that 
CEG had recently increased the potential Organization Project Grant panel pool 
by splitting the review process into separate panels for small and mid-sized 
organizations. 

Mr. Newirth added that panels are intended to be large enough so that a single 
panelist cannot have an undue influence on the overall score. 



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sfac: July 29, 2003 Page 3 of 4 

Motion: Guggenheim/Cochran 

Motion to approve recommendations for 46 grants in the 2003 cycle of 
Organization Project category totaling $555,492 

Ms. Gomez reported that the OPG award recommendations are graduated with 
some being recommended at 100% of request amount and others at 75% of 
request amount, based on the final ranking. 

Mr. Newirth pointed out that a significant number of organizations that usually 
receive funding weren't recommended in this round. 

Ms. Gomez commented that the panelists repeatedly said that this was a highly 
competitive pool of applicants. Ms. Louie added that while scores for mid-sized 
organizations were higher, they also had a higher cut off point so the disparity 
among the different sized organizations was accounted for. 

Commissioner Gatti expressed appreciation that the arts commission was able 
to fund 40% of requests, which is quite high. Ms. Gomez agreed. 

Commissioner Gatti opened the floor to public comment: 

Mr. Imperial reiterated his disappointment that NextArts was not recommended 
for funding, stating concerns about the fairness of the panel's decisions. He 
was concerned that the panel process does not allow applicants to respond to 
questions raised during a panel meeting, and that the process is biased against 
his organization because the panelists were not familiar with Mr. Imperial or 
NextArts. 

Mr. Newirth responded by saying that the panel process is considered one of 
the fairest ways to review grants. Mr. Imperial reiterated that he didn't feel 
that NextArts got a fair chance and that there is an inequity in the process. 
Commissioner Guggenheim asked what he felt the inequity was. Mr. Imperial 
responded by explaining that NextArts assists people who are underrepresented 
and that they really needed and deserved this funding. Commissioner Gatti 
stated that it is important in a panel review process to have a well-prepared 
proposal. He suggested that Mr. Imperial review his applications more carefully 
to make a stronger proposal. Commissioner Guggenheim asked if Mr. Imperial 
had ever attended an application workshop. Mr. Imperial said he had not. He 
also stated that the panelist asked questions about information that was in the 
proposal. As a result, he felt that the concerns about a lack of information 
were the fault of the panel. Commissioner Gatti stressed the importance of 
understanding Cultural Equity Grants review process and preparing adequately 
for it by attending workshops, asking for feedback from CEG staff and 
reviewing successful proposals. 

Motion: Guggenheim/Cochran 

3. Adjournment: 5:12 PM 

Revision Date August 8, 2003 



I 

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sfac: October 28 



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Meetings >> Executive Committee Meeting 

San Francisco Arts Commission 

s^r ^ 






"Z. 



October 28 



70.327 
I 



EXECUTIVE COMMITTEE 

Tuesday, October 28, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 




^Agenda 

1 . Budget and Director's Report 

2. Cultural Equity Grants Program Director Report 

Motion to review and approve the following to the Cultural Equity Grants panel 
pool: 

Kim Mizuhara, Poet and Development Associate at Kearny Street Workshop 

Mary Jane Eisenberg, Managing Director Joe Goode Performance Group 

Diem Jones, Director Grants Programs, Arts Council Silicon Valley 

William B. Churchill, former Austin Arts Commissioner, Dallas Black Dance 

Theatre and Black Arts Alliance Board Member 

Marina Wolf, founder and Executive Director Big Moves Dance Company 

Yannis Adoniou, Dancer/Choreographer/ Director 

Jose Marquez, Multi-media artist, Professor CCAC 

Julio Morales, Artist, Professor SF Art Institute 

Sue Kwok Kim, Poet 

Motion to review and approve 3 grants totaling $265,000 for the Cultural Equity 
Initiative-Level Two awarded to 509 Cultural Center - $100,000, Aunt Lute 
Books - $65,000, and Brava! for Women in the Arts - $100,000 

Motion to approve grant $10,000 to California Lawyers for the Arts for the 
Period July 1 , 2003 - June 30, 2004 for the administration of ArtHouse. 

3. Other Reports 

Community Arts & Education 

Motion to approve a $10,000 award to the Arts Education Funders Collaborative 
for the 2003-2004 FY from Youth Arts Fund. 

Motion to pay Lois Hetland an artist honorarium of $400 for professional 
development/artist and teacher training out of Youth Arts Fund. 

4. Adjournment 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



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Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person (s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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Meetings >> Executive Committee Meeting 

San Francisco Arts Commission 

-^ -<S* 



r 

October 28 



EXECUTIVE COMMITTEE 

Tuesday, October 28, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 




DOCUMENTS DEPT. 
Minutes FEB % Q 2m 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners Present: Denise Roth, Ralph Guggenheim, Andrea 
5327 Cochran 

2 

Commissioners Absent: Stanlee Gatti, Janice Mirikitani 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Judy 

Nemzoff, Jenny Louie, Sarah Lenoue 



Commissioner Roth called the meeting to oder at 4:04 PM 



1 . Budget and Director's Report 

Ms. Gonchar announced that the Mayor's Office has requested a proposal for a 
possible 2.5-5% cut to the Commission's General Fund allocation at mid-year. 
Our proposal is to reduce the rent accordingly and charge the difference back 
to the programs. The City is facing an estimated $80,000,000 deficite in the 
coming year and the economy is recovering at a very slow rate. 



2. Cultural Equity Grants Program Director Report 

Ms. Gomez reported that in addition to the already instituted multi-year 
Organization Project Grants, she was planning two additional program changes 
in the near future. The first would be to begin creating panels from a pool of 
people who have agreed to serve as panelists in a certain category for a three- 
year period. This would streamline the panel creation process as well as 
allowing panelists to have a sense of history. Panelists would be staggered so 



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the panel would be composed of different panelists each of the three years. In 
response to a question about Multi-year grants, Ms Louie said that all but two 
of the grantees offered multi-year accepted the two-year funding. Those that 
refused this option did so to protect their eligibility to apply for a 2004 
Initiative grant. 

The second idea is to change the disbursement of awarded funds from two 
payments with an initial disbursement of 80% and a final payment of 20% 
released upon approval of a final report, to only one disbursement of 100% 
upon the execution the Grant Agreement. CEG used to make three payments 
but this was changed last year to two payments with a significant reduction of 
staff time spent administering these grants. 

Ms. Gomez feels confident offering one up front disbursement because CEG has 
such a strong reporting process. Grant supported projects are audited several 
times during the project window, and reports that don't meet our 
requirements are regularly rejected pending further information. If grantees do 
not comply, they can lose their right to apply in any category for up to three 
years. Ms. Gonchar reminded the committee that the commission lost one 
accounting staff so it is a priority to find ways to ease up on accounting staff. 



Motion to review and approve the following to the Cultural Equity Grants 
panel pool: 

Kim Mizuhara, Poet and Development Associate at Kearny Street Workshop 

Mary Jane Eisenberg, Managing Director Joe Goode Performance Group 

Diem Jones, Director Grants Programs, Arts Council Silicon Valley 

William B. Churchill, former Austin Arts Commissioner, Dallas Black Dance 

Theatre and Black Arts Alliance Board Member 

Marina Wolf, founder and Executive Director Big Moves Dance Company 

Yannis Adoniou, Dancer /Choreographer/ Director 

Jose Marquez, Multi-media artist, Professor CCAC 

Julio Morales, Artist, Professor SF Art Institute 

Sue Kwok Kim, Poet 

Moved: Guggenheim /Cochran 

Motion to review and approve 3 grants totaling $265,000 for the Cultural 
Equity Initiative- Level Two awarded to 509 Cultural Center - $100,000, 
Aunt Lute Books - $65,000, and Brava! for Women in the Arts - $100,000 

Moved: Cochran /Guggenhiem 

Motion to approve grant $10,000 to California Lawyers for the Arts for the 
Period July 1, 2003 - June 30, 2004 for the administration of ArtHouse. 

Moved: Cochran/Guggenheim 

3. Other Reports 

Community Arts & Education 



Ms. Nemzoff reported that CAE is streamlining program processes by: 
developing new guidelines and applications for Programs in the Community and 
Neighborhood Festival Grants, reworking quarterly reporting guidelines for 



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sfac: October 28 Page 3 of 4 



grantees, and reworking the Cultural Centers monthly review process. 

She spoke of the budget challenges CAE faces as Arts Education has lost one 
staff member with the recent layoffs. The other CAE program assistants have 
developed a system of support, rotating about once a week in grant writing and 
Inside Out distribution. 

Arts Education Funders Collaborative is currently developing a strategic plan 
for the next two years. They have cut back from three to two days of teacher 
training. 50% of the recently awarded NEA grant goes toward the salary of the 
Arts Education Officer while the other 50% is for the Arts Education Funders 
Collaborative. 

WritersCorps has won an award from Isabelle Allende Foundation for a book on 
peace. The Peace Book as it is been called will consist of writing by past 
WritersCorps youth and will include introductions to each chapter by current 
WritersCorps youth. Project Manager Janet Heller has pulled together a 
wonderful advisory board which is planning an adult only celebration of 10 
years of work. 

The Cultural Centers are doing well. AAACC is doing wonderfully with London 
Breed in the lead. They are waiting to hear about their new 501 (c)3 status. The 
Advisory Board is transitioning into a full board. They will have a major event 
to announce the new leadership. There is a sound studio going in, the building 
has been painted and resident arts organizations are satisfied. 

Bayview Opera House has been painted and looks wonderful. There are new 
classes there, and a plaza renovation. The other centers are also going strong. 
A Cultural Tourism conference is showcasing Mission Cultural Center. 
Considering that all the centers had to eliminate staff recently, things seem to 
be going well. Chinatown has a new show that just opened, a new advisory 
committee, and new signage is being worked on. The new show features the 
work of 6 artist-elder from the Chinese Community. 



Motion to approve a $10,000 award to the Arts Education Funders 
Collaborative for the 2003-2004 FY from Youth Arts Fund. 

Motion to pay Lois Hetland an artist honorarium of $400 for professional 
development/artist and teacher training out of Youth Arts Fund. 

Adjournment 4:44 PM 



Notices 

Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 
during regular business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing 
electronic devices are prohibited at this meeting. Please be advised that the 



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stac: Uctober zs Page 4 of 4 



Chair may order the removal from the meeting of any person(s) responsible for 
the ringing or use of a cell phone, pager, or other similar sound-producing 
electronic devices. 

Individuals and entities that influence or attempt to influence local legislative 
or administrative action may be required by the San Francisco Lobbyist 
Ordinance (San Francisco Campaign and Governmental Conduct Code sections 
2.100 - 2.160) to register and report lobbying activity. For more information 
about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van 
Ness, Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 
581-2317 and website. 



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sfac: November 18 



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Meeting s >> Executive Committee Meeting 



^San Francisco Arts Commission 









0327 



1 



'/ (2/ o 3 



r 

November 18 



EXECUTIVE COMMITTEE 

Tuesday, November 18, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 




^Agenda 

1 . Budget and Director's Report 

Motion to approve the following Public Art Fund allocations for FY 2003-04: 

Salaries $10,000 

Youth Arts Festival Grant $3,000 

Bufano Sculpture Installation $3,000 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Total $16,000 

2. Cultural Equity Grants Program Director Report 

Motion to review and approve 20 grants totaling $348,300 for the 2004 cycle of 
Cultural Equity Initiatives - Level One category. 

3. Adjournment 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person(s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 



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2/20/2004 



stac: November is .Page lot 1 



Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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sfac: November 18 



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"go ! 
Meetings >> Executive Committee Meeting 

^San Francisco Arts Commission 

i ^ 1 

November 18 






EXECUTIVE COMMITTEE 

Tuesday, November 18, 2003 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 







Notes 



DOCUMENTS DEPT. 
FEB 2 2004 



Commissioners Present: Demise Roth, Andrea Cochran 

Conference Call: Ralph Guggenheim 

Commissioners Absent: Stanlee Gatti, Janice Mirikitani 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Judy 

Nemzoff, Jenny Louie, Sarah Lenoue 

Commissioner Roth called the meeting to oder at 4:15 PM 
Because a quorum was not present, the meeting was unofficial. 



SAN FRANCISCO 
PUBLIC LIBRARY 



1 . Budget and Director's Report 

Ms. Gonchar explained that the following motions were presented here for 
discussion only and would be submitted to the next Full Commission Meeting 
for approval. 

Motion to approve the following Public Art Fund allocations for FY 2003-2004: 

Salaries $10,000 (temporary assistant for Street Artists Program) 
Youth Arts Fesival Grant $3,000 
Bufano Sculpture Installation $3,000 

Total $16,000 

2. Cultural Equity Grants Program Director Report 

The following motion was presented for discussion only. 

Motion to review and approve 20 grants totaling $348,300 for the 2004 cycle of 
Cultural Equity Initiatives - Level One category. 

Ms. Gomez was pleased to be able to award the selected applicants with 100% 
of their requests in what the panelists considered a highly competative 



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slac: November 1 8 rage zoiz 



application process. She has plans to next year divide this category into small 
and mid-sized organizations for more equitable review, as is now the case in 
Organization Project Grants. 

3. Adjournment 4:30 PM 



Notices 

Explanatory documents are available for public inspection and copying at the 
Arts Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 
during regular business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing 
electronic devices are prohibited at this meeting. Please be advised that the 
Chair may order the removal from the meeting of any person(s) responsible for 
the ringing or use of a cell phone, pager, or other similar sound-producing 
electronic devices. 

Individuals and entities that influence or attempt to influence local legislative 
or administrative action may be required by the San Francisco Lobbyist 
Ordinance (San Francisco Campaign and Governmental Conduct Code sections 
2.100 - 2.160) to register and report lobbying activity. For more information 
about the Lobbyist Ordinance, please contact the Ethics Commission at 30 Van 
Ness, Suite 3900, San Francisco, CA 94102, telephone (415) 581-2300, fax (415) 
581-2317 and website . 



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sfac: January 27, 2004 



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Meetings >> Executive Committee Meetin g 

San Francisco Arts Commission 



January 27, 2004 






EXECUTIVE COMMITTEE 

Tuesday, January 27, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 







7t>. 327 

/ 

27/»</ 



Agenda 



1 . Budget and Director's Report 



Discussion and Motion to approve the FY 2004-05 budget for the Street Artist 
program and Cultural Equity Grants program. 

Discussion and Motion to approve the FY 2004-05 budget submission to the 
Mayor's Office. 

2. Cultural Equity Grants Program Director Report 



DOCUMENTS DEPT. 
FEB 2 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Discussion and Motion to approve 10 grants totalling $148,375 for the 2004 
cycle of Creative Space Grants. 

Discussion and Motion to approve the following individuals as panelists for the 
Cultural Equity Grants panel pool: 

Ben Yalom, Artistic Director, FoolsFury 

Jennifer Walsh, Executive Director, ABADA Capoeira San Francisco 

Pat Krakov, Program Director, NonProfit Finance Fund 

Kim Mizuhara, Development Associate, Kearny Street Workshop 

Eugene Sakai, Architect 



3. Adjournment 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 



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2/20/2004 



siac: January z /, zuu4 .page z 01 z 



The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person(s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



contact us | accessibility policy | disclaimer | privacy policy 

Copyright © 1999-2004 City & County of San Francisco. AH rights reserved. 



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sfac: January 27 



Page 1 of 4 



ov 



GOVERNMENT 






tanfraneitco 



Meetings >> Executive Committee Meeting 

San Francisco Arts Commission 



^ 



January 27 



EXECUTIVE COMMITTEE 
Tuesday, January 27, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 







./*«/ 



-^Minutes 

Commissioners Present: Stanlee Gatti, Andrea Cochran, Ralph 
Guggenheim, Janice Mirikitani 

Absent: Denise Roth 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Sarah 
Lenoue, Kan Htun 

Call To Order: 4:06 p.m. 

1 . Cultural Equity Grants Program Director Report 

Ms. Gomez announce that Sam Green, a recipient of a 1999 Individual Artist 
Commission for the film, The Weather Underground, has been nominated for 
an academy award for Best Documentary Feature. 

Motion to approve 10 grants totalling $148,375 for the 2004 cycle of 
Creative Space Grants. 

Moved: Cochran/Guggenheim 

Motion to approve the following individuals as panelists for the Cultural 
Equity Grants panel pool: 

Ben Yalom, Artistic Director, FoolsFury 

Jennifer Walsh, Executive Director, ABADA Capoeira San Francisco 

Pat Krakov, Program Director, Nonprofit Finance Fund 

Kim Mizuhara, Development Associate, Kearny Street Workshop 

Eugene Sakai, Architect 

Moved: Guggenheim /Cochran 

2. Budget and Director's Report 

Ms. Gonchar opened the budget discussion by explaining that the city has an 
estimated $257.9 million shortfall projected for FY 2004-05. She introduced 



DOCUMENTS DEPT. 
MAR - 4 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



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2/18/2004 



sfac: January 27 Page 2 of 4 

and invited to the table, Dawn Kamalanathan, Fiscal & Policy Analyst of the 
Mayor's Office of Public Policy & Finance and the Arts Commissions Senior 
Accountant, Kan Htun. 

Ms. Gonchar directed the commissioners to the CEG and Street Artist budgets, 
pointing out that she has budgeted a 10% Hotel Tax Revenue (HTR) reserve as a 
prudent measure since the Controller's estimates have been inflated for 
several years. She also discussed the steady decline in Street Artist Licenses 
fees and noted that legislation was passed to allow for the slight increase of 
license fee each year for four years while gradually exhausting the Street Artist 
reserve fund. 

Commissioner Guggenheim asked why we are expecting Hotel Tax to go up. Ms 
Gonchar explained that it has been going up slightly but that recovery is slower 
then expected. 

Ms Kamalanathan said that the next 6-month report, due out within the next 2 
- 3 weeks will include an update, but that for 13 consecutive quarters there 
were losses in Hotel Tax revenue. Ms Gonchar pointed out that the 10% reserve 
should cover the difference between the initial budget and current estimates. 

Ms Gonchar explained that the Mayor's Office had requested a contingency 
budget with a 7.5% reduction in the current year (FY 2003-04) General Fund 
budget. It may not be necessary to make the entire cut which is $57,453 and 
includes salary savings, materials and supplies, postage, reproduction and a 
portion of the rent. For the upcoming fiscal year (2004-05) there is a mandated 
5.5% ($43,080) cut of the General Fund budget and will be accomplished in the 
same manner as previously explained. In addition, the Mayor's Office is 
requesting a 15% ($111,030) contingency reduction plan. The initial strategy to 
accomplish this drastic cut would be to move the WritersCorps salaries 
($72,161) to DCYF and take the remaining from materials and supplies, postage 
and rent. Ms Gonchar explained that if all the reductions were implemented 
the Arts Commission's General Fund budget would be reduced from 1,010,138 
in FY 2001-02 to $629,169 in FY 2004-05. The loss of General Fund revenues in 
the last three years has necessitated a greater dependency on the annual San 
Francisco Symphony contribution, which currently funds a large portion of 
programmatic salaries ($315,000). This fund previously funded Arts Commission 
special projects and new initiatives. Should the most drastic cut (20.5%) 
become necessary the entire fund would be expended on program salaries and 
infrastructure. The Arts Commission has reserved carryforward as seed money 
for a capital campaign to renovate the Grove Street gallery building. 

Motion to approve the FY 2004-05 budget for the Street Artist and Cultural 
Equity Grants programs. 

Moved: Cochran /Mirikitani 



Discussion: Commissioner Gatti asked about the Public Art Fund. He is 
concerned that the Arts Commission doesn't have another discretionary funding 
source and that the Commission is being asked to use these funds for 
necessities when the original intent was for advancement and new initiatives. 

Mr. Newirth reminded the committee that we eliminated three positions in the 
current year to meet mandated funding reductions. 



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sfac: January 27 Page 3 of 4 

Commissioner Gatti expressed concern that the Arts are given the least amount 
of General Fund allocations in the City already and that further cuts will 
seriously impact the Arts Commission's ability to fulfill the mission. 

Commissioner Mirikitani said that to spend this money was like spending down 
your portfolio and was very dangerous. 

Commissioner Gatti said that in his discussions with the mayor, all three 
projects they discussed require additional funding and we don't even have the 
funds to cover current program costs. 

Ms. Kamalanathan reminded the Commissioners that the 5.5% base cut must be 
met, but that the 15% is just a plan and these plans will be subject to 
negotiations. 

Ms. Kamalanathan further explained that the 15% cut would only deal with 40% 
of the deficit and that there will be serious cuts across the board. She 
emphasized that departments will have to struggle with difficult choices. 
Everyone is taking a hit but it is better to make these plans sooner rather then 
later and regardless whether the 15% is taken in its entirety or not, the 
discussions need to occur. 

Motion to approve the proposed General Fund reductions up to 7.5% or 
$57,453 in the current year, FY 2003-04. 

Moved: Guggenheim/Mirikitani 

Motion to approve the proposed General Fund reductions of 5.5% or 
$43,080 for FY 2004-05. 

Moved: Cochran/Guggenheim 

Motion to approve the proposed General Fund reductions up to 1 5% or 
$1 1 1,030 for FY 2004-05, subject to funding the WritersCorps salaries and 
further review. 

Moved: Cochran/Guggenheim 

Adjournment: 5:08p.m 

Revision Date 02/18/04 



Notices 

mts are le for public /ing at the Arts 

?. 25 Van ite 240, San Franc 94102 during regular 

-252-32! 






i ru"*2 



■ 
lis meet: Ihair may ord 



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sfac: January 27 Page 4 of 4 

neeting ; ;, person(s) responsible for the ringing or use of a 

icing electronic device 

-apt to ii j-gislati - - 

San 
lign and Governmental Conduct Code sections 2.100 - 2.160} t 
ig activity. Foi information about the Lobbyist 

;ion at 30 Van Ness, Suite 3900. San 
02, telephone (415) 581-2300. fa; H5 581 -2317 and web site 



I 

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' - - " - ■ ■ — 



http://sfgov.org/site/sfac_page.asp?id=22929 : is 2004 



Group Size 


Small 


Request: 


$20,000.00 


Recommended: 






2004 Creative Space Grants Panel Evaluations 



Actors Theatre of San Francisco Score: 69.6 Group Size Small 

To install a rooftop air conditioning/heating systems for the 99 seat main stage theatre and Request: Jfrzu.uuu.uu 

a ventilation unit in Stage II to increase audience comfort. Recommended: $15,000 

Notes on panel's commentary 

Staff have a lot of experience with the work. What would have been nice, would be a good specific timeline and to 
discuss how it would affect them. Since it's rooftop, it might not affect the interior, but it would have been good to 
spell that out. The only thing in their budget would be some kind of increase or maintenance. How will it be 
balanced? It's obviously needed. A worthy project. Having attending an event, it's needed. It's such an 
oppressive element. The buidings aren't set up for it in SF. they're putting heating in one stage and ventialation in 
another. It's a good choice, projected revenues seems low for taking on the second space - for being rental and 
rehearsal. Perhaps their being conservative. A low amount of contributed income, there is an opportunity to 
bump it up. they've been around since 89. they're not so much a group that is self sufficient than independent, to 
have a small facility downtown is great, one of the small theaters downtown that programs and not just a rental 
house, why does it take a month to order AC and ventialation? 



Arts Space Development Corporation Score: 64.8 

To complete construction to occupancy code on a raw space in the Goodman2 arts 
building, readying it for lease to an appropriate, nonprofit tenant committed to 
imiplementing multimedia educational and training programs for the City's underserved 
population. 

Notes on panel's commentary 

This project is consistent with their mission and advances their plans. The projection seemed sound and realistic, 
but there was no net income. Would like to know about tenant income. They do have the financing capacity. 
Wonder if there are lofts. Question about the permit extension, wonder if their tenant issues have been resolved? 
They are planning on having a project manager and coordinator. It's good staffing. The project would have a high 
community impact. Where is the revenue from the space? It doesn't appear to be represented in the budget. 
Also, wanted to know about square footage of the space. Operational budget is confusing and it doesn't seem 
very complete. Are the housing units purchased? It's a vague budget and it is hard to understand the 
organization. Is there a need for media space now like there was five years ago? They haven't made the 
argument for it. There are a lot of media expenses. If it was the most compelling need, wouldn't people have 
jumped on it already? The theater is already programmed most of the year, but it is not a rental house. This will 
complete their long term project and vision. Some question of management capacity of the organization itself. 
The plan seems to be well spelled out, but who will be implementing it? What are the responsibilities of the 
management currently and will they be stretched thin while taking this on? 



Asian Neighborhood Design Score: 55.3 

To undergo a feasibility study of 8 units of low income artist housing in the Bryant Square 
project. 

Notes on panel's commentary 

Arthouse and AND are splitting this cost. It's slightly confusing since this isn't an application from arthouse. The 
subsidies that they're loking for are to help keep the mortgage rate down. It seems somewhat sound but would 
like to have clearer budgets. The costs seemed a little high. This is was consistent with their mission, but 
concerned about their operating deficit. No budget notes, and there are huge leaps in the budget. They're not 
certain as to whether or not this approach will fly, but they have a fall back option, of creating day use. They don't 
know if they can do the congregate housing model, or they wouldn't need the grant. Would have preferred that 
they figure out whether or not they can do it. Not sure about the costs or viability. AND is a great organization and 
they fill the breach in the architecture community to provide services to the community. There is a definite need 
for artist space, but I wished they explored it more in detail before coming to this table. 



Group Size 


Mid-Size 


Request: 


$15,000.00 


Recommended: 






Group Size 


Small 


Request: 


$15,000.00 


Recommended: 






2004 Creative Space Grants Panel Evaluations 



Bay Area Theatersports Score: 80.4 Group Size Mid-Size 

To replace the stage at the Bayfront Theater. This will improve the safety, provide Request: $20,000.00 

handicap access, increase creative options, create a more professional environment for Recommended: $20,000 

patrons, performers and students. 

Notes on panel's commentary 

Seemed strong and straightforward, they have this very large plan with seven phases and it was confusing to 
figure out the furthering of the other stages. But this is an independent part of it. they've clearly indicated the loss 
in revenue of lost classes, they have a long term situation in fort mason. This is one of the most straightforward 
applications, it's clear concise, not biting off more they can chew, all the improvements address an issue, they 
know what they want to do. They currently have a rickety stage and they can really acheive being a world class 
stage. They are leveraging city funds to support their organization. 



Bindlestiff Studio Score: 55.3 

To support the preparation for a capital campaign that will help raise funds for a new 
theater space. Funding will support the hiring of capital campaign consultants, who will 
train the volunteer campaign team and to develop a campaign brochure. 

Notes on panel's commentary 

They are in the midst of a very large transition, the process of planning and budgeting for their new space, they 
have a large capital fund to plan for the project, their request ties in with their mission. Questions are related to 
their transition of going from a smaller space to a larger one. There was no information about the new space, 
how much more money they need to raise, and how they saw this would change them. It's a strong application, 
but have questions about what happens next? They were forced to move, it's not what they would have chosen, 
but they've been given a great opportunity. What is the 1 .1 million for? They're looking to quadrupling their 
budget, curious about what this is going to do. Even if you bring in consultants for this capital campaign, the 
jumps in the budget are huge, was the individual project based on any study? you can make the assumption that 
the community can help them, a more appropriate step would be for them to figure out how much they need to 
raise? this is for that planning, are they taking into account new operating expenses. Obviously this is a planning 
grant so they can be prepared for the jump, but I had a hard time visulizing the request and the facilities, they are 
doing a lot of homework, don't know if the budget is possible. But they need to make it more clear, it's harder to 
figure out. how are they going to cover the 500,000 in the other category? that's the goal of the capital campaign. 

Brava! For Women in the Arts Score: 81.3 Group Size 

To support the architectural fees for the design development of a new training facilities and Request: $1 5,000.00 

artists' facilities. Recommended: $15,000 

Notes on panel's commentary 

They've been around for 18 years and continued under the same leadership. It's the obvious next step in their 
development. This will allow them to move forward. They continue to evolve. A lot of these applicants are 
working with architects and was please to see the spirit of community service in their fees, their fees are low and 
below market. It's a large contribution on their behalf. The other $13,600 from the hewlett - is that secured? is it 
a cycle of funding? it seems like their current funding. They had a good explanation of their deficit. One of the 
stronger applications. A very well argued proposal. Assumptions were spelled out. A strong application. Clear 
and straight foward. They do own the buidling. They have more contributed income and they're working on 
earned income, that makes sense, but they don't articulate that. They use their space and they seem to be doing 
well, concerned about the capacity of the staff and board to coordinate, they don't talk about it. it was a 
weakness. They do have a facilities manager which is great. At this point, they're just in the planning process. It 
would be nice to know who is involved with that. What they've done in the past, is remarkable and we can rely on 
that history. RE: the fact they've broken out staff time for this process. It's good. It's realistic. 



Group Size 


Mid-Size 


Request: 


$20,000.00 


Recommended: 






2004 Creative Space Grants Panel Evaluations 



Cartoon Art Museum Score: 60 

To construct a moveable wall in place of an existing permanent wall in the Cartoon Art 
Museums gallery space. This will permit them to change the configuration of their two 
temporary exhibition galleries. 

Notes on panel's commentary 

How will this wall increase their potential? It will increase their potential by making the space more versatile. Is 
this space that they are renting out? Appreciate they addressed things thoroughly line item by line item. What is 
this retail space? The museum shop used to be right by the entrance, that could be it. Impressed that their board 
matches 5 grand. There is something nice about having this most unusual institution with high visibility in our city. 
Great exhibitions Concern about their year end deficit, there are no figures addressing it. They have good earned 
income. It's not a cheap location. Wondered why the drop in marketing and promotion? It was a one time grant. 
I would like to have seen information on the moveable wall, especially to address the mechanics. Where does the 
wall go when it opens up? Sounds like a great idea.They may have figured this out, but it's unclear whether or not 
they have done it. They claim that there is a bid of $1 1 ,000, but how did they get it without specifics? When does 
the visitor participant survey happen? Perhaps they've done it already. Closing the museum for four weeks. Why 
would it take that long if it's being built off site. Maybe there are tracks that have to be installed in the floor? Can't 
tell the extent of the renovation really necessary. Details about the actual structure would help. 



Circus Center Score: 70 Group Size Mid-Size 

To upgrade the electrical wiring and lighting in the two main rooms of our facility in San Request: 3>zU,UUU.uu 

Francisco. These rooms serve as the main training spaces for classes at the School of Recommended' $15 000 

Circus Arts, and also for annual public performances. 

Notes on panel's commentary 

They have had really good success for fundraising drives for capital improvements. A straightforward application, 
the financial picture is good. Good budget notes. Wanted to see more justification for the expenses for the 
project. They do have quote, but need more info about it. A quote can be significantly different from a bid,. It is 
realitively complete and a strong community organization with a great history. Is this an aggregate budget, which 
includes all organizations? How feasible to rope off sections. It's a huge space. Curious about the choices of 
light they chose to put in. Are these the most efficient? Staging the construction while classes are held might be 
tricky. They have experience in defining space and aerial space. 

Dance Brigade Score: 78 Group Size Mid-Size 

To install an evaporative air cooling system in Dance Mission Theater, a 142 seat venue. Request: 3>zu,UUU.UU 

Notes on panel's commentary 



Recommended: $20,000 



A strong application and organization. What I liked was that the presentation of the need was that they attempted 
to quantify the financial impact. We can see a bottom line impact. They've been through to enhance the work, it 
appears they've talked to a few different contractors. It's nice to see that they're a self sufficient organization, 
they received two grants in the past and they seem to be well used, they have hired program coordinator who can 
book the space more rigorously. This is clearly a mature organization, it's a strong application. It's a great 
application, the amount of earned income is strong. It is extraordinarily hot there, do they control the building, if 
they are renting the space and the heat problem is that acute, they might be able to try to address that w/ the 
landlord. 



2004 Creative Space Grants Panel Evaluations 

Footloose Dance Company Inc. @ Venue 9 Score: 81.7 Group Size Mid-Size 

To hire a Nonprofit Development Coach to be hired to conduct a feasibtity/planning study Request: $15,000.00 

for a proposed capital campaign for relocation and marketing strategies. Recommended: $15,000 

Notes on panel's commentary 

They have a tight timeframe to accomplish this. They have a qualified team to help them. The professional fees 
have been discounted significantly. They have a well established audience, an annual festival and a diverse and 
established audience. Like that they are going to relocate their space. A strong application for the request. They 
obviously need the help, but concerned about timing, they do have an alternate place, but they will not have a 
presentation venue, they will be down for a period of time and need money to make the move, two budget items 
jump out. they're projecting a huge jump in foundation giving, with 100% of request, and there will be a facilities 
cost increase, but it's hard to project what that will be at this stage, but these are the right steps and they have the 
right people, but some of their assumptions are overly optimistic, the timeline is tight, but not for lack of trying, 
they have been looking for quite sometime, reflected in the number of resources they have, the large jump is the 
result of a capital campaign, trackrecord for success, shotwell is functional as an office, but they will lose all the 
rental space, there was good detail on the planning process, a case where the money is essential for the 
transition. They put on a lot of work and they are important. There is a lot of work that happens there that might 
not happen anywhere else. It's not easier to get space, but its much better than it was before. A huge jump, but 
the planning will be useful and well thought through. 



Grabhorn Institute Score: 59.6 Group Size 

To install a sound control system promote and facilitate large group gatherings and multiple Request: $13,215.00 

art activities Recommended: 

Notes on panel's commentary 

The project is very consistent and prudent to ensure the quality of books and the improvement of the acoustics in 
alignment with their plans. Wanted to know about the cash reserves and what it was for. concerned about the 
projection and the income jump - it looks like a tripling, as well as an increase in production sales, any 
maintenance costs, no indication of the likelihood of additional funding, new board members have extensive 
fundraising experience, no indication of timeline, but a case has made that this is a real necessity, in terms of 
capacity, it is difficult to determine, it's a positive note, it's hard to know if it'll be stretched too far. good impact on 
the organization and attract larger crowds, unclear about the longevity issue, wasn't sure about the attendance, it 
has a lot of potential, the cash reserves may be answered by raising $579,000 in the first fiscal year and the rest 
to carry them through operations. Want to have some idea of how they raised it, and if they can maintain that. 
their constituency is small, wonderful stuff they have, concerned about the issue of the lease, the budget doesn't 
seem unattenable, but it's a significant jump, it is a young organization, but perhaps the players aren't all new. 
Liked what they're saying about integrating with other arts organizations. They have a large deficiet. they have a 
lot of individual support through fundraisers and associates, but there is no concrete explanation of how they are 
going to make the leaps, wanted more information on the lease. Question about the management capacity - they 
have strong board and advisory, but not sure about the current day to day support. 



2004 Creative Space Grants Panel Evaluations 



Jon Sims Center for the Arts 



Score: 71.2 



To upgrade studios and much needed facility development, including curtain track and lay 
marley tape on their gallery. 

Notes on panel's commentary 



Group Size 
Request: 
Recommended: 



Mid-Size 
$10,000.00 
$7,500 



They received a number of grants. A well presented proposal, mission showed a high leve of consistency. Why 
isn't it part of the earlier request, studio upgrades were key to their self sufficiency. Question about the income 
from business contributions.lt looks like they are pretty plugged in. Difficult to talk about management capacity, no 
discussion. New executive director. Looks promising w/ a 5 year lease and the community impact is high. A well 
written application. A lot of poweful imagery of broken windows and standing on ladders, really shows need. They 
attempted to tie in earned income, want to know what the impact its. it would have been good to see an increase 
in earned income, but it's dropped, perhaps their doing less programming. The safety issue, its difficult. It's 
clearly an enhancement that will change things, help increase revenue. 



National Asian American Telecommunications 



Score: 69.2 



To complete the outfitting and technical installations required to complete the 
screening/multi purpose room at the Ninth Street Independent Film Center. 

Notes on panel's commentary 



Group Size 
Request: 
Recommended: 



Mid-Size 
$20,000.00 
$15,000 



An interesting space to see how organizations collaborate, constituency is pretty large, their planning is well 
thought out. They are fiscally sound and able to do this, question about the longetivity. strong board support, 
multistage process, a very well written project and like the model, concern about the deficiet? small deficiet, in 
relation to their size, they're building equity. Everything (grants) appears to be pending. They clearly have good 
consultation and help, they've been smart about being conservative, a strong history. How will this impact their 
programs? Not a revenue generating space. They have experienced contractors. They are major grant 
recipients, want more information on that and if it's ongoing and secured. 



ODC Theater 



Score: 



72 



Group Size 



To renovate the Theater's restrooms to create a hygenic and environmentally sound space Request: 

for its artists, patrons and employees. Recommended' 

Notes on panel's commentary 

Estimates for electrical and plumbing seem prudent, but it was received in a bid. project budget seemed clear and 
straightforward. They have $5000 coming from other sources, which they didn't name specifically. Unclear if its 
committed. It's a valid project. Necessary and well planned out. They need to be upgraded. It's seems practical, 
confused about their organizational structure, but it seems like they're separate. But wondered a little about the 
annex and if they were other things to follow through. They have been a leader in their community, they own their 
space which is huge, there is a $3000 contingency, which is a good number to hold up. It's prudent. Given the 
size of the organization, they have secured funding, notes would be helpful. It won't hinder their abilty to do the 
project. 



Mid-Size 
$15,000.00 
$11,250 



2004 Creative Space Grants Panel Evaluations 

San Francisco Performing Arts Library & Museum Score: 70 Group Size Mid-Size 

To purchase and install a state-of-the-art audio system for the Peforming Arts Library's Request: $1 9,500.00 

public programs serving students, educators and the general public. Recommended: $14,625 

Notes on panel's commentary 

Straightforward for what they are going to accomplish. Didn't say how the installation would affect their 
programming. Great that they have committed funds. Not sure about the BAFC grant - $6,000. They received 
funding 10 years ago for audio equipmen, past time to upgrade. They've updated their video equipment and they 
want to make it compatible. Given their fact that their programming is so accessible, it seems like an appropriate 
use of the money. Its a major and wonderful place to go. It's great education for youth. The bigness of the 
names are a draw to help people figure out what they are doing. They have moved forward. They've got cash 
surpluses at the end of the year. The management capacity isn't really talked about but seems stable 



Southern Exposure Score: 65.2 Group Size Mid-Size 

To support capital improvements to the gallery that will take place in 2004-2005; Request: $18,750.00 

specifically, to design, purchase, and install a new lighting and electrical system for the Recommended: 

main gallery, mezzanine gallery, and office. 

Notes on panel's commentary 

It's relatively well thought out proposal. This phase of the larger project. There seems to be a continuing need for 
staff and volunteers. Unclear whether or not the safety concern is part of the retrofit. But lighting is important for 
viz arts. They have many exhibitions. A question about a proportion of earned and contributed income, their 
contributed is very diversifed. Community impact statement was well written. They've been housed in this space 
for quite some time. Currently their space is not secured but there is no indication of change. Questions about 
the pat committee and the new retrofit issues. No information on the roles of their key personel. they have bios, 
but no information on the roles. What was striking was the start date. Concerned about whether or the numbers 
hold, there is fluctuation over costs. There is no contingency. Is it feasible to rent an offsite public art space? It's 
good to keep their name out. but its a lot of work. Would like to salute their 29 year history. Wish more 
quesitons were answered 

The Chrysalis Foundation Score: 56.4 

To install a modern, effective track lighting system in the Chrysalis New Music studio to 
enhance the rehearsal/performance space for practices and performances. 

Notes on panel's commentary 

A novel organization. The work that they do and in the instruments they develop and the music they create, it's 
interesting to see what they've developed. It's ambitious in terms of planning process, to finish it in a few weeks. 
Their finances looks okay. They don't indicate if their current funders will be contributing. A good level of 
attendance, wanted to know more about the community, the audience and the students. There is an undefined 
number of students who will be affected, but I don't know what that number is. This will affect their community, it 
may be smaller b/c it's localized, but explicit numbers would have helped. A large percentage of their budget 
comes from donors, are they going to be able to sustain that, is that why they're able to fundraise that amount, is 
that an amount they can sustain, since it's a huge part of their budget, since they're planning to approach the 
same community, want to see a balanced budget. It's hard to get an understanding of their financial health. 
Wonder if two weeks is going to be enough. It's not a major project, but it's lighting, it seems like a contained 
project, confused by the budget, and their cash reserves don't match up - slight confusion by budget. I don't 
know what their constiuency is and how large they are. Want a bigger picture of the organization. It would be 
good to know if they can sustain themselves. 



Group Size 


Tiny 


Request: 


$11,000.00 


Recommended: 






2004 Creative Space Grants Panel Evaluations 

Theatre Rhinoceros Score: 59.3 Group Size Mid-Size 

To undergo a study and evaluation of Theatre Rhinoceros space and facilities requirements Request: $15,000.00 

in relation to its strategic business plan, and its long range artistic vision and the LGBT Recommended: 

community needs. 

Notes on panel's commentary 

This will allow them to study the effects of a transition. Their need to do this is very high and their impact on the 
community is high. To go through the financial planning process, they are in decent financial shape. This would 
undoubtedly benefit them, there are obvious concerns about location, there is no question that they need to plan 
for the future. It doesn't seem that they've put the pieces together to figure out what they need to do. Need them 
to be more specific. No confidence that it will be allocated effectively. There is a lot of vagueness, don't know if 
they have a clear idea of what they're going to do with the money. This is the inital stages of the project and 
they're unclear about what they're going do. they've been putting new pieces into the puzzle with staff, they've 
been through major organizational change with their leadership. The people they mention, is this a sample of who 
they're gonna use. it's not articulated. 



sfac: March 16, Meeting Cancelled Page 1 of 1 

Meetings >> Executive Committee Meeting 

^San Francisco^Arts Commission 

March 16, Meeting Cancelled 

^EXECUTIVE COMMITTEE 

Tuesday March 16, 2004 

4:00 p.m. 

25 Van Ness Avenue, Suite 70 

DOCUMENTS DEPT 
^Agenda DEC -6 2004 



'©•327 

i 



SAN FRANCISCO 
PUBLIC LIBRARY 



Meeting Cancelled 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person (s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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sfac: April 20, Meeting Cancelled 



Page 1 of 2 



Meetings >> Executive Committee Meeting 



^an FranciscoJVrts Commission 



5 327 



April 20, Meeting Cancelled 



^EXECUTIVE COMMITTEE 

Tuesday, April 20, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



^Agenda 
Meeting Cancelled 

1 . Budget and Director's Report 

Discussion and Motion to approve an honorarium of $2000 to Katie Sevier for 
her project to analyze public art funding. 

Discussion of recent information regarding the state of the City Budget. 

2. Cultural Equity Grants Program Director Report 



Discussion and Motion to approve the following individuals as panelists for the 
Cultural Equity Grants panel pool: 

Victoria Bautista, dancer 
Lorraine Padden, choreographer 

Adjournment 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person(s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 



DOCUMENTS DEPT. 
DEC -6 2004 



SAN FRANCISCO 
PUBLIC LIBRARY 



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12/6/2004 



srac: April zv, Meeting Cancelled p age 2 of 2 

Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900. San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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sfac: May 18 



Page 1 of 2 




sfgov I residents! business | government | visitors | online services | search [ 
Mee ti ngs > > Executive Committee Meeting 

San Francisco Arts Commission 



> 

2 



?p 327 

I 



May 18 



EXECUTIVE COMMITTEE 

Tuesday, May 18, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



^Agenda 




1 . Budget and Director's Report 

2. Cultural Equity Grants Program Director Report 



DOCUMENTS DEPT. 
MAY 1 4 2004 



SAN FRANCISCO 
PUBLIC LIBRARY 
Motion to approve the following individuals as panelists for the Cultural Equity 
Grants panel pool: 

05- 
Torange Yeghiazarian, Golden Thread Productions 
Petra Schumann, ArtSpan 
Jess Alan Curtis, dancer, choreographer 
Sean San Jose, Campo Santo 
Liss Fain, dancer, choreographer 
Madeleine Lim, film and video maker 



Motion to approve recommendations for 49 grants in the 2004 cycle of the 
Organization Project Grant category totaling $534,800. 

3. Adjournment 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person(s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 



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sfac: May 18 Page 2 ot 2 



register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300. fax (415) 581-2317 and web site . 



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sfac: May 18 



Page 1 of 2 







sfgov I residents f business j government | visitors | online services | sea | 
Meetings >> Executive Committee Meeting 

San Francisco Arts Commission 
May 18 

^EXECUTIVE COMMITTEE 

Tuesday, May 18, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



Minutes 



Commissioners Present: Stanlee Gatti, Blanche Brown, Janice Mirikitani, 
Ethel Pitts Walker, Andrea Cochran 



18/oH 



Absent: None 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Sarah 
Lenoue, Jenny Louie 

Call To Order: 4:05 p.m. 

1 . Cultural Equity Grants Program Director Report 

Motion: Motion to approve the following individuals as panelists for the 
Cultural Equity panel pool: 

Torange Yeghiazarian, Golden Thread Productions 

Petra Schumann, ArtSpan 

Jess Alan Curtis, dancer/choreographer 

Sean San Jose, Campo Santo 

Liss Fain, dancer/choreographer 

Madeleine Lim, film and video maker 

Moved: Mirikitani /Walker 




DOCUMENTS DEPT 
JUN - 1 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Motion: Motion to approve recommendations for 49 grants in the 2004 cycle 
of the Organization Project Grant category totaling $534,800. 

Blanche Brown recused herself from the following discussion due to a potential 
conflict of interest. 

In response to a question from Commissioner Walker, Ms. Gomez explained how 
scoring works in a CEG panel, and that sometimes groups are surprised when 
they aren't recommended after a positive review from the panel. Since it is a 
competative process, only a certain number of the top scoring groups can be 
recommended for a grant. 



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5/25/2004 



sfac: May 18 Page 2 of 2 

Moved: Mirikitani/Brown 

2. Budget and Director's Report 

Commissioner Gatti said he was actively advocating for the Arts Commission in 
this budget crisis. He said we do know there will be cuts and that whatever 
happens we'll work through it. Mr. Newirth said some entire programs in the 
City are being cut but that the Arts Commission is already doing a great deal of 
work on minimal funding. 

Adjournment: 4:35 p.m 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

ringing of and use of cell phones, pagers and similar sound-producing electronic 
are prohibited at this meeting. Please be advised that the Chair may order 
i the meeting of any person(s) responsible for the ringing or use of a 
similar sound-producing electronic devices. 

influence or attempt to influence local legislative or 
ay be required by the San Francisco Lobbyist Ordinance (San 
o Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
ister and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at. 30 Van Ness, Suite 3900, San 
Francisco. CA 94102, telephone (415) 581-2300. fax (415) 581-2317 and web site 



contact us | accessibility policy | disclaimer | privacy policy 

City 6t County of San Francisco. All rights reserved. 



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sfac: June 15, Meeting Cancelled 



Page 1 of 1 




s' A^ 






. 



Meetings >> Executive Committee Meeting 



San Francisco Arts Commission 
June 15, Meeting Cancelled 



EXECUTIVE COMMITTEE 

Tuesday June 15, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 




F 
I 



Agenda 



Meeting Cancelled 



DOCUMENTS DEPT. 
JUN 1 5 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

: 
■ 

= or during 
the item 

and similar sound-producing electronic 
•g. Please be advised that the Chair may order 
le for the ringing or use of a 

legis 
sco Lobbyist Ordinan 
■ 2.160J 
report I \ activity. "nation about the Lobbyist 

ct. the Ethics Commission at. 30 Van Ness, Suite 3900. San 

»x (415) o website 



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sfac: July 20 Page 1 of 1 

Meeting s >> Executive Committee Meeting 

San Francisco Arts Commission 

>p ^ _ 1 

July 20 

^EXECUTIVE COMMITTEE 

Tuesday, July 20, 2004 

4:00 p.m. 

25 Van Ness Avenue, Suite 70 

DOCUMENTS DEPT. 
^ A § enda DEC - 6 2004 

1. Budget and Director's Report SAN FRANCISCO 

2. Cultural Equity Grants Program Director Report PUBLIC LIBRARY 

Motion to approve the following individuals as panelists for the Cultural Equity 
Grants panel pool: 

Claire Aguilar, filmmaker and Director of Programs for Independent Television 

Service 

Linda Kay Brown, Director of San Francisco Silent Film Festival 

Keina Davis Elswick, painter 

Spenser Nakasako, film and video maker 

Motion to approve recommendations for 14 grants in the 2004 cycle of the 
Individual Artist Commissions category totaling $139,900. 

3. Adjournment 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person{s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and we b site . 



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sfac:July20 Page 1 of 2 

Meetings >> E xecutive Committee Meeting 

^San Francisco^Arts Commission 

i j 

July 20 

^EXECUTIVE COAAMITTEE 

Tuesday, July 20, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 DOCUMENTS DEPT. 

DEC - 6 2004 

^MinutPS SAN FRANCISCO 

?mM,Ul " PUBLIC LIBRARY 

Commissioners Present: Blanche Brown, Andrea Cochran, Ethel Walker, 
Janice Mirikitani 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Jenny 
Louie 

Call To Order: 4:07 p.m. 

1 . Budget and Director's Report 
'o.327 

Director of Cultural Affairs Richard Newirth reported that he and Rachelle Axel, 
Arts Education Program Officer, met with the School District and they do not 
feel they have the support of the School District leadership to develop the Arts 
Master Plan. He also reported that the details of moving on the issue of the 
merger of the Arts Commission and Grants for the Arts still needed to be 
worked out. In any case, the Arts Commission was interested in taking a lead 
on the merger. Commissioner Mirikitani felt that it would be a good use of the 
Arts Commission to feel out community concerns. 

2. Cultural Equity Grants Program Director Report 

Cultural Equity Grants Program Director Jewelle Gomez discussed the Arts Loan 
Fund, a non-profit organization that would be making loans available to 
individual artists who have received grants from the CEG Program in the 
Individual Artist Commission category. The Fund would be responsible for 
informing CEG of failure to repay loans, which would result in the artist being 
ineligible for new funding from CEG. 

Ms. Gomez discussed the refinement of language for the 2005 CEG guidelines. 
The editing was recommended by the panelists who served on the most recent 
Individual Artists Commission review. The effort was to make more explicit that 
the focus of the category was on individual artists not on organization projects. 
The guidelines were also updated to reflect a CEG policy that has been in 
effect for the past two years-applicants who fail to complete their final 
reports without signed consent from the program director forfeit the funds 
remaining on the grant after two years. 

Motion to approve the following individuals as panelists for the Cultural 
Equity Grants panel pool: 



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2o/*Y 



stac: July 2U .Page I 01 1 



Claire Aguilar, filmmaker and Director of Programs for Independent 

Television Service 

LindaKay Brown, Director of the San Francisco Silent Film Festival 

Keina Davis Elswick, painter 

Spenser Nakasako, film and video maker 

Moved: Mirikitani/Walker 

Motion to approve recommendations for 14 grants in the 2004 cycle of the 
Individual Artists Commission category totaling $139,900. 

Moved: Walker/Mirikitani 

3. Adjournment: 4:50 p.m 

Revision Date 7/29/04 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person(s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900. San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site. 



http://www.sfgov.org/site/sfac_page.asp?id=26423 1 2/6/2004 



sfac: August 17 



Page 1 of 2 



Meetings > > Executive Committee Meeting 

San Francisco Arts Commission 



August 17 



EXECUTIVE COMMITTEE 
Tuesday, August 1 7, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



Agenda 



DOCUMENTS DEPT 
AUG 1 7 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 

03-17-04 AID :55 RCVL 



1 . Budget and Director's Report 

Motion to approve Public Art Allocation for FY 2004-05: 

Salaries $354,819 

Gallery Programming $35,000 

Staff Business Travel $3000 

Membership Fees $5000 

Computer hardware, software 6t consulting fees $10,000 

Web Design $2000 

Office Supplies $2000 

Office Supplies $6000 

SFAC Image Committee $5000 

Total Allocation $420,819 

2. Cultural Equity Grants Program Director Report 



3. Other Business 

Motion to approve the proposed African American Arts and Culture Complex 
2004-2005 Management Program Plan and their grant allocation, not to exceed 
$314,572. 

Motion to approve Neighborhood Festival grants of $24,000 from 2004-05 Grants 
for the Arts funds to the following organizations: 

Bayview Hunters Point Senior Citizens Center, Andre's Boarding and Boarding 
Care 4th of July Picnic $3000 

Bernal Heights Neighborhood Center, Excelsior Festival $3000 

Potrero Hill Neighborhood House, Inc., Potrero Hill Festival $3000 

Precita Eyes Muralists Assocoiation, Inc., Urban Youth Arts Festival $3000 

San Francisco SAFE, Annual Holiday Party Unity Parade St Rally $3000 



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sfac: August 17 Page 2 of 2 



Sunset Youth Services, Sunset Community Festival $3000 

Treasure Island Homeless Development Initiative, Treasure Island Community 
Day $3000 

United Council of Human Services, Harumbe Festival $3000 

Total $24,000 

4. Adjournment 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person(s) responsible for the ringing or use of a 
cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



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sfac: August 17 



Page 1 of 2 



Me etings >> E xecutive Committee Meeting 

^San Franciscq, Arts Commission 

August 17 



EXECUTIVE COMMITTEE 
Tuesday, August 17, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



Notes 

Because this meeting did not have a quorum, these notes are not official public 

record 



DOCUMENTS DEPT 
DEC -6 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



Commissioners Present: Andrea Cochran, Ethel Pitts Walker, Blanche Brown (on 
speaker phone) 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Judy Nemzoff 

Call To Order: 4:15 p.m. 

1 . Budget and Director's Report 

Deputy Director Nancy Gonchar revised the figures in the agenda thusly: 
Motion to approve Public Art Allocation for FY 2004-05: 

Salaries $354,819 

Gallery Programming $35,000 

Staff Business Travel $3000 

Membership Fees $5000 

Computer hardware, software St consulting fees $10,000 

Web Design $2000 

Office Supplies $6000 

SFAC Image Committee $5000 

Total Allocation $420,819 

2. Cultural Equity Grants Program Director's Report 

Cultural Equity Grants Program Director Jewelle Gomez discussed the upcoming 
grant year and announced the next category to be reviewed: Cultural Equity 
Initiatives, Level Two. 

3. Other Business 

Community Arts and Education Program Director Judy Nemzoff announced that 
the current proposal to allocate funds for the African American Arts and 
Cultural Complex would be the first allocation for the newly formed nonprofit 
which will manage the City-owned facility. Commissioner Cochran asked if the 
proposed figure, $314,572, is the amount regularly allocated for that facility. 
Ms. Nemzoff responded that the figure is based on a percentage of the total 



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siac: August 17 Page 2 of 2 



funds and is the same the amount the building received over the past three 
years. 

Motion to approve the proposed African American Arts and Culture Complex 
2004-2005 Management Program Plan and their grant allocation, not to 
exceed $314,572. 

Motion to approve Neighborhood Festival grants of $24,000 from 2004-05 
Grants for the Arts funds to the following organizations: 

Bayview Hunters Point Senior Citizens Center, Andre's Boarding and 

Boarding Care 4th of July Picnic $3000 

Bernal Heights Neighborhood Center, Excelsior Festival $3000 

Potrero Hill Neighborhood House, Inc., Potrero Hill Festival $3000 

Precita Eyes Muralists Assocoiation, Inc., Urban Youth Arts Festival $3000 

San Francisco SAFE, Annual Holiday Party Unity Parade & Rally $3000 

Sunset Youth Services, Sunset Community Festival $3000 

Treasure Island Homeless Development Initiative, Treasure Island 

Community Day $3000 

United Council of Human Services, Harumbe Festival $3000 

Total $24,000 
4. Adjournment: 4:45p.m 

Revision Date 9/30/04 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). Public comment in regard to 
specific items will be taken before or during consideration of the item. The ringing of 
and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal 
from the meeting of any person(s) responsible for the ringing or use of a cell phone, 
pager, or other similar sound-producing electronic devices. Individuals and entities 
that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and 
Governmental Conduct Code sections 2.100 - 2.160) to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, please contact the 
Ethics Commission at 30 Van Ness, Suite 3900, San Francisco, CA 94102, telephone 
(415) 581-2300, fax (415) 581-2317 and web site . 



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sfac: September 21 



Page 1 of 2 



Meetings >> Executive Committee Meetin g 

San Francisco Arts Commission 



September 21 



EXECUTIVE COMMITTEE 

Tuesday, September 21, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



^ Agenda 

1 . Budget and Director's Report 

Motion to approve the following Public Art Allocation for FY 2004-05: 

Strategic planning $10,000 
Web Survey $7,000 
Salaries $53,507 

Total Allocation $70,507 

2. Cultural Equity Grants Program Director Report 

Motion to approve the following individuals for the Cultural Equity Grants panel 
pool: 

Kathy Lu, consultant 

Naomi Sheridan, Business Arts Council 

Andrea Temkin, consultant 

Jim Boin, Theatre Rhinoceros 

Heather Tunis, consultant 

Wendy Levy, Bay Area Video Coalition 

Laura Parker, visual artist 

Karen Moss, curator 

Madeleine Lim, filmmaker & consultant 

3. Adjournment 



DOCUMENTS DEPT 
DEC -6 2004 



SAN FRANCISCO 
PUBLIC LIBRARY 



Notices 

Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240. San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 415-252-3257). 

Public comment in regard to specific items will be taken before or during 
consideration of the item. 

The ringing of and use of cell phones, pagers and similar sound-producing electronic 
devices are prohibited at this meeting. Please be advised that the Chair may order 
the removal from the meeting of any person (s) responsible for the ringing or use of a 



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12/6/2004 



sfac: September 21 Page 2 of 2 



cell phone, pager, or other similar sound-producing electronic devices. 

Individuals and entities that influence or attempt to influence local legislative or 
administrative action may be required by the San Francisco Lobbyist Ordinance (San 
Francisco Campaign and Governmental Conduct Code sections 2.100 - 2.160) to 
register and report lobbying activity. For more information about the Lobbyist 
Ordinance, please contact the Ethics Commission at 30 Van Ness, Suite 3900, San 
Francisco, CA 94102, telephone (415) 581-2300, fax (415) 581-2317 and web site . 



http://www.sfgov.org/site/sfac_page.asp?id=27268 1 2/6/2004 



sfac: September 21 



Page 1 of 2 



Me eting s >> Executive Committee Meeting 

^San Francisco>rts Commission 

September 21 



EXECUTIVE COMMITTEE 

Tuesday, September 21, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



>-327 



^Minutes 

Commissioners Present: Blanche Brown, Ethel Pitts Walker, Janice 
Mirikitani 

Staff Present: Richard Newirth, Nancy Gonchar, Jewelle Gomez, Sarah 
Lenoue 

Call To Order: 4:15 p.m. 

1 . Budget and Director's Report 

Deputy Director Nancy Gonchar commented that these allocations were for 
continued long range planning, and to implement an on-line public survey. 

Motion to approve the following Public Art Allocation for FY 2004-05: 

Strategic planning $10,000 
Web Survey $7,000 
Salaries $53,507 

Total Allocation $70,507 

Moved: Mirikitani/ Pitts Walker 

2. Cultural Equity Grants Program Director's Report 

Motion to approve the following individuals for the Cultural Equity 
Grants panel pool: 

Kathy Lu, consultant 

Naomi Sheridan, Business Arts Council 

Andrea Temkin, consultant 

Jim Boin, Theatre Rhinoceros 

Heather Tunis, consultant 

Wendy Levy, Bay Area Video Coalition 

Laura Parker, visual artist 

Karen Moss, curator 

Madeleine Lim, filmmaker and consultant 

Moved: Pitts Walker/Mirikitani 



DOCUMENTS DEPT. 
DEC - 6 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



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12/6/2004 



sfac: September 21 Page 2 of 2 

3. Adjournment 4:45 
Revision Date 9/30/04 



Explanatory documents are available for public inspection and copying at the Arts 
Commission office, 25 Van Ness Ave, Suite 240, San Francisco CA 94102 during regular 
business hours. Tel: INFO: (Sarah Lenoue 41 5-252-3257). Public comment in regard to 
specific items will be taken before or during consideration of the item. The ringing of 
and use of cell phones, pagers and similar sound-producing electronic devices are 
prohibited at this meeting. Please be advised that the Chair may order the removal 
from the meeting of any person(s) responsible for the ringing or use of a cell phone, 
pager, or other similar sound-producing electronic devices. Individuals and entities 
that influence or attempt to influence local legislative or administrative action may 
be required by the San Francisco Lobbyist Ordinance (San Francisco Campaign and 
Governmental Conduct Code sections 2.100 - 2.160) to register and report lobbying 
activity. For more information about the Lobbyist Ordinance, please contact the 
Ethics Commission at 30 Van Ness, Suite 3900, San Francisco, CA 94102, telephone 
(415) 581-2300, fax (415) 581-2317 and web site . 



http://www.sfgov.org/site/sfac_page.asp7id-27418 l 2 6 2004 



sfac: October 19, Meeting Cancelled 



Page 1 of 1 



Meetings >> Executive Committee Meetin g 

San Francisco^Arts Commission 



October 19, Meeting Cancelled 



EXECUTIVE COMMITTEE 

Tuesday, October 19, 2004 

4:00 p.m. 
25 Van Ness Avenue, Suite 70 



^Agenda 
Meeting Cancelled 



DOCUMENTS DEPT. 
DEC - 6 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



70.37 7 
I 

>/M /e«/ 

CAM C « ll* « 



http://www.sfgov.org/site/sfac_page.asp?id=27790 



12/6/2004 



sfac: November 16, Meeting cancelled 



Page 1 of 1 



Meeti ngs >> Executive Committ ee Meeting 

San Francisco^Arts Commission 



November 16, Meeting cancelled 



EXECUTIVE COMMITTEE 

Tuesday, November 16, 2004 
25 Van Ness Avenue, Suite 70 



^ Agenda 
Meeting Cancelled 



DOCUMENTS DEPT. 
DEC - 6 2004 

SAN FRANCISCO 
PUBLIC LIBRARY 



7°.??7 

I 

fit /<W 



http://www.sfgov.org/site/sfac_page.asp?id=28251 



12/6/2004 



9284 2« 



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*BINDERYLTD ^ 

* UTICA/OMAHANE.^ 

* 2005